Item C13 C.13
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
January 18, 2023
Agenda Item Number: C.13
Agenda Item Summary #11558
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee (305)292-3452
N/A
AGENDA ITEM WORDING: Approval to purchase a new Ford F-550 Flat bed dump for
Facilities Maintenance. Replaces asset number FAC7536 - 2013 Ford F450 flat dump truck.
ITEM BACKGROUND: Supplier: Alan Jay Fleet Sales has submitted a quote (attached) in the
amount of$66,701.00.
This purchase is being made through the SOURCEWELL (FORMERLY NJPA) CONTRACT
42023 091521-NAF & 060920-NAF, a purchasing cooperative.
PREVIOUS RELEVANT BOCC ACTION: Unit being replaced was included in the FY-23
Vehicle/Equipment Replacement List.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to purchase
DOCUMENTATION:
NJPA-MONROE COUNTY BOCC-175G 660A 42895-2 Quote
National Auto Fleet Contract 060920
back-up docs - email from D. Greenlee
back-up docs - email from C. Collins
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Packet Pg.415
C.13
Total Cost to County: $66,701.00
Current Year Portion: N/A
Budgeted:
Source of Funds: 001-20501-SC_00100
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
N/A
REVIEWED BY:
Daryl Greenlee Completed 01/03/2023 2:38 PM
Kevin Wilson Completed 01/03/2023 3:38 PM
Christina Cory Completed 01/03/2023 3:45 PM
Christine Limbert Skipped 01/03/2023 5:04 PM
Purchasing Completed 01/03/2023 5:05 PM
Budget and Finance Completed 01/03/2023 5:06 PM
Brian Bradley Completed 01/03/2023 5:08 PM
Lindsey Ballard Completed 01/03/2023 5:30 PM
Board of County Commissioners Pending 01/18/2023 9:00 AM
Packet Pg.416
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Call Us first,for all of your Fleet Automotive, &Light Truck needs. Quote
PHONE(800)ALANJA Y(252-6529) DIRECT 863-385-9610 WWW.ALANJAY.COM 42895-
Corporal:6 2003 U.S.27 South MOBILE 904-838-4999 Mailing P.O. BOX 9200
Office Sebring, FL 33870 FAX 863-402-4221 'Address Sebring, FL 33871-9200
ORIGINAL UE IlZIEVIISIE QUO r E [)A r E
12/Q8OT/202 DATE 2 QUICK QUOTE SHEET 1I[)2/1312022 U)
REQUESTING AGENCY MONROE COUNTY BOCC
CONTACT PERSON DARYL GREENLEE EMAIL
PHONE 305-292-3452 MOBILE 786-847-3087 FAX 305-292-3529 u_
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SOURCEWELL(FORMERLY NJPA) CONTRACT# 2023 091521-NAF&060920-NAF WWW.Nationa1AutoF1eetGroup.cc 4;
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MODEL F5G 660A MSRP $49,080. 9
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2023 FORD F-550 REGULAR CAB CHASSIS DRW 2WD XL 84"CA 169"WB
CUS III(1%�11111�]!RIII III,) °IdbIk Woilks III IIat III,,Ied I)uirnp BASE VEHICLE PRICE $45,733.01 U0_
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BED LENGTH 84"CA 0
All vehicles will be ordered white wl darkest interior unless clearly stated otherwise on purchase order. 0
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FACTORY OPTIONS DESCRIPTION
5
Z1 AS EXTERIOR COLOR OXFORD WHITE WITH MEDIUM EARTH GRAY HD VINYL 40/20/40 SPLIT BENCH SEAT INCLUDES $0.
CENTER ARMREST WITH CUPHOLDERS,STORAGE,AND DRIVERS SIDE MANUAL LUMBAR
----------- CL
99N 44G 7.3L_2V DEVCT NA PFI V8 Gas Engine with TorqShift 10-Speed Automatic Transmission. $0. 0
B----------------- --BLACK PLATFORM RUNNING BOARDS------------------------------------------------------------------------------------------ ----------$315_.
5213 ELECTRIC BRAKE CONTROLLER------------------------------------------------------------------------------------------------- $265. 0
-- ---------- L_
63A Utility Lighting System -inc:LED side-mirror spotlights $155. CL
------------------------ ------------------------------------------------------------------------------------------------------------------------------------ ---------------- CL
76C----------------- EXTERIOR BACKUP ALARM------------------------------------------------------------------------------------------------------ ------ ---$-135-.
872 Rear View Camera&Prep Kit $410.
-inc:Pre-installed content includes cab wiring,frame wiring to the rear most cross member and video display w/4" 0
display,Upfitters kit includes camera w/mounting bracket,14'jumper wire and camera mounting,aiming instructions
and electrochromic mirror a I
---------- C14
90L Power Equipment Group $910. ,
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-inc:Deletes passenger side lock cylinder,upgraded door-trim panel,Accessory Delay,Advanced Security Pack, 0)
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SecuriLock Passive Anti-Theft System(PATS)and inclination/intrusion sensors,MyKey,owner controls feature,Power C14
Locks,Remote Keyless Entry,Folding Trailer Tow Mirrors w/Power Heated Glass,manual telescoping,heated convex
spotter mirror and integrated clearance lamps/turn signals,Power Front Side Windows,1-touch up/down
driver/passenger window
X8L 4:88 AXLE RATIOLIMITED SLIP
-
-REAR DIFFERENTIAL--------------------------------------------------------------------------- $3SS.
-- - ----------------- en
---------- W
BT BLUE TOOTH(STD) $0, LO
------------------------ --------------------- ------------------------------------------------------------------------------- —------- u_
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FACTORY OPTIONS $2,545.0 L)
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CONTRACT OPTIONS DESCRIPTION 0
K MONROE FLAT KNAP PVMXS-123C.SMOOTH STEEL:10-GAUGE,HIGH STRENGTH(50,000 PSI YIELD STRENGTH).STRUCTURAL LONG $16,820.
SILLS WITH GUSSETED CROSS MEMBERS.5"ON 12'AND SHORTER PLATFORMS.7"ON 13'AND LONGER PLATFORMS.6"
FOR SRW(80 SERIES)PLATFORMS.FORMED,11-GAUGE HIGH STRENGTH(50,000 PSI)CROSS z
MEMBERS SPACED ON 18"CENTERS FOR 12'AND SHORTER.PLATFORMS AND ON 12"CENTERS FOR 13'AND LONGER. 0
PLATFORMS SIDE AND END RAILS CONSTRUCTED OF FORMED 12-GAUGE HIGH STRENGTH STEEL(50,000 PSI). L)
REINFORCED INTERNAL STAKE POCKETS SIZED TO ACCEPT 2"X4"LUMBER AND A WIDE ARRAY OF KNAPHEIDE SIDE LU
OPTIONS.ALL CLEARANCE AND MARKER LIGHTS MEET FMVSS 108 REQUIREMENTS.WATER-BASED UNDERCOATING ON 0
UNDERSIDE OF PLATFORM.ELECTRODEPOSITION PRIME PAINT.DURABLE,OVEN-CURED HIGH GLOSS BLACK FINISH TOP z
COAT.DROP IN BULKHEAD,40"HIGH X 96"WIDE,BLACK-LOOSE.PLATE VINT W/90 BEND(PAIR).PLATE BOLTING 0
(SPLASH GUARD)PR.-2-MIAMI MUD FLAPS RUBBER.BRACKET ANTI-SAIL CHROME.-6-18"U BOLT.-2-HARNESS
EXTENSION.GLOSS BLACK.PAINTING MATERIALS.SUPPLY ITEMS.DELETE TAPERED REAR END RAIL AND REPLACE WITH
STRAIGHT END.VENC VC516-ES VENCO HOIST.BUMPER HITCH ANGLED BACK.4 TO 7 WAY PLUG.HITCH COMBINATION CL
W/2-5/16BALL.-4-TOPSIDER 72in SST T-HD WHITE DOUBLE DOOR/STAINLESS LATCH-T-HDL.-2-BUYE 170S110 z
TOOLBOX ALUMINUM 18X18X48 RECESSED/BEVELED DOOR T-HDL.-4-KNAP 800410901,TOOL BOX MOUNTING.-1- 4i
BUST HB0201 FURNISH AND INSTALL REAR STEP.-1-BUYE 132399132C,HANDLE GRAB DIE CAST CHROME PLATE.-1-
INSTALL REMOVABLE WOOD BOARD BETWEEN TOOL BOXES AT REAR.-2-BUYE LT37,INSTALL TOOL RACK ON E
BULKHEAD. a
------------------------ ------------------------------------------------------------------------------------------------------------------------------------ ----------------
FS MPS62U-4 (4)Federal Signal MicroPulse Ultra dual color with(2)mounted in grille and(2)mounted to rear of vehicle. $705.
----------------------- Amber/White------------------------------------------------------------------------------------------------------------------- ----------------
NJPA-MONROE COUNTY BOCC-F5G 660A-42895-2-Quote.PDF Pagi Packet Pg.417
WIll It,lrce'Well ED
.....................................
SOURCEWELL(FORMERLY NJPA) CONTRACT# 2023 091521-NAF&060920-NAF www.Nationa1AutoF1eetGroup.coi
FS 420OS-A 4 (4)Federal Signal Model 4200S Single Color,4-LED light,Amber Light,surface mounted light heads. (2)with Black $SS8.
