4th Task Order 12/07/2022 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: January 6, 2023
TO: Bryan Cook, Director
Employee Services
ATTN: Pamela Pumar, Sr. Administrator
Human Resources
Kelly Cummings, Executive Administrator
Employee Services
FROM: Liz Yongue, Deputy Clerk
SUBJECT: December 7th BOCC Meeting
The following items have been executed and added to the record:
C1 Task Orders 3 and 4, totaling $506,817.73, under the Master Agreement with
Safeware, Inc. to install access control and video systems at two County workplaces as part of
the County Building Security Plan.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
TASK ORDER NO.4
TO THE MASTER AGREEMENT FOR THE PURCHASE AND INSTALLATION OF
PUBLIC SAFETY AND SECURITY SYSTEMS
This Task Order No.4("Task Order")is issued by Monroe County Florida,a political subdivision of the
State of Florida ("County"), to Safeware, Inc. ("Contractor"). County and Contractor shall each be
known as a"Party" and collectively shall be known as the "Parties."
This Task Order is directly related to and subject to the Master Agreement for the Purchase and
Installation of Public Safety and Security Systems("Agreement")executed by the Parties on December
8, 2021.
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends, adds, or modifies a provision or an Article of the Agreement, in which case the provision or
Article of the Agreement will be specifically referenced in this Task Order and the amendment,
addition, or modification shall be precisely described.
This Task Order is effective as of December 7, 2022 ("Effective Date").
WHEREAS, Article 2.1 of the Agreement provides that the County will issue individual task orders
for specific projects executed by the Contractor under the Agreement; and
WHEREAS, the Contractor has provided a quote for installation of a security system at the-
(Attachment 1); and
WHEREAS, the pricing provided for the purchase and installation of the
-security system is no greater than the pricing offered by the Contractor under the two
contracts attached as Attachment A to the Agreement, which were awarded by the local governments
after full and open competitive procurements, and the County is therefore entitled to utilize these
contracts and associated pricing pursuant to Chapter 7,paragraph (C)2. of the Monroe County
Purchasing Policy.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the
parties agree as follows:
1. County and Contractor agree that the services and deliverables for this Task Order are as set forth
in Attachment 1 to this Task Order(Quotation 1949316).
2. This Task Order shall be effective upon the date on which the last Party has executed this Task
Order. The end date for this Task Order will be the earlier of September 30, 2023,or the completion of
the Services set forth in this Task Order, whichever comes first. The Task Order is subject to early
termination in accordance with the terms of the Agreement if the Services are no longer required.
3. Monroe County's contact for this Task Order shall be:
1
ry
U.,
Mark A. Gongre
Safety and Security Administrator �_- y,
1100 Simonton St. :_,- a
Key West, F1.33040 --
Gongre-mark@monroecounty-fl.gov -
305-292-4552(office) c�a
305-395-0389(cell) C.51
_-,
4. All other terms and conditions of the Agreement remain in full force and effect.
5. County and Contractor certify by their undersigned authorized agents that they have read this
Task Order and agree to be bound by its terms and conditions.
IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized
representative.
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Ai ,r SI ` +A BOARD OF COUNTY COMMISSIONERS
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1't e g a in Madok,Clerk OF MONROE COUNTY, FLORIDA
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CONTRACTOR: SAFEWARE, INC.
Attest: "-,,,cccpRGES G'.#,.
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A By: 41 . + so- .e, BY: ��-,
Title: Ti . Pub
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Approved as to form and legal sufficiency: STA EASTON
Notary Publie-Maryland
Monroe County Attorney's Office Prince George's County
My Commission Expires
11-10-2022 May 07. 2026
2
Attachment 1 (Quotation)
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
301-683-1234 1 of 13
www.safewareinc.com
Quote Expires On: 12/08/2022
Bill To: Ship To:
Monroe County Safety and Security
1100 Simonton Street 42-268
Key West,FL 33040
Requested By:-
PO Number Taker Email
Freight Terms Phone Fax
Sales Representative
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM Item Description Price Price
Unit Size q Unit Size
Order Note:
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
2of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
301-683-1234 3 of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM Item Description Unit Size Price Price
Unit Size
6M"
6M" %Mmi
6M" %End
6mM" %MM1
0
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
4of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
5of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
6of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
7of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
8of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining awE
Item Description Unit Size Price Price
10
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
9of13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
10 of 13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
11 of 13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining UOM Item Description Price Price
Unit Size Unit Size
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
12 of 13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated Remaining awE
Item Description Unit Size Price Price
10
_ 56.00%
SAFEWARE QUOTATION
4403 Forbes Blvd. Order Number
Lanham,MD 20706-4328 1949316
USA Order Date Page
13 of 13
www.safewareinc.com
Quote Expires On: 12/08/2022
Quantities Pricing
Item ID UOM Unit Extended
Ordered Allocated RenzaininR UOM Item Description Price Price
Unit Size Unit Size
Total Lines: 120 SUB-TOTAL: 272,310.42
TAX. 0.00
AMOUNT DUE: 272,310.42
Actual freight added per freight terms