Item V8
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 15. 2003 Division: County Administrator
Bulk Item Yes - No - Department: County Administrator
AGENDA ITEM WORDING:
Consideration of a request from the City of Marathon for funding of road improvements for the Little
Venice area.
ITEM BACKGROUND:
As identified in the attached documentation, Monroe County previously had some funds set aside for
the Little Venice area. These funds were to do road work subsequent to the completion of the
collection system. In 1998, approximately $136,000 was identified. For the last four years, funds have
not been identified for that purpose.
PREVIOUS RELEVANT BOCC ACTION:
As above.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Consideration of this request as part of the ongoing discussions in reference to the sharing of gas taxes,
which discussions are presenting awaiting an Attorney General's opinion.
TOTAL COST: $136.000 BUDGETED: Yes - No x..
COST TO COUNTY: $136.000 SOURCE OF FUNDS: Gas Tax
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH_ Year
-
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
- --J~~(
DIVISION DIRECTOR APPROVAL: ---
James L. Roberts
DOCUMENTATION: Included X To Follow Not Required_
DISPOSITION: AGENDA ITEM #JLL
r-"-- BOARD OF COUNTY COMMISSIONERS
O~~3~~~E Mayor Dixie M. Spehar, District 1
Mayor Pro Tern Murray E. Nelson, District 5
George Neugent, District 2
Charles ftSonny" McCoy, District 3
(305) 294-4641 David P. Rice, District 4
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292-4441 - Phone
(305) 292-4544 - Fax
. September 23,2003
Mr. Scott Janke
City Manager
City of Marathon
10045-55 Overseas Highway
Marathon, Florida 33050
Dear Scott:
In reference to your letter of September 15,2003 concerning the Little Venice Sewer Project,
I am asking Public Works to give me a report about the funds that might have been set aside for street
repairs. As soon as I have it, perhaps by our meeting on October 3, I shall be able to work with you
to see if we can be of some assistance.
Very truly yours,
~~ ;iuJoLL6-;t,,~
'-/./ James L. Roberts
County Administrator
JLR: dlf
Cc: Dent Pierce
CITY OF MARATHON, FLORIDA
10045-55 Overseas Highway, Marathon, Florida 33050
Phone: (305) 743-0033 Fax: (305) 743-3667
www.marathonflorida.org
~
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--- ------__u_________ __.... I
September 15, 2003 i
SEP 1 i 2003
Mr. Jim Roberts
The Historic Gato Cigar Factory J ,-. ....,:'. ,'.' .lo;- ~\-.-. ,. -~'-
j / t~, '. . ,
1100 Simonton Street Ste. 205 ------..i
Key West, FL 33040
- RE: Little Venice Road Repave
Dear Jim,
As you know, the Little Venice Sewer Project is nearing completion. The completion of this important
project will result in long delayed street improvements in the project area.
I have been told that the county had delayed street repairs in the Little Venice sewer area for a number
of years prior to the City of Marathon incorporation. Obviously, this was a very practical decision,
knowing that the streets were going to be tom up d~ng sewer construction.
Because the county delayed street repairs, money was left in your fund balance for these purposes. I
would like to request that the county fund up to $500,000 to have streets repaved within the Little
Venice sewer service area sometime after the first of the year.
If you have any questions, please contact me.
Sincerely,
W. Scott Janke
City Manager
MEMORANDUM
TO: James L. Roberts
County Administrator
FROM: David S. Koppel C>>
County Engineer ' ,
DATE: August 15,2003
RE: Little Venice, Marathon
Attached please find a copy of the relevant page from the August 1998 Seven Year Road
Plan which was the latest plan containing roads in Marathon. The plan contained 23
roads in Little Venice and $136,310 was estimated for repaving. All roads in Marathon
were omitted the next time the Seven-Year Plan was prepared, which went to the BOCC
in January 2000. Marathon officially incorporated on November 30, 1999 and became
ope~rational February 24, 2000.
The money was never actually set aside since the work was still five years out when the
plan was developed. Please feel free to call me if you have any questions.