Bezels mounted front of bulkhead,(2)with Black Bezels mounted on back of_bulkhead.....................................
----------------
DTF 2 TRK Deep tint film installed on front two door glass and rear window. $300.
------------------------ ------------------------------------------------------------------------------------------------------------------------------------ ----------------
WSTP Windshield strip(2S%0 n Windshield) $40
N-O-TEMP----------- TEMP TAG NOT REQUESTED,CUSTOMER WILL HANDLE THEIR OWN TAG WORK. $0. U)
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CONTRACT OPTIONS $18,423.0
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VEHICLE TOTAL $48,278.0 0
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MSRP DISCOUNT 1.65 LU
ACCESSORY TOTAL $18,423.0 0
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TRADE IN CUSTOMER PRICE $66,701.0 Z
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YES WE TAKE TRADE INS --- ASK ABOUT MUNICIPAL FINANCING--- $0.
TOTAL COST LESS TRADE IN(S) QTY 1 $66,701.0 CL
Esfinnated AininuAl Ipayinneinits four 60 innoinithis If mini advainice $14,938.28 z
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Muinii6pall flinaince foir any esseinUall use veNclle,irequfires Ileindeir appirovall,WAC,
Comments QUOTE SUBJECT TO FACTORY ORDER ACCEPTANCE or 30 DAYS E
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VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER clhiristy,spilf&al!ain,,Il"gy,,gg!lI
"I Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully. If there are any errors or changes,please feel free to contact me at any time.
I am always happy to be of assistance.
NJPA-MONROE COUNTY BOCC-F5G 660A-42895-2—Quote.PDF PagF Packet Pg.418
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA ( % Complete
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SUMMARY
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[Fleet]2022 Ford Super Duty F-550 DRW(F5G)XL 2WD Reg Cab 169"WB 84"CA MSRP:$41,790.(
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Interior:Medium Earth Gray, HD Vinyl 40/20/40 Split Bench Seat
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Exterior 1:Oxford White
Exterior 2:No color has been selected.
Engine: 7.3L 2V DEVCT NA PFI V8 Gas
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Transmission: TorgShift 10-Speed Automatic cj
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OPTIONS
CODE MODEL MSR >-
F5G [Fleet]2022 Ford Super Duty F-550 DRW(F5G)XL 2WD Reg Cab $41,790.(
169"WB 84"CA U
OPTIONS
18B Platform Running Boards $320.(
44G Transmission: TorgShift 10-Speed Automatic $0.(
63A Utility Lighting System $160.(
660A Order Code 660A $0.(
76C Exterior Backup Alarm(Pre-Installed) $140.(
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021
Packet Pg.419
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA % Complete
872 Rear View Camera& Prep Kit $415.(
90L Power Equipment Group $915.( ;
99N Engine: 7.31-2V DEVCT NA PFI V8 Gas $0.( ILL
1-
AS Medium Earth Gray, HD Vinyl 40/20/40 Split Bench Seat $0.( '0 4-
TGJ Tires: 225/70Rx19.5G BSW A/P $0.( LO
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X81- Limited Slip w/4.88 Axle Ratio $360.(
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Z1 Oxford White $0.(
SUBTOTAL $44,100.(
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Adjustments Total $0.(
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Destination Charge $1,695.(
TOTAL PRICE $45,795.(
FUELECONOMY
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Est City:N/A CL
Est Highway:N/A
Est Highway Cruising Range:N/A
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This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021 Packet Pg.420
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA ( % Complete
Standard Equipment
Mechanical
Engine: 7.3L 2V DEVCT NA PFI V8 Gas(STD) I_
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Transmission: TorgShift 10-Speed Automatic-inc: 1 OR140 w/neutral idle and selectable drive modes: normal,
LO
tow/haul,eco, deep sand/snow and slippery(STD) LO
ILL
4.88 Axle Ratio(STD)
0
50-State Emissions System ILL
Transmission w/Oil Cooler
Rear-Wheel Drive U)
78-Amp/Hr 750CCA Maintenance-Free Battery w/Run Down Protection
CL
HD 240 Amp Alternator o
Towing Equipment-inc: Trailer Sway Control
0
Trailer Wiring Harness CL
CL
11290#Maximum Payload
GVWR: 18,000 Ibs Payload Package
HD Shock Absorbers CY
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Front And Rear Anti-Roll Bars LO
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00
Firm Suspension
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Hydraulic Power-Assist Steering
40 Gal. Fuel Tank
Single Stainless Steel Exhaust `
OILL
Dual Rear Wheels U
Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs and Brake Assist U
Upfitter Switches
Exterior
Wheels: 19.5"x 6"Argent Painted Steel-inc: Hub covers/center ornaments not included
CL
Tires: 225/70Rx19.5G BSW A/P(STD)
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks E
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021
Packet Pg.421
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA % Complete
Exterior U)
Black Fender Flares
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Black Side Windows Trim and Black Front Windshield Trim
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Black Door Handles
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Black Manual Side Mirrors w/Manual Folding `
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Manual Extendable Trailer Style Mirrors
0
Fixed Rear Window ILL
Light Tinted Glass
Variable Intermittent Wipers
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Aluminum Panels
CL
Front Splash Guards 0
Black Grille >
0
Autolamp Auto On/Off Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps CL
CL
w/Delay-Off
Cab Clearance Lights
0
Entertainment
Radio w/Seek-Scan and Clock
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Radio:AM/FM Stereo w/MP3 Player-inc: 4 speakers 00
Fixed Antenna
SYNC Communications& Entertainment System-inc: enhanced voice recognition, 911 Assist,4.2"LCD center
stack screen,AppLink, 1 smart-charging USB port and steering wheel audio controls
2 LCD Monitors In The Front cj
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Interior
4-Way Driver Seat-inc: Manual Recline and Fore/Aft Movement
4-Way Passenger Seat-inc: Manual Recline and Fore/Aft Movement
Manual Tilt/Telescoping Steering Column U
Gauges-inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid
Temp, Engine Hour Meter, Trip Odometer and Trip Computer
Ford Pass Connect 4G Mobile Hotspot Internet Access
CL
Manual Air Conditioning
Illuminated Locking Glove Box
Interior Trim-inc: Chrome Interior Accents E
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021
Packet Pg.422
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA % Complete
Interior U)
Full Cloth Headliner
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Urethane Gear Shifter Material
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HD Vinyl 40/20/40 Split Bench Seat-inc: center armrest, cupholder, storage and driver's side manual lumbar
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Day-Night Rearview Mirror `
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Passenger Visor Vanity Mirror
0
3 12V DC Power Outlets ILL
Front Map Lights
Fade-To-Off Interior Lighting
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Full Vinyl/Rubber Floor Covering
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Smart Device Remote Engine Start 0
Instrument Panel Covered Bin and Dashboard Storage y
0
Manual 1st Row Windows CL
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Systems Monitor
Trip Computer
Outside Temp Gauge CY 1
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Analog Appearance LO
00
Seats w/Vinyl Back Material
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Manual Adjustable Front Head Restraints
Air Filtration
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Safety-Mechanical Ur
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Driveline Traction Control U
Safety-Exterior
Side Impact Beams
Safety-Interior U
Dual Stage Driver And Passenger Seat-Mounted Side Airbags
Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch
Safety Canopy System Curtain 1st Row Airbags
CL
Outboard Front Lap And Shoulder Safety Belts-inc: Height Adjusters
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021 Packet Pg.423
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA % Complete
WARRANTY U)
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000 0
Corrosion Years: 5LO
Corrosion Miles/km: Unlimited `
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
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This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021
Packet Pg.424
C.13.a
E3 Alan Jay Fleet Sales
Chris Wilson 1 (863)402-4234 1 chris.wilson@alanjay.com
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Vehicle: [Fleet] 2022 Ford Super Duty F-550 DRW (F5G) XL 2WD Reg Cab 169" WB 84" CA ( % Complete
Technical Specifications
Dimensions cs
Interior Dimensions 0
Passenger Capacity 3 Front Head Room 40.8 in LO
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Front Leg Room 43.9 in Front Shoulder Room 66.7 in ILL
Front Hip Room 62.5 in Second Head Room N/A o
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Second Leg Room N/A Second Shoulder Room N/A
Second Hip Room N/A
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Exterior Dimensions
CL
Wheelbase 169 in Length, Overall w/o rear bumper N/A 0
Length, Overall w/rear bumper N/A Length, Overall 254.8 in >
0
Width, Max w/o mirrors 80 in Height, Overall 81.7 in CL
CL
Overhang, Front 38.3 in Overhang, Rear w/o bumper 47.2 in
Front Bumper to Back of Cab N/A Cab to Axle 84 in
Cab to End of Frame 131.2 in Ground to Top of Load Floor N/A CY CYI
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Ground to Top of Frame N/A Frame Width, Rear 34.2 in
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Ground Clearance, Front 8.3 in Ground Clearance, Rear 8.3 in
Body Length 0.00 ft Cab to Body N/A
Cargo Area Dimensions LO
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Cargo Box Width @ Top, Rear N/A Cargo Box Width @ Floor N/A U
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Cargo Box Width @ Wheelhousings N/A Cargo Box(Area) Height N/A
Tailgate Width N/A Cargo Volume N/A
Ext'd Cab Cargo Volume N/A
U
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This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or regic
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 14187. Data Updated: Jul 6,2021 10:55:00 PM PDT.
