11/09/1999
FILED FOR RECORD
99NOV 30 PH 12: 3'
FUNDING AGREEMENT DANNY L 110 .
eLK. i;'R ~~J\lJE
THIS AGREEMENT is made and entered into by and ~1I0tl~Fte!
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Coconut Cove Resort & Marina. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $2,500.00 (Two Thousand and Five
Hundred Dollars) for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit A, for production of the Coconut Cove Dolphin Tournament
Benefiting American Cancer Society in Memory of Joy Bates on June 23-25, 2000.
Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. In order for event sponsor to be re-
imbursed for expenditures, the invoices must be submitted no later than August 24th,
2000.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
..
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance NO.1 0-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
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","';~:;?l.ltt". "TNESS WHEREOF, each party has caused this A~~ement to be executed by
t.~~~~'~';-' . ized representative, the 9# day of ('If) V ,1999,
;<Ie".' ~l~/- Board of County Commissioners
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L'J..ff~ ". ""~
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Mayor hairman
(CORPORATE SEAL)
Coconut Cove Resort & Marina
Attest:
By.
OR
Secretary
BY~~
President
Witness
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1999 TO SEPTEMBER 30, 2000
COCONUTS COVE RESORT DOLPHIN TOURNAMENT
EXHIBIT A
JUNE 23-25, 2000
------------------------------------------------------
DIRECT MAIL & POSTAGE
$ --0--
$ 400
$ 40
$ --0--
$ 1,400
$ 410
$ 250
----------
$ 2,500
BROCHURES, POSTERS,
PROGRAMS, PATCHES
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
*GENERAL - NON-ALLOCATED
DAY 1
DAY 2
DAY 3
DAY 4
DAY 5
EXHIBIT B
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1999-2000
Coconut Cove Dolphin Tournament Benefiting American Cancer
Society in Memory of Joy Bates
PRINT TOURNAMENT NAME
JUNE 23-25, 2000
8 : 00 AM LINES IN WATER
4 : 00 PM LINES OUT OF WATER
PM EVENING COCKTAIL PARTY
6 : 00 PM OTHER EVENT BEACH PARTY
8: 00 AM LINES IN WATER
4: 00 PM LINES IN WATER
PM EVENING COCKTAIL PARTY
6 : 00 PM Other EVENT CELIBRITY COCOKTAIL & LUCKY HAT PARTY
8 00 AM LINES IN WATER
--
3 00 PM LINES IN WATER
PM EVENING EVENT
6 . 00 PM OTHER EVENT AWARDS CEREMONY & RAFFLE
--
AM LINES IN WATER
--
PM LINES IN WATER
.
--
PM EVENING EVENT
.
--
PM OTHER EVENT
_ _AM LINES IN WATER
PM LINES IN WATER
PM
EVENING EVENT
_:_PM OTHER EVENT
6