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Item C36 C.36 County of Monroe P W ;� w 1rJ� BOARD OF COUNTY COMMISSIONERS r,�� Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5 y Michelle Lincoln,District 2 James K.Scholl,District 3 Ij David Rice,District 4 County Commission Meeting January 18, 2023 Agenda Item Number: C.36 Agenda Item Summary #11569 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: Authorization to fund and pay for the 16th Judicial Circuit's website development and hosting services with Designed2Click. ITEM BACKGROUND: This item seek authorization for the BOCC to fund and make payment for website development and hosting services for the 161h Judicial Circuit and as needed for the Board to waive its purchasing policy requiring three price quotes given the short timeframe. Court administration will enter into a contract with Designed2Click upon authorization of funding by the BOCC. The 16th Judicial Circuit was recently notified by our current website hosting vendor that they will no longer be providing website hosting services beyond February 28, 2023. Given the short timeframe, we were only able to secure two quotes that specialize in web and graphic design that could work within our tight project timeline. As part of the authorization of funding and payment, Court Administration seeks waiver of the County's purchasing policy requiring three written price quotes given the short timeframe. Both vendors that provided proposals/price quotes are based in Florida and have clients from various State of Florida agencies. Designed2Click has designed websites for several courts within the State Courts System. Based on the one-time project cost, the lower annual costs and the fact the vendor has designed websites for other circuit courts in the State of Florida, we believe Designed2Click provides the better value and will best fit the Circuit's needs. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. DOCUMENTATION: Packet Pg. 1600 C.36 Designed2Click ContextualCode FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: $19,500 initial/$1,440 Annual Total Cost to County: Current Year Portion: Budgeted: Yes Source of Funds: Court Technology Funds- Fund 158 Special Revenue Fund CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: No Additional Details: REVIEWED BY: Roman Gastesi Completed 01/03/2023 4:00 PM Christine Limbert Completed 01/04/2023 12:40 PM Purchasing Completed 01/04/2023 12:42 PM Budget and Finance Completed 01/04/2023 2:46 PM Brian Bradley Completed 01/04/2023 4:20 PM Lindsey Ballard Completed 01/05/2023 8:48 AM Board of County Commissioners Pending 01/18/2023 9:00 AM Packet Pg. 1601 C.36.a . 2 E 0 Ah 04 (D r_ tM U) (D 04 • s • • r_ U) as as - • - • • E �s Packet Pg. 1602 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 1 of 9 C.36.a Introduction Hi Carey, On behalf of the entire team here at Designed To Click, I want to thank you for the opportunity to earn your business as your provider of web design services. There are thousands of companies offering these services that you could have chosen, and yet here we are, with an opportunity to earn your business. 0 At Designed To Click we believe in standing out. We stand out as a web design company by insisting on pushing the boundaries of website performance, and by delivering work of the highest quality on- ° time and on-budget. 0 Our mission is to provide exceptional work, all the while maintaining that home-town service our clients have come to expect from us. We take pride every day in the work we do and our goal is to make you abundantly happy that you chose us as your Web Design team! U) I've included much detail in this proposal, because I want to make it very clear that we believe Designed To Click is the best web design company you will find. You'll find details regarding cq the functionality of your future website, our web design process,testimonials from past Designed To Click clients, and detailed project pricing. To make things simple for you, this proposal doubles as an executable contract. We've included