Jul 8,2021
Packet Pg.425
DocuSign Envelope ID: E231A4AC-5C75-4068-A87D-BB09EC3BEB57
C.13.b
060920-NAF
" ° � � � ad IUlii�u� �lllllllllli���
Solicitation Number: RFP #060920
CONTRACT
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This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive,
Watsonville, CA 95076 (Vendor). _
1_
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Sourcewell is a State of Minnesota local government agency and service cooperative created LO
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under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal, E
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
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Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
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(Participating Entities). 0
1. TERM OF CONTRACT 0
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A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
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B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is
cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
0
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C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
0
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Rev.2/2020 1
Packet Pg.426
DocuSign Envelope ID: E231A4AC-5C75-4068-A87D-BB09EC3BEB57
C.13.b
060920-NAF
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free S
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute -
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity. LO
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C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
0
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract.This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
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3. PRICING
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All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
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When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location. t0
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in 0
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly g
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
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B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- _
exempt entity.
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C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
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When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
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Hot List program and pricing may also be used to discount and liquidate close-out and 0
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator.This form is available t0
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number; 0
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
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A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
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The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's -
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service LO
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Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating a
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential members to join
Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster
during the term of this Contract. 0
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government-
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under t0
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating 0
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
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B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order may be negotiated between a Participating Entity and Vendor,
such as job or industry-specific requirements, legal requirements (e.g., affirmative action or
immigration status requirements), or specific local policy requirements. Some Participating
Entitles may require the use of a Participating Addendum; the terms of which will be worked
out directly between the Participating Entity and the Vendor. Any negotiated additional terms
and conditions must never be less favorable to the Participating Entity than what is contained in 9
this Contract.
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C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a
performance bond that meets the requirements set forth in the Participating Entity's order. _
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D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires LO
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service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events: 0
1. The Participating Entity fails to receive funding or appropriation from its governing body
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at levels sufficient to pay for the goods to be purchased; CL
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
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F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a t0
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE 0
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
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8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). -
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The Report must contain the following fields: LO
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• Customer Name (e.g., City of Staples Highway Department); E
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address; 0
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
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B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and U
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted -
price to offset the Administrative Fee.
The Vendor will submit a check payable to Sourcewell for the administrative fee amount of
$400 multiplied by the total number of trucks purchased by Participating Entities from Vendor
under this Contract, and $200 multiplied by the number of trucks purchased by Participating
Entities from Vendor's partner dealer Alan Jay Automotive in Florida, during each calendar
quarter. Payments should note the Sourcewell-assigned contract number in the memo and
must be mailed to the address above "Attn: Accounts Receivable." Payments must be received
no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer. _
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Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's LO
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Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
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A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. 0
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
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until it has been fully executed by the parties. CL
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
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D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or t0
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent 0
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
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by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. AUDITS
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Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from S
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the end of this Contract.This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
13. GOVERNMENT DATA PRACTICES _
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Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, LO
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Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
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14. INDEMNIFICATION
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As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating CL
Entities against any and all suits, claims,judgments, and costs instituted or recovered against
Sourcewell or Participating Entities by any person on account of the use of any Equipment or
Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable
patent or copyright laws.
15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT t0
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract: 0
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
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promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use, Quality Control.
a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its S
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos. _
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent LO
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with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
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or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose 0
of it according to Sourcewell's written directions.
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B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be t0
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
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D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW,JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota. '
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17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration _
or finding and must be fully performed.
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19. PERFORMANCE, DEFAULT, AND REMEDIES
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A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
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1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the 0
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
CL
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher CL
level of management.The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result c0
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, 0
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at S
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all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers'Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation. LO
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Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
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$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no 0
less broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
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liability arising from premises, operations, bodily injury and property damage, CL
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage t0
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate 0
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage over Workers' Compensation, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Vendor will maintain coverage for all claims
the Vendor may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Vendor's professional services required
under this Contract. _
Minimum Limits:
$2,000,000 per claim or event LO
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$2,000,000—annual aggregate
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6. Network Security and Privacy Liability Insurance. During the term of this
Contract, Vendor will maintain coverage for network security and privacy liability. The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy. The insurance must cover claims which may arise from failure of
Vendor's security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data —including but not limited to, confidential or 0
private information, transmission of a computer virus, or denial of service.
Minimum limits: 0
$2,000,000 per occurrence
$2,000,000 annual aggregate
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Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish t0
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the 0
Sourcewell Contract Administrator assigned to this Contract.The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include
there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 g
days' prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and
endorsements, within 10 days of a request. Failure to request certificates of insurance by
Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves
Vendor of its duties and responsibilities in this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
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D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional _
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all LO
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deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require a
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
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E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
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F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of$10,000 is subject to
Sourcewell's approval.
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21. COMPLIANCE
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A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
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B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities. 0
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
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operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER M
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
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Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the _
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require LO
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additional requirements based on specific funding specifications. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
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The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
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A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in 0
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
CL
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing CL
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor."The equal opportunity clause is incorporated
herein by reference.
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B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non- t0
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 51
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted 0
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
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Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess LO
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of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
0
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an 0
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement,"the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit t0
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this 0
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT(42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
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F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency. _
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G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file LO
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any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 0
1352).
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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with CL
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor t0
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act. 0
J. BUY AMERICAN PROVISIONS COMPLIANCE.To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
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also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring _
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials LO
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identified in the EPA guidelines.
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24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service 0
obligations incurred or accrued prior to cancellation.
0
Sourcewell 72 Hour LLC dba: National Auto Fleet Group
DocuSigned by, DocuSigned by: N
By � Sc�.wa�� By: ,�t,SSt,
COFD2A139D06489... FACBB5730Cl E467._
Jeremy Scnwartz Jesse Cooper
Title: Director of Operations & Title: Fleet Manager
Procurement/CPO U
Date: 8/3/2020 1 2:06 PM CDT
Date: 8/3/2020 1 5:08 PM CDT
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Approved:
''DocuSigned by:
E7E42B8F817A64CC...
By.
Chad Coauette
Title: Executive Director/CEO
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Date: 8/3/2020 1 5:13 PM CDT
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RFP 060920 - Class 4-8 Chassis with Related Equipment,
Accessories, and Services
Vendor Details
Company Name: 72 HOUR LLC _
Does your company conduct
business under any other name?If National Auto Fleet Group
yes, please state:
490 Auto Center Drive �y
Address:
Watsonville, CA 95076
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Contact: Jesse Cooper
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Email: Jcooper@nationalautofleetgroup.com LO
Phone: 951-440-0585
Fax: 831-840-8497 0
HST#: 263297677
Submission Details U)
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Created On: Friday April 17, 2020 10:02:43 CL
Submitted On: Tuesday June 09,2020 00:25:02 0
0
Submitted By: Jesse Cooper >
0
Email: Jcooper@nationalautofleetgroup.com CL
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Transaction#: 42f514a4-eaaa-46d1-a264-1 de559e88b95
Submitter's I Address: 76.81.241.2
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Specifications
Table 1: Proposer Identity&Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark"NA" if
the question does not apply to you (preferably with an explanation).
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Item Question Response*
1 Proposer Legal Name (and 72 Hour LLC, DBA: National Auto Fleet Group
applicable d/b/a, if any):
2 Proposer Address: 490 Auto Center Drive
Watsonville CA, 95076 �y
3 Proposer website address: www.NationalAutoFleetGroup.com LL
4 Proposer's Authorized Jesse Cooper 0
Representative (name, title, 1-855-289-6572
address, email address & phone) Fleet Manager s
(The representative must have 490 Auto Center Drive LO
authority to sign the "Proposer's Watsonville, CA 95076
Assurance of Compliance" on Jcooper@nationalautofleetgroup.com
behalf of the Proposer and, in the 0
event of award, will be expected LL
Ito execute the resulting contract):
5 Proposer's primary contact for this Jesse Cooper
proposal (name, title, address, 1-855-289-6572 U)
email address & phone): Fleet Manager
490 Auto Center Drive 2-
Watsonville, CA 95076
Jcooper@nationalautofleetgroup.com CL
0
6 Proposer's other contacts for this Clarke Cooper °
proposal, if any (name, title, 1-855-289-6572
address, email address & phone): Fleet Manager 0
490 Auto Center Drive CL
Watsonville, CA 95076 CL
Clarkecooper@wondries.com
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Table 2: Company Information and Financial Strength
Item Question Response*
7 Provide a brief history of your company, NAFG, was originally established in 1987 when we went by Wondries Fleet Group
0
including your company's core values, located in Southern California. Starting with a single automobile dealership, my father tea
business philosophy, and industry longevity Clarke Cooper has grown our network to over 35 dealerships both in and outside of
related to the requested equipment, products California. We have always hired and promoted from within our organization to help
or services. promote our culture. Most of our Fleet Division Managers who started with us back
in 1987 are still with us today. 0
We have evolved over the decades to adapt to the improving industry technology to
the advancement of once gas-powered vehicles to now fuel cell powered. Even in
today's fast changing marketplace, our core values have never changed. Our core 9=
A 0
values are: Always do what's right for the customer, you take care of them and they
will take care of you.
