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Item D2 D.2 County of Monroe P W ;� w 1rJ� BOARD OF COUNTY COMMISSIONERS r,�� Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5 y Michelle Lincoln,District 2 James K.Scholl,District 3 Ij David Rice,District 4 County Commission Meeting January 18, 2023 Agenda Item Number: D.2 Agenda Item Summary #11521 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval to Advertise a Request for Applications for FY 2024 Destination Event Funding Applications. ITEM BACKGROUND: Attached is a list of revisions and a copy of the FY 2024 Destination/Turnkey Event Funding Application. TDC approved same at their meeting of December 13, 2022. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: FY 2024 Destination-Turnkey Event Funding Application FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: Packet Pg. 1733 D.2 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Maxine Pacini Completed 12/19/2022 10:59 AM Christine Limbert Completed 12/19/2022 1:39 PM Lindsey Ballard Completed 12/21/2022 3:48 PM Board of County Commissioners Pending 01/18/2023 9:00 AM Packet Pg. 1734 DES"TINA"TION[TU RN KEY EVEN''I' SCHEDULE ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. FY 2024 0 .2 TDC APPROVAL TO ADVERTISE: December 13, 2022 BOCC APPROVAL TO ADVERTISE: January 18, 2023 U- NOTICES SENT TO INTERESTED PERSONS March 1, 2023 > w ADVERTISE RFP: March 27, 2023 DAC WORKSHOPS: April 41h and 51h 2023 Approx. 71 DAYS CN 1)1,;A 1)L I N 1,,: Weels of'.1tiiiine 5"' Q CN 11eadline date h re as, been (Itiiiiested. Pe�nding ap roya l 1'roni Ptiiiirchasing 1)eliartinent >- after .1antiiiiary 2023 DAC DEADLINE: July 28, 2023 .2 CL DAC APPROVAL: Au 81h 91h Ault and 2023 TDC APPROVAL: September 19, 2023 U- BOCC APPROVAL AFTER OCTOBER 2023 > w U) CN a CN U- E Packet Pg. 1735 D.2.a Revisions to FY 2024 Destination/Turnkey Event Funding Application • Updated dates throughout the application 0 • Page 10-34: o Updated tables 1,2,3 and occupancy tables. 2 CL o Updated method used to estimate the number of nights out of county visitors will stay CL (exhibit A.3.b) • Each DAC was provided with an opportunity to review and revise their funding levels: o DAC I added New Event Funding Level of$25,000 and added $175,000 and $200,000 Turnkey Funding Levels o DAC 11 added $25,000 Destination Funding Level and $20,000 and $25,000 Turnkey > Funding Levels 0 c14 c14 0 CL CL 0 cN cN c� Packet Pg. 1736 D.2.a .2 .2 III IIIIII III III..........Z CL CL IIIIIL S N A 0 N............. Additional ways to access this Zoom meeting can be found in the legal notice posted on Demandstar.com U- All inquiries and correspondence, other than submission of application, should be made to the a Monroe County Tourist Development Council. Contact Maxine Pacini or Ammie Machan at (305) 296-1552. Email correspondence should be addressed to Ain"i.in"iiieC. .... f-�r. .......SIU. W ............................................... E.19I...... ...Y.5. U) CN Q CN C: .2 CL CL U- W U) CN Q CN E Monroe Count Tourist Develo ment Council-Destination and Turnke Event Fundin for IFY 2024 Packet Pg. 1737 D.2.a The Monroe County Tourist Development Council (TDC) administers the four (4) cent bed tax collected for the purpose of promoting the Florida Keys as a tourist destination. Each year the TDC invites applicants who are registered to do business in Florida, to apply for funding for events in the Florida Keys. All applications will be reviewed by the appropriate District Advisory Committee (DAC), who shall make recommendations on funding the events to the TDC. Upon approval of the recommended funding allocation by the TDC, the administrative office will work with the event coordinator to establish a contract for the event and will present the proposed contract to the Monroe County Board of County Commissioners for final approval. > D D IIII II NIIII I""'IIII N Q N EVEN"I" The special event funding program is intended for an organized special annual event that generates overnight visitors for multiple Monroe County lodging properties, as well as out-of- area marketing exposure, and is open to the general public. Historically these events have included: festivals, concerts, and sporting events. Qualified special events shall guarantee N overnight visitors and brand the destination while secondarily entertaining the visitors who are >_ already here. TDC will only consider reimbursement of permissible marketing expenditures that highlight the specific event reflected within the contract with the TDC/BOCC versus the regular programming of a business, organization, or facility. IIII �IIII For the purpose of this solicitation, a Destination event is developed and produced to entertain the public and promote tourism in the Florida Keys and Key West by guaranteeing overnight visitors and branding the destination while secondarily entertaining the visitors who are already here. Funding is for event marketing purposes only (advertising; promotions; public relations, etc.) U) 0 The event sponsor, for purposes of this RFA and any resulting contract, shall be the production agent primarily responsible for the production of the event and the entity soliciting funding under N this process. No more than 10% of the total allocated funds shall be expended on advertising N media attributable to in-county placement. A list of TDC permissible marketing expenditures can be viewed in Exhibit A of the sample contract at: Irru,, :// w.r�ri irlir ecou�„int III o�/Il:�ourncaiCcaicair/ iicar /11 341 /Sarrnyllca II )caiiiaiioi II .ycai ircroear�rncai No reimbursement will be considered for items that are not covered by Exhibit A. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 2 Packet Pg. 1738 D.2.a The TDC Agencies of Record listed below are available to answer questions and assist with the marketing of your event. Event coordinators are not obligated to utilize the services of the TDC Agencies of Record. Advertising Agency of Record: (Tinsley Advertising and Marketing) contact Danielle Salman ,iica,.I..ca„ 1f lii sllea .cor�rn) or John Underwood (,J .1rjja.ft Flnsk.a com) at 305-856-6060. Public Relations Agency of Record: NewmanPR contact Carol Shaughnessy (QIrp11„ Il�earr�ryaiir.cor�rn) at 305-797-0579 or Andy Newman ( S„ill�earr�ryai „ir pr�rn„) at 305- 461-3300. Internet Agency of Record: (Two Oceans Digital) contact Clint Barras (Q.jjln t.ft at 305-292-1880. U�ZINKEY EVENI c� District Advisory Committees (DAC) have assigned their top levels of funding to Turnkey Events, recognizing that those events provide the highest level of economic impact to their district and serve to brand the destination. The event shall be one that creates a compelling reason to visit that doesn't already exist without the event. Therefore, consideration for the amount of funding allocated to a Turnkey special event shall be predicated upon showing of the economic impact resulting in room night stays generated by the event attendees. A Turnkey event shall be considered an all-inclusive event where the event contractor has financial responsibility for every aspect of the production, promotion, and management of the W event. Payment under a contract for a Turnkey event will be made only after completion of the event and proof that the scope of services as described within the contract has been completed. The DAC when considering funding of a Turnkey event may also specify within the scope of services of the contract, specific marketing components that the DAC feels important to the success of the event. U) If a Turnkey event is delayed or cancelled for any reason, no payment shall be forthcoming, even if the event contractor has out-of-pocket expenses leading up to the actual event. The TDC, therefore, strongly recommends that the event contractor purchase insurance that covers the cancellation or delay of an event due to "force majeure" or unforeseen circumstances. Please note that the DAC may deny funding of an event applying as Turnkey and consider funding the application as a Destination event. