Item J1 J.1
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
January 18, 2023
Agenda Item Number: J.1
Agenda Item Summary #11564
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Brittany Burtner (305) 289-2805
N/A
AGENDA ITEM WORDING: Approval of Grant Agreement No. 22028 between the Monroe
County BOCC (Monroe County) and the Florida Fish and Wildlife Conservation Commission
(FWC) Providing Monroe County with Reimbursement Funding in an Amount Not to Exceed
$40,575 for Regulatory Buoy Replacements, In Addition to a $13,525 Cost Share from the County's
Boating Improvement Fund (BIF).
ITEM BACKGROUND: The Monroe County Planning and Environmental Resources
Department's Marine Resources Office provides repair and replacement of County waterway
markers utilizing Boating Improvement Funds (`BIF"). The Marine Resources Office routinely
applies to the Florida Fish and Wildlife Conservation Commission ("FWC") Florida Boating
Improvement Grant Program ("FBIP") for additional funding assistance. The number and cost of
waterway markers to be replaced this fiscal year is anticipated to exceed the current amount
budgeted in the BIF. In order to provide for additional waterway marker replacements, the Marine
Resources Office's professional staff submitted a grant application to the FWC - FBIP in the spring
of 2022 for funding assistance for replacement of twenty-six (26)regulatory and informational
buoys. The FWC - FBIP subsequently awarded grant funding to Monroe County for the replacement
of 26 waterway markers at a total project cost of$54,100 including 75% reimbursement of$40,575
and a 25% County match of$13,525. FWC has provided Agreement No. 22028 for approval by the
County. The work will include the following:
• Replace three (3) "Slow Speed Minimum Wake" buoys in Tavernier Creek,
• Replace four (4) "Idle Speed No Wake" buoys in Community Harbor,
• Replace ten (10) "Idle Speed No Wake" buoys in the Jolly Roger Boating Restricted Area,
• Replace two (2) "Caution Blind Bend" buoys in Tavernier Creek, and
• Replace seven (7) "Caution Shallow Seagrass Bed" buoys in Boot Key Harbor.
The Marine Resources Office's professional staff has provided Agreement No. 22028 for BOCC
consideration and approval.
PREVIOUS RELEVANT BOCC ACTION: N/A
Packet Pg. 2181
J.1
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
22028 Monroe County BOCC - Agreement FOR EXECUTION
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 06/30/2025
Total Dollar Value of Contract: $54,100
Total Cost to County: $13,525
Current Year Portion: $13,525
Budgeted: Yes
Source of Funds: State BIF—Repair & Maintenance
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: Yes
County Match: Yes
Insurance Required: No
Additional Details: OMB will set up grant and match accounts
01/18/23 NEW COST CENTER ADDED $40,575.00
OMB will set up grant account
01/18/23 157-62520 - BOATING IMPROVEMENT $13,525.00
Total: $54,100.00
REVIEWED BY:
Michael Roberts Completed 12/23/2022 1:36 PM
Emily Schemper Completed 12/29/2022 3:05 PM
Peter Morris Completed 01/03/2023 7:31 AM
Purchasing Completed 01/03/2023 9:35 AM
Budget and Finance Completed 01/03/2023 9:41 AM
Brian Bradley Completed 01/03/2023 12:14 PM
Lindsey Ballard Completed 01/03/2023 1:00 PM
Board of County Commissioners Pending 01/18/2023 9:00 AM
Packet Pg. 2182
J.1.a
RECIPIENT/SUBRECIPIENT AGREEMENT
STATE OF FLORIDA E
c�
FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
FWC Agreement 922028
Federal Grant Information
CFDA Title(s): N/A CFDA No(s).: N/A 4-
Name of Federal Agency(s): N/A
Federal Award No(s): N/A Federal Award Year(s):N/A
Federal Award Name(s): N/A
U
State Grant Information
4-
0
CSFA Title(s).: Florida Boating Improvement CSFA No(s). 77.006:
Program 0
State Award No(s).: 22028 State Award Year(s): 2022
z
State Award Name(s): Monroe County Regulatory and Information Buoy Replacement
U
x
This Agreement is entered into by and between the Florida Fish and Wildlife Conservation Commission,whose
address is 620 South Meridian Street, Tallahassee, Florida 32399-1600,hereafter"Commission"or"FWC," and 0
Monroe County Board of County Commissioners, FEID # 59-6000749,whose address is 2798 Overseas
Highway, Suite 420, Marathon, FL 33050,the Recipient/Subrecipient,hereinafter"Recipient", collectively,
"Parties".
INTRODUCTORY CLAUSES U
U
WHEREAS, Commission and Recipient intend to partner together to replace regulatory and information buoys
throughout the Florida Keys;
WHEREAS, such benefits are for the ultimate good of the State of Florida,its resources,wildlife, and public t0
welfare.
0
0
TERMS OF THE AGREEMENT 2
00
The Commission and the Recipient, for the considerations stated in this Agreement, agree as follows: N
N
N
Section 1. PROJECT DESCRIPTION.
a�
The Recipient shall provide the services and perform the specific responsibilities and obligations, as set forth in
c�
the Scope of Work, attached hereto as Attachment A,which specifically identifies project tasks and
Packet Pg. 2183
J.1.a
FWC Agreement No. 922028
accompanying deliverables. These deliverables must be submitted and approved by the Commission prior to any
U)
payment. The Commission will not accept any deliverable that does not comply with the specified required
minimum level of service to be performed and the criteria for evaluating the successful completion of each
deliverable. If this Agreement is the result of Recipient responses to the Commission's request for competitive or
other grant proposals, the Recipient's response is hereby incorporated by reference. C
Section 2. PERFORMANCE.
The Recipient shall perform the activities described in Attachment A in a proper and satisfactory manner. Unless
otherwise provided for in Attachment A any and all equipment,products or materials necessary or appropriate to 4-
perform under this Agreement shall be supplied by the Recipient. The Recipient shall obtain all necessary local,
state, and federal authorizations necessary to complete this project, and the Recipient shall be licensed as E
necessary to perform under this Agreement as may be required by law,rule, or regulation; the Recipient shall
provide evidence of such compliance to the Commission upon request. The Recipient shall procure all supplies
and pay all charges, fees, taxes and incidentals that may be required for the completion of this Agreement. By
acceptance of this Agreement, the Recipient warrants that it has the capability in all respects to fully perform the
requirements and the integrity and reliability that will assure good-faith performance as a responsible Recipient.
The Recipient shall immediately notify the Commission's Grant Manager in writing if its ability to perform under U_
the Agreement is compromised in any manner during the term of the Agreement. The Commission shall take 0
appropriate action,including potential termination of this Agreement,in the event the Recipient's ability to >
perform under this Agreement becomes compromised. L_
C,
CL
Section 3. AGREEMENT PERIOD. Z
0
A.Agreement Period and Commission's Limited Obligation to Pay.