all E necessary terms of agreement at the end, and your electronic signature turns it into a binding project, allowing us to move forward with your website project immediately. Bryan Buckles Owner/ Developer ` Designed To Click, LLC. Packet Pg. 1603 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 2 of 9 C.36.a Words of Encouragement Nothing is more precious to us than an encouraging word from one of our clients. Rather than simply telling you how dedicated and skilled the Designed To Click team is, I'd like to offer you a few examples of what our past web design clients have had to say about us: ever generated a lead for our sales team. Designed To Click built a new "Our old website was terrible. It didn't work on mobile, and I don't think it site from the ground r new leads on a daily basis, making our new site one great investment." 0 and we're extremely happy with it. We're seeing St a IILb III eII:: .,iii Ilf"1 d a t iii o iir.i s III Il IC. "Designed To Click did a great job on our website. We regularly update our page layouts and content to improve conversions, and they're always quick to implement changes we request. Their monthly reports are also extremely valuable to us." U) " iii eir. v III III e oui td Ilan,, E U We're proud to be the web design agency chosen by companies who want to take charge of their growth. Some of our recent clients include: • FL Conference of Circuit Judges Court Admin 3rd Circuit First Street Music • Bienville Outdoors Court Admin 7th Circuit Peeler Pools of North Florida • State Attorney's Office,3rd Circuit Koon Legal Nature Coast Insurance Packet Pg. 1604 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 3 of 9 C.36.a • Your te Court Administration 16th Judicial Circuit of Florida will have a complete custom website that matches branding with custom graphics and a unique look. The goal of this design is to provide members of the public with the information they need while promoting the integrity and professionalism of the 16th Judicial Court system. Through the use of clean design, visitors will be able to navigate the website with ease and locate the information they are seeking. The 16th Judicial Court currently has a website that is outdated and not mobile friendly. We will design and develop a replacement website that offers a modern design feel with the content that is currently on the website. The objective, beyond the visitor experience, is to create a custom back end interface that allows Carey and other staff members to easily update content on the website. Employment Opportunities, Administrative Orders, Judge information, and court directory are examples of pages that will need to be updated regularly by technical and non-technical staff. 0 U The new website will have up to 15 main pages templates with up to 25 sub-pages depending on N how content is organized. The custom page templates will be created for the following 15 layouts: • Home • Admin Orders • Court Calendar • County Judges • Admin Orders Detail • Court Programs and Services • Circuit Judges • Courthouse Location • Employment Overview Page U • Senior Judge • Announcements • Employment Detail Page • Judge Detail Page • Announcement Detail • Contact Us There are a few key features that we'll build into your site, which we feel are important given your needs: • Up to 10 Custom Contact Forms • Job Posting Management Interface • Google Map Integration • Admin Order Management Interface • Social Media Links and Sharing Links • Judge Management Interface • Site-wide emergency notice banner • Court Directory Management Interface • WCAG 2.0 Level AA Compliance • Google Translate Services Client is responsible for providing text content as well as logo assets and photography as needed. Packet Pg. 1605 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 4 of 9 C.36.a O OUR PROCESS IS TAILORED FOR OUR CLIENTS �uuuuu th DISCOVERY AND RESEARCH STRATEGY This is where we meet with you one-on-one and Next, we pull together your branding, visual discuss your mission and your goals. We elements, company