Our Business philosophy has always been the 4 RIGHT'S to every client: Deliver the
RIGHT vehicle, at the RIGHT time, to the RIGHT place and the RIGHT price.
Our longevity can best be displayed with a few statements. We are and have always cs
been family owned and operated. We have deep family roots in the automobile
business with future generations in the infant stages today. We plan on leading our
industry for decades to come.
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8 What are your company's expectations in the If awarded another Sourcewell Contract, this would be our 4th and like our prior
event of an award? contracts we will grow yet again by compounding our knowledge and customer
service experience we have gained from serving members from across our great
nation yet again to new heights. We want to grow our divisions with more staff and
particularly grow our Partner Program which is detailed in the Zip file in the
additional Documents upload. Our Partner program allows members to suggest and
even recommend there local upfitters to NAFG to partner on any turn key quote. We
see a tremendous value in giving the ability to the member to supply the upfitter of
there choice to NAFG in order to provide a 100% turn key solution.
9 Demonstrate your financial strength and We have uploaded the following under the section: Financial Strength: Bank
stability with meaningful data. This could commitment letters that we have been utilizing with our current Sourcewell Contracts
include such items as financial statements, which extend a direct line of credit up to $ 43,000,000 and more if needed to serve
SEC filings, credit and bond ratings, letters member needs.
of credit, and detailed reference letters.
Upload supporting documents (as applicable) Market Success with copies of recent current contracts of over $ 140,000,000 worth
in the document upload section of your of products and goods from a direct result of our current Sourcewell Contracts which
response. are:
1. City of San Diego, CA $ 72,000,000 contract under our Sourcewell Contract
120716-NAF.
2. City of San Diego, CA $ 55,400,000 contract under our Sourcewell Contract �y
081716-NAF.
3. Government Fleet Article Highlighting our transaction with the City of San
Diego, CA procuring over 100 Police vehicles through NAFG Sourcewell Contract 0
120716-NAF.
4. City of Los Angeles World Airports, CA Contract for $ 24,003,500 under LO
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Sourcewell Contract 120716-NAF for the procurement of 400 vehicles.
5. City of Los Angeles Harbor, CA Contract Extension to $ 4,500,000 contract
under Sourcewell Contract 120716-NAF.
6. City of Los Angeles Harbor, CA Contract for $ 1,500,000 under our Sourcewell 0
Contract 120716-NAF.
7. City of Los Angeles Harbor, CA Renewal for another $ 1,500,000 under
Sourcewell Contract Class 6, 7 and 8 Contract 081716-NAF.
8. City of Costa Mesa, CA Contract for $ 1,023,220 under our Sourcewell
Contract 120716-NAF.
9. Blanket Contract with the State of Maryland, MD off our current Class 6, 7 and
8 Chassis Contract 081716-NAF.
10. Blanket Contract with the State of Maryland, MD off our Current Sourcewell CL
Contract 120716-NAF. 0
Commitment Letter's for 5 years' worth of continued unwarily support from large 0-
national upfit suppliers such as The Knapheide Manufacturing Company with it's CL
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distributor base nation wide down to regional support from Phenix Truck Body in
Southern CA as an example. All of which currently help support our current members
clients with current and past orders they have had with NAFG.
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We have Member Recommendations attached showing not only does NAFG practice
with we preach, but Member's can stand behind NAFG as well.
We have Upfitter Recommendations as well to show not only NAFG is a good
partner for members but also a good partner to partner with. Not only does taking
care of the member just involve the dealer, it also must and will always include the f0
upfitter along with the entire supply chain. All of which goes towards serving the
members.
We have provided documentation of the State of Maryland adopting our current
Class 6, 7 and 8 contract demonstrating our ability to go after and show States
there's a better way of doing business.
Lastly, we have shown our Growth we have had with Sourcewell from 2012 when we
were first awarded. We hope this only shows the trajectory of where we are 0
expecting to take our future expectations.
10 What is your US market share for the Our US Market Share for the products and Model's we are offering is roughly 70-
solutions that you are proposing? 80% as the 11 manufacturers represent. NAFG market share is roughly estimated
2% of Government Fleet Sales.
11 What is your Canadian market share for the NAFG current Canadian market share is zero, however plans are in place to
solutions that you are proposing? aggressively go after
the Canadian market.
12 Has your business ever petitioned for No.
bankruptcy protection? If so, explain in detail.
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13 How is your organization best described: is it NAFG is best described as "A" a Distributer/Dealer/Reseller/Dealer Partner for th
a manufacturer, a distributor/dealer/reseller, or Manufacturers contained in our response: Ford Motor Company, RAM, Chevrolet,
a service provider? Answer whichever Hino, Isuzu, International, Volvo, Freightliner, Western Star, Mack, Kenworth and
question (either a) or b) just below) best Peterbilt. All orders are placed with franchised dealerships and ultimately titled to the
applies to your organization. member. All our appropriate certificates can be viewed in the "Related Certification"
a) If your company is best described as a section for either our dealerships direct or our partner dealers you will find all
distributor/dealer/reseller (or similar entity), appropriate certificates. We do not sell used equipment to the members. As well
provide your written authorization to act as a you will find NAFG has named our dealer partners as additional insured under our
distributor/dealer/reseller for the manufacturer policy.
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
14 If applicable, provide a detailed explanation A Dealer License and Franchise agreement issued by the Manufacture, Department
outlining the licenses and certifications that of Motor Vehicles License along with a Reseller's permit are the most pertinent �y
are both required to be held, and actually licenses to hold. In the attachment in section "Related Certification" you will find the
held, by your organization (including third following either as a solely owned entity or by our partner dealer we jointly hold: LL
parties and subcontractors that you use) in IRS Approved FET Number 0
pursuit of the business contemplated by this CA State Seller's Permit 101-135239
RFP. CA State Seller's Permit 245364864-00001 LO
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Department of Motor Vehicle, Vehicle Dealer/ License Number 97772
Department of Motor Vehicle, Vehicle Dealer License Number 97771
Department of Motor Vehicle, Vehicle Dealer License Number 43609
Bureau of Automotive repair Registration # ARD00296319 123120
CA State Seller's Permit 232781952-00001
City of Watsonville Business License Number 1792
City of Watsonville Business License Number 4358
Fictitious Business Names from Santa Cruz County for National Auto Fleet Group
F B N: 2017-0000138
California General Resale Certificate
Dun & Bradstreet Number: 023680653
Government of The District of Columbia Certificate CL
Government of the District of Columbia Tax Registration # 7815888160711 0
City of Los Angeles Tax Registration
Government of The District of Columbia CLEAN HANDS CERTIFICATION y
San Diego Freightliner Seller's Permit 0-
Commonwealth of Virginia State Corporation Commission Certificate CL
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State of Maryland Good Standing Certificate
Kansas Department of Revenue for Kansas City Peterbilt
New Jersey Department of Treasury Registration Certificate
New Jersey Business Registration
Notice of Compliance of the Canton City Codified Ordinance
Employee Information Report for the State of New Jersey
State of Maryland New Sales and Use tax License j
CA State Seller's Permit 98-037902 00006
South Carolina Department of Motor Vehicles License Number 36133
State of South Carolina Retail License 0
Commonwealth of Kentucky Vehicle Dealer License 1583 20 100 U
State of West Virginia Dealer License
Commonwealth of Kentucky Vehicle Dealer License 1581 20 036
State of Tennessee Vehicle Dealer License
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15 Provide all "Suspension or Debarment" Does not apply.
information that has applied to your
organization during the past ten years.
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Table 3: Industry Recognition & Marketplace Success
Line Question Response*
Item
16 Describe any relevant industry awards or The most prodigious award NAFG has received in the past 5 years would be: Top
recognition that your company has received Placement in Ford Motor Company as a leading dealership in Government Sales
in the past five years followed by our high ranking recognition from General Motors for our Chevrolet
brand. Both NAFG has received 4 of the past 5 years.
17 What percentage of your sales are to the As an organization most of our sales are focused on retail, however in our division
governmental sector in the past three years in Fleet, we have sold to about 90% Government accounts.
18 What percentage of your sales are to the As a percentage of our sales in the Government, about 20% would be considered
education sector in the past three years to Universities and Unified School Districts.
19 List any state, provincial, or cooperative We hold the State of California contract with volumes from 200 to 500 units a year
purchasing contracts that you hold. What is during the past three years. Second, our Sourcewell Contract's 091219, 081716 and
the annual sales volume for each of these 120716 which over the past three years has sold a volume of $ 390,030,176.99 of
contracts over the past three years? Combined Quarterly Sales. U)
0
20 List any GSA contracts or Standing Offers NAFG focus is on our Sourcewell Contracts we do not hold any other besides the
and Supply Arrangements (SOSA) that you State of California.
hold. What is the annual sales volume for
each of these contracts over the past three
years? 0
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Table 4: References/Testimonials LO
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Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities. 0
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Entity Name Contact Name* Phone Number*
Port of Los Angeles, CA Mr. Dave Comer 310-732-3794
County of Venture, CA Mr. Jorge Bonilla 805-672-2044
City of Austin, TX Mr. Matt Sager 512-978-2637
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Table 5: Top Five Government or Education Customers 0
Line Item 22. Provide a list of your top five government,education, or non-profit customers (entity name is optional),
including entity type,the state or province the entity is located in, scope of the project(s),size of transaction(s), and dollar CL
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volumes from the past three years.