The Agreement shall be effective upon execution by the last Party to sign and shall remain in effect through W
06/30/2025. w
However, if this Agreement is made pursuant to a grant award as authorized by Rule 68-1.003, F.A.C., the
LL
referenced grant programs may execute Agreements with a retroactive start date of no more than sixty (60)
days,provided that approval is granted from the Executive Director or his/her designee and that it is in the
best interest of the Commission and State to do so. For this Agreement, the retroactive start date was not
approved. The Commission's Grant Manager shall confirm the specific start date of the Agreement by
d
written notice to the Recipient. The Recipient shall not be eligible for reimbursement or compensation for
grant activities performed prior to the start date of this Agreement nor after the end date of the Agreement. U
For this Agreement,pre-award costs are not eligible for reimbursement. If necessary,by mutual agreement
as evidenced in writing and lawfully executed by the Parties, an Amendment to this Agreement maybe
executed to lengthen the Agreement period.
0
t3
B. Extension. 0
0
The Commission may extend this Agreement upon agreement of both Parties through an Amendment, 0
provided the funding source permits additional time prior to expiration of funding. 2
00
cN
CN
cN
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 2 of 29
Packet Pg. 2184
J.1.a
FWC Agreement No. 922028
Section 4. COMPENSATION AND PAYMENTS.
A. Compensation.
0
As consideration for the services rendered by the Contractor under the terms of this Agreement, the U
Commission shall pay the Recipient on a cost reimbursement basis in an amount not to exceed $40,575.00. CL
a�
B. Payments.
The Commission shall pay the Recipient for satisfactory performance of the tasks identified in Attachment
A as evidenced by the completed deliverables, upon submission of invoices, accompanied by supporting
documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and
deliverables in writing by the Commission's Grant Manager.Unless otherwise specified in Attachment A,
invoices shall be due monthly, commencing from the start date of this Agreement. Invoices must be legible
and must clearly reflect the Deliverables that were provided in accordance with the terms of the Agreement
for the invoice period. Unless otherwise specified in Attachment A, a final invoice shall be submitted to the
Commission no later than forty-five (45) days following the expiration date of this Agreement to assure the
availability of funds for payment. Further,pursuant to Section 215.971(1)(d), F.S., the Commission may
only pay the Recipient for allowable costs resulting from obligations incurred during the Agreement period.
U_
C. Invoices. 0
Each invoice shall include the Commission Agreement Number and the Recipient's Federal Employer
Identification (FEID)Number. Invoices, with supporting documentation, may be submitted electronically CL
to the attention of the Commission's Grant Manager. If submitting hard copies, an original and two (2)
copies of the invoice,plus all supporting documentation, shall be submitted. All bills for amounts due
under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. 0
Recipient acknowledges that the Commission's Grant Manager shall reject invoices lacking documentation
necessary to justify invoiced expenses. W
X
D. Match
0
If this Agreement is made pursuant to a grant award as authorized by Rule 68-1.003, F.A.C., the Recipient
is not required to contribute non-federal match towards this Agreement. If applicable, details regarding
specific match requirements are included in Attachment A.
E. State Obligation to Pay.
The State of Florida's performance and obligation to pay under this Agreement is contingent upon an U
annual appropriation and authorization to spend by the Legislature. The Parties hereto understand that this 0
M
Agreement is not a commitment to future appropriations but is subject to appropriation and authority to
spend provided by the Legislature. The Commission shall be the final authority as to the availability of
funds for this Agreement, and as to what constitutes an "annual appropriation"of funds to complete this U
Agreement. If such funds are not appropriated or available for the Agreement purpose, such event will not 0
constitute a default on behalf of the Commission or the State. The Commission's Grant Manager shall
0
notify the Recipient in writing at the earliest possible time if funds are not appropriated or available.
00
c14
F. Non—Competitive Procurement and Rate of Payment. Q
c14
Section 216.3475, F.S., requires that under non-competitive procurements, a Recipient may not receive a
rate of payment in excess of the competitive prevailing rate for those services unless expressly authorized 0
E
in the General Appropriations Act. If applicable, Recipient warrants,by execution of this Agreement, that
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 3 of 29
Packet Pg. 2185
J.1.a
FWC Agreement No. 922028
the amount of non-competitive compensation provided in this Agreement is in compliance with Section
U)
216.3475, F.S.
a�
G. Cost Reimbursement aEs
c�
If the Compensation section indicates this is a cost reimbursement Agreement, the Recipient shall be paid C
on a cost reimbursement basis for all eligible Project costs upon the completion, submittal, and approval of
each deliverable identified in Attachment A. To be eligible for reimbursement, costs must follow the
requirements of Section 215.971, F.S. and must also be in compliance with other laws,rules, and
regulations applicable to expenditures of State funds, including,but not limited to, the Reference Guide for
State Expenditures. 4-
Invoices submitted for cost reimbursement must be itemized by expenditure category as outlined in the
approved Agreement budget. Additionally, the invoice must evidence the completion of all tasks required E
to be performed for the deliverable and must show that the Recipient met the minimum performance
standards established in the Agreement. The Commission is required to maintain detailed supporting
documentation and to make it available for audit purposes. By submission of the payment request, the
Commission is certifying that the detailed documentation to support each item on the itemized invoice is on
file at the agency and is available for audit. LL
4-
0
Documentation for each amount for which reimbursement is being claimed must indicate that the item has —
been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation 0
L_
should clearly reflect the dates of service. Only expenditures for the categories in the approved Agreement CL
CL
budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to S
the services being provided. The Commission may require more detailed documentation as deemed
appropriate to satisfy that the terms of the Agreement have been met.
Listed below are types and examples of their supporting documentation: U
X
i. Salaries: Timesheets that support the hours worked on the project or activity must be kept. A
payroll register or similar documentation should be submitted and maintained. The payroll register 0
should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for
whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked E
times the rate of pay will be acceptable.
ii. Tuition: If the Commission determines tuition, stipends, and/or waivers are allowable costs, the
payments must result from obligations incurred during the specified Agreement period. U
Documentation must be provided to show compliance with 215.971, F.S. Examples include but are 0
not limited to keeping timesheets/time and effort reports/logs that support the hours worked on the
prof ect or activity. If an individual for whom tuition, stipends and/or waivers are being claimed are
paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. 0
U
0
iii. Fringe Benefits: Supported by invoices showing the amount paid on behalf of the employee (e.g.,
insurance premiums paid). If the Agreement specifically states that fringe benefits will be based on
a specified percentage rather than the actual cost of fringe benefits, then the calculation for the 2
00
fringe benefits amount must be shown. Q
N
N
a. Exception: Governmental entities are not required to provide check numbers or copies of
checks for fringe benefits.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 4 of 29
Packet Pg. 2186
J.1.a
FWC Agreement No. 922028
iv. Travel: To the extent the Commission determines travel is an allowable cost, reimbursement for
U)
travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of
the claim on the approved State travel voucher along with supporting receipts and invoices.
a�
c�
V. Other Direct Costs: To the extent the Commission determines other direct costs are allowable, CL
reimbursement will be made based on paid invoices/receipts and proof of payment processing
(cancelled/processed checks and bank statements).
vi. In-House Charges: Charges which may be of an internal nature (e.g.,postage, copies, etc.) may be
reimbursed on a usage log which shows the units times the rate being charged. The rates must be
reasonable.
vii. Indirect Costs: To the extent the Commission determines that indirect costs are allowable, and the E
Agreement specifies that indirect costs will be paid based on a specified rate, then the calculation '
should be provided in the Agreement's budget breakdown. Indirect costs must be in the approved
Agreement budget and the Recipient must be able to demonstrate that the costs are not duplicated
elsewhere as direct costs. All indirect cost rates must be evaluated for reasonableness and for
allowability and must be allocated consistently.