principles and long-term research industry competition and user vision to create a seamless appearance. Your expectation to maximize your online website is an extension of your business, and it Mn appearance. We want you to stand out and this needs to be in harmony with what you have built is when we determine how to make that happen. so far. 0 e pas Lai MR ANALYSIS DESIGN N qb At this point, we take what we have collected Our creative juices get to flowing. Our goal is to during the discovery and research phase and the drive business by engaging visitors in a way that strategy we have formulated, we sit down again makes sense. We use collaboration tools to E and go over our recommendations. It's now that keep you updated with the design through we go over our plan of action. You give us the interactive wireframes and prototypes. You get green light, and the fun begins! to watch and give feedback every step of the way. Packet Pg. 1606 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 5 of 9 C.36.a Illllllllllluull DEVELOPMENT LAUNCH We let our nerd out. Oh yeah, it's coding One of our best feelings is when we text or email time! We use best practices to ensure your our clients the following phrase, "IrSALIVE!". website is efficient and friendly to search We don't stop there though. It's time to train and engines and browsers across all devices. Your support. We offer 24/7 support at no additional site must be responsive, fast and secure. We charge for the first few weeks after launch date. develop all of our sites with a friendly back-end After that, we have support packages that will fit 10 2 user interface that allows our clients access to any need and budget. E make changes and updates if they choose. 0 e � r_ U) It / (D ° Deployment & optimization 5 04 as Once we're sure that your site is ready to be released to the public, we'll deploy it on your public domain. Then, we'll shift into a monthly support process. During that period, we'll create daily backups of your site, update scripts and plugins to maintain security and reliability, and perform E layout and content updates at your request. We have several hosting and maintenance packages to choose from. Packet Pg. 1607 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 6 of 9 C.36.a Project Tirnefine The table below represents our projected timeline for your web design project. Discovery Research of current content, client onboarding, and 1 Week document preparedness to insure a smooth development process. Content Gathering content from client and organizing it for the 2 Weeks n� website. Design Design of website user experience and user interface to 2 Weeks c0 allow the target audience to easily navigate and use the -119 website to achieve their needs. U N Development Development of working website on the WordPress content 3 Weeks management system. U Training We will be onsite to train staff as well as other contributors 1 Day on the use of the new website. n� Support after After the website is launched and the staff is trained, we will 10 Days Launch provide, at no additional charge, 10 days of high priority support for any issues or further one-on-one training as needed. Packet Pg. 1608 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 7 of 9 C.36.a Pricing Ill:gllll: "III' IIIIII'u""III""IIIII�V Illrlll' III 'llll: DEPOSIT $4,875 FINAL INVOICE $14,625 TOTAL: $19,500.00 RecommendedThis is only recommendation s n S what we feel your needs will be. You will Monthly Hosting and able to pick any of our hosting plans, even Maintenancethose that are not list below. 