CY2002 12/19/2001
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MONROE COUNTY COURTHOUSE
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
January 28,2002
TO:
James Roberts
County Administrator
FROM:
Debbie Frederick, Aide
to County Administrator
Pamela G. Hanc~
Deputy Clerk 0
ATTN:
At the December 19, 2001, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Consulting Agreement between Monroe County and
Commonwealth Consulting Corporation for continuing consulting services, commencing January
1,2002 and ending on December 31,2002.
Enclosed is a duplicate original of the above mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finanye
Filel
CONSULTING AGREEMENT
This Agreement is entered into this 19th day of December 209l>y and between
Monroe County (County), a political subdivision of the State of Florida, and Commonwealth
Consulting Corporation (Consultant). The parties agree as follows:
I. SCOPE OF CONTRACT: Consultant will assist County by providing
government relations, planning and public relations support with respect to matters relating to the
Department of Defense, including base closure, base re-use, and other matters; wastewater and
other environmental issues; and other matters as determined by the County.
In performing this Agreement, Consultant shall comply with all applicable laws, rules,
regulations, and policies of the United States of America or any jurisdiction where Consultant's
services are to be performed and shall save County harmless from Consultant's failure to do so.
2. TERMS: This Agreement is intended to be for a period of one year,
commencing on January I, 2002 and ending on December 31, 2002. At the end of this period,
County shall have the option to extend the Agreement, subject to a renegotiation of terms.
During the course of this Agreement, should either party seek to terminate this Agreement, it
shall so state, in writing. Termination shall be effective 60 days after receipt of said written
notice of termination.
3. FEES: As it is anticipated that the level of effort necessary to perform this
Agreement will vary depending on the County's requested services, a two-tiered fee structure
will apply. Progression from Tier I to Tier 2 will occur only upon mutual agreement of County
and the Consultant:
Tier I - Preliminary efforts of the Consultant on behalf of County may require
only monitoring and liaison with the Executive and Legislative branches of the
federal government. In return for the performance of Tier I services, County
agrees to compensate Consultant $2,000 per month payable monthly in arrears.
Payment shall be made in U.S. dollars by check.
Tier 2 - However, it may be that a more vigorous and sustained effort on various
issues will be necessary. Should County elect to progress to a Tier 2 level of
performance, County agrees to compensate Consultant $6,000 per month payable
monthly in arrears. Payment shall be made by check in U.S. dollars.
In addition to such fees, County shall reimburse the Consultant's expenses for travel (to the
extent allowed by Sec. 112.061, F.S.), courier, long distance telephone, printing, or unusual
expenses incurred in connection with the provision of services under this Agreement. It is
anticipated that Consultant will be required to travel to Monroe County several times during the
course of this Agreement. All travel must be approved by County Administrator in advance.
c~~~
Christopher M. Lehman, President
Further, Consultant understands and agrees that ifthis Agreement should be terminated for any
reason, payment of all expenses and fees incurred to the termination date will be made within 30
days of such termination.
4. MISCELLANEOUS PROVISIONS:
a) Governing Law: This Agreement shall be governed by the laws of the State of
Florida, both as to interpretation and performance. Venue for any litigation arising under t\:li;;
Agreement must be in a court of competent jurisdiction located in Monroe CountYlFI@ida~
x :r:-.' c..-
b) Notice: All notices provided for herein shall be sent by certified m~~sta~
prepaid, and addressed as follows: n' r- ~
on- ......
C::;o~
To COUNTY ~. ~ ~
. . -<~::J: _
County AdmInIstrator :". l> -::
The Historic Gato Cigar FactoljY ~ .e-
1100 Simonton Street c:>
Key West, FL 33040
To CONSULTANT
Commonwealth Consulting Corporation
9507 Beach Mill Road
Great Falls, VA 22066
c) Consultant must have in force and effect during the term of this Agreement the
insurance described in Exhibit A. Exhibit A is attached to this Agreement and made a part of it.
ITNESS WHEREOF, the parties hereto have set their hands and seals on the day
bove written.
BOARD OF 0
OF MONROE
TY COMMISSIONERS
TY, FLORIDA
By
Deputy Clerk
Mayor/ Chairman
(Corporate Seal)
Attest:
COMMONWEALTH CONSULTING CORP.
.,
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By '~4 i ~LiAJ,-.. t Il- ,J-
By
Secretary! Treasurer
BY
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It" Ii.dIIDa
MONROE COUNTY, J'LORIDA
Request.Par Waiver
of
lDmraDat Beqairemads
It is rcqaesIIld tbIIl tile iu-...ca &~"IlI..-...I~ u sper-fAI!d in die CoaDIY's ~nlA oflDlanau:e R.c:qujnmc:IIb. be
waived armodlRf!!d aD die &IIawIaa' "IIIT"Ir~ .'
Caa1rIct far:
Commonwealth Consulting c~~poration
Consulting Services
. ComraI:UIr:
Addras ofCaldraclDr.
9507 Beach Mill Road
.Great Palls, VA 22066
PhaDe:
7n~-1'\?4_nn?~
Scope oCWarIc
Government Relations. nlanninQ. Rnd
pUblic relations.
Rason Cor WaiYcr:
Contractor holds comDarabl@ ins~ranc@ covprRge
specifically desiqned for Drof@ssional s@rvice firms.
Waive.Countv'. soecific reauirem@nts and accept in
lieu thereof contractor's existina insuranc@ policies.
~..~~
,."".;;; V NatAPI"<>'H4
CA. U~ v~--h.cI'l'
l~Oc......
..
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Polidcs Waiva'
wm apply to:
SipilUle oCComrII:Iar:
...~ J....
- ~;:\~~
RIsk MaDapmeat
Dale
CouDIy A....."'i_I.... appeal:
Appacmd:
Not Al'l'lvw'ed:
Dale:
BomloCCouDtyo--o~~
AwavNlt
Not AI'JM4)v.ect
M~D-=
,.......I"I,.d..11oP IaIInIcdaD
M1O!J.2
- 103
Jan-2B-02 10:07A R;sk Management
305 295 4364
P.02
1996 Editiort
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain EmpLoyersl Liability Insurance with limits of not less
th:m:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the endre term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-msurance fWld, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
wet
Adm inistration Instruction
#4709,2
88
Jan-2B-02 10:07A R;sk Management
305 295 4364
P.03
1996 Edition
GENERAL LiABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work govemed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage rOf claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum oftwetve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional lnsured on
all policies issued to satisfy the above requirements.
GLl
Administration Il1strudie.1n
#4709_2
54
Jan-2B-02 10:07A Risk Management
305 295 4364
P.04
1996 Edition
VEHICLE LIABILITY
INSURANCE REQtfiREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100~OOO Combined Single Limit (CSL)
\.
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
.
VLl
A.dministration Instruction
#'H09.2
81
Jan-2B-02 10:07A R;sk Management
30S 29S 4364
P.OS
1996 Edition
PROFESSIONAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor shall purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any
claim arising out of the performance of professional services or any error or omission of the
Contractor arising out of work governed by this contract.
The minimum limits of liability shall be:
$250,000 per Occurrence/SSOO,OOO Aggregate
.
PROl
Administration Instruction
#4109,2
71