U_
For cost reimbursement Agreements with another State agency (including State universities): -
In lieu of the detailed documentation described above, alternative documentation may be submitted to
substantiate the costs requested to be reimbursed. This alternative documentation may be in the form of
FLAIR reports or other reports containing sufficient detail.
H. Time Limits for Payment of Invoices. z
0
Payments shall be made in accordance with Sections 215.422 and 287.0585, F.S., which govern time limits
for payment of invoices. Section 215.422, F.S.provides that agencies have five (5) working days to inspect W
and approve Deliverables,unless Attachment A specifies otherwise. If payment is not available within forty W
(40) days, measured from the latter of the date the invoice is received or the Deliverables are received, W
0
inspected and approved, a separate interest penalty set by the Department of Financial Services pursuant to LL
Section 55.03(1), F.S.,will be due and payable in addition to the invoice amount. Invoices returned to a
Recipient due to preparation errors will result in a payment delay. Invoice payment requirements do not 0
start until a properly completed invoice is provided to the agency.
p p Y p p iss
I. Electronic Funds Transfer.
Recipient agrees to enroll in Electronic Funds Transfer(EFT), offered by the State's Chief Financial 0
Officer, within thirty (30) days of the date the last Party has signed this Agreement. Copies of the
Authorization form and a sample blank enrollment letter can be found on the vendor instruction page at:
https://www.myfloridacfo.com/division/aa/vendors. Questions should be directed to the State of Florida's 0
U
EFT Section at(850) 413-5517. Once enrolled, invoice payments will be made by EFT. 0
0
J.Vendor Ombudsman. 0
A Vendor Ombudsman, whose duties include acting as an advocate for vendors who may be experiencing c00
0
problems in obtaining timely payment(s) from a State agency, may be contacted at(850) 413-5516 or by N
calling the Chief Financial Officer's Hotline, (800) 342-2762.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 5 of 29
Packet Pg. 2187
J.1.a
FWC Agreement No. 922028
Section 5. RETURN OR RECOUPMENT OF FUNDS
A. Unobligated Funds.
Pursuant to Section 215.971(1)(d)-(e), F.S., the Commission may only pay the Recipient for allowable
costs resulting from obligations incurred during the Agreement period, and any balance of unobligated CL
a�
funds that has been advanced or paid must be refunded to the Commission. Any funds paid in excess of the
amount to which the Recipient is entitled under the terms and conditions of the Agreement must be
refunded to the Commission as well.
B. Overpayments to Recipient. 0
Pursuant to Section 215.971(1)(f), F.S., any funds paid in excess of the amount to which the Recipient is
entitled under the terms and conditions of the Agreement must be refunded to the Commission. In the event
the Recipient or its independent auditor discovers that overpayment has been made, the Recipient shall
repay said overpayment within forty (40) calendar days without prior notification from the Commission. In
the event the Commission first discovers an overpayment has been made, the Commission will notify the
Recipient in writing. Should repayment not be made in a timely manner, the Commission shall be entitled
to charge interest at the lawful rate of interest established pursuant to Section 55.03(1), F.S., on the
outstanding balance beginning forty (40) calendar days after the date of notification or discovery. Refunds 4-
should be sent to the Commission's Grant Manager and made payable to the "Florida Fish and Wildlife
Conservation Commission." >
0
CL
C.Additional Costs or Monetary Loss Resulting from Recipient Non-Compliance.
If the Recipient's non-compliance with any provision of the Agreement results in additional cost or Z
monetary loss to the Commission or the State of Florida to the extent allowed by Florida Law, the 0
Commission can recoup that cost or loss from monies owed to the Recipient under this Agreement or any
other agreement between Recipient and the Commission. In the event the discovery of this cost or loss W
X
arises when no monies are available under this Agreement or any other agreement between the Recipient
and the Commission, the Recipient will repay such cost or loss in full to the Commission within thirty (30) 0
days of the date of notice of the amount owed,unless the Commission agrees, in writing, to an alternative
timeframe. If the Recipient is unable to repay any cost or loss to the Commission, the Commission shall
notify the State of Florida, Department of Financial Services, for resolution pursuant to Section 17.0415,
F.S. isr
Section 6. COMMISSION EXEMPT FROM TAXES,PROPERTY EXEMPT FROM LIEN. U
0
A. Commission Exempt from Taxes.
The Recipient recognizes that the State of Florida,by virtue of its sovereignty, is not required to pay any
taxes on the services or goods purchased under the terms of this Agreement. The Recipient is placed on U
notice that this exemption generally does not apply to nongovernmental entity recipients, subrecipients, 0
contractors, or subcontractors. Any questions regarding this tax exemption should be addressed to the �
Commission's Grant Manager. 2
00
cN
B. Property Exempt from Lien. cv
cN
If the Agreement involves the improvement of real property titled to the State of Florida, then the following
paragraph applies:
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 6 of 29
Packet Pg. 2188
J.1.a
FWC Agreement No. 922028
The Recipient acknowledges that Property being improved is titled to the State of Florida and is not
U)
subject to lien of any kind for any reason. The Recipient shall include notice of such exemptions in any
subcontracts and purchase orders issued hereunder.
a�
c�
Section 7. MONITORING. CL
The Commission's Grant Manager shall actively monitor the Recipient's performance and compliance with the
terms of this Agreement. The Commission reserves the right for an Commission staff to make scheduled or
g g Y �
unscheduled, announced or unannounced monitoring visits. Specific State and Federal monitoring terms and
conditions are found in the Requirements of the Federal and Florida Single Audit Acts, Attachment B. Monitoring 0
terms, conditions, and schedules may be included in Attachment A.
Section 8. TERMINATION. '
A. Commission Unilateral Termination.
The Commission may unilaterally terminate this Agreement for convenience by providing the Recipient
with thirty (30) calendar days of written notice of its intent to terminate. The Recipient shall not be entitled
to recover any cancellation charges or lost profits. The Recipient may request termination of the Agreement U_
4-
for convenience. 0
B. Termination—Fraud or Willful Misconduct.
CL
This Agreement shall terminate immediately in the event of fraud or willful misconduct. In the event of CL
such termination, the Commission shall provide the Recipient with written notice of termination.
0
C. Termination—Funds Unavailability.
In the event funds to finance this Agreement become unavailable or if federal or state funds upon which W
this Agreement is dependent are withdrawn or redirected, the Commission may terminate this Agreement W
upon no less than twenty-four(24)hours' notice in writing to the Recipient. Said notice shall be delivered W
0
by certified mail, return receipt requested or in person with proof of delivery. The Commission shall be the
final authority as to the availability of funds and will not reallocate funds appropriated for this Agreement
to another program thus causing "lack of funds." In the event of termination of this Agreement under this E
provision, the Recipient will be compensated for any work satisfactorily completed and any non-
cancellable obligations properly incurred prior to notification of termination.