0 U Premium plan Monthly Total - $120.00 U N 2 t3 ny 6 • cN �9 U) 1rcr WoI-dPrE.ssW�ti,.ite Hos,tiInrg Our Prei rium Ptan,is recarrrmended Glrjrr Partn Pyrf lrzn1 rs,for oun c1lents with .i for most clients because you get more cc rnptex welosites(like ec,ornmerce or des Daily Cloud B ackul everything that is,lncr uded in the we trsites that require rrnI rnionthly E hass'Ic i ptus faster speeds work, We pscrt:r er with you and your business, � Daily r~atware Scar)&Free Removat, with consuVting I tere is what you get to keelp your wt:,lo elite and your graphic design needs cuirrent and on target. Security ProtecLion Everything in B3asic,Hosting Ran+ f_'veiryrhing in Lho Paw Hosting PLan« Speed Optimization E7'renrilurri Speed Optimization with a CDIN(Content Delivery Network) Everything in the prrerriieurn Ptan Uptli ne&Perfornmanuce IMonitoring Unlimited ernaiitsupport Google An,alytics ReporLincg Monthly WbrdPres.s,Rlugin tt Theme Updates L Hour of Consulting and/or Websife 4 1lourss per rnonth of Consulting,Website Secure your site with HIT"TP a(SSI ClI anges per month Changes,or Graphic Design Work Easy Hlttor'rrp Unused tirre cio s not carry over unto trio i low rnonQI Unu,eel tune',doa n©t z�rry over into the new rnunth Packet Pg. 1609 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 8 of 9 C.36.a • Project Terms Designed To Click will build a website for Court Administration 16th Judicial Circuit of Florida according to the description laid out in this proposal. Any additional features, pages, or other changes to project requirements may affect the timeline and costs laid out in the tables above, and will require a separate change order document. All works produced as a result of the above described web design project will become the sole intellectual property of Court Administration 16th Judicial Circuit of Florida. Designed To Click 0 reserves the right to use visual representations of the final product as part of our project portfolio. .Mn As outlined in the above scope of work, the price for this website is $19,500.00. The payment schedule is 25% deposit upon execution and the remainder 75% upon completion or upon the launch 0 date, whichever comes first, assuming no delays by Designed To Click. If the scope increases, a change order will be made and a separate scope of work and quote may be created. A scope change may increase launch date and a new timeline will be created. ,NoTE,, We try not to ever increase from the quoted price even if additions are asked for, however, in some cases additions may greatly increase the timeline and require adjusted rates. Please send payments to: Designed To Click, LLC. r- 295 NW Commons Loop as Suite 115-206 Acceptance a Lake City, FL 32055 E Designed To Click Court Administration 16th Judicial Circuit of Florida Btyaa B ,xz 10 / 11 / 2022 Bryan Buckles Carey Gibson Packet Pg. 1610 Document Ref:3VFN5-GNU6P-DVRTR-UBVUZ Page 9 of 9 rTr an,ra, r dY r r,r ,,,:rr✓ o✓ rf r rti r i.'sr , r),..,r r" �s ¢r riy d yrYi� !'4 r rs. ar" r uY1x tk w„v+[re sw yr.~v„hry r'%.ki ar) aV n f ra si ie7 arr }✓d;7r dr r'r��.. r P r ," Y F ;' r' �' ni"h ✓M ,;ior r. u, r sc�.7X r r ✓�g ✓ Tre` rF r J y'ss y ry a✓�:J a rn fir: C.36.a gVy� /girdIrLiiP(fir(IGirrilr.�//IrnJl/mr%//r�Yrnr!➢IInD/m,.11nt7A�r�y�kn.�irrOlLmrll11r.11111rn1Gr»l/ll'vdfdin7tUrrTr/adllrxl�rriLlrmiNlirt171�u.✓iir47/rr1/Ol„eh7lnulf<i�rS'r.�mrlrrrllJivtll r+il�rll�vtlrir/rinillrr7hrIN1 r�7rMurllUirl�urYlair'N�rY7/luif/�u,NSiwSfliarP/rirnllniriYflrn,?dni rYfGr7ltrt7f0trriil(nrdl/nlfl(+,riNnurfllnnl'ii7lnrllarrufirnilrm➢P�rYlyinlm"i!i'uni7rielnr�dnrtrr'yi�tiAn�ArrfhNurllU`u,�IGrY IM I rY�1), ,,e„_ " ,. w ....w.„, ....,..., ,,,,,,,_. ,�„<.,,,,,. v�..,_ ,,, ,,..,..�,.... .�...,. ,..,a.�,. .,,,. ... a., .s.. ,..a,.,...,,,,, <,..,., � 1SyY✓�� F IIII� yr y�r �.' Signature Certificate k r P,n �f kr 1 'ofercinco unuunrfll !� ir:3VFN5-GNU6P-DVRTR-UBVUZ I`tr, Ir,f� 1 iy ✓ 1 F - Signer Si Timestam Signature � g p g r, 1✓ ,l c Bryan Buckles rr x I'� Email:bryan@designedtoclick.com Sent: 19 Oct 2022 20:19:16 UTC ;. d r ylll "w r, Viewed: 19 Oct 2022 20:19:22 UTC F f Signed: 19 Oct 2022 20:21:29 UTC P address 40.136.92.163 Location.Lake City,United States rk )�kr G1 111�7^uouH�inmiautv;�wu��irnry:rlPo L�,d Ilay.r�nllN Ila"su�u�s;�a:,iu�: �¢id 0 19 Oct 2022 20:21:29 UTC F X � a as �k Page 1 of 1 + 'F ( r v gyp ' Prr 1 Prlr6 kd �f04 t,((1 " 04 4 Y I 1 r � °� !' °p fc i C14 pi rrd s r f A a, `Iry �J�J� ray od j �Itr r� ) ��� Signed with PandaDoc r ', j 1/ii;rrll g rr'ti PandaDoc is a document workflow and certified eSi nature Z7r✓ ar) solution trusted by 30,000+companies worldwide. 