Entity Name Entity Type State 1 Scope of Work* Size of Transactions Dollar Volume Past Three CN
0)
Province Years
City of Austin Government Texas-TX Purchaser 10-15 Vehicles at a time Over 1 M
Los Angeles Government California-CA Purchaser Over 100 Trucks Over 3M
Department of
Water and
Power 0
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Port of Los Government California-CA Purchaser Over 75 Trucks Over 2M
Angeles
City of San Government California-CA Purchaser Over 400 Trucks Over 10M _
Diego
Ann Arundel Government Maryland-MD Purchaser Over 20 Trucks Over 1 M
County
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Table 6: Ability to Sell and Deliver Service
4i
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Youi
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers(full-time equivalents) involved in each sector, whether these workers are your direct employees(or employees of a third party), cis
and any overlap between the sales and service functions.
Line Question Response*
Item
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23 Sales force. We have a Direct and Indirect sales force. Our direct sales force are our employe
and partner dealers. Combined our estimated employee count exceeds 100 personals
dedicated to supporting our dealerships and NAFG Fleet Division. Our indirect sales
force which would be our partner suppliers and upfitters would be well above 100.
With both direct and indirect sales force staff NAFG has been proven to maintain and
service the current demand of the members. As the number of members grow that we
can help, the more staff we would eagerly employee to help meet demand.
24 Dealer network or other distribution methods. Our franchise network which cover's our proposed 11 manufacturers are second to
none. With industry forefront of the combined experience of manufactures like The
Ford Motor Company, General Motors, Freightliner, MACK, Peterbilt and Kenworth to
name a few have established a national presence were all members can receive
service and warranty repairs on there respective products. The distribution of an
Automobile or Cab Chassis has always been an ongoing challenge for all
manufactures new and old. However we in America have the best Automobile Supply
Chain Network in the world and as a franchised dealer of brands, we too get take full
advantage of the network to ship and supply our member clients nationwide.
25 Service force. With over thousands of service locations representing our 11 manufacturers a member
client can find with ease a service station or warranty repair facility near by. Of course
Alaska and Hawaii do have a larger distance between franchises a member would
utilize for warranty repair or service.
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26 Describe in detail the process and To best illustrate our Customer Service programs, I ask that you use as a referenc
procedure of your customer service our ZIP file under Additional Documents and within in a ZIP file named "Member Walk
program, if applicable. Include your Through". Start with and view in order which I will explain in order here:
response-time capabilities and
commitments, as well as any incentives that How A Member Can Get Quotes Online Demo: A member can obtain most quotes by
help your providers meet your stated visiting our website www.NationalAutoFleetGroup.com where a simple one step form is
service goals or promises. needed for registration. This is to protect the price information from nonmembers.
Once a member registers they will receive an automated welcome email with a demo
video on how to use our site. Members will gain access to there very own dashboard
which will house all there quotes in one safe secure login. Member's can select which
brand they are looking for and model year. Our site shows all the categories the
brand offers such as: Cars, Vans, SUV's Trucks and Chassis Cabs. Members will
then be able to drill down for the right selection by picking from the filter menu of
what cab there looking for (Regular, Extended or Crew) to 2 wheel or 4 wheel drive
down to the bed length there looking for. All factory options are then presented for
the member to select from, this will show all current factory order-able options, taking
the guess work out for the member. Once a member selects a desired build, they will
see there Sourcewell Price report showing the MSRP, there contract price, the saving
in real dollars and as a percentage. In the PDF example you can see a saving of $
9,175.96 of 22.345% to the member showing a significant savings. Members then can
chose to add extra's to there order like extra keys' service manuals, sales tax and
even request an upfit to be added to there quote. Lastly they will be given a complete
turn key quote package to print which will include there customized Quote ID,
Description and Specifications of what they built.
How Members and Upfitters can Partner with NAFG: Our dedicated website
www.NAFGPartner.com was built to accommodate the member who would like a
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certain upfitter to upfit there vehicles. It was also built for upfitters to have a place to u9
go where they can find information on how to partner with NAFG to better serve there
local members.
Example of A Member with Upfit Quote: This is an example of how we use our Cab 0
Chassis and combine them with an upfit to provide a turnkey solution for the member
in a simple to follow format.
ETA System for Members Walk Through: This is where members can easily come to
our website, the same website they built there chassis on and track there order like
they would a UPS package. We have a very simple display on our homepage "Track
your order" where members can enter one of the following: Purchase Order Number,
Quote ID, Upfit Quote ID or vin to easily see there in the process there particular
order is in. CL
Courtesy Confirmation Explained: After NAFG receives an order from a Member, we 0
always like to send the member a Courtesy Confirmation. This is were the member
will double check some particulars on there order like, Color, Quantity, Upfit and to
ensure all Specification's are all correct before order placement. We also like to ask 0
for title information at this point so we can help process the paperwork at delivery CL
promptly. CL
Factory Order Cut Off Notices: Here is were we like to highlight were members can
access any upcoming factory order cut off dates. We walk the member through the
process step by step to ensure the member knows the upcoming factory order cut off
date, we even print this information (if known at the time) right on the cover page of
there quotes.
Validation Walk Through Example: To demonstrate a price validation, we show what a
member would see when they build a truck on our site. At check out the member
would see the Total Configured MSRP of $ 35,730.00, A Sourcewell Price of $
27,331.68, Total Saving of $ 8,398.32 or 23.505% for a 2020 F-250 followed by the
pricing page which shows the Minimum Discount of at least 18.50%. As you see we to
provided an additional 5% discount on top of the 18.50% contract discount. This
would be the case in this example.
27 Identify your ability and willingness to We have provided a list of our top 1,000 member/clients demonstrating our ability to
provide your products and services to service all members nationwide. Located in the Marketing Place ZIP file as "NAFG
Sourcewell participating entities in the Top 1,000 Member Clients" PDF.
United States.
28 Identify your ability and willingness to Our ability and know how to carry our business model into Canada has never been
provide your products and services to as strong as it is today, we believe a simple US Dollar to Canadian exchange rate .
Sourcewell participating entities in Canada. coupled with our pricing structure will allow NAFG to finally be in a position to serve
members in Canada by partnering with Canadian based dealer groups.
29 Identify any geographic areas of the United NAFG will service 100 % of the United States of America and attempt to build the
States or Canada that you will NOT be fully same model to service all of Canada. We do not know yet what regions we will
serving through the proposed contract. encounter difficulty and how long the solution will take, but we will strive to service all
of Canada.
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30 Identify any Sourcewell participating entity We will service all Sourcewell Members through our 24 hours a day 365-year web
sectors (i.e., government, education, not-for- except Non Profits. Non-Profits would be subject to a different pricing program and
profit) that you will NOT be fully serving would need to be handled on a case by case basis. Non-Profits mostly do not qualify
through the proposed contract. Explain in for the discount governments qualify for.
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
31 Define any specific contract requirements or The only requirement for members in Alaska, Hawaii and US Territories would be
restrictions that would apply to our logistical shipping constraints the region would hold. For example, we currently provide
participating entities in Hawaii and Alaska members in Alaska chassis cabs with upfits and the member allows us to add the
and in US Territories. extra shipping cost, port cost and driver cost to load and unload there vehicles from
port to port. This would be required if needed to be added to any quote in these
regions. �
Table 7: Marketing Plan
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32 Describe your marketing strategy for In addition to the Sample Marketing Flyers and Marketing Department Charts uploaded i
promoting this contract opportunity. the link "Marketing Plan/Samples"
Upload representative samples of your National Auto Fleet Group facilities a variety of marketing strategies to promote our
marketing materials (if applicable) in products and services to reach out to government entities.
the document upload section of your Our company encompasses mainly outbound marketing strategies to promote the Sourewell
response. Government Vehicle Contract.
Email Marketing: Part of our outbound strategy includes paid online marketing techniques
such as the use of email campaign blasts. This process includes creation of multiple
campaign flyers used to convey key messages to our targeted audience. Flyer messages
consist of the types of vehicle contracts, brands sold, special discounts offered to first time
buyers, holiday themed flyers, vehicles offered, new website features and many more.
This method encourages potential customers to our website to explore our products and
services. Campaigner email marketing service acts not only to send out emails but as a
CRM database system to monitor, send and track effectiveness of emails. Our marketing
team works continuously to gather emails from government entities though out the United
States to compile a database of clientele.
Event Marketing: This strategy has proven to be a successful avenue to generate leads
and create lasting relationships. National Auto Fleet Group attends several trades shows
per year to engage customers in person along with upsell opportunities. Meeting prospects
face-to-face forms a lasting impression not available through other methods of selling. ,
Trade shows attended include GFX, IAPPO, NIGP, ACT, CAPPO, CASBO throughout the
United States.
Relationship Marketing: This is utilized once a client is directed though our website though
online methods. Once a potential client registers and becomes a member on our website, L-
our sales team will personally reach out via phone or email to provide further assistance.