D. Termination—Other. U
0
The Commission may terminate this Contract if the Recipient fails to: 1.) comply with all terms and
conditions of this Agreement; 2.)produce each deliverable within the time specified by the Agreement or
extension; 3.) maintain adequate progress, thus endangering the performance of the Agreement; or, 4.) 0
U
abide by any statutory, regulatory, or licensing requirement. The Commission shall give written notice to 0
the Recipient of its intent to terminate the Agreement for cause. In the notice, the Commission shall provide a
an opportunity for the Recipient to correct the deficiency or provide a corrective action plan to correct the 2
deficiency for the Commission,in its sole determination, to approve or disapprove. If no corrective action 00
plan is submitted and approved, the Recipient shall cure the deficiencies cited by the Commission in its �
notice within fifteen (15) calendar days of receipt of such notice. If the Recipient does not cure the
deficiencies to the Commission's satisfaction within the fifteen (15) calendar days, or within the time
proscribed in an approved corrective action plan if one was provided, the Agreement will be terminated for
cause. At that time, the Commission will send a second notice to the Recipient noting that this Agreement
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 7 of 29
Packet Pg. 2189
J.1.a
FWC Agreement No. 922028
is being terminated for cause upon receipt of the notice and documenting the reasons this Agreement is
U)
being terminated. The Commission reserves the right in its sole discretion, to determine if the Recipient's
deficiencies are legally excusable, or to extend the time to cure the deficiencies in writing. The Recipient's
damages for termination for cause shall be limited to the cost of work actually performed and approved by
the Commission. Section 287.1351, F.S., governs the procedure and consequences for default. The rights C
and remedies of the Commission in this clause are in addition to any other rights and remedies provided by
law or under the Agreement. Recipient shall not be entitled to recover any cancellation charges.
E. Recipient Discontinuation of Activities upon Termination Notice.
Upon receipt of notice of termination, the Recipient shall,unless the notice directs otherwise, immediately
0
discontinue all activities authorized hereunder. Upon termination of this Agreement, the Recipient shall
promptly render to the Commission all property belonging to the Commission. For the purposes of this 0
section,property belonging to the Commission shall include,but shall not be limited to, all books and
records kept on behalf of the Commission.
Section 9. REMEDIES.
U
A. Financial Consequences.
4-
In accordance with Sections 215.971(1)(a) & (b), F.S., Attachment A contains clearly established tasks in 0
quantifiable units of deliverables that must be received and accepted in writing by the agency before 0
payment. Each deliverable specifies the required minimum level of service to be performed and the criteria CL
for evaluating the successful completion of each deliverable. If the Recipient fails to produce each <
deliverable within the time frame specified by Attachment A, the budget amount allocated for that
deliverable will be deducted from the Recipient's payment. In addition,pursuant to Section 215.971(1)(c), 0
the Commission shall apply any additional financial consequences, identified in Attachment A.
w
B. Cumulative Remedies. X
The rights and remedies of the Commission during the Agreement period are in addition to any other rights
and remedies provided by law or under the Contract.
Section 10. NOTICES AND CORRESPONDENCE.
Any and all notices shall be delivered to the individuals identified below. In the event that either Party designates
a different Grant Manager after the execution of this Agreement, the Party will provide written notice of the U
name, address, zip code, telephone, and email address of the newest Grant Manager, or an individual authorized to 0
receive notice on behalf of that Parry,to all other Parties as soon as possible,but not later than five (5)business
days after the new Grant Manager has been named. Designating a new Grant Manager shall not require a formal
Amendment to the Agreement. 0
U
COMMISSION GRANT MANAGER RECIPIENT GRANT MANAGER CONTACT
CONTACT INFORMATION: INFORMATION: 0
00
cN
CN
cN
E
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 8 of 29
Packet Pg. 2190
J.1.a
FWC Agreement No. 922028
Myeisha Henry Brittany Burtner
U)
FBIP Grant Manager Marine Planner
a�
Fl Fish and Wildlife Conservation Commission Monroe County Board of County Commissioners
c�
620 S. Meridian Street 2798 Overseas Highway, Suite 420 CL
Tallahassee, Florida 32399 Marathon, Florida 33050
Phone: (850) 617-9593 Phone: (305)289-2805
FBIP@MyFWC.com Burtner-Brittany@Monroecounty-fl.gov
0
Section II. AMENDMENT.
a�
A.Waiver or Modification.
No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained
shall be valid unless in writing and lawfully executed by the Parties.
B. Change Orders.
The Commission may, at any time,by written order, make a change to this Agreement. Such changes are
subject to the mutual agreement of both Parties as evidenced in writing. Any change which causes an 0
increase or decrease in the Recipient's cost or time shall require an Amendment. Minor changes, such as >
those updating a Party's contact information, may be accomplished by a Modification. L
CL
C. Renegotiation upon Change in Law or Regulations. <
The Parties agree to renegotiate this Agreement if federal and/or state revisions of any applicable laws or
regulations make changes in the Agreement necessary.
U
Section 12. PROPERTY RIGHTS. W
W
If this Agreement includes Federal funds, the provisions of Sections 200.310-200.316, Office of Management and
Budget(OMB)Uniform Guidance (2 CFR 200), and any language addressing Federal rights, apply.
a�
A. Intellectual and Other Intangible Property.
i. Recipient's Preexisting Intellectual Property(Proprietary)Rights.Unless specifically addressed
in Attachment A,intellectual and other intangible property rights to the Recipient's preexisting
property will remain with the Recipient. U
ii. Proceeds Related to Intellectual Property Rights.Proceeds derived from the sale, licensing,
marketing or other authorization related to any intellectual and other intangible property right
created or otherwise developed by the Recipient under this Agreement for the Commission shall be U
handled in the manner specified by the applicable Florida State Statute and/or Federal program 0)
requirements.
0
iii. Commission Intellectual Property Rights. Where activities supported by this Agreement produce 00
original writing, sound recordings,pictorial reproductions, drawings or other graphic representations Q
and works of any similar nature, the Commission and the State of Florida have the unlimited, N
royalty-free,nonexclusive,irrevocable right to use,duplicate and disclose such materials in whole or
in part,in any manner, for any purpose whatsoever and to have others acting on behalf of the �E
Commission to do so. If this Agreement is supported by Federal funds,the Federal awarding agency
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 9 of 29
Packet Pg. 2191
J.1.a
FWC Agreement No. 922028
reserves a royalty-free,nonexclusive and irrevocable right to reproduce,publish, or otherwise use
U)
the work for federal purposes, and to authorize others to do so.
a�
B. Purchase or Improvement of Real Property.
This Agreement is not for the purchase or improvement of real property, therefore, the following terms and C
conditions do not apply.
i. Federal Funds.Any Federal funds provided for the purchase of or improvements to real property
are subject to the Property Standards of Sections 200.310 -200.316, and 200.329, OMB Uniform
Guidance (2 CFR 200), as amended. ,0
ii. Title.If this Agreement is supported by state funds, the Recipient shall comply with Section
287.05805, F.S. This section requires the Recipient to grant a security interest in the property to the
State of Florida, the type and details of which are provided for in Attachment A. Title to state-owned
real property remains vested in the state. Title to federally owned real property remains vested in the
Federal government in accordance with the provisions of Section 200.312, OMB Uniform Guidance
(2 CFR 200), as amended.