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I.a /,ll r 5A{d ,.rrfnm ls,ll „ a Packet Pg. 1611 Ih�,6fF'li;ki f dd�..,.nurmni,77 LAn�":M"� 9�rl�m r/rr�^'PI) ux�rl.�+.x;i ,H,a,.�r,"�.�'r ii�ofi.�nr�nV,i I ,onr.,.b'✓. ir�r i�T,.ni`.i�Jm✓rala�517a� L�,Aid�'Yi"� hr.�r��av�a� Y"�.�i�.��.f�EkSn at�fY.C,��xr Y�r"'I4 i„s��a�, C.36.b wo Contextual Code .Mn E 0 04 (D r- U) (D (D 0 B X qb 0 r- (D E F��IOIRIDA IATIII JUDICIAL C11RCUIT III WEB DEVELOIRIVIENT Iliier�nn.�� 1. th h.idici 1II Circuit of III'''III rid Ike fi,veire,d oiin�� INoveimbeir 21, 2022 t,flIminninftte d Ilh)p� Ilh,,If Me Ilh,,I Packet Pg. 1612 1�1111�11FINT 01��" WOIC�K PROPOSAL, FOR 16TH JUDICIAL, CIRCUIT OF FLORIDA 16TH JUDICIAL, CIRCUIT COURT WEB DEVELOPMENT Date: November 21, 2022 Swntniai�y 0 Contextual Code is pleased to propose CIVIS implementation and development services to T implement a new website built on the Ibexa Content Management System, as outlined in this S E Proposal. 0 U Abou t Caii tex tualCode .2 5 We are CMS implementation experts with nearly 20 years of experience building enterprise N '0 (D websites with the Ibexa CMS, and over 5 years working with the Office of State Courts U) Administrator, Florida Supreme Court, and Florida District Courts of Appeal on their website (D development efforts. 0 U M Based in Tallahassee, Florida, our team solves complex organizational problems with technology. X With a laser-focused area of expertise, you can be sure that your implementation will serve as a 0 solid foundation for your website for years to come. as U E We believe: U ® the installation, configuration and customization of your content management system is both complex and critical to your return on investment ® that process should be guided by a team with deep knowledge about all aspects of the technology and the potential risks �%100 CONTEXTUAL CODE PROPOSAL FOR 16TH JUDICIAL CIRCUIT OF FLORIDA PAGE I 16TH JUDICIAL CIRCUIT COURT WE I Packet Pg. 1613 there is no "best" CMS, but expert implementation of a great CMS will create significant long term value in your organization We look forward to working with you. Goal The primary project goal is to migrate the 1 6th judicial Circuit Court's website located at .htips;//www.keyscourts.net/ into a cloud-hosted Ibexa Platform Content Management System (CMS) installation and also implement a new responsive, modern, and ADA compliant design. 24 .S E Scq�pe 0 As we understand it, the scope of work of this project is as follows: U .2 ® build the new website on a modern and stable content management system platform 5 N as ® deploy an updated and ADA compliant responsive design U) • improve the user experience as ® implement new functionality for updating court contacts throughout the website, creating 0 U custom forms, posting employment updates, searching and filtering through Administrative Orders, and posting emergency alerts, court announcements and events. X 0 ® provide training on managing and updating the website internally U ® launch the new site/platform prior to the old one being deprecated in February 2023 E ® host and support the website post-launch U There are a few different budget options dependent on the level of customization/functionality delivered. Those options are outlined below. '411 �%100 CONTEXTUAL CODE PROPOSAL FOR 16TH JUDICIAL CIRCUIT OF FLORIDA PAGE 2 16THIUDICIAL CIRCUIT COURT WE -Packet' - ' Pg. 1614 1 C.36.b o i tiaiis There are three different web development options and each are presented below. Note that we can mix and match options to create a custom spec and pricing combination. uDouueoill uoeulliouopment All items detailed in the + custom staff directory + event calendar features spec development, event subscription, custom calendar development judge and biography with event feed display at both county and integration, and custom circuit level, filterable and job posting display sortable table development for pages like Family Court Forms Design Homepage and + mobile mockups + an additional homepage