FY2003 10/16/2002
. .
Clerk oldie
Circul coun
Danny L. KoIhage
Clerk ofthe Circuit Court
Phone: (305) 292-3550
FAX: (305) 295-3663
e-mail: phancock@monroe-clerk.com
Memorandum
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Hanc~
Deputy Clerk CY
DATE: October 30,2002
At the October 16, 2002 Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following Fishing Umbrella Funding Agreements for FY
2003, Two Penny Fishing Umbrella Funding, totaling $275,000: Ladies, Let's Go Fishing
covering the Ladies, Let's Go Fishing on October 20, 2002 in an amount not to exceed $1,000;
Rotary Club of Key Largo covering the Take Stock in Children Backcountry Challenge on
October 25-27, 2002 in an amount not to exceed $5,000; Islamorada Junior Sailfish Tournament
covering the Islamorada Junior Sailfish Tournament on December 13-15, 2002 in an amount not
to exceed $1,500; Don Gurgiolo Sailfish Classic covering the Don Gurgiolo Sailfish Classic on
December 20-22, 2002 in an amount not to exceed $2,000; Key West Fishing Tournament, Inc.
covering the Key West Fishing Tournament on January 1 - November 30, 2003 in an amount not
to exceed $45,000; Rotary Club of Key Largo covering the Key Largo Sailfish Challenge on
January 3-5, 2003 in an amount not to exceed $6,000; Holiday Isle Resort & Marina covering the
18th Annual Holiday Isle Sailfish Tournament on January 10-12,2003 in an amount not to exceed
$3,000; Florida Keys Fishing Guides Association, Inc. covering the Swamp Guides Ball on
January 24-25,2003 in an amount not to exceed $2,000; Murray Marine, Inc. covering the Hog's
Breath King Mackerel Tournament on January 24-26, 2003 in an amount not to exceed $12,000;
Charlotte Ambrogio covering the Pursuit Sailfish Open on January 31 - February 2, 2003 in an
amount not to exceed $7,550; Islamorada Women's Sailfish Tournament covering the Islamorada
Women's Sailfish Tournament on February 7-9, 2003 in an amount not to exceed $2,000; Capt.
Leon Shell Annual Memorial Billfish Tournament covering the Capt. Leon Shell Annual Memorial
Billfish Tournament on February 21-22,2003 in an amount not to exceed $4,100; Redbone, Inc.
covering the Mercury Redbone at Large Sunset Tarpon Tournament on March 15-16, 2003 in an
amount not to exceed $9,500; Charlotte Ambrogio covering the Del Brown Permit Tournament
on March 18-21, 2003 in an amount not to exceed $2,500; Islamorada All-Tackle Spring
Bonefish Tournament covering the Islamorada All-Tackle Spring Bonefish Tournament on March
18-21, 2003 in an amount not to exceed $2,000; Executive Adventures covering the World
Sailfish Championship on April 9-12, 2003 in an amount not to exceed $9,125; Sunny Keys
. .
Fishing Tournaments, Inc. covering the Key Largo Fishing Tournament - 12th year on April
25-27, 2003 in an amount not to exceed $9,750; Keys Classic Anglers Tournament, Inc. covering
the Shell Key West Classic on April 30 - May 3, 2003 in an amount not to exceed $22,000;
Coconuts Restaurant covering the Coconuts Dolphin Tournament on May 16-18, 2003 in an
amount not to exceed $15,000; Clear Channel Radio covering the Dolphin Masters Invitational on
May 24, 2003 in an amount not to exceed $2,500; Cudjoe Gardens Dolphin Tournament covering
the Cudjoe Gardens Dolphin Tournament on May 30 - June 1, 2003 in an amount not to exceed
$2,750; Charlotte Ambrogio covering the Don Hawley Invitational Tarpon Tournament on June
1-6, 2003 in an amount not to exceed $3,000; Lower Keys Chamber of Commerce covering the
Big Pine & Lower Keys Dolphin Tournament on June 6-8, 2003 in an amount not to exceed
$6,500; Cuban American Heritage Festival, Inc. covering the Fourth Annual Cuban American
Heritage Festival Fishing Tournament on June 13-15, 2003 in an amount not to exceed $7,500;
Clear Channel Broadcasting, Inc. covering the 17th Annual Father's Day Dolphin Derby on June
14-15,2003 in an amount not to exceed $4,100; Seaguar Goldcup Tarpon Tournament covering
the Seaguar Goldcup Tarpon Tournament on June 15-20, 2003 in an amount not to exceed
$2,000; Key West Gator Club covering the Key West Gator Club Dolphin Derby on June 20-22,
2003 in an amount not to exceed $7,000; Burdines Waterfront covering Burdines Waterfront 2nd
Annual Dolphin and Blackfin Tuna Fun Fishing Tournament on June 28-29, 2003 in an amount
not to exceed $5,000; Charlotte Ambrogio covering the Lower Keys Permit All Tackle on July
9-12, 2003 in an amount not to exceed $2,500; Geiger Key Marina covering the Geiger Key
Marina Dolphin Tournament on July 11-13, 2003 in an amount not to exceed $2,625; Holiday Isle
Resort and Marina covering Holiday Isle/Caribee 19th Dolphin Tournament on July 11-13, 2003