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 3 Packet Pg. 1739 D.2.a l''°' II'°' IIII IIII C ' ' l''° IU'°' IIII I01111 IIII JIII""'""'IIII Applications can only be accepted from a public entity governed by a county or municipality; or a profit or not-for-profit; or a private business in good standing with the Division of Florida 0. CL Corporations. Prior to completing an event application, please go to ........................................................... ..:. u�„i b.! ,,pirg to ensure that your organization is registered to do business in the State of Florida. Only entities (applicants) that are duly registered will be accepted. Contact the TDC Administrative Office 305-296-1552 to ascertain date, time and venue of the event funding workshop that will be held within the District in which you are applying. Each DAC > has specific marketing goals and it is strongly recommended that all prospective applicants attend the workshop in the District where you plan to apply for funding to ascertain the marketing direction and expectations of that District as it pertains to event applications. The cost of preparation and submission of the application is the responsibility of the applicant. Applicants must ensure that their application is submitted to the Monroe County Purchasing Department by the date, time and method as noted on page 1 of the application. Applications that are received after the specified deadline as determined within the RFA will not be accepted. This policy mirrors that of the Board of County Commissioners. Applicant shall complete, copy, sign (by an authorized officer) and submit the application to the Monroe County Purchasing Department. Should an attachment be required for your application, note the Exhibit number on the top right-hand corner of each sheet. Applicant shall familiarize him/herself with referenced online materials noted on the application check list on page 49. The online materials include sample contracts and samples of the scoring system used in determining funding eligibility. Applicant shall be responsible for securing all federal, state and local permits and approval necessary for the event. Award of funds under this application does not indicate any approval W by the County and applicant shall be required to comply with all County laws, rules and requirements. Events that require or have an Agreement with a municipality must have a valid Agreement with the municipality at the time the event will take place. If the event requires a permit from a municipality, a letter of intent to approve the permit subject to any unforeseen a circumstance must be provided to TDC administrative office prior to signing of final Agreement. U) N IIII IIII � °°'IIII a Please consult with the TDC Administrative Office prior to starting the application process if you are uncertain about whether your event would be considered. The applicant shall not lobby, solicit or act to influence the Advisory Committee members and/or the TDC board members in any way that may have an effect on the outcome of the competition, Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 4 Packet Pg. 1740 D.2.a discussion or negotiations leading to the allocation of funding, or an award of contract as reviewed and approved by the County Attorney's office. Such action may lead to withdrawal of the application from consideration. The application shall be considered complete upon receipt and should stand alone with no other information being provided after-the-fact other than any additional information that may be 2 requested by the TDC Administrative Office, or questions from the DAC at the allocation meeting. DAC recommendation on funding allocations shall be limited to recommending allocations which do not exceed the amount requested by the applicant. Funding requests may be denied, reduced to a lower level or accepted at the level requested. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding for the 0 event. LU All information furnished or disclosed as part of the application process is considered public record by the laws of the State of Florida. 0 l''°' "'°' IIII IIII C i""'IIII i D 110 III II i U) 0 Applications must be submitted by the deadline date and in the manner listed on the first page of this application. It is applicants' sole responsibility to ensure that the application is successfully received prior to the application deadline. Below is the response that you will receive if your >- submission is successfully received. Please note if you submit more than one email you are only going to receive one autoresponder message. If you do not receive confirmation of your submission, it is the applicant's responsibility to follow up prior to the application deadline. If no response is received or if you are otherwise concerned about the receipt of your application, please call the Purchasing Department at 305-292-4453. Email Auto Responder: Your bid/proposal/response was successfully received by the Monroe County Purchasing Department. The bid opening will occur at the date and time set forth in the Notice of Competitive Solicitation. Thank you. LU Q6 111 IIIC I AQV6011Y COMKI i i EE W011III,(SI101 �'° )! IIII II CAN i°"' Workshops will be held in each of the districts via zoom at the following times for those applicants that are interested in applying for funding. Attendance is strongly recommended. (Please note that all times and venues are subject to change and can be confirmed by calling the TDC Administrative Office at 305-296-1552). District I: 3:00 p.m. Zoom Meeting ID: District II: 6:00 p.m. Zoom Meeting ID: District III: 9:30 a.m. Zoom Meeting ID: District IV: 2:00 p.m. Zoom Meeting ID: District V: 10:00 a.m. Zoom Meeting ID: Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 5 Packet Pg. 1741 D.2.a The District Advisory Committee will be reviewing your event application and scoring it during the allocation meeting. Scoring will be using a scale with 1 being the lowest. Upon evaluation, the total scores will be tabulated and applications not scoring 17 points or higher by the majority of the sitting members, will not be considered for funding. Those events that meet the minimum scoring requirements noted above will be ranked starting with the highest > average score. In the case of a tie, the highest score in the Timing of Event will be the determining factor. Points are listed at the end of each Exhibit for ease of scoring by the reviewers. View Sample scoring sheet here: Ir1 s://rrr .r�rnoiiroeacoui fll. o�/IC:::�ocur�rneaiCeaieair/Vliearm/II /IC:::�easliialioir....aid........11...uiril�ea ....Sar�rn hero....Scoirero....Slreaealidlld::::::: .............q,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,y,,,,,,,,,,,,....,,,,,,,,,,,,,,,,,,,,,,,p..1.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,........................... The minimum points threshold required to be considered, 17, has been set such that events that are considered very good to excellent in their "Purpose, Itinerary & Room Nights", "Soundness of Marketing Plan & Financial Commitment" and "Action Plan" should meet the minimum for consideration regardless of the "Timing of Event". Events that are considered somewhat good in those categories will need to thoughtfully utilize "Timing of Event" points in order to meet the minimum points threshold to be considered. In other words, timing events to be held in slower >_ months and/or to produce room night stays during mid-week days will be important for achieving sufficient minimum scoring. Events that are poor in their "Purpose, Itinerary & Room Nights", 0 "Soundness of Marketing Plan & Financial Commitment" and "Action Plan" will not meet the minimum to be considered. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. E c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 6 Packet Pg. 1742 D.2.a 2024 January 2024 February 2024 March 2024 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 2 3 4 5 6 1 2 3 1 2 2 7 8 9 10 111213 4 5 6 7 8 910 3 4 . 5 6 .7 8 9 cis 14 15 16 17 1819 20 11 12 13 14 15 16 17 10 11 12 13 1415 16 CL 21 2223 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 2122 23 28 2930 31 25 2627 2829 24 25 26 27 28 29 30 "1 April 2024 May 2024 June 2024 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 4 1 > 7 8 9 10 111213 5 6 7 8 91011 2 3 4 5 6 7 8 14 1516 17181920 12 1314 15161718 9 1011 12 1314 15 � 21 2223 24 25 26 27 19 2021 22 23 24 25 16 17 18 19 20 21 22 28 2930 26 2728 293031 23 24 25 26 2728 29 30 July 2024 August 2024 September 2024 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 12 3 4 5 6 7 7 8 9 10111213 4 5 6 7 8 910 8 9 10 11 121314 cN 14 15 16 17181920 11 12 13 14151617 15 16 17 18192021 cN 21 2223 24 25 26 27 18 1920 21 22 23 24 22 23 24 25 26 27 28 28 2930 31 25 2627 28 29 30 31 29 30 October 2024 November 2024 December 2024 .2 CL Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa CL 1 2 . 3 4 5 1 2 1 2 3 4 5 6 7 oy 6 7 8 9 1011 12 3 4 5 6 7 8 9 8 910 11 1213 14 13 14 15 16171819 10 11 12 13 14 15 16 15 1617 18192021 � 20 2122 23 24 25 26 17 18 19 20 2122 23 22 2324 25� 262728 27 2829 30 31 24 25 26 27 28 29 30 29 3031 USA Holidays and Observances Jan 1 New Year's Day Jan 15 M L King Day Feb 14 Valentine's Day Feb 19 Presidents' Day Mar 29 Good Friday Mar 31 Easter Sunday May 12 Mother's Day May 27 Memorial Day Jun 19 Juneteenth Jun 16 Father's Day Jul 4 Independence Day Sep 2 Labor Day Oct 14 Columbus Day Oct 31 Halloween Nov 11 Veterans Day Nov 28 Thanksgiving Day Dec 25 Christmas c14 c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 Packet Pg. 1743 D.2.a IIIII°IIIII'°° IIIII IIIII IIIII IIIII IIIII IIIII. IIIIIIIII IIIII IIIII IIIII''""""' IIIII IIIIIIIIIIIIIII Events taking lace between Januar 1 2024 throe n December 31 2024 p Y 9 , 2 TITLE OF EVENT EVENT WEBSITE ADDRESS VENUE DATE(S) OF EVENT f°°°our state of e euin.t uie�'euir "to 2024,, callleindauir oin pure uiou page)( 114 � " 114 ) APPLICANT ORGANIZATION Registered business name exactly as it appears on .... u�„ir�_b pirg > For Profit ❑ Not for Profit ❑ Please provide a contact for general correspondence for the event. The person listed below should be able to accept responsibility for receipt of information. CONTACT PERSON EMAIL (for correspondence) TELEPHONE NUMBER (daytime/mobile) ADDRESS SUMMARIZE APPLICANT HISTORY: CODE ENFORCEMENT: Does your organization/property have any outstanding code violations and/or fines/costs or liens? (please note that pursuant to section 2-25(e), Monroe County Code, organizations with outstanding code compliant fines are not eligible to receive grants or contracts from the County until such time as the fines are resolved through payment or settlement). Yes ❑ No ❑ If yes, please explain 2 below: U) N N c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 8 Packet Pg. 1744 D.2.a HAS THIS EVENT BEEN PRODUCED IN THE PAST? Yes ❑* No ❑ *IF YES, WHEN? DID THE SAME APPLICANT PRODUCE IT? Yes ❑ No ❑ cu List the name of President and other individuals authorized to execute contracts and otherwise act on behalf Applicant: Name Title List staff members, including volunteers, responsible for administrating and organizing this event, with evidence of their qualifications and capabilities to accommodate the demands of the event. U) Name Qualifications Capabilities 2 DOES THIS EVENT REQUIRE PERMITS FROM A MUNICIPALITY? Yes ❑* No❑ *If yes, please list permits needed below. A letter of intent from the municipality to approve the permit, subject to any unforeseen circumstance, must be provided to TDC administrative W office prior to signing of final Agreement. E c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 9 Packet Pg. 1745 D.2.a DISTRICT I APPLICANTS ONLY (Encompasses the City Limits of KeyWest) When applying for funding, it is important to understand the number of lodging units available within the Districts as it is the maximum number of room nights which may be sold per day — review Table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District I: Key West Units � Max. daily room nights) Hotel/Motel/B&B/Guest House/Inn 6295 Vacation Rentals 1289 RV Park & Campground 0 Total: 7584 Source: Florida Department of Business and Professional Regulation,TDC N When evaluating funding allocations (return on investment), it is important to understand N how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this District had to sell to raise enough two- penny bed tax revenue for each level of event Table 2: funding. The chart is provided to give a clearer p g� District 1: Key West context to the value of the bed tax dollar that Funding Level Room Nights funds each level. $10 000 1,280 $17,000 2,170 The District Advisory Committee may use their $25 ©00 3,200 discretion when evaluating funding $35,000 4,480 allocations. However, it is important to understand how the income is derived. $50,©40 6,39© $75,000 0,590 $100;000 12,790 $1,20;040 15,350 17 $150;040 10,180 C $175,000 22,380 $200;00 25', N Check box below that best describes the primary purpose of your event: ❑ To draw out— of— county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 10 Packet Pg. 1746 D.2.a DISTRICT I CONTINUED .. EXHIBIT EVENT III I(IIIIIEI I ' Specifically outline the activities/events that will take place during your event. If your 0. event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (venue and time) Day 2:Food and Wine tasting (venues and time) LU Da 3:Art Festival include venue and times and possible street closings) U) N N 2 LU c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 11 Packet Pg. 1747 D.2.a DISTRICT I EXHIBIT A ONTINUED.- NUM'C" "IIII° I I°° II' I, I°I I S ANTIICIPAT Ulf) IP�011 EVE14T Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c N N Method used to estimate out-of-County visitors entered above (a): Check all that apply >- and attach supporting documentation as Exhibit A-3a: ❑ Capacity of venue(s) ❑ Ticket Sales from last event CL CL ❑ Survey of attendees from last event ❑ Registration from last event ❑ Social Media Analytics from last event ❑ Other, please specify: Method used to estimate number of nights of out-of-County visitors will stay (c): Check one and attach supporting documentation as Exhibit A-3b: ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. U) ❑ Out of County ticket sales or registrations N ❑ Other, please specify: >- Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event I III IIHcain sl[,ivaIIIIIL Ilh e oaouircd oin flI,°iuc ao: mllbuui a'floin of III IIuuilll u1s 1 (III ui i aui ° uiuq ooc of c ein' )Y ? (II II cin II I°duiincuirauir )Y (IIU' aui Ilbeuir o� IIII' ooirn IIU ui II°°iuts)Y aind d (III1IIIaun) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 12 Packet Pg. 1748 D.2.a DISTRICT I CONTINUED,.. F!�QJIWMNG 1 ,° Q I ❑ Check this box if your event meets the definition of a New Event. . Definition of New Event: An event that has not taken place in this District previously. A New Event choosing this category will be considered with other New Event applications from a separate resource specifically allocated for New Events. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. It is important for the applicant to be aware that scoring the minimum W points required to be considered does not guarantee funding of the event. ❑ Level 1: $10,000 ❑ Level 2: $17 000 ❑ Level 3: $25 000 IIII'°" U) A New Event may choose to apply under the regular event funding process wherein the new event will compete with previously funded events Regular Event Funding. Complete this section if your event is NOT applying as a New Event. Check the appropriate category (Destination or Turnkey) and grant level you are applying for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"flina"floin IIII uinduii II &I Illl sduss° in�I ❑ Level 1: $10 000 Level 2: $17 000 ❑ Level 3: $25,000 17 ❑ Level 4: $35,000 ❑ Level 5: $50 000 ❑ Level 6: $75 000 U) ❑ III'uirinllke uinduii 11 s &I IIII' sduss° inI N ❑ Level 7: $75,000 ❑ Level 8: $100 000 ❑ Level 9: $120 000 ❑ Level 10: $150,000 ❑ Level 11 : $175 000 ❑ Level 12: $200 000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 13 Packet Pg. 1749 D.2.a DISTRICT I CONTINUED .. EXHIBIT B I:: iuirit cvnt 0 Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The CL CL average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scoring. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two fiscal years, reached each occupancy level. Table 3: District I —Timr'n' of Event Scoria 11 � 0 August 16— November 30, 0% to 79% 3 January 1-11 ❑ 3 (D January 1 -31, May-August 15, 80% to 89% 2 December 1-24. ❑ 2 February -April, December 25- 1 Martin Luther King Jr., Memorial Day & Independence Day Weekends, 2 Fantasy Fest, Power Boat, and 90%'tea 100% 1 0 Lobster Mini Season Week ❑ 0 CL CL District I Two Year Average Occupancy Trends By 100% Month 90% LL (D 3 >% 70% 4 „ .... as O 60% e 0 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AVGs 78% 91%.... 93% 91% 87% 85% 85%.... 72% 62% 68% 72% 80% as 1 Enter your score from Table 3 (if more than one box was checked, Enter Score add all scores together and divide by the number of boxes checked 2 Mid-Week Days are Sunday — Thursday (unless preceding or following a >_ holiday weekend) +4 • Add four (4) points if your event falls on at least 2 mid-week days or or • Add two (2) points if your event falls on only 1 mid-week day +2 3 District I Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 14 Packet Pg. 1750 D.2.a WIvy, hen applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be 0. 0. sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: 0 Source: Florida Department of Business and Professional Regulation, TDC When evaluating funding allocations (return on investment), it is important to understand N how the revenue was derived. Table 2 demonstrates, given its average lodging rates for N the past two years, how many room nights this District had to District II: Bi Pine Ke & The Lower Ke s 2 sell to raise enough two-penny bed tax revenue for eave level of � � event funding. The chart is provided to give a clearer context to the value of the bed tax dollar that funds each level. U_ The District Advisory Committee may use their discretion when evaluating funding allocations. f However, it is important to ', understand how the income is derived. U) y N Q N Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 15 Packet Pg. 1751 D.2.a r i(hllllllllllllllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII uuuu IIIII IIII , r r 0 Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include 0. 0. activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) 2 LU c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 16 Packet Pg. 1752 D.2.a r IIIII IIII Nil Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event 0. is anticipated to generate for this district only according to your selection in A-1. In other words if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights 1. Formula to calculate room nights for this district: (*total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question): a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Q N Method used to estimate out-of-county visitors entered above (a): Check all that apply and attach supporting documentation as Exhibit A-3a. 2 ❑ Capacity of venue(s) ❑ Ticket Sales from last event CL CL ❑ Survey of attendees from last event ❑ Registration from last event ❑ Social Media Analytics from last event ❑ Other, please specify > Method used to estimate number of nights out-of-county visitors will stay (c): Check one and attach supporting documentation as Exhibit A-3b. ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Out of County ticket sales or registrations a N ❑ Other, please specify Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-county visitors and number of room nights will be determined for this event. I III IIHcain sl[,ivaIIIIIL Ilh e oaouircd oin flll,,iuc aouirnllburina'floin of III IIuuilll nits 1 )III ui i aui ° uiuq ooc of IIIIII ein )Y ? (II II cin II I°duiincuirauir )Y )IIY aui Ill cuir of IIII' ooirn IIY ui I[,° ts) aind 4 )III IIIaun) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 17 Packet Pg. 1753 D.2.a 0 2 Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"fliina"floiin IIII suindhn II ev& IllRequestinnI ❑ Level 1: $5,000 ❑ Level 2: $10 000 ❑ Level 1 $15 000 ❑ Level 4: $20,000 ❑ Level 5: $25 000 U) N N ❑ III'u.0 uir uin Ill s u.0 uin d ui n 11 s s IIL IIIRequest OinIILy ❑ Level 6. $20,000 ❑ Level 7: $25,000 17 CN CN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 18 Packet Pg. 1754 D.2.a DISTRICT II CONTINUED.... EXHIBIT TIMING 1 N I Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The CL CL average of the past two fiscal years'occupancy, as reported by Smith Travel Research(STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District II — Timing of Event Scoring as Events held Receive District Il: Check box Your when average Score Dates for each occupancy range next to your Table 3 occupancy is: of: event dates Score is: 0% to 59% 5 September ❑ 5 60% to 69% 4 January, August, October, ❑ 4 U) November, December 70% to 79% 3 May ❑ 3 80% to 100% 2 June, July 2 0 February—April, December 25-31, ❑ 0 Martin Luther King Jr., Memorial Day & Independence Day Weekends, Fantasy 2 Fest, Power Boat & Lobster Mini Season Week CL CL District II Two Year Average Occupancy Trends By 100% Month 90% 80% w m m a ' as "WA 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec a® AVGs 67% 82% 87% 86% 78% 81% 81% 66% 55% 60% 60% 68% (D 1 Enter your score from Table 3 (if more than one box was checked, Enter Score add all scores together and divide by the number of boxes checked 2 Mid-Week Days are Sunday — Thursday (unless preceding orfollowing a >_ holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days 0 or or • Add one (1) point if your event falls on only 1 mid-week day +1 3 District II Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 19 Packet Pg. 1755 D.2.a District 111 Applicants Only (From the west end of the Seven Mile Bridge to the Long Key Bridge) When applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District III: Marathon Units > Max daily room nights) Hotel/Motel/B&B/Guest House/Inn 246 Vacation Rental 1525 RV Park & Campground 725 Total 468E Source: Florida Department of Business and Professional Regulation, TDC When evaluating funding allocations (return on investment), it is important to understand N how the revenue was derived. Table 2 demonstrates, given its average lodging rates for N the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny District III: Marathon bed tax revenue for eave level of event funding. Funding Level Room Nights The chart is provided to give a clearer context to $10,000 1,310 CCL L the value of the bed tax dollar that funds each $20,000 2,620 level. $30,000 3,940 The District Advisory Committee may use their $40000 5,250 discretion when evaluating funding allocations. $50000 6,560 However, it is important to understand how the income is derived. > ,Exhibit A-1 Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" N ❑ To provide something to do for the visitor who is already here and enhance their >_ experience while visiting the destination c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 20 Packet Pg. 1756 D.2.a DISTRICT III EXHIBIT A CONTINUED... EXHIBIT A-2 EVE14T IIMIIII1I Et 1 Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) 2 E c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 21 Packet Pg. 1757 D.2.a DISTRICT III EXHIBIT A CONTINUED... EXHIBIT A-3 NUMBEIZ 0I III100M IUu III (t 1 11 EVEN"I" Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event 0. is anticipated to generate for this district only according to your selection in A-1. In other words if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights 1. Formula to calculate room nights for this district: (*total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question): a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Q N Method used to estimate out-of-county visitors entered above (a): Check all that apply and attach supporting documentation as Exhibit A-3a. 2 ❑ Capacity of venue(s) ❑ Ticket Sales from last event CL CL ❑ Survey of attendees from last event ❑ Registration from last event ❑ Social Media Analytics from last event ❑ Other, please specify > Method used to estimate number of nights out-of-county visitors will stay (c): Check one and attach supporting documentation as Exhibit A-3b. ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Out of County ticket sales or registrations N ❑ Other, please specify >- Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-county visitors and number of room nights will be determined for this event. c� I III III Cain ol[.ivaIIIIIL Ilh e oaouircd oin fl,,iuc aouirnllburina'floin of III II uu bll its 1 )III ui i aui ° uiuq ose of IIIIII ein )Y ? )III II c in III°dui in c uira uir )Y )IIY a ui Ill c uir o I IIII'° ooirn IIY ui II°°iu ts) a in d 4 )III III a un) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 22 Packet Pg. 1758 D.2.a DISTRICT III CONTINUED... [`� UII I[ I ° FRE Q II T 0 Please note- District III does not have a Turnkey Funding option Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' ss uiui s° uioui IIII uinduii II ev& Illl sduss° inI ❑ Level 1: $5,000 ❑ Level 2: $10 000 ❑ Level 3: $20 000 ❑ Level 4: $30 000 ❑ Level 5: $40,000 N N 2 CN CN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 23 Packet Pg. 1759 D.2.a DISTRICT III CONTINUED.,. EXHIBIT TIMING 1 i I Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The CL CL average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District III —Ti min of Event Scoring Events held Receive District III: Check box Your when Score Dates for each occupancy range next to your Table 3 average of: event dates Score is occupancy is: 0% to 59% 5 September-November ❑ 5 60% to 69% 4 January, August, December ❑ 4 Cq CD Cq 70% to 79% 3 May ❑ 3 80% to 100% 2 June, July 2 0 February—April, Martin Luther Ding Jr., ❑ 0 Memorial Day & Independence Day Weekends & Lobster Mini Season Week CL CL District III Two Year Average Occupancy Trends By 100% Month 90% T c 80% „ ____� .... 3 (D 70% O Nil 60% � 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec a® AVGs 66% 79% 85% 83% 77% 80% 81% 64% 50% 55% 58% 66% as 1 Enter your score from Table 3 (if more than one box was checked, Enter Score Cq add all scores together and divide by the number of boxes checked Cq 2 Mid-Week Days are Sunday — Thursday (unless preceding orfollowing a >_ holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days 0 or or • Add one (1) point if your event falls on only 1 mid-week day +1 3 District III Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 24 Packet Pg. 1760 D.2.a DISTRICT IV APPLICANTS ONLY (Between Long Key Bridge and mile marker 90.939) When applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District IV: Islamorada Units > Max daily room nights) Hotel/Motel/B&B/Guest House/Inn 1552 Vacation Rental 429 RV Park & Campground 109 Total 2090 Source: Florida Department of Business and Professional Regulation, TDC When evaluating funding allocations (return on investment), it is important to understand N how the revenue was derived. Table 2 demonstrates, given its average lodging rates for N the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny District IV: Islamorada bed tax revenue for eave level of event funding. Funding Level Room Nights The chart is provided to give a clearer context to $10 000 1,300 CL the value of the bed tax dollar that funds each $15,000 1,940 level. $20,000 2,590 The District Advisory Committee may use their $25 000 3 240 discretion when evaluating funding allocations. $30 000 3 890 However, it is important to understand how the $40 000 5.180 > income is derived. h II li U) Check the box below that best describes the primary purpose of your event: N ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" N ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 25 Packet Pg. 1761 D.2.a DISTRICT IV EXHIBIT A CONTINUED.... EXHIBIT I ...III.......IIL...III„°,IILIII ..III' Illf ..........11ll . Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include 0. 0. activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) 2 E c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 26 Packet Pg. 1762 D.2.a DISTRICT IV EXHIBIT A CONTINUED... 1EXHIBIT III ..II „III' IIII III. . IIII 4 ... I.. IIII( .... „III ..I'!' '. Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event 0. is anticipated to generate for this district only according to your selection in A-1. In other words if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights 1. Formula to calculate room nights for this district: (*total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question): a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: 0.00 Divide line a by line b. Then multiple by line c Q N Method used to estimate out-of-county visitors entered above (a): Check all that apply and attach supporting documentation as Exhibit A-3a. 2 ❑ Capacity of venue(s) ❑ Ticket Sales from last event CL CL ❑ Survey of attendees from last event ❑ Registration from last event ❑ Social Media Analytics from last event ❑ Other, please specify > Method used to estimate number of nights out-of-county visitors will stay (c): Check one and attach supporting documentation as Exhibit A-3b. ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Out of County ticket sales or registrations a N ❑ Other, please specify Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-county visitors and number of room nights will be determined for this event. LI L. L ur as in° o L[. a III IIL Ilh e oao uirc d o in fl,,iu c aouirn LI ur in a fl o in of I.. II a ui LI ui is 1 )III ui uu ui a ui ° a iuq ooc of LII.. c in )Y ? )III .. c in III°dui in c uira uir )Y )..Y a ui LI c uir o( IIII'° ooirn IIY ui II°°iu ts) a in d 4 )III III a un) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 27 Packet Pg. 1763 D.2.a DISTRICT IV CONTINUED... IIIL IIII N G II IIII'' !' IIIY' II4 IIIII Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es'fliinafloiin IIII suindhn II ev& Illl equest OinI > ❑ Level 1: $10,000 ❑ Level 2: $15 000 ❑ Level 3. $20,000 ❑ Level 4: $25,000 CN ❑ III u.0 uir uin Ill s u.0 uin d ui n I° se u.uss t III ev&L uin IIL N ❑ Level 5: $20,000 ❑ Level 6: $30 000 ❑ Level 7: $40 000 2 17 CN CN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 28 Packet Pg. 1764 D.2.a DISTRICT IV CONTINUED.... EXHUBIT II „IIHN .....'„IIIL III' IIL'°° Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The CL CL average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District IV — Ti min of Event Scoring as Events held Receive District IV: Check Your Table when Score Dates for each occupancy range box next 3 Score is; average of; to your occupancy is: event dates 60% to 69% 4 September - November ❑ 4 CD 70% to 79% 3 August, December, January ❑ 3 80% to 84% 2 May, June, July ❑ 2 U_ 85% to 100% 0 February—April, Martin Luther King Jr., 0 Memorial Day & Independence Day 2 Weekends & Lobster Mini Season Week District IV Two Year Average Occupancy Trends ByCL 100% Month 90% 4 -- -- 80% 60% ieoo .... e 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AVGs 70% 87%.... 