Item C19 C.19
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
January 18, 2023
Agenda Item Number: C.19
Agenda Item Summary #11575
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Suzanne Rubio (305) 453-9687
No
AGENDA ITEM WORDING: Approval to advertise a Request for Proposals (RFP) for Operation
and Management Services of the County Owned Jacobs Aquatic Center in Key Largo.
ITEM BACKGROUND: On December 14, 2000, Monroe County entered into a twenty (20) year
Community Swimming Pool Lease Agreement with the Upper Keys Community Pool, Inc. (UKCP)
(Lease Agreement) for construction and operation of a portion of Key Largo Community Park now
known as Jacobs Aquatic Center located at 320 Laguna Avenue in Key Largo. UKCP has operated
the Aquatic Center since that time after various amendments to its initial Lease Agreement. The
initial term was to terminate on December 13, 2020, but it was extended for an additional two years
with the new termination date on December 13, 2022. The County and UKCP have been in
negotiations to enter into a new lease for operation of the pool which was not finalized prior to the
Board's December 2022 meeting. On December 12, 2022, the parties entered into an Eleventh
Amendment to the Lease extending the term to March 13, 2023, while the parties continued
negotiations, so that UKCP was not operating Jacobs Aquatic Center without a current lease. The
Eleventh Amendment was executed by the County Administrator on behalf of the County and will
be on the January 2023 BOCC agenda for ratification by the BOCC.
Upper Keys Community Pool, Inc. now desires to sever its contractual relationship with the County
and not enter into a new Lease upon the termination date in the most recent Eleventh Amendment of
March 13, 2023. In following Monroe County Monroe County Code provisions and the Purchasing
Policy, staff now seeks to advertise a Request for Proposals (RFP) for operation and management
services of the Jacobs Aquatic Center to determine the best provider for those services now that
UKCP does not wish to continue with a new contract. Staff seeks approval to advertise an RFP as
soon as possible to engage a new provider prior to expiration of the current extended term of UKCP
or soon thereafter.
PREVIOUS RELEVANT BOCC ACTION:
On December 14, 2000, Monroe County entered into a twenty-year Community Swimming Pool
Lease Agreement with the Upper Keys Community Pool, Inc. for construction and operation of a
portion of Key Largo Community Park known as Jacobs Aquatic Center. The County provided
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C.19
funding for capital costs and utilities through contracts in 2001, 2002, 2003, and 2004.
In FY2005, the 1 st Amendment of the Agreement states the County agreed to pay UKCP an amount
not to exceed $225,000 to assist with operation of the pool.
In FY2006, FY2007, and FY2008, the 2na 3rd and 41h Amendments of the Agreement respectively
state the County agreed to pay UKCP an amount not to exceed $225,000, payable up to $18,750.00
per month to assist with operation of the pool.
In FY2009, FY2010, FY2011, and FY2012, the 51h 61h, 7�h and 81h Amendments to the Agreement
state the County agreed to pay UKCP an amount not to exceed $180,000, payable up to $15,000.00
per month to assist with operation of the pool.
On August 15, 2012, the 91h Amendment states that commencing October 1, 2012, and continuing
indefinitely pursuant to the termination provisions in section 10, the County shall pay UKCP an
amount not to exceed $180,000, payable up to $15,000.00 per month to assist with operation of the
pool.
On June 15, 2022, the 101h Amendment extended the lease term retroactively to December 14, 2020,
and to terminate on December 13, 2022.
On December 12, 2022, the parties, through the County Administrator on behalf of the County,
entered into an 111h Amendment extending the term of the Lease from December 14, 2022, through
March 13, 2023. The llth Amendment will be presented to the BOCC at its January 2023 meeting
for ratification.
CONTRACT/AGREEMENT CHANGES:
Request for Proposals
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 1/18/2023
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: Advertising Costs
Current Year Portion: 100%
Budgeted:
Source of Funds: 147 20503
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant: N/A
County Match:
Insurance Required: N/A
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C.19
Additional Details: This agenda item is solely for approval to advertise an RFP which will incur
minimal costs for advertising.
N/A
REVIEWED BY:
John Allen Completed 12/28/2022 10:12 AM
Patricia Eables Completed 12/28/2022 3:31 PM
Purchasing Completed 12/29/2022 9:25 AM
Budget and Finance Completed 01/03/2023 9:20 AM
Risk Management Completed 01/03/2023 12:14 PM
Lindsey Ballard Completed 01/03/2023 12:59 PM
Board of County Commissioners Pending 01/18/2023 9:00 AM
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