subpage mockup mockup included Training One 2-hour video Two 2-hour video sessions Ongoing training as session needed prior to launch ° Warranty 30-day 30-day 60-day as 0 w WWW " W WWW ,m WWW lbexa CMS as License The content management system (lbexa Content CMS)we propose has an open source version and a licensed version. The bronze-level licensed version costs 18® /year. e can implement the website using the open source product, but the licensed version does have a number of administrative features that the open source version does not. The licensed version is also continuously improved on by the software developers, and they provide another layer of support and security for the CMS. CONTEXTUAL CODE PROPOSAL FOR 16THJUDICIAL CIRCUIT OF FLORIDA PAGE 3 16THIUDICIAL CIRCUIT COURT WE Packet Pg. 1615 i,o,iec The following details the four phase of this project: Website Strategy & Design Mockups We will begin by working with Department of Management Services stakeholders to gather requirements, identify constraints and risks, prioritize goals, establish design direction, and detail the scope of high priority elements of the implementation. Once this strategic plan and functional scope of work has been completed, we will develop and visual design style guide and mockups. 24 Defiverables: Select mockups and a functional scope of work S E Website Setup & Design Implementation 0 U Building on the deliverables from the Strategy and Design phase, Contextual Code will implement 119 the templates required to integrate the new visual design. This fully responsive and AA accessible .2 5 N visual design will accommodate a wide range of mobile and desktop browsers with an optimized as user experience using the latest frameworks, libraries and techniques. as a Deliverable: Stage, UAT, and production URLs for the website with the new design incorporated. (D '0 0 U M Content Migration B X as Scripted content migration of the website. 0 U Deliverable: The production website contains all content migrated into the Ibexa CMS. E Custom Development & Launch Prep < This would include custom design and development enhancements. We would work with the Court to determine scope priorities during an initial strategy session if approved. We will also provide content manager training for your team during this phase. Deliverable: The final version of the site ready for review and launch. �%100 CONTEXTUAL CODE PROPOSAL FOR 16TH JUDICIAL CIRCUIT OF FLORIDA PAGE 4 16THIUDICIAL CIRCUIT COURT WEP-Packet' - ' Pg. 1616 1 C.36.b u The project will begin upon approval of this proposal, subject to staff scheduling constraints to be discussed at time of project execution. We anticipate completion of the planned project phases as follows: uulllllllllllu�ll�i uu uuiiiu i�i i uulll i�uiiu�Iuu uui uiiiiui iu�i u�ii uu�ui�uu i �� uu i �i udllliui uu uillu�i �� ui uiM'm �� Discovery and Design 2 weeks after contract execution Implementation & Content Migration 3 weeks after discovery ° Custom Development and Launch Prep 3 weeks after content migration 0 04 e agree to use our best efforts to exceed your expectation on the deliverables for each r_ approved project. You agree to aid us in doing so by making available the proper staff time and ° as needed information pertaining to your project, and to cooperate with us in expediting the work. as 0 Also, if approved, hosting of this website would cost the following: /month, billed quarterly. X as 0 i E Once the website is launched, our team of Ibexa CMS experts is available to help your in-house team however we are needed. Bug fixes, enhancements, optimizations, scoping new features, training, orjust answering questions - any type of request is allowed. CONTEXTUAL CODE PROPOSAL FOR 16THJUDICIAL CIRCUIT OF FLORIDA PAGE 5 16THIUDICIAL CIRCUIT COURT WE Packet Pg. 1617 Predictable and reliable Our support agreements allow us to staff your account properly for reliable resolution of issues. We bill a flat monthly fee (at the beginning of each quarter) keeping your investment predictable, and we handle "smoothing" for you while