90% 88% 82% 84% 83%.... 71% 60% 67% 65% 71% 1 Enter your score from Table 3 (if more than one box was checked, Enter Score add all scores together and divide by the number of boxes checked 04 2 Mid-Week Days are Sunday — Thursday (unless preceding orfollowing a CD 04 holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one (1) point if your event falls on only 1 mid-week day +1 3 District IV Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 29 Packet Pg. 1765 D.2.a 0 OWN cs When applying for funding, it is important to understand the number of lodging units ' available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: > w // Ir Source: Florida Department of Business and Professional Regulation, TDC N When evaluating funding allocations (return on investment), it is important to understand N how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny ,, "' bed tax revenue for eave level of event funding. Funding Level Room Nights 0. The chart is provided to give a clearer context to 1 WWI /0 the value of the bed tax dollar that funds each fV The District Advisory Committee may use their discretion when evaluating funding allocations. � However, it is important to understand how the income is derived. 0 Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 30 Packet Pg. 1766 D.2.a Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include 0. activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) 2 LU c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 31 Packet Pg. 1767 D.2.a %;... �� 2 Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event 0. is anticipated to generate for this district only according to your selection in A-1. In other words if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights 1. Formula to calculate room nights for this district: (*total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question): a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Q N Method used to estimate out-of-county visitors entered above (a): Check all that apply and attach supporting documentation as Exhibit A-3a. 2 ❑ Capacity of venue(s) ❑ Ticket Sales from last event CL CL ❑ Survey of attendees from last event ❑ Registration from last event ❑ Social Media Analytics from last event ❑ Other, please specify > Method used to estimate number of nights out-of-county visitors will stay (c): Check one and attach supporting documentation as Exhibit A-3b. ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Out of County ticket sales or registrations a N ❑ Other, please specify Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-county visitors and number of room nights will be determined for this event. I III IIHcain sl[,ivaIIIIIL Ilh e oaouircd oin fl,,iuc aouirnllburina'floin of III IIuHbll its 1 )III ui i aui ° uiuq ooc of IIIIII ein )Y ? (II II cin II I°duiincuirauir )Y )IIY aui Ilbeuir of IIII' ooirn IIY ui II°°cuts) aind 4 )III IIIaun) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 32 Packet Pg. 1768 D.2.a 04 ZW 0 Check the .grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. 0. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"fliina"floiin IIII suindhn II ev& IllRequestinnI ❑ Level 1: $10,000 ❑ Level 2: $15 000 ❑ Level 3: $20 000 ❑ Level 4: $25,000 ❑ Level 5: $30 000 ❑ Level 6: $35 000 ❑ Level 7: $40,000 N N ❑ III u.0 i n Ill s u.0 uin d ui n Request III ev&L uin IIL ❑ Level 8: $10,000 ❑ Level 9: $20 000 Level 10: $30 000 ❑ Level 11: $40,000 CN CN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 33 Packet Pg. 1769 D.2.a i Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The CL CL average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 Events held Receive District IV: Check box Your Table when average Score of: Dates for each occupancy next to your 3 Score is: occupancy is: range event dates 04 04 01 t /a / as gEJ tr�d� n�fence�a �leekn s iiii 0J +�,llf � 1 District V Two Year Average Occupancy Trends By CL 100% Month 90% c 80% a 4 70% mmmmm (D 60% 50% .... Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AVGs 73% 82% 83% 75% 71% 74% 77% 60% 53% 63% 67% 63% 1 Enter your score from Table 3 (if more than one box was checked, Enter Score add all scores together and divide by the number of boxes checked 04 2 Mid-Week Days are Sunday — Thursday (unless preceding orfollowing a CD 04 holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one (1) point if your event falls on only 1 mid-week day +1 3 District V Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 34 Packet Pg. 1770 D.2.a EXHIBIT C Di Di IIII ""'i""IIIIi iU°' IIII i i D IIII i i CIIII C IIII i' ii i WWW i! FIIIIIIIIL... i! .... ..........................................................................................................................IIII. .......................... If you receive the money you are requesting from the TDC, describe in detail how your organization plans to market your event to appeal to your target market. Please be specific about 0. 0. your media placement/cost. If you require more space that what is provided, please attach as Exhibit C. Highest points will be awarded for soundness of plan and the strength of your organization's funding contribution. CL2 CL LL Continue on next page if needed... c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 35 Packet Pg. 1771 D.2.a EXHIBIT C D D i I°' IIII i D C III a ""i""' 11A i i1 ! LI IIL IIi1 j....... ....... ....... .... .. CL2 CL a LU cN cN a 2 What is the total amount of your Marketing Plan: $ How much is the applicant contributing to the marketing of LU this event in "Hard Dollars"? Please do not include funds requested from TDC or other grants —funds listed on this line should only include what the applicant organization itself is providing towards the marketing of the event. $ 12dd If you are a re-occurring event, attach as Exhibit C-1 your operational budget detailing the Q income/expenses for your last event including community hard dollar support contributions. >- If you are a new event, attach as Exhibit C-2 your projected operating budget detailing your projected income/expenses for the proposed new event including community hard dollar contributions. Sample Budgets can be found at: Irn,,2. ,..H w.r�rn, ir�ir e ou�int Y uM.eir tCeinteir/ liar / 3/S arrny llc, II )esdinafloin aired„ II uirirn„lke Il:: !Ag�,ts?bid...11. .::. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 36 Packet Pg. 1772 D.2.a EXHIBIT Q Submit a detailed action plan including appropriate permit(s) for the event if applicable, and how parking/security and road closures will be handled during your event. The plan should include M the following information: CL CL 1. Describe how your event plan will handle road closures. If applicable, enclose a copy of the approval by the appropriate county/municipal entity. 2. Describe how your event plan will accommodate parking and trans ortation- U) 3. Describe how your event plan will handle security. a 2 4. Event Sustainability Our visitors come to enjoy events, but in the process, a tremendous amount of waste is generated, much of it recyclable. The single most effective tool in reducing waste at special events is planning ahead. On the next page (page 38), complete a narrative on how you plan to reduce waste during your event by doing the following: > a. Encourage recycling message within programs and brochures to recycle during the event and also at home. b. Encourage "Green" advertising (broadcast and digital) c. Encourage vendors to use biodegradable and compostable products (utensils; plates and cups; paper or canvas bags) d. Encourage the use of clearly identified recycling containers e. Discourage use of single use plastic bags and other products f. Please list any positive or negative effects on the environment that your event may have and how you plan to mitigate these effects Q N Ucf111 cointact !! 