"',
DSK/jl
Little VeniceRdsMthnRoberts.DOC
Cc: Dent Pierce
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1M E M 0 RAN DVM I
To: Dent Pierce, Division Director Public Works
From: James L. Roberts, County Administrator
Date: August 12, 2003
- RE: Little Venice
In reference to the Little Venice project in Marathon, prior to Marathon becoming
incorporated and assuming the relationship with the FKAA to complete the Little Venice project, did
the County have funds set aside for re-paving those streets subsequent to the completion of the
proposal of the Little Venice project? If so, how much was set aside and is any of that still
programmed for that purpose?
Please let me know as soon as possible.
;?;/~~
DA rJ~ ~ J/ ill)
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Oct 14 03 12:08p Comm. David Rice
(3051 289-6306
Oct 14 03 08:15a James L Roberts Co Admin p.2
305-292-4544 p. 1
-
CITY OF MARATHON, FLORIDA
10045-55 Overseas Highway, Marathon, Florida 33050 <1Q~
Phone: (305) 743~033 Fax: (305) 743-3667
www.marathonflorida.org
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( ocr 1 0 2003
October 7, 2003 t
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Jim Roberts, Monroe County Administrator i . '
. '.- -.. ...._-,- .,-.
The Historic Gato Cigar Factory
1100 Simonton Street Ste. 205 OCT 1 4 ~,r\,\ J
Key West, FL 33040
Dear Jim:
I have enclosed the bid we received to pave City streets in the Little Venice Sewer Districl The
proposal for Little Venice Phase I st:reets.came in at $394,445. Little Venice Phase II has been
estimated at an additional $90,000 bringing the total project to $484,445.
Please pass this jnformation on to the BOCe with the City's request to have the Cowtty
reimburse us for this work. I need a firm response as soon as possible so we can schedule work.
If you have any questions, or nced additional infonnation please contact me.
sm_l~
tt~~
City Manager
Enclosure
_.-.~
V~
Oct 14 03 12:08" Comm. David Rice
(305) 289-6306 ".3
Oct:.. 14 03 08:154'1 J8m~5 L Rob~r~s Co Admin 305-292-45-44 p.2
OCT 1 /,
Memorandum ~
TO: Scott
FM: Susie
DT: 07/28/03
RE: little Venice Roaq Overlay
I am expecting two proposals for this work. This proposal totals $394,445.00 which includes
$10,000.00 worth of manhole cover risers. The manholes are to low in the asphalt already
and will have to be raised for the overlay.
I should have the other proposal in the next few days.
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Oct 14 03 12:08p Comm. David Rice (305J 289-6306
Oct 14 03 08:15a James L Roberts Co Admin 30S-2S2-4544 p.4
p.3
~;1
ASAP PAVING Estimate
P.O. BOX 523199 OCT 1 4 ;. ,..;
MARATHON SHOReS, fL JJOS2 Number: 008
omCE: 1-800-551..2727 Date~ July 18, 2003
QISlOM!R FAX; 305-511--9981 PHONE:
A11'N: SUZlETHOMAS 3QS.743.0033 FAX~74]'J667
em OF MMAlliON
l~5-SS~ HW'f
MARAntON, A. 33050
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t ~ Sales R.ep -1
o ROBERTS
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DeKriptJan AmOunt
.........-,......-
-THE FOl.lOWlMG kQADWAYS NfECtB).lYlHEI..UT1.EVENlCE PHASfON! PROJECT ARE 0.00
PROPOSED fOR OVBU.AY OF HOT ASPHALT TYPE 5-3 MIX AT AN AVSfJI.iE n1JCI(ltESS OF ONE
AND ONE-HAlf INCHES. COST Of P-.VING INQ.UDES ALL PREPARATORY WORJ< REQUlREO
PRIOR TO PAYING.