in an amount not to exceed $2,500; Key West Marlin Tournament covering the Key West Marlin
Tournament on July 16-19, 2003 in an amount not to exceed $22,000; Redbone, Inc. covering the
Mercury Redbone at Large Little Palm Island Grand Slam on August 12-14, 2003 in an amount
not to exceed $3,250; Redbone, Inc. covering the Mercury S.L.A.M. Celebrity Tournament on
September 5-7, 2003 in an amount not to exceed $15,000; b:iJ ]" ~ i1 ~'r covering the
Islamorada Fall Fly Bonefish Tournament on September 16-19, 2003 in an amount not to exceed
$2,000; Redbone, Inc. covering the Mercury Baybone Celebrity Tournament on October 3-5,
2003 in an amount not to exceed $11,000; Islamorada All Tackle Bonefish Tournament covering
the Mercury Outboard's Bonefishing World Championship Islamorada All-Tackle Bonefish
Tournament on October 13-17, 2003 in an amount not to exceed $2,000; Redbone, Inc. covering
the Mercury CheecalRedbone Celebrity Tournament on December 5-7,2003 in an amount not to
exceed $4,750; and Islamorada Charter Boat Association covering the Islamorada Sailfish
Tournament on December 5-8,2003 in an amount not to exceed $6,000.
Enclosed are two duplicate originals of each of the above mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
Cc: County Administrator w/o documents
County Attorney
FinanceoFile
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FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County")
and Charlotte Ambrogio. (Hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. County shall pay a sum not to exceed $2,500 (Two Thousand and Five Hundred
Dollars) for promotion and related expenditures, as described in the event budget, attached
hereto as Exhibit A, for production of the Del Brown Permit Tournament on March 18-21,
2003. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing
the total dollar amount and without requiring a written amendment to this agreement. The
general non-allocated section of an Umbrella event budget may be utilized for unforeseen
permissible expenditures and for those budget lines that may require additional funds. Monroe
County's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the County.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with said event.
Event sponsor fully understands that funding is obtained from tourist development taxes for
which the fiscal year ends September 30, 2003. Event sponsor also understands that the
funding process through which this contract was made available by County requires event
sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stability of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2003, all invoices and support documentation as required by the County's Finance
Department rules and policies. Event Sponsor shall not be reimbursed nor will Event
Sponsor's vendors be paid directly for any invoices received by the County after September
30, 2003, except that for events with promotional expenditures incurred between July 1 and
September 30, 2003, invoices must be submitted within ninety (90) days of the conclusion of
the event.
Del Brown Permit Tournament
Fishing Umbrella Funding FY 2003
1
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance
policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
10. Loao: All promotional literature and advertising must display the "The Florida
Keys & Key West, Monroe County Tourist Development Council, Come as You Are",
Del Brown Permit Tournament
Fishing Umbrella Funding FY 2003
2
logo/trade mark adopted by the TDC and County on November, 2000 (as per attached). No
reimbursement or direct payment will be considered unless this logo/trade mark is utilized.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
:~~~"rized representative, the It.'d, day of ~ .2002.
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Del Brown Permit Tournament
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MCTG-9864 Logo Slick L01
EXHIBIT "A"
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 2002 TO SEPTEMBER 30, 2003
DEL BROWN INVITATIONAL PERMIT
MARCH 18-21, 2003
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ 300.00
TROPHIES $ 750.00
PHOTO PROGRAM $ --0--
MEDIA ADVERTISING $ --0--
T-SHIRTS, CAPS, JACKETS $1,075.00
*GENERAL NON-ALLOCATED $ 375.00
$ 2,500
*GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE
TOURNAMENTS TOTAL BUDGET.
*TOURNAMENTS CAN NOT EXCEED MORE THAN 30% OF THE
TOTAL BUDGET IN TROPHY LINE ITEM EXCEPT WHEN
TOURNAMENTS GET SPECIAL APPROVAL FROM FKFT, INC.
DAY 1
DAY 2
DAY 3
DAY 4
El~HIBIT "B"
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2002-2003
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