21i! II2!!k Monroe u,in[ 289 Alit f II �: .. `. ` ......................................................................'.... '.................................. ...... Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 37 Packet Pg. 1773 D.2.a EXHIBIT D CONTINUED... IIIII IIIII IIIII°° IIIII IIIII n CL CL LL Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 38 Packet Pg. 1774 D.2.a iC)ii liiint off IIpage 32 4°2,, unotoui liize, aind liiincllludc as Ill oiiirt of olll Ill Illliicofliioin NMCQ USON °°°IIII'°°°°IIII O I NO g ........................... CI°IIIIIIII''°°°°IIIIC I""'IIII .2 I, of the City of according to law on my oath, and under penalty of perjury, depose and say that: 1) 1 am the applicant making the application for the event. 2) The prices in this application have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other applicant or with any competitor; 3) Unless otherwise required by law, the prices which have been quoted in this application have not been knowingly disclosed by the applicant and will not knowingly be disclosed by the applicant prior to application opening, directly or indirectly, to any other applicant or to any competitor; U) 0 4) No attempt has been made or will be made by the applicant to induce any other person, partnership or corporation to submit, or not to submit, an application for the purpose of restricting N competition; and N 5) The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. (Signature) Date: STATE OF: COUNTY OF: W Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online notarization, on (date) by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. U) NOTARY PUBLIC N N c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 39 Packet Pg. 1775 D.2.a CSC IIII f""'ACC " IIII �: IIII C� Illf""" 0 The undersigned applicant in accordance with Florida Statutes Section 287.087 hereby certifies that: 2 (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, S possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee > assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or >_ rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. 2 As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online notarization, on (date) by (name of affiant). He/She is personally known to me or has produced N (type of identification) as identification. .. c� NOTARY PUBLIC Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 40 Packet Pg. 1776 D.2.a Ethics teteuii ent SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA 2 ETHICS CLAUSE (Company) "...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former W County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." U) (Signature) N Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online notarization, on (date) by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. NOTARY PUBLIC My Commission Expires: U) N N c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 41 Packet Pg. 1777 D.2.a PUBLIC ENTITY CRIME STATEMENT n "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount W provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." E 0 I have read the above and state that neither (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. N N (Signature) Date: c� STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online W notarization, on (date) by (name of affiant). He/She is personally known to me or E has produced (type of identification) as identification. 0 NOTARY PUBLIC U) My Commission Expires: cN cN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 42 Packet Pg. 1778 :��wiJnt off bts IIDage, coimpbt n li un Il a IIDart of aII" II" hcabon 0 Request for "taxpayer F-in W 9 Owe I to the plrw'i�iavllp'irtm 2UUni Identification Niumber and Certffication requester.Do inot 1 I'll IM l'ruwu r( wrlid to the JR& CL 11 am&�Mw..a 11,Go to wwwJh&.KM#wFtArsnR9,foo,linstruefiawisitiwll the IM&M k4brm,aflovii- CL 1 P'W-RO am"' wi era ly'r"youll,lmr inrielax rmlumn I Is Nquinulon this irm";dr 11%1n Iftyke W'An III In a Narjo. < 2 l'V?.N7hMbI1Vfl 6 3 Chark appropriabe laurx fiw IM mri]lax eAassAu",n1Izr,,of lbr,guarwev&AONW."inimma 1IT;widenm or,IlVmla r '.Aork flnVy me uM the 4 1 MvnrAgms ecrAffs apolo-'r)PO IG ILL & IiArmanp sewan tnvms CANIAwn andidlIed"iwl ndvddWs„IM, "b-aMrrs an pagn 3�:: InIaModuaLl"a.4m,rm Pmlnu njp"IqV�D 0 C I-""rAT'rnaben 1'5 1 mhip LJ tr,-,—� > .. .Il Q4r rNrO91710,711IOCIF L.LL Exampl ixjViw,,,-Aa Df,,wj LU F J Lilmnillad"lal"'Illty cumpany I I:w lho tax dwaliftnauan crATO='w'S-S narprnahzin,P-PNIM'ShIPI,IP II I-'",hack two appr-Xwale hax nttn the Ma abaka tzw INP,txx dassikcatuni&thin nwIrger, EX.,noq ftnnn h ATL`A regNarlin'; I.A.G Il'thn LAX;I cIamhad as minqIin,membarr ljj.m' Mat I daw itqadedl,Mum lhe avurw umdiar n the amney ut thO LLC IS mda id anvji an&I-w 1. 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Mti 849nadura of 'U.S,pmrson 01310 W Rion IC99-DIIV li..1bAdPnd,%kicks,&ng ti Lm&fbirn skv-ksar unubuoj .2 General Instructions rund�* seefloft al,e In lho IntKIlLO,1�--wenwe co'iL 1101hM- Rion 1099-IMISC�VIIR'60'iks tylie-i tir lny=me,o4zft,, ni �.puss ftbtod. ptu-'-AN'la� U) Futuhe developwiI F&'Wie W&U MI *Rj(rn 11099-15(aktck t;v mutual Nand waEleeaand cIi.eUWE�.AAI CD telalpd to I W-9&YA IT s ln,,MruLHwq,BLh sa Ilegkelwlaurr enaclAWA I �s by 9,ber the �&rure pubkrfd,Wt lx�Powve.A,Vov)RweaIa 0 Rion 11099-S 1pwooeadE�fi'&n rcu�1 4IwtMp- 04 Purpose of Formn 0 Rjorrn 11099-K nard alul Uni"A party ru.�.Iw&'k CD 04 ki ntJIuIdu0,,'w WNAV lFojewt W-9 fkkllup-'MI� MID N fequht'�d lei lflk An 0 Fcrril 1109B Ovirte NIII 1098-E Ogludlrrwl can linfurfrafion I'Ourn VVIIIII lh#- IRS unusd ekYL.-3IIfl'YQLjr ce&YK. -t 1"Expaype 11098-7 U- WNABA-r 01'4p wlteh Nlllu'Ay ibt+youv'80CA21 L,..Ary number 0 rc."n 1099-C?,Lancelkl dma'* lftdirwiduar kmpiypr klevIII ft.111A,30-'r 26,4YHO'n Rehn I 099-A.(afCqLi&)'fiOa�1o,AIIA nI secur�PlOpe1vtO uxpayer nuYNI ARNA,�W drfW.A(Oyer flutnbo..I, pIEIKL la feliOd bin ail 4ikLV,'HVAtbn,I Eh se WTOLAA:P�Ak.l bn YOU,OV,Odler I P'wrn W-9,JI'lly I yv'n.i Are a U.S.I @n6'A"AI a rwsidenk' E vet" R'II On art irdarmaNin reLialt.Exwwvtp[lu� Wdien),bi cdi'I�ect FIN R'etwnfus bul:We wk IIIn'difec.1 lei.,ffie�,Owk.yadnq' 11 rau e..'k PYA'(Ot'U(n FOKm W-9 I'ek I AqM A P?J'Y&U 6,VgPit eIlnnver-e'm e&nedtx id !re�9.11wpevr I'&'baoup W6�11N'xJ&'Iq See What Iq Iba ckupwilhhokkiq, Wet. < No-1 3M Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 43 1 Packet Pg. 1779 D.2.a IIII] j j j jj IIIL........IIII j III '"r' IIII IIIIIII III III IIII TUIIIIKII r' III �IIIIII �„III (3 „ 0 INSURANCE CHECKLIST FOR VENDORS SUBMITTING PROPOSALS OR BIDS FOR WORK CL2 To assist in the development of your proposal,the insurance coverages marked with an "X"will be required in the CL event an award is made to your firm. Please review this form with your insurance agent and have him/her sign it in the lace provided. It is also required that the bidder sign requisite form reflecting coverage and submit it with p p q g q g g the proposal. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Workers' Statutory Limits X Compensation Bodily Injury by Accident/Bodily Injury by Disease, Policy Limits/Bodily Injury by Disease each employee WC1 Employers Liability $100,000/$500,000/$100,000 cN WC2 Employers Liability $500,000/$500,000/$500,000 cN WC3 Employers Liability $1,000,000/$1,000,000/$1,000,000 0 US Longshoremen & WCUSLH Harbor Workers Act $1,000,000 CL CL WCJA Federal Jones Act $1,000,000 0 U) cN cN c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 44 Packet Pg. 1780 D.2.a GENERAL LIABILITY As a minimum, the required general liability coverages will include: • Premise Operation • Products and Completed Operations • Blanket Contractual • Personal Injury 2 CL Required Limits: CL GL1 $300,000Combined Single Limit GI-2 $500,000Combined Single Limit GI-3 X $1,000,000 Combined Single Limit GI-4 $2,000,000Combined Single Limit GI-5 $3,000,000Combined Single Limit 0 GI-6 $4,000,000Combined Single Limit GI-7 $5,000,000Combined Single Limit c� c� Required Endorsements: GLLIQ Liquor Liability o 2 GLS Security Services CL CL All endorsements are required to have the same limits as the basic policy. 