U
iii. Use.Federally owned real property will be used for the originally authorized purpose as long as
needed for that purpose in accordance with Section 200.311, OMB Uniform Guidance (2 CFR 200). 0
State-owned real property will be used as provided in Attachment A. >
0
L_
CL
C. Non-Expendable Property. CL
i. Non-Expendable Property Defined. For the requirements of this section of the Agreement, "non-
expendable property"is the same as "property"as defined in Section 273.02, F.S. (equipment,
fixtures, and other tangible personal property of a non-consumable and non-expendable nature,with
a value or cost of$5,000.00 or more, and a normal expected life of one (1)year or more; hardback- W
covered bound books that are circulated to students or the general public,with a value or cost of W
$25.00 or more; and uncirculated hardback-covered bound books,with a value or cost of$250.00 or W
more). U_
ii. Title to Non-Expendable Property. Title (ownership) to all non-expendable property acquired with
E
funds from this Agreement shall be vested in the Commission and said property shall be transferred
to the Commission upon completion or termination of the Agreement unless otherwise authorized in
writing by the Commission or unless otherwise specifically provided for in Attachment A.
U
D. Equipment and Supplies U
i. Title - Equipment. Title to equipment acquired under a Federal award will vest upon acquisition in
the non-Federal entity in accordance with Sections 200.313 and 200.314, OMB Uniform Guidance
(2 CFR 200). U
0
0
ii. Title— Supplies. Title to supplies will vest in the non-Federal entity upon acquisition.Unused a
supplies exceeding $5,000.00 in total aggregate value upon termination or completion of the project 2
or program are subject to Section 200.314, OMB Uniform Guidance. 00
Q
C14
iii. Use—Equipment. Equipment must be used by the non-Federal entity in the program or pro]ect for c14
which it was acquired as long as needed.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 10 of 29
Packet Pg. 2192
J.1.a
FWC Agreement No. 922028
Section 13. RELATIONSHIP OF THE PARTIES.
A. Independent Recipients.
The Recipient shall perform as an independent Recipient and not as an agent, representative, or employee
of the Commission. The Recipient covenants that it presently has no interest and shall not acquire any CL
a�
interest that would conflict in any manner or degree with the performance of services required. Each Party
hereto covenants that there is no conflict of interest or any other prohibited relationship between the
Recipient and the Commission.
B. Recipient Training Qualifications. 0
The Recipient agrees that all Recipient employees, subcontractors, or agents performing work under the
Agreement shall be properly trained technicians who meet or exceed any specified training qualifications.
Upon request, Recipient shall furnish a copy of technical certification or other proof of qualification.
d
C. Commission Security.
All employees, subcontractors, or agents performing work under the Agreement must comply with all
security and administrative requirements of the Commission. The Commission may conduct, and the 3:
Recipient shall cooperate in, a security background check or otherwise assess any employee, subcontractor,
or agent furnished by the Recipient. The Commission may refuse access to, or require replacement of, any -
personnel for cause, including,but not limited to, technical or training qualifications, quality of work,
change in security status, or non-compliance with the Commission's other requirements. Such refusal shall CL
not relieve Recipient of its obligation to perform all work in compliance with the Agreement. The
Commission,in coordination with the Recipient, may reject and bar from any facility for cause any of
Recipient's employees, subcontractors, or agents. 0
D. Commission Rights to Assign or Transfer. U
X
The Recipient agrees that the State of Florida shall at all times be entitled to assign or transfer its rights,
duties, or obligations under this Agreement to another governmental agency in the State of Florida,upon 0
U_
giving prior written notice to the Recipient.
a�
E. Commission Rights to Undertake or Award Supplemental Contracts. E
a�
The Recipient agrees that the Commission may undertake or award supplemental agreements for work 0
related to the Agreement. The Recipient and its subcontractors shall cooperate with such other Recipients
and the Commission in all such cases. U
U
Section 14. SUBCONTRACTS.
The Recipient is permitted to subcontract work under this Agreement, therefore, the following terms and 0
t3
conditions apply. 0
0
A.Authority. 0
2
The Recipient shall ensure, and provide assurances to the Commission upon request, that any c00
0
subcontractor selected for work under this Agreement has the necessary qualifications and abilities to
perform in accordance with the terms and conditions of this Agreement. The Recipient must provide the
Commission with the names of any subcontractor considered for work under this Agreement; the
Commission reserves the right to reject any subcontractor. The Recipient agrees to be responsible for all E
work performed and all expenses incurred with the project. Any subcontract arrangements must be
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 11 of 29
Packet Pg. 2193
J.1.a
FWC Agreement No. 922028
evidenced by a written document available to the Commission upon request. The Recipient further agrees
U)
that the Commission shall not be liable to any subcontractor for any expenses or liabilities incurred under
the subcontract. The Recipient, at its expense, will defend the Commission against such claims. The
following provisions apply in addition to any terms and conditions included in Attachment A.
C,
B. Recipient Payments to Subcontractor.
If subcontracting is permitted pursuant to Paragraph A, above, Recipient agrees to make payments to the
subcontractor within seven (7) working days after receipt of full or partial payments from the Commission
in accordance with Section 287.0585, F.S.,unless otherwise stated in the agreement between the Recipient
and subcontractor. Recipient's failure to pay its subcontractors within seven (7)working days will result in 4-
a penalty charged against the Recipient and paid to the subcontractor in the amount of one-half of one
percent(0.50%) of the amount due per day from the expiration of the period allowed herein for payment. 0
Such penalty shall be in addition to actual payments owed and shall not exceed fifteen percent(15%) of the
outstanding balance due.
C. Commission Right to Reject Subcontractor Employees.
The Commission shall retain the right to reject any of the Recipient's or subcontractor's employees whose U
qualifications or performance, in the Commission's judgment, are insufficient. ,_
0
D. Subcontractor as Independent Contractor.
0
If subcontracting is permitted pursuant to Paragraph A above, the Recipient agrees to take such actions as CL
may be necessary to ensure that each subcontractor will be deemed to be an independent contractor and will <
not be considered or permitted to be an agent, servant,joint venturer, or partner of the State of Florida.