being transparent about actual utilization for the period. And just like your cellular data plan, with our flat fee plans you can carry over unused time to make sure you are getting the most value. Fixing what's broken 0 Of course, a big part of managing a CMS installation post-launch is identifying and addressing bugs and issues. Our development team will help you identify, triage and prioritize bug reports Mn .S for efficient resolution. In the event of business-critical events, we will stop what we are doing E '0 and work immediately to resolve such issues. < 0 U Incremental improvements reduce risk .2 In addition to squashing bugs and managing performance, the continuous addition of new U N '0 functionality allow your organization to take advantage of new opportunities to improve the (D r_ website. When your demand for bug fixes and other requests is low, our team will add new .0 U) as functionality and optimizations for your site to provide even more value. a as '0 0 U We can discuss the cost of this retainer agreement during discovery as we work to understand your ongoing needs for support. X 0 U as E I%100 CONTEXTUAL CODE PROPOSAL FOR 16TH JUDICIAL CIRCUIT OF FLORIDA PAGE 6 16THIUDICIAL CIRCUIT COURT WE I Packet Pg. 1618 C.36.b �Budge It This is a fixed fee, fixed scope project. The budget options detailed above are listed below. uuiiill !11 0111 uuii uu�l uu�i i �u uuiiiiu C .1 Development and installation of the "Good" budget option. $25,000 Development and installation of the "Better" budget option. $40,000 0 Development and installation of the "Best" budget option. $55,000 INMillII � a e Content r se License uui��u��� �����u��� u���u��lll�i�u (] Ibexa Content- Bronze License (yearly fee) $18,500 119 I IIIIIIII 2 MEMEMEMEMMEMEMEMM N as U) ii Ii w If approved, Contextual Code will invoice the 16th Judicial Circuit Court at the following billing milestones. Payment will be due upon receipt. 16th judicial Circuit of Florida will supply B Contextual Code with all necessary purchase order numbers and other internal information required for invoice processing upon project start. u u E uuii uu uu uuiuiu�uuuugiuu uui uu iu uullluuii iiiM'm � � I �u uuulu uu�uiiuu i uu uii uullliui uuuui uuull uuuuu luau uuu i�uu uulll i ui uuuuuuuuuuuu iiiM'm a uulll uuiiiuii� uul uuiiiuiuullllui uuuuuuiiiui Project Start Upon project approval 25% Design Implementation Upon delivery of the project for initial 50% Complete review Functionally Complete The website is functionally complete 25% and ready for launch I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I �IIIIIIIII I IIIII IIIII IIII III � '411 CONTEXTUAL CODE PROPOSAL FOR 16THJUDICIAL CIRCUIT OF FLORIDA PAGE 7 16THIUDICIAL CIRCUIT COURT WE Packet Pg. 1619 N ,�HXT ST °°°r 1, Please read the contract on the previous pages to make sure you understand all the details involved with us working together. It's really important to us that everything is transparent and understood from the beginning so that we lay a solid foundation for a great working relationship. 1 If you have any questions at all, please let us know. We're happy to clarify any points and there may be some items that we can sort out together. We're committed to finding the best way to work together. 1 Once you feel confident about everything and are ready to move forward, please click the 'sign here' button below. 24 .S 4, Sign in the box that pops up to make the acceptance official. E 5, Once we receive notification of your acceptance, we'll contact you shortly to sort out next 0 steps and get the project rolling. U & We'll email you a separate copy of the signed contract for your records. .2 5 N '0 7, If you'd like to speak to us by phone, don't hesitate to call 850.391,0333 (D U) as Thanks, a (D Hayley Hay '0 0 U M B X as Carey Gibson Mark Marsigho U (D E Carey Gibson Mark Marsigho U Trial Court Technology Officer President/CEO < 1 6th judicial Circuit of Florida Contextual Code I%100 CONTEXTUAL CODE PROPOSAL FOR 16TH JUDICIAL CIRCUIT OF FLORIDA PAGE 8 16THIUDICIAL CIRCUIT COURT WE Packet' - ' Pg. 1620 1