0 c� c� c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 45 Packet Pg. 1781 D.2.a BUSINESS AUTOMOBILE LIABILITY As a minimum, coverage should extend to liability for: o Owned; Non-Owned and Hired Vehicles Required Limits: $50,000 per Person:$100,000 per Occurrence $25,000 Property Damage c? Or CL $100,000 Combined Single Limit (The use of VLI should be limited to special projects that involve other governmental entities or "Not for Profit"organizations. Risk Management VL1 must approve the use of this form). $200,000 per Person; $300,000 per Occurrence $200,000 Property Damage W or VL2 $300,000 Combined Single Limit $500,000 per Person; $1,000,000 per Occurrence $100,000 Property Damage o or VL3 $1,000,000 Combined Single Limit U) VL4 $5,000,000 Combined Single Limit N Miscellaneous Coverages >_ Limits equal to the Full Replacement Value of the completed 0 BR1 Builders Risk project. CL2 CL CLI Cyber Liability $1,000,000 Limits equal to the maximum value of any one MVC Motor Truck Cargo shipment PRO Professional Liability $300,000 per Occurrence,/$ 500,000 Agg. > PRO2 $500,000 per Occurrence/$1,000,000 Agg. >% PRO3 $1,000,000 per Occurrence$2,000,000 Agg. POL1 Pollution Liability $ 500,000 per Occurrence/,$(,000,000 Agg. POL2 $1,000,000 per Occurrence/$2,000,000 Agg. POL3 $3,000,000 per Occurrence/$6,000,OOOAgg. U) POL4 $5,000,000 per Occurrence/$10,000,000 Agg. cN EDt Employee Dishonesty $ 10 000 cN ED2 $100,000 .. GK1 Garage Keepers $ 300,000 ($25,000 per Vehicle) GK2 $ 500,000 ($100,000 per Vehicle) GK3 $1,000,000 ($250,000 per Vehicle) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 46 Packet Pg. 1782 D.2.a MED1 Medial Professional $300,000/$750,000 Agg. MED2 $500,000/$1,000,000 Agg. MED3 $1,000,000/$3,000,000 Agg. MED4 $5,000,000/$10,000,000 Agg. CL2 IF Installation Floater Maximus value of Equipment Installed CL VLP1 Hazardous Cargo Transporter $300,000 (Requires MCS-90) VLP2 $500,000 (Requires MCS-90) VLP3 $1,000,000 (Requires MCS-90) Maximum Value of County Property that will be BILL Bailee Liab. in the Bailee's possession HKL1 Hanger Keepers Liability $300,000 H KL2 $500,000 0 H KL3 $1,000,000 H KL4 $5,000,000 CN AIR1 Aircraft Liability $1,000,000 Q CN AIR2 $5,000,000 >- AIR3 $50,000,000 0 AEO1 Architects Errors &Omissions $250,000 per Occurrence/$500,000 Agg AE02 $500,000 per Occurrence/$1,000,000 Agg CL CL AE03 $1,000,000 per Occurrence/$3,000,000 Agg. AE04 $300,000,000 per Occurrence/$5,000,000 Agg. ARP All Risk Property Full Replacement Value of Structure EOJ Engineers Errors &Omissions $250,000 per Occurrence/$500,000 Agg. > E02 $500,000 per Occurrence$1,000,000 Agg. E03 $ 1,000,000 per Occurrence,$2,000,000 Agg. E04 $ 5,000,000 per Occurrence$10,000,000 Agg. WL1 Water Craft Liability $500,000 per Occurrence WI-2 $1,000,000 per Occurrence c14 c14 c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 47 Packet Pg. 1783 D.2.a INSURANCE AGENT'S STATEMENT I have reviewed the above requirements with the bidder named below. The following deductibles apply to the corresponding policy. 0 2 Policy Deductibles CL Liability policies are ❑ Occurrence ❑Claims Made 0 Insurance Agency Signature N N APPLICANT'S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all the requirements. Applicant's Name and Title Si nattire Company Name > E Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 48 Packet Pg. 1784 D.2.a : ": IIII IIIIC °°IIII CIECl IIII JIII t itl �oatuu I have completed the following items: ❑ Each section of the application has been completed ❑ Application has reviewed the sample Contracts below: • Destination Event: hoo �s://uuu .lrm°� �nlr � ;k �uno III. /Il ulrm° ;knoC ;kno ;klr/Vli ;ku /1341 /Salrm°i�II ;k .................II.........................................................................................................................................................Y..................g.................................................................................................................................................................................................................................................................II....................... Destination ,g,lr�,k� _ • TurnkeyEvent: hoo s:�//www.u .lrm°� �nlr � ;k Juno III. /II f!culrmientQenteir/Vliew/1622 /Salrmi;�ll�;k.... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,q,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,....,,,,,,,,,,,,,,,,...... ❑ Applicant has reviewed the sample Reimbursement Packets below: • Destination Event: ht ?s:flwww.ln"ionlr�ecounro III. /Il � uln°�entCenteir/Vliew/10895/Saln°��II�;k I,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Y, g ,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,..............................,I....................... Destination lEren�t �liln,-iusein�ien�t Packet .................................................... ....... ... .......... • � Turnke Event: h�oo �s://�v�v�v.lnlon�lro ;� �un�oII. /II �culni ;�n�oCM�n�o ;�lr/Vli ;��v/1606/Saln1�ll ;� Y ,,,,,,,,,,,,,,,,I,,,....,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.....,,,,,,,,....,,,,,,,,....,,,,,,,,,,,,....,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,q, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,....,,,,,,,,,,,,,,,,,,,,,, i,,,,u,Ir,nII �M„ „:„ICE,y�;k",n(t,:„Ili,�,,kiiin;i„Ib,uIr, �;in;ien!;t„:„IPack;t ❑ Applicant has reviewed the scoring sheet: h�,D;,tUps;// w.in„i„��,nlro.;k ��,�„n,D [II. !vL.ID� uln,-ientCenrteir/Vliew//G�/2/II estrinal'lien-anc1....I..ulrnike ..Saln°i;�II ;k ore Sheet that is utilized q,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Y,,,,,,..........,,,,,............U,,,,,,,,,,,,,,....,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,........................,,,, by the District Advisory Committees and understands that the application must score 17 points or above by the majority of the sitting members in order to qualify for funding. ❑ Applicant has attached Exhibit A-3a, supporting documentation on how out of county visitors were estimated and Exhibit A-3b, supporting documentation of how length of stay was estimated N ❑ Applicant has attached Exhibit A-4, plan outlining how number of out-of-county visitors and number of room nights will be determined after completion of event 0 ❑ Applicant has submitted the event's budget and income/expense report for the last event. Re- occurring events should submit Exhibit C-1 and new events should submit Exhibit C-2 (page 36) ❑ Applicant has completed and signed the Non-Collusion Affidavit and Verification form included within the application (page 39) ❑ Applicant has completed and signed the Drug Free Workplace form included within the application (page 40) ❑ Applicant has completed and signed the Ethics Form included within the application (page 41) ❑ Applicant has completed and signed Public Crime Entity Statement within the application (page W 42) ❑ Applicant has printed and completed the W- 9 form included within the application (page 43) ❑ (if applicable) This event requires an Agreement with a municipality and will have a valid Agreement at the time the event takes place (see page 4) ❑ (if applicable) This event requires a permit from a municipality and has attached a letter of intent to issue the permit from the municipality as Exhibit D (see page 4) ❑ (for Turnkey funding requests only) Applicant has printed and completed the Insurance Check List (pages 44-48) N Print off this page, sign below and include as part of your application >_ LL Signed by: Print Name: c� Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2024 49 Packet Pg. 1785