0
Section 15. MANDATORY DISCLOSURE.
w
These disclosures are required by State law, as indicated, and apply when this Agreement includes State funding; X
and by Federal law, as indicated, and apply when the Agreement includes a Federal award. W
U_
A. Disclosure of Interested State Employees.
a�
This Agreement is subject to Chapter 112, F.S. Recipient shall provide the name of any officer, director,
a�
employee, or other agent who is affiliated with this project and an employee of the State of Florida. If the
Agreement includes a Federal award, then the Agreement is also subject to Section 200.112, OMB Uniform
Guidance (2 CFR 200). Recipient must disclose, in writing, any potential conflict of interest to the U
Commission in accordance with applicable Federal awarding agency policy. 0
ao
B. Convicted Vendors.
The Recipient hereby certifies that neither it,nor any person or affiliate of Recipient, has been convicted of t0
a Public Entity Crime as defined in section 287.133, F.S., nor placed on the convicted vendor list. Recipient 0
shall have a continuingobligation to disclose to the Commission in writing, if it itsprincipals,reci ient
g g> recipient, �
subrecipient, contractor, or subcontractor, are on the convicted vendors list maintained by the Florida 0
2
Department of Management Services pursuant to Section 287.133(3)(d), F.S. c00
0
Q
i. Convicted Vendor List.Pursuant to Subsection 287.133(2)(a), F.S., a person or affiliate who has N
been placed on the convicted vendor list following a conviction for a public entity crime may not be
awarded or perform work as a Recipient, supplier, subcontractor or consultant under a contract with
any public entity and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, F.S., for Category Two for a period of thirty-six(36) months
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 12 of 29
Packet Pg. 2194
FWC Agreement No. 922028
from the date of being placed on the convicted vendor list. The State of Florida, Department of
U)
Management Services, Division of State Purchasing provides listings for convicted, suspended,
discriminatory and federal excluded parties, as well as the vendor complaint list at: E
0
https://www.dms.myflorida.com/business operations/state purchasing/state agency resources/ven
dor registration and vendor lists CL
11. Notice of Conviction of Public Entity Crime.Any person must notify the Department of
Management Services and the Commission, in writing,within thirty(30) days after conviction of a
public entity crime applicable to that person or an affiliate of that person as defined in Section
287.133, F.S. 0
iii. Vendors on Scrutinized Companies List. The Recipient certifies that it and any of its affiliates are
E
not scrutinized companies as identified in Section 287.135, F.S.In addition, the Recipient agrees to
observe the requirements of Section 287.135, F.S., for applicable sub-agreements entered into for
the performance of work under this Agreement. Pursuant to Section 287.135, F.S., the Commission
may immediately terminate this Agreement for cause if the Recipient, its affiliates, or its
subcontractors are found to have submitted a false certification; or if the Recipient, its affiliates, or 0
U
its subcontractors are placed on any applicable scrutinized companies list or engaged in prohibited 3:
contracting activity during the term of the Agreement. As provided in Subsection 287.135(8), F.S., U_4-
0
if federal law ceases to authorize these contracting prohibitions, then they shall become inoperative. —
0
C. Discriminatory Vendors.
CL
CL
The Recipient shall disclose to the Commission, in writing, if they, their subrecipient, contractor, or <
subcontractor, are on the Discriminatory Vendor List maintained by the Florida Department of Z
Management Services pursuant to Section 287.134(3)(d), F.S. "An entity or affiliate who has been placed 0
on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any
U
goods or services to a public entity; may not submit a bid,proposal, or reply on a contract with a public W
X
entity for the construction or repair of a public building or public work; may not submit bids,proposals, or W
W
replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, 0
U_
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business
with any public entity." Section 287.134(2)(a), F.S. Recipient has a continuing duty to disclose to the
E
Commission whether they appear on the discriminatory vendor list.
D. Prompt Disclosure of Litigation,Investigations,Arbitration, or Administrative Proceedings.
U
Throughout the term of the Agreement, the Recipient has a continuing duty to promptly disclose to the U
Commission's Grant Manager, in writing,upon occurrence, all civil or criminal litigation, investigations, 0
00
arbitration, or administrative proceedings (Proceedings) relating to or affecting the Recipient's ability to
perform under this Agreement. If the existence of such Proceeding causes the Commission concern that the
0
Recipient's ability or willingness to perform the Agreement is Jeopardized,the Recipient may be required U
provide the Commission with reasonable assurances to demonstrate that: a.) the Recipient will be able to 0
to provi Commission I Recipient 1 0
L_
perform the Agreement in accordance with its terms and conditions; and, b.) Recipient and/or its employees a
0
or agents have not and will not engage in conduct in performing services for the Commission which is 2
similar Har in nature to the conduct alleged in such Proceeding. 00
imi 1 1 CN
Q
CN
E. Certain Violations of Federal Criminal Law. CN
If this Agreement includes a Federal award, then in accordance with Section 200.113, OMB Uniform
E
Guidance (2 CFR 200), Recipient must disclose, in a timely manner, in writing to the Commission all
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 13 of 29
1 Packet Pg. 2195
J.1.a
FWC Agreement No. 922028
violations of Federal criminal law involving fraud,bribery, or gratuity violations potentially affecting the
U)
Federal award.
a�
Section 16. INSURANCE.
c�
CL
If the Recipient is a state or federal agency with self-insurance, Recipient warrants and represents that it is
insured, or self-insured for liability insurance,in accordance with applicable state or federal law and that such
insurance or self-insurance offers protection applicable to the Recipient's officers, employees, servants and agents
while acting within the scope of their employment with the Recipient.
0
If the Recipient is not a state or federal agency with self-insurance, then the following applies:
a�
A. Reasonably Associated Insurance.
During the term of the Agreement, the Recipient, at its sole expense, shall maintain insurance coverage of
such types and with such terms and limits as may be reasonably associated with the Agreement. Providing
and maintaining adequate insurance coverage is a material obligation of the Recipient, and failure to
maintain such coverage may void the Agreement. The limits of coverage under each policy maintained by U
the Recipient shall not be interpreted as limiting the Recipient's liability and obligations under the
Agreement. All insurance policies shall be through insurers licensed and authorized to write policies in -
Florida.
0
B.Workers Compensation. CL
CL
To the extent required by Chapter 440, F.S., the Recipient will either be self-insured for Worker's <
Compensation claims or will secure and maintain during the life of this Agreement,Worker's Z
Compensation Insurance for all of its employees connected with the work of this project,with minimum 0
employers' liability limits of$100,000.00 per accident, $100,000.00 per person, and $500,000.00 policy U
aggregate. Such policy shall cover all employees engaged in any contract work. If any work is X
subcontracted, the Recipient shall require the subcontractor similarly to provide Workers' Compensation W
Insurance for all of the latter's employees unless such employees are covered by the protection afforded by 0
the Recipient. Such self-insurance program or insurance coverage shall comply fully with the Florida
Workers' Compensation Law (Chapter 440, F.S.). In case any class of employees engaged in hazardous
work under this Agreement is not protected under Workers' Compensation statutes,the Recipient shall
provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Recipient, for the
protection of its employees not otherwise protected. Employers who have employees who are engaged in
work in Florida must use Florida rates, rules, and classifications for those employees. U
0
C. General Liability Insurance.
By execution of this Agreement, unless Recipient is a state agency or subdivision as defined by Subsection
768.28(2), F.S. or unless otherwise provided for in Attachment A, the Recipient shall provide reasonable U
and adequate commercial general liability insurance coverage and hold such liability insurance at all times 0-
during the Agreement. A self-insurance program established and operating under the laws of the State of 0
Florida may provide such coverage. 2
00
c14
D. Insurance Required for Performance. �
During the Agreement term, the Recipient shall maintain any other types and forms of insurance required
for the performance of this Agreement as required in Attachment A.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 14 of 29
Packet Pg. 2196
J.1.a
FWC Agreement No. 922028
E.Written Verification of Insurance.