The role of the sales team is to continue to support and empower clients and educate
LO
them on products and services offered. The team will go the extra mile for subscribers, u9
prospects, and customers even after a sales transaction is completed.
Our sales team has worked tirelessly to focus on providing outstanding customer support
to create powerful rapport with our clients. By going above and beyond, we have 0
enhanced existing relationships and executed customer loyalty with repeat businesses. They LL
strive to deviate from the "Car Salesperson" mentality which is 100% sales driven to a
more product and customer service approach by instilling a sense of confidence to our
clients. Their constant goal is to regularly assist clients and address any needs during the
entire sales process. Striving to focus on solution selling vs. product selling develops into
a mutually beneficial agreement for customers and the business.
Referral/Word of mouth: This strategy ties into our outstanding relationship marketing toCL
clients. The positive quality of service experienced by customers has led to an increased 0
number of sales through referrals. Our goal is to provide exemplary customer service
throughout entire selling process to encourage repeat business and referrals.
Coming late summer of 2020, National Auto Fleet Group will be launching a NAFG Partner 0
Website to increase the growth of our business. The website www.nafgpartner.com is CL
expected to launch late summer/early fall of 2020. The site encourages body upfitting CL
companies throughout the United States to partner up with us to become a preferred
member. The benefits of becoming a preferred member is to have their business
advertised on our site as well as referring any clients with upfitting needs to a local body CN
company within their general vicinity. Our buyers from government agencies are
encouraged to go on the site as well and look for local body upfitting companies they are
interested in working with. To join our network, they are required to advertise NAFG and
the Sourcewell contract on their business website and refer their clients to purchase their
cab/chassis needs through NAFG. This creates a relationship that will generate increased
sales from both the sides. We are still currently building the website and searching for
0
body companies across the states that would be interested in partnering up with NAFG. to
Direct Marketing: Prior to the Covid-19 outbreak, our company was promoting direct
marketing strategies by contacting local businesses and setting up in person meetings with
our dedicated public relations representative. The role of our dedicated representative 0
included in person meetings to discuss our products and services, present website features
and to drop off sales contact information for further questions.
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33 Describe your use of technology and Social media is a critical part in the way people communicate and connect with each
digital data (e.g., social media, other. Linkedln offers a variety of ways to expand our network by finding and connecting
metadata usage) to enhance with relevant professionals in the industry. National Auto Fleet Group has utilized Linkedln to
marketing effectiveness. reach out to current and potential members though personalized messages. Personalized
messages include thanking them for registering on site as well as directing them to on our
link to the website, Linkedln, and Facebook company pages. The goal is to find and
connect with people already on our database as well as people that would benefit from our
products and services. Current flyers or messages about our company are also posted on
the Linkedln site to generate more business. Time is also spent on reading posts from
connections to observe any needs that National Auto Fleet Group may assist with.
The marketing team also spends time researching government entities and prospects
through their websites. In addition to looking for new clients, the marketing team will take
time to sign up for e-newsletters from cities, counties, school districts and colleges. This
will ensure that NAFG will understand needs of government entities and will utilize this
information for future campaigns.
Example: City of New York posted that they plan to replace current fleet with an all-electric
fleet within the next 20 years. Email campaigns focusing on types of electrical vehicles
provided by National Auto Fleet Group was sent.
NAFG has recently introduced newly built live chat feature on our website. Visitors are
prompt to chat with a live sales representative 24 hours a day, 7 days a week. This will ,
ensure that clients that are interested have another avenue of reaching out in addition to
emailing or telephone. Benefits of Live chat option include quicker response time to assist
buyers for purchasing needs. Our live chat feature not only encourages sales but the value
of the sale as well. Live chat benefits from understanding the immediate needs of the L_
buyer and buyers can receive an immediate response not only from questions but
recommendations for their needs.
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The use of marketing campaigns plays a major role in enhancing the growth of our client u9
database. Email is a big part of our lives and every government agency employee has an
email address. Campaigner.com is the platform used for our email marketing. The goal
of email marketing is to reach our target audience and personalizing email flyers with a 0
responsive design. Videos and images are used and can be viewed from on a computer
or mobile device. Messages are short and to the point with links leading to the
Sourcewell and NAFG homepage. The Campaigner email system allows us to track
email activity based on open rate, unsubscribes and link clicks which is beneficial to
understanding email effectiveness.
34 In your view, what is Sourcewell's role Sourcewell is a trusted brand that government entities can rely on to provide a wide variety
in promoting contracts arising out of of products and services. They aim to simplify the purchasing and procurement process
this RFP? How will you integrate a of government entities. The Sourcewell brand integrates a thorough documentation review CL
Sourcewell-awarded contract into your of all vendors prior to awarding their cooperative contracts. Products and services are 0
sales process? from reputable vendors. The brand provides a sense of showing legitimacy and
verification of our company name and members understand that products and services y
provided are from reputable vendors. Clients recognize the Soucewell brand and their 0-
vendors as a trusted source that will meet their needs. The main selling point of the CL
CL
brand is the elimination of the need to bid. Soucewell has done for bidding for the
government entities which simplifies the purchasing process. This process not only saves
money but valuable time as well. Once a client receives a vehicle quote from our sales
department, the role of the client is to submit a purchase order when ready.
Sourcewell has provided NAFG overwhelming opportunities to work with government
agencies across the United States. The Sourcewell well name represents a high standard
of integrity and ethics and we are proud to be part of this dynamic. Sourcewell members j
have access to a contract that is more flexible than the standard bidding process.
Sourcewell is an organization that aids government entities to stay competitive without the
frustrations and issues involved with the traditional bidding process. The Sourcewell f0
contract can be also be customized to meet the needs of the client. The sales team has
incorporated not only this standard of integrity in their sales practice by ensuring clients we
will always assist them with all their vehicle purchasing needs. The cost savings and stress-
free nature of the cooperative contracts favors that of the traditional bidding process. It _
enables vendors to work with qualifying government entities in a more efficient manner.
We vow to maintain these levels of standards across the board throughout all departments
throughout the company.
35 Are your products or services Our website provides a hands-on empowering approach to ordering vehicles online. Clients
available through an e-procurement can search through many vehicles makes and models with the ability to customize a vehicle .
ordering process? If so, describe your tailored to their specific needs of their agency. A personalize quote with pricing can be
e-procurement system and how available in as little as 5 minutes depending on the complexity of the vehicle. If upfitting
governmental and educational is needed, a sales representative can be reached though phone, email or on the new live
customers have used it. chat feature on the website.
Once a customized quote is built, clients have the option to finalize the sales transaction by
submitting a purchase order to our sales team via email. This gives complete autonomy to c�
the client to purchase vehicles without the need to speak to a sales rep. If assistance is
needed, they can contact sales through email, live chat, or phone.
If support is required to build a quote, our sales rep is also available to walk a client
through the e-procurement process step by step. This ensures having an available
representative to answer any questions if needed and to empower the client to make any
future purchases on their own. Clients may also call or email the needs of the company
and receive a customized vehicle quote.
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Table 8: Value-Added Attributes
Line Question Response*
Item
36 Describe any product, equipment, NAFG extends any and all Service Training Programs provided by the Manufacturer. Many of
maintenance, or operator training the programs offered are quoted individually by the manufacture based on class size and
programs that you offer to region of the country. NAFG will pass these quotes onto the member at dealer cost.
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
37 Describe any technological Accomplishments by the Manufacturers like Ford Motor Company, General Motor's and
advances that your proposed MACK Truck serve the member automatically by having these models available through our
products or services offer. proposal. As well as our inclusion of Motive Power Systems in our proposal. Motive Power
Systems provides the member the ability to electrify their vehicle. We attached product
information and pricing in the "Upfits Available" ZIP file in them "All 11 Manufacturer" ZIP file
under additional documents.
38 Describe any "green" initiatives NAFG has Partnered with 400 Mayors Nationwide to create a US Mayor EV Drive Climate cs
that relate to your company or to Initiative called the Climate Mayor Purchasing Collaborative www.Driveevneet.org to help
your products or services, and spread the benefit of members going 100% green. We have 100% Pure Electric vehicles to L_
include a list of the certifying offer such as the Chevrolet Bolt and Ford Fusion, which are all technology predecessors to
agency for each. the All New Ford Electric F-150. We are certain over the next few years, Ford and many
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other manufacturers will be making available 100% pure electric cab chassis for members to LO
select from.
39 Identify any third-party issued eco- Within the same Motive Power PDF's located in the "Upfits Available" Zip File, you will find
labels, ratings or certifications that Motive's System's CARB Certification's (California Air Resource Board) for two engines 0
your company has received for the offering along with there Ford Qualified Vehicle Modifier Certificate. All which help energy
equipment or products included in conversation and efficiencies.
your Proposal related to energy
efficiency or conservation, life-cycle
design (cradle-to-cradle), or other
green/sustainability factors.