1- 98TH ST'REET M(;ASUREJ) ATn~4O'5QUARf feET REQUDUNG 210 TONS ~ ASPHAI.T. 24,150.00
2- 991li STREET MEASURED AT 17.23a-SQUAlU:m:t ltEQUlIUNG 170 ToNs Of ASPHALT. 19,550.00
3- tOOTH smarr M&\SURED AT 21,240 SQUARE FEET REQUIRING 210 TONS Of ASPHAlT. 24,150.00
4- 101ST'S'1'RSET MEASUREO AT 18,394 SQUARE FEET REQUIRING 181 TONS OF ASPHALT. 2O~5.00
S- 10STH $'mEET MEASURED AT 18,190 SQUARE FEET REQUtUNG 179 TONS OF ASPHALT. 20,585.00
6- 10STH snu:er WEST ~ AT17,181 SQtIAR! FEET ItEQUJ.R1NG 170 TONS OF 19,550.00
ASPHALT.
7- 101TH STREET MEAStJRS) FROM GATE TO ACCESS ROAD MEASURED 9162 SQUARE FEET 10,350.00
REQUDUNG 90 TONS Of ASPHALT..
8- 109TH Soo:ET MfASUREO AT 11,356 SQUARE FEET REQUIRING 112 TONS OF ASPHALT. 12,880.00
9- l10TH STREET ~ AT lS,OOlt SQUARE FEEr REQUItUNG 148 TONS OF ASPHAlT. 11,020.00
. .
10- 111 TH Sl1e:l' MEUURED AT 10,830 SQUARE FEET REQOIR1NG 107 TONS Of ASPHAlT. 12,305.00
..." .,<.'--- ,"-' .-,....'
.
MAPH.VINCI....-sto ~..IIbar........... compa.te (II.~. Ole ~spodflc:alons.
~"'wII"""" .eDIt......... ............. ~_CIII1ftDt be Wd
~ lilt It.......... ... uIIIIII!I......18 fntUIIICfeMtor . .... nIft oft. ...,.... of
....- ....tle.dalIIn.u.bldm:e dueonthe_ of~ of work.
SlGNAT'UM: DA1!:
IlEPRESENTA'I'IVI!I MM" PAYING
. AGRI!E 'TO THE A80W esnNATU AND S1t!CIRCATJQNS!
-_._.~- ~---_._-
SICNA'l'URI!: DA1E
~JU:!f'MftNT"TM!
Oct 14 03 12:09p Comm. David Rice (305) 289-6306
p.5
Oc~ 1~ 03 081 15a James L Roberts Co Admin 305-292-4544
p.'"
-.
j Page~ 2
ASAP PAVING I
OCT 1 {, i Estimate
P.O. BOX 523199
MARATHON SHORES, FL l3052. Number: 0G8
OFFICE: 1-800-551-2727 bate: July 18, 1003
CUSTOMER. FAX: 305~S17-9981 PHONE:
ATTN: SUZIE THOMAS 305-143--0033 FAX:1i3-3667
CITY Of MARA1'HON
10045-55 0\'EItSfAS WNV
MARATHON, FI.. 33050
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I SaleS Rep I
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....- ...-....-.--.--...-
DescrIption AmcIUt\t
..-.....-
11- !mf AVENUE oc:fAN MfASURED FROM !laTH sr TliROUGFi TO 111'"" STREET 12,765.00
MfASURB) AT 11,322 SQUARE FEET REQUIRING 111 TONS OF ASPHAlT.
12- 1ST, 2ND, 3RD, AND 4T'H AVSfue OCEAN AT !tlnt STREET' EACH MEASURED 3180 15,755.00
SQUARE PEEr eAOt TOfAUNG 13,920~fEE[ REQUWNG 137 TONS Of ASPHALT.
13- llrot ~ M~ AT 14,559 SQVARE FEET REQU1R1NG 141 TONS OF ASPHAlT. 16,+\5.00
14f. 2ND, 3RD, 4TH, AND 5lli AVENUE 0CfAN. AT llZTH STREET EACH MEASURED AT 3400 15,410,00
SQUARE FEET' EAOtTOTAUNG 13;60& SQltIti'FeB' AfQUJNNG13"lTONS Of ASPHALT.