Upon execution of this Agreement, the Recipient shall provide the Commission written verification of the
existence and amount for each type of applicable insurance coverage. Within thirty (30) days of the
effective date of the Agreement, Recipient shall furnish proof of applicable insurance coverage to the
Commission's Grant Manager by standard Association for Cooperative Operations Research and 0
Development(ACORD) form certificates of insurance. In the event that any applicable coverage is
cancelled by the insurer for any reason, Recipient shall immediately notify the Commission's Grant
Manager in writing of such cancellation and shall obtain adequate replacement coverage conforming to the
requirements herein and provide proof of such replacement coverage within fifteen (15)business days after 0
the cancellation of coverage.
a�
F. Commission Not Responsible for Insurance Deductible.
The Commission shall be exempt from, and in no way liable for, any sums of money representing a
deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of
Recipient providing such insurance.
U
Section 17. SPONSORSHIP.
4-
As required by Section 286.25, F.S.,if the Recipient is a nongovernmental organization which sponsors a
M
program financed wholly or in part by state funds,including any funds obtained through this Agreement,it shall,
in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by(Recipient's name) CL
and the State of Florida,Fish and Wildlife Conservation Commission." If the sponsorship reference is in written
material,the words "State of Florida, Fish and Wildlife Conservation Commission" shall appear in the same size Z
letters or type as the name of the Recipient's organization. Additional sponsorship requirements may be specified
in Attachment A.
U
X
Section 18. PUBLIC RECORDS.
0
A. All records in conjunction with this Agreement shall be public records and shall be treated in the same
manner as other public records that are under Chapter 119, F.S.
B. This Agreement may be unilaterally canceled by the Commission for refusal by the Recipient to allow
public access to all documents,papers, letters, or other material subject to the provisions of Chapter 119,
d
F.S., and made or received by the Recipient in conjunction with this Agreement,unless exemption for
such records is allowable under Florida law. U
0
C. If the Recipient meets the definition of"Contractor"in Section 119.0701(1)(a)F.S.,the Recipient shall
comply with the following:
0
i. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
0
APPLICATION OF THE CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
00
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN a
OF PUBLIC RECORDS AT: 850-488-6553,
ec r sC st is f wc.c m , and 620 South Meridian Street,
E
Tallahassee FL 32399
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 15 of 29
Packet Pg. 2197
J.1.a
FWC Agreement No. 922028
ii. Keep and maintain public records required by the Commission to perform the service.
In. Upon request from the Commission's custodian of public records,provide the Commission with a
copy of the requested records or allow the records to be inspected or copied within a reasonable 0
time at a cost that does not exceed the cost provided in Chapter 119, F.S. or as otherwise provided 2
C,
by law.
iv. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the Contractor does not transfer the
records to the Commission.
v. Upon completion of the contract transfer, at no cost, to the Commission all public records in E
possession of the Contractor or keep and maintain public records required by the Commission to
perform the service.If the Contractor transfers all public records to the Commission upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored electronically must be U-
provided to the Commission upon request from the Commission's custodian ofpublic records,in 0
a format that is compatible with the information technology systems of the Commission. >
0
L-
CL
Section 19. COOPERATION WITH INSPECTOR GENERAL.
Pursuant to subsection 20.055(5), F.S., Recipient, and any subcontractor to the Recipient,understand and will
0
comply with their duty to cooperate with the Inspector General in any investigation, audit,inspection,review, or
hearing.Upon request of the Inspector General or any other authorized State official, the Recipient shall provide U
any type of information the Inspector General deems relevant to the Recipient's integrity or responsibility. Such X
information may include,but shall not be limited to, the Recipient's business or financial records, documents, or W
files of any type or form that refer to or relate to the Agreement. The Recipient agrees to reimburse the State for 0
the reasonable costs of investigation incurred by the Inspector General or other authorized State official for
investigations of the Recipient's compliance with the terms of this or any other agreement between the Recipient
and the State which results in the suspension or debarment of the Recipient. Such costs shall include but not be
limited to salaries of investigators,including overtime; travel and lodging expenses; and expert witness and
d
documentary fees.
U
U
Section 20. SECURITY AND CONFIDENTIALITY.
The Recipient shall maintain the security of any information created under this Agreement that is identified or
defined as "confidential"in Attachment A. The Recipient shall not divulge to third Parties any confidential U
information obtained by the Recipient or its agents, distributors,resellers, subcontractors, officers or employees in 0
the course of performing Agreement work. To ensure confidentiality, the Recipient shall take appropriate steps a
regarding its personnel, agents, and subcontractors. The warranties of this paragraph shall survive the Agreement. 2
00
cN
CN
cN
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 16 of 29
Packet Pg. 2198
J.1.a
FWC Agreement No. 922028
Section 21. RECORD KEEPING REQUIREMENTS.
A. Recipient Responsibilities.
0
The Recipient shall maintain accurate books, records, documents and other evidence that sufficiently and U
properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement, CL
a�
in accordance with generally accepted accounting principles.
a�
B. State Access to Contractor Books,Documents,Papers, and Records.
The Recipient shall allow the Commission, the Chief Financial Officer of the State of Florida, the Auditor
General of the State of Florida, the Florida Office of Program Policy Analysis and Government
Accountability or authorized representatives of the state or federal government to have access to any of the
Recipient's books, documents, papers, and records, including electronic storage media, as they may relate
to this Agreement, for the purposes of conducting audits or examinations or making excerpts or
transcriptions..
C. Recipient Records Retention.
Unless otherwise specified in Attachment A, these records shall be maintained for five (5) fiscal years
following the close of this Contract, or the period required for this particular type of project by the General U-
Records Schedules maintained by the Florida Department of State (https://dos.myflorida.com/library_
M
archives/records-management/general-records-schedules/ ,whichever is longer. Recipient shall cooperate
with the Commission to facilitate the duplication and transfer of such records upon the Commission's CL
request. <
D. Recipient Responsibility to Include Records Requirements—Subcontractors. 0
In the event any work is subcontracted under this Agreement, the Recipient shall include the
aforementioned audit and record keeping requirements in all subsequent contracts. W
X
E. Compliance with Federal Funding Accountability and Transparency.
Any federal funds awarded under this Agreement must comply with the Federal Funding Accountability
and Transparency Act(FFATA) of 2006. The intent of the FFATA is to empower every American with the
ability to hold the government accountable for each spending decision. The result is to reduce wasteful
spending in the government. The FFATA legislation requires that information on federal awards (federal 0
financial assistance and expenditures)be made available to the public via a single, searchable website:
www.USASpending.gov. Grant recipients awarded a new Federal grant greater than or equal to $25,000.00 U
awarded on or after October 1, 2010, are subject to the FFATA. The Recipient agrees to provide the 0
ao
information necessary, over the life of this Agreement, for the Commission to comply with this
requirement.