40 Describe any Women or Minority NAFG has provided as an attachment "Upfits Available" our partnership letter with Diversified
Business Entity (WMBE), Small Leasing. Diversified Leasing is a DVBE/SBE Company that has been in business since
Business Entity (SBE), or veteran 2014. As a Disabled Veteran Business Enterprise Licensed in the Stat of California 0
owned business certifications that (#1792183) Diversified has offered there certification to be placed on any NAFG quote fora
your company or hub partners small admin fee which is fully displayed on there partnership letter attached.
have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
41 What unique attributes does your Dedication, Hard Work not to be confused with efforts but with results. NAFG has built its
company, your products, or your division solely for the purpose of serving the members experience from our 24-hour member
services offer to Sourcewell website or website improvements and capabilities to thinking outside the box to help a
participating entities? What makes member find a solution. ,
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
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Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line Question Response*
Item
42 Do your warranties cover all products, parts, and We have attached all Warranty information provided by all 11 manufacturers
labor? offered in our proposal as an added attachment. c�
43 Do your warranties impose usage restrictions or Each manufacturer have there own usage restrictions that a member should
other limitations that adversely affect coverage? be aware of. Such as improper use of a chassis may not allow it to be
covered under warranty. For example, a F-250 being used for a police rated
pursuit vehicle would void certain warranties. We encourage for each member
to contact us for there particular warranty coverage.
44 Do your warranties cover the expense of Yes, in some cases of a breakdown, manufacturers would tow a member U)
technicians' travel time and mileage to perform vehicle to there nearest warranty repair facility.
warranty repairs?
45 Are there any geographic regions of the United Each manufacture is different, and we encourage prior to purchasing a
LL
States (and Canada, if applicable) for which you product to call in and ask about your specific region and how it's covered.
cannot provide a certified technician to perform 0
warranty repairs? How will Sourcewell participating
entities in these regions be provided service for LO
warranty repair?
46 Will you cover warranty service for items made by All warranties are passed on to the original equipment manufacturer.
other manufacturers that are part of your proposal, A 0
or are these warranties issues typically passed on
to the original equipment manufacturer?
47 What are your proposed exchange and return We offer no exchange, return programs or policies. Once an order has
programs and policies? passed a certain point with the factory and NAFG can not cancel the order U)
after trying to cancel with the manufacturer, then the order is non-cancellable.
48 Describe any service contract options for the items We offer any and all manufacturer service contracts to all members. There
included in your proposal. are several parameters which a customized service contract can be created.
NAFG will treat each of these as an added factory option and follow the CL
same discount schedule in the price file.
76
Table 10: Payment Terms and Financing Options 0
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49 What are your payment terms (e.g., net 10, net 30)? Payment terms are Net 20, with a 10-day grace period.
50 Do you provide leasing or financing options, especially NAFG has partnered with National Cooperative Leasing to offer
those options that schools and governmental entities may Sourcewell Contract Lease Terms to all NAFG Quotes for all c�
need to use in order to make certain acquisitions? Sourcewell Members. We have attached a PDF called "NCL Sample
Lease" in the Zip File Called "member Walk Through"
51 Briefly describe your proposed order process. Include NAFG is structured in a manner where it can monitor most 0
enough detail to support your ability to report quarterly transactions preformed through our Sourcewell Contracts. NAFG has
sales to Sourcewell as described in the Contract template. made the tracking of all orders a reasonably organized method to
For example, indicate whether your dealer network is allow fast accurate quarterly reporting.
included in your response and whether each dealer (or 0
some other entity) will process the Sourcewell participating
entities' purchase orders.
52 Do you accept the P-card procurement and payment Yes, up to $ 2,500 per vehicle, any amount higher than $ 2,500
process? If so, is there any additional cost to Sourcewell would carry a P-card/ Credit Card transaction fee which will be 0
participating entities for using this process? 1passed onto the member. °M
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Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
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Item
53 Describe your pricing model (e.g., line-item discounts or NAFG is offering Line Item Discounts Off MSRP for 11
product-category discounts). Provide detailed pricing data manufacturers detailed in the Price File, NAFG is offering all Upfits
(including standard or list pricing and the Sourcewell to be added to any and all chassis cabs and trucks, details are on
discounted price) on all of the items that you want the Price Summary Page in the price file.
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the document
upload section of your response.
U)
54 Quantify the pricing discount represented by the pricing NAFG Discount Range per Manufacturer is as follows:
proposal in this response. For example, if the pricing in Ford Motor Company from 2.75% to 18.86%
your response represents a percentage discount from MSRP RAM FCA Company from 6.18% to 13.95%
or list, state the percentage or percentage range. Chevrolet from 5.73% to 21.39%
HINO from 14.36% to 19.24%
ISUZU from 9.98% to 15.57% 4-
International from 2.01% to 39.33%
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Volvo from 23.79% to 24.19% LO
Freightliner/ Western Star from 34.17% to 42.90%
MACK from 16.97% to 31.95%
Kenworth from 28.11 to 39.31% 0
Peterbilt from 21.09% to 42.66%
Upfits can be added at dealer invoice up to 10%, detailed in the
price file.
55 Describe any quantity or volume discounts or rebate We encourage any and all members to contact us if considering
programs that you offer. ordering 50 or more units for an additional discount quote.
56 Propose a method of facilitating "sourced" products or Open Market products or Sourced Goods will be treated as any upfit
related services, which may be referred to as 'open market' and may be quoted up to a 10% mark-up if applicable. CL
items or "nonstandard options". For example, you may
supply such items "at cost' or "at cost plus a percentage,"
or you may supply a quote for each such request.
57 Identify any element of the total cost of acquisition that is All considerations have been taken into account in the price file in CL
NOT included in the pricing submitted with your response. its entirety. Price Summary Page and Price Tabs contain all costs CL
This includes all additional charges associated with a associated with all quotes. If a member would like a quote for a
purchase that are not directly identified as freight or particular situation and the item requires special training or
shipping charges. For example, list costs for items like pre- installation, these charges would be added as part of the upfit and CN
delivery inspection, installation, set up, mandatory training, or included in the members quote.
initial inspection. Identify any parties that impose such costs
and their relationship to the Proposer.
58 If freight, delivery, or shipping is an additional cost to the All manufacturers charge a standardized "Factory Destination Charge"
Sourcewell participating entity, describe in detail the which is displayed on all window stickers and on all trucks on a
complete freight, shipping, and delivery program. dealer's lot. This is not the destination charge that maybe charged f0
to ship a chassis to and from an installer, these additional
subsequent movements are all added freight charges and will
displayed on the members quote.
59 Specifically describe freight, shipping, and delivery terms or Freight to these regions carry a specific logistical barrier which carry 0
programs available for Alaska, Hawaii, Canada, or any added cost such as ferry, port and driver cost both to and from the
offshore delivery. mainland. These added costs will be disclosed and added to any
quote for the member to review.
60 Describe any unique distribution and/or delivery methods or NAFG will utilize the power and expertise of the already established 0
options offered in your proposal. Automobile Franchise Distribution Network to have members vehicles
delivered promptly there destination.
Table 12: Pricing Offered
c�
Line
Item The Pricing Offered in this Proposal is: Comments
61 c.better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing We would never offer any
departments. other organization what we
offer Sourcewell in volume
pricing and offerings.
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Table 13: Audit and Administrative Fee
Line Question Response*
Item
62 Specifically describe any self-audit process or program that you We have created a member friendly easy to build online
plan to employ to verify compliance with your proposed Contract quoting system for members to use. Pricing is built directly
with Sourcewell. This process includes ensuring that Sourcewell into the website and is loaded daily by the manufacture
participating entities obtain the proper pricing, that the Vendor MSRP information. Our system will provide an accurate quote
reports all sales under the Contract each quarter, and that the 99.99% of the time. We have stream lined how our admin
Vendor remits the proper administrative fee to Sourcewell. fee is processed to allow a quick 15-30 day turn around on
quarterly reports.
63 Identify a proposed administrative fee that you will pay to Our Admin Fee has been streamlined to allow for growth to
Sourcewell for facilitating, managing, and promoting the Sourcewell occur with maintaining a high level of accuracy and reporting.
Contract in the event that you are awarded a Contract. This fee is Our proposed admin fee would follow these guidelines:
typically calculated as a percentage of Vendor's sales under the F-450, F-550, F600 and like models = $ 400 flat
Contract or as a per-unit fee; it is not a line-item addition to the F-650 and above = $ 700 flat
Member's cost of goods. (See the RFP and template Contract for Partner Deals (NAFG Partners with another dealer) _ $ 150
additional details.) flat ,
All other models F-250 and below = $ 325 flat
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Table 14A: Depth and Breadth of Offered Equipment Products and Services
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Item Question Response
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64 Provide a detailed description of the NAFG is providing:
equipment, products, and services that you 11 Manufacturers totaling above 1,284 makes, models and trims ranging from Class 0
are offering in your proposal. 3 to Class 8 Cab an Chassis and trucks. With available Upfits to be added ranging
from tool boxes to Line Mechanics Bodies. Any and all upfits can be added to our
chassis cabs either by our upfit partner supplier or by a members upfit supplier
working with NAFG to provide a Turn Key Quote.