15-- 114TH 5'l'REET MEASURED ~T~419 ~ FEeT REQUIRING 2011O'tS OF ASPHALT. 23,115.00
16- 1ST, ZND, 3RD, 4nI, AND 5TH AVENUE oa:AN rofAl..EO 28,751 SQUARe FEET .32,545.00
REQUIRING 2831'ONS OF ASPlW.T;
17- 116TH STREET MfASURfD AT 14,220 ~ Ff.ET (U;QUIRlNG 1<<1 TONS Of ASPHAl. T. 16,100.00
18- 2ND. 3lUl, 4TH, AND snt STREET OCEAN AT 11~ STRE!TTOTALfD 21,340 SQUARE 24,150.00
FB:T REQUIRING 210 TONS OF ASPttAt.T;
19- 117m STREET MEASUMEO AT D.6Ui 5QOABEFEEf REQJllUNG 212 TONS OF .t9HAlT. 26,680.00
20- 2ND,~, AND 4TH AVENUE oceAN AT 117TH STREET TOTAW> 17,114- SQUARE FeET lO,l2S.00
REQUlIUNG 175 TONS Of ASPHALT.
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~~WII.......tNWJ..........-.................,.. ~Ileftelll
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seNIces .....~.....wIIh the ~""OlI....,of~ eI-'t.
RlNA1URIl: DAre
REPRESeIr"1NEI MlAPPAVING
l AGRE TO lit!! MeN! ESTIMATES MD SPeafICATlONI:
-._-~-_..._- _u___ ---~_._-- --
8lQNATUR!: DATE -..---.--
~IlEPRPaITA1'1V'e
Oct 14 03 12:07f' Comm. David Rice (3051 289-6306 f'. 1
Commissioner David P. Rice Monroe County Board of
490 63RO Street Ocean, Suite 110
Marathon, Fl 33050 Commissioners, District 4
Phone: 305-289~OOO
Fax 305-289-6306
Emafl: boccdis4@monroecounty-f1.com
Fax .
(Jym((J.~1'd q!?, erL- (M't ~ ~rt~n':0
To. C/O &.( Lf!..-. uJ From: David P. Rice, Commissioner District 4
Fax: "3C:',(-?.3 Pages: (:7
Phone: Date: ItJ 1/1/03
- A~a~:ti: V'?: cc:
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Oct 14 03 12:09p Comm. David Rice (305J 289-6306 p.6
Oct 14 03 08: 16a Jam@s L Roberts Co Admin 305-2S2-4544 p.5
Page: 3
ASAP PAVING "i'T 1 i Estimate
' ,.[ . .
P.O. sox S23199
MARATHON SHORES, fL 33052 Number: 008
OFfICE: HJOO-S51-272? Date: July 18, 2003
CUS'l'OMER FAX; 3OS-517-9981
PHON!:
ATTN: SUZlE 1tIOMAS 3DS-743.()()33 FAX:743-3667
OTY Of MARATHON
10045-55 OVERSB\S HWV
MARATHON. R.. 330SQ
I : ~ 1
Sales Rap
'. .... D ROBERTS ~-,
DMcriptiGn Amotmt
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21- AlL MAN-HOI..E COVfRS Will. NEED TO BE IWSED PRIOR TO PAVING. SEVERAl. 10,000.00
MAN-HOLeS ARE AlREAm BELOW GRADE AND WIll REQUIRE MUlllPlE RISERS .
ESTIMATED AMOtMr OF RISERS REQUlRED lOTAlS eo. COST INCWOES SHIPPING, COST Of
RISeRS, PlUS lABOR TO INSfAU.
22- AU. VALVE COVERS RJR. THE 4QUADUtT AUllfOlUTY wtLL ALSO NEeD TO BE RAISED. 0.00
. THE AQUADUCT SHOULD PROVIOE THE ~T(HW5e.lHeSE BUT THIS WOULD BE
SUBJECT to APPROVAl FN 1lfE FrAA.
t -. 0..
Total $394"'.08
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lNGNA'1'\R!: . , bATE:
AEPRESSlTa11VlJ M>> IIAVING
I AGRR TO TtE AI!ioVE ElT1MA1D AND SPEGIfICATIONI:
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