0
U
Section 22. FEDERAL AND FLORIDA SINGLE AUDIT ACT(FSAA)REQUIREMENTS. 0
a
Pursuant to the FSAA (or Federal)Vendor/Recipient Determination Checklist, the Recipient has been 2
determined to be a recipient of state financial assistance and/or a subrecipient of a federal award. Therefore, 00
pursuant to Section 215.97, F.S. and/or OMB Uniform Guidance (2 CFR 200), the Recipient may be subject to the CN
CN
audit requirements of the Florida and/or Federal Single Audit Acts. If applicable, the Recipient shall comply with
the audit requirements outlined in Attachment B, attached hereto and made a part of the Agreement, as applicable.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 17 of 29
Packet Pg. 2199
J.1.a
FWC Agreement No. 922028
Section 23. FEDERAL COMPLIANCE.
As applicable, Recipient shall comply with all federal laws,rules, and regulations,including but not limited to:
A. Clean Air Act and Water Pollution Control Act.
C,
All applicable standards, orders, or requirements issued under the Clean Air Act(42 U.S.C. 7401-767Iq),
and the Water Pollution Control Act(33 U.S.C. 1251-1387, as amended).
B. Lacey Act, 16 U.S.0 3371-3378.
This Act prohibits trade in wildlife, fish and plants have been illegally taken,possessed, transported or sold. 0
C. Magnuson-Stevens Fishery Conservation and Management Act, 16 U.S.C. 1801-1884.
E
This Act governs marine fisheries in Federal waters. '
D. Migratory Bird Treaty Act, 16 U.S.C. 703-712.
The Act prohibits anyone, unless permitted, to pursue, hunt, take, capture, kill, attempt to take, capture or
kill,possess, offer for sale, sell, offer to purchase, deliver for shipment, ship, cause to be shipped, deliver U
for transportation, transport, cause to be transported, carry or cause to be carried by any means whatsoever,
receive for shipment, transport of carriage, or export, at any time, or in any manner, any migratory bird, or 0
any part, nest, or egg of such bird. >
0
L_
E. Endangered Species Act, 16 U.S.C. 1531, et seq. CL
d
The Act provides a program for the conservation of threatened and endangered plants and animals and the Z
habitat in which they are found. The Act also prohibits any action that cause a"taking" of any listed species 0
of endangered fish or wildlife. Also, generally prohibited are the import, export, interstate, and foreign
commerce of listed species. W
X
Section 24. FEDERAL FUNDS.
U_
No Federal Funds are applied to this Agreement, therefore, the following terms and conditions do not apply.
a�
A. Prior Approval to Expend Federal Funds to Federal Agency or Employee.
It is understood and agreed that the Recipient is not authorized to expend any federal funds under this
Agreement to a federal agency or employee without the prior written approval of the awarding federal
agency. U
B. Equal Employment Opportunity.
Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by
Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 U
0
CFR Part 60-1.4). 41 CFR Part 60-1.4 is hereby incorporated by reference. 0
0
C. Davis-Bacon Act.
00
Unless exempt, the Davis-Bacon Act, 40 U.S.C. 3141-3148, as supplemented by Department of Labor `N
CN
regulations at 29 CFR Part 5, is applicable to contractors and subcontractors performing on federally c14
funded or assisted contracts in excess of$2,000.00 for the construction, alteration, or repair(including
painting and decorating) of public buildings or public works. Under this Act, contractors and �E
subcontractors must pay their laborers and mechanics employed under the Agreement no less than the
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 18 of 29
Packet Pg. 2200
J.1.a
FWC Agreement No. 922028
locally prevailing wages and fringe benefits for corresponding work on similar projects in the area. Davis-
U)
Bacon Act does not apply if federal funding is solely provided by the American Rescue Plan Act(ARPA).
a�
D. Copeland "Anti-Kickback Act".
i. Recipient. The Recipient shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the C
requirements of 29 CFR Part 3 as may be applicable,which are incorporated by reference into this
Agreement.
ii. Subcontracts. The Recipient or subrecipient/subcontractor shall insert in any subcontracts the clause
above and such other clauses as FEMA may by appropriate instructions require, and also a clause 4-
requiring the subrecipients/subcontractors to include these clauses in any lower tier subcontracts.
The Recipient shall be responsible for the compliance by any subrecipient/subcontractor or lower tier
subrecipient/subcontractor with all these contract clauses.
iii. Breach.A breach of the Agreement clauses above may be grounds for termination of the
Agreement, and for debarment as a contractor and subcontractor as provided in 29 CFR § 5.12.
C9
U
E. Contract Work Hours and Safety Standards Act
29 CFR 5.5(b) Contract Work Hours and Safety Standards Act is hereby incorporated by reference. 0
F. Rights to Inventions 0
C,
If this Agreement is supported by federal funds and meets the definition of"funding agreement"under 37 <
CFR Part 401.2(a) then the Recipient must comply with all requirements of 37 CFR Part 401. z
0
G. Energy Efficiency.
Mandatory standards and policies relating to energy efficiency which are contained in the State energy W
conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163, 89 W
Stat. 871) applies. W
0
H. Debarment and Suspension Recipient Federal Certification
i. This Agreement is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part 3000. As
such, the Recipient is required to verify that none of the Recipient's principals (defined at 2 CFR § '
180.995) or its affiliates (defined at 2 CFR § 180.905) are excluded(defined at 2 CFR § 180.940) or <
disqualified(defined at 2 CFR § 180.935). Lj
U
ii. The Recipient must comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C, and
must include a requirement to comply with these regulations in any lower tier covered transaction it
enters into.
0
U
iii. This certification is a material representation of fact relied upon by Recipient/Subrecipient. If it is
later determined that the Recipient did not comply with 2 CFR Part 180, subpart C and 2 CFR Part 0
3000, subpart C,in addition to remedies available to Recipient/Subrecipient, the Federal 2
00
Government may pursue available remedies,including but not limited to suspension and/or
debarment. cN
c14
IV. The Recipient agrees to comply with the requirements of 2 CFR Part 180, subpart C and 2 CFR Part
3000, subpart C while this offer is valid and throughout the period of any Agreement that may arise a
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 19 of 29
Packet Pg. 2201
J.1.a
FWC Agreement No. 922028
from this offer. The Recipient further agrees to include a provision requiring such compliance in its
U)
lower tier covered transactions.
a�
I. Byrd Anti-Lobbying Amendment
CL
Recipients awarded $100,000 or more in Federal funds shall file the required certification. Recipients shall
file the required certification with the Commission's Grant Manager five (5)business days after Agreement
execution. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress 0
in connection with obtaining any Federal contract, grant, or any other award covered by 31 USC Part 1352.
Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with
E
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the Recipient who in
turn will forward the certification(s) to the Commission.
J. Procurement of Recovered Materials
i. In the performance of this Agreement, the Recipient shall make maximum use of products U
containing recovered materials that are EPA-designated items unless the product cannot be
acquired— 4-
0
a. Competitively within a timeframe providing for compliance with the Agreement performance
schedule; CL
d
b. Meeting Agreement performance requirements; or Z
0
C. At a reasonable price.
U
ii. Information about this requirement, along with the list of EPA- designated items,is available at W
EPA's Comprehensive Procurement Guidelines. W
0
iii. The Recipient also agrees to comply with all other applicable requirements of Section 6002 of the
Solid Waste Disposal Act. E
a�
K. Domestic Preference for Procurements
i. As appropriate and to the extent consistent with law,the Recipient should, to the greatest extent U
U
practicable under a Federal award,provide a preference