65 Within this RFP category there may be NAFG Lists all makes, models and trims in each ZIP file under ZIP File "All 11
subcategories of solutions. List subcategory Manufacturers' representing a combined over 1,284 makes, models and trim
titles that best describe your products and combinations for members to choose from along with a subtitle "Upfits" detailed in
services. the price file. CL
0
Table 14B: Depth and Breadth of Offered Equipment Products and Services >
0
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Indicate below what Classes of equipment are offered in this proposal. CL
Line Item Category or Type Offered Comments
66 Class 8 chassis a: Yes 11 Manufacturers totaling above 1,284
ar" No makes and models
67 Class 7 chassis r: Yes 11 Manufacturers totaling above 1,284
r No makes and models
68 Class 6 chassis a: Yes 11 Manufacturers totaling above 1,284 0
r No makes and models U
69 Class 5 chassis r: Yes 11 Manufacturers totaling above 1,284
r No makes and models
70 Class 4 chassis r. Yes 11 Manufacturers totaling above 1,284 0
r No makes and models
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Table 15: Industry Specific Questions
Line Question Response*
Item
71 If you are awarded a contract, provide a If awarded NAFG will keep track of the number of client quotes it processes which
few examples of internal metrics that will will be done via our website and easy to oversee and base this data month after
be tracked to measure whether you are month to see if our interest is growing at the expected rate we would expect.
having success with the contract.
72 Describe your company's offering in Our manufacturers products are always striving to bring to market the latest green
relation to alternative fuel sources, including vehicles to accommodate the ever-increasing demand for echo friendly transportation.
electric or others.
73 Describe any manufacturing processes or Representing 11 manufacturers in our response, we are positive we represent the
materials utilized that contribute to chassis best of the best in chassis production and represent all strengths each manufacture
strength, cab strength, overall durability, has to offer.
driver safety that differentiate your offerings.
74 Describe any differentiating serviceability Telematics can be added to any quote for any member since each manufacturer U)
attributes (remote diagnostics, etc.) your offers some form of telematics, if not we can quote it as a separate upfit item.
proposal offers.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
0
Line Item 75.NO 1It III :To identify any exception,or to request any modification,to the Sourcewell template Contract terms,conditions,or specifications,a LO
Proposer must submit the exception or requested modification on the Exceptions to Terms,Conditions,or Specifications Form immediately below.The LO
contract section,the specific text addressed by the exception or requested modification,and the proposed modification must be identified in detail.
Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section Term,Condition,or Specification Exception or Proposed Modification
NA
NA
NA
NA
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NA
NA
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Documents CL
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Ensure your submission document(s)conforms to the following:
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1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell. 0
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3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one(1)document for a single item, you should combine the documents into one zipped file. If the 0
zipped file contains more than one(1)document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
• Financial IOLtrgn_gt[ and Stabiliity-Market Place Success and Financial Stability.zip-Sunday June 07, 2020 21:38:16 2
• Marketing_Flan/?ambles-NAFG Marketing Plan.zip-Monday June 08, 2020 16:51:00
• \/1/CV BE/MBE/?IMF or Related-Certificates- Insurance and Related Certificates.zip-Monday June 08, 2020 13:38:53
• \/1/arraEty InLrr raa�tion -Warranty Info for 11 Manufacturers.zip-Sunday June 07, 2020 19:30:07
• Pricina-NAFG Price File for RFP 060920.zip-Monday June 08, 2020 16:09:06
• Additional_Document-ALL 11 MANUFACTURERS MODEL'S AND MEMBER WALK THROUGH'S.zip-Monday June 08, 2020 �
16:12:26
Bid Number: RFP 060920 Vendor Na
Packet Pg.457
DocuSign Envelope ID: E231A4AC-5C75-4068-A87D-BB09EC3BEB57
C.13.b
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
1 certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
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2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under 0
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
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directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this Lo.
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the 0
consultant(an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
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5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an 0
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation. >
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6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in CL
accordance with the terms, conditions, and scope of a resulting contract.
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7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or '
certifications necessary to deliver such equipment, products, or services under any resulting contract.
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8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract. t)
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
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10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or"nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the"Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control cu
of the United States Department of the Treasury found at: hlt s:ff treasury._gg_gLfacfdownloadsfsdnli-------------------
st. dF;
b. Included on the government-wide exclusions lists in the United States System for Award Management found at:
hts_:ff_ _w.sam.gcrvfperrtalf3; or
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 060920 Vendor Na
Packet Pg.458
DocuSign Envelope ID: E231A4AC-5C75-4068-A87D-BB09EC3BEB57
C.13.b
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
Iv- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Jesse Cooper, Fleet Manager, 72 Hour LLC, DBA Naional Auto Fleet Group
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r No
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The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
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Check the box in the column"I have reviewed this addendum" below to acknowledge each of the addenda. L_
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File Name Pages I
a@@aallhmuvmeints fliif
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Addendum_11_Class 4-8_Chassis_RFP060920 LL
Wed June 3 2020 07:52 AM
Addendum_10_Class_4-8 Chassis RFP060920
Wed May 27 2020 03:40 PM
Addendum_9_Class_4-8 Chassis_RFP060920
Tue May 26 2020 02:51 PM
Addendum_8_Class_4-8 Chassis RFP060920 CL
Thu May 21 2020 01:21 PM
Addendum_7_Class_4-8 Chassis RFP060920
Mon May 18 2020 03:30 PM
Addend um_6_Class_4-8_Chassis_RFP060920 2 CL
Wed May 13 2020 04:40 PM <
Addendum_5_Class_4-8 Chassis RFP060920
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Tue May 12 2020 10:00 AM
Addendum_4_Class_4-8 Chassis RFP060920
Mon May 4 2020 01:24 PM ,
Addendum_3_Class_4-8 Chassis RFP060920
Wed April 29 2020 03:45 PM
Addend um_2_Class_4-8_Chassis RFP060920 U
Wed April 22 2020 01:14 PM
Addendum_1_Class_4-8_Chassis_RFP060920
Fri April 17 2020 12:32 PM
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Bid Number: RFP 060920 Vendor Na
Packet Pg.459
Stou hton-Tania
From: Greenlee-Daryl
Sent: Friday, December 16, 2022 11:57 AM
To: Stoughton-Tapia
Cc: Lowe-Ed
Subject: Vehicle replacement for Asset#0903/7536
Attachments: NJPA-MONROE COUNTY BOCC-F5G 660A 42895-2-Quote.pdf, National Auto Fleet
Contract 060920.pdf
Tania, U)
Will need an Agenda Item Created for the Vehicle replacement of Asset#0903/7536 in the amount of$66,701.00. U_
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Attached is a quote off SOURCEWELL(FORMERLY NJPA) CONTRACT#2023 091521-NAF &060920-NAF. Q
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https://www.sourcewell-mn.gov/cooperative-purchasing/060920-naf#tab-contract-documents LO
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Facilities Vehicle Replacement account#20501. 0
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From: Collins-Chrissy
Sent: Thursday, December 15, 2022 2:25 PM
To: Greenlee-Daryl
Cc: Lowe-Ed; Uptegrove-William; Stoughton-Tania
Subject: RE: F550 Flatbed Dump-Q 42895
20501.Thank you!
Thi"tir;ks,,,
Chrissy Collins
Building/Budget Administrator LL
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Monroe County Public Works Q
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.123 Overseas Highway LO
Rockland Key,Florida 33040 LL
Phone: 305 292-4431
Cell: 305.304.9711 0U_
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From:Greenlee-Daryl<G reenlee-Da ryl @Mon roeCounty-FL.Gov>
Sent:Thursday, December 15,2022 8:43 AM CL
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To:Collins-Chrissy<Collins-Chrissy@ Mon roeCounty-FL.Gov>
Cc: Lowe-Ed <Lowe-Ed@monroecounty-fl.gov>; Uptegrove-William <Uptegrove-William@MonroeCounty-FL.Gov>; >
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Stoughton-Tania<Stoughton-Ta nia @Mon roeCounty-FL.Gov> CL
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Subject: RE: F550 Flatbed Dump-Q 42895 <
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Good morning Chrissy, S
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Had a discussion with John Quinn in regards to your concern on vehicle replacement funds. He assured me that in due (3
course,vehicle replacements will continue, money will be sourced. E
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With that said,we will create an Agenda item. Please provide the cost center for this purchase.
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Regards
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Daryl U
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How can Fleet Management serve you better?
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From:CHRISTY SELF<6rusl')Ls
Sent:Tuesday, December 13, 2022 2:17 PM E
To:Greenlee-Daryl<Greenlee-Derry LC(D\L
FL.Gov>
Subject: RE: F550 Flatbed Dump-Q 42895
Packet Pg.462
CAUTION:This email originated from outside of the County.Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Hi Daryl-
See attached flatbed dump quote requested.
Please review and reach out with any questions.
Be sure if you want to move forward that we get order submitted in next couple of weeks.
Thank you,
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Christy Self
Alan Jay Autornotive Network U_
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(904)838-4999 0
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From:CHRISTY SELF<diHsI. 0
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Sent:Tuesday, December 06, 2022 10:36 AM 'a
To: 'Greenlee-Daryl'<Gaee�:Ree.-D r 0
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Subject: RE: F550 Flatbed Dump
Yes sir, I have requested the re-quote on the body.
Thank you,
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Christy Self
Alan Jay AUtornotive Network 0
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(904)838-4999 CL
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From:Greenlee-Daryl<Greenlee- a l&V!g!jug� qLt:by I I.
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Sent:Tuesday, December 06, 2022 7:47 AM U
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To: Christy Self(�Ijr�s Se� I a a j�y.(aLqi)<chrig s a i
Subject: F550 Flatbed Dump E
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Attached is an older quote for the Flatbed. Can this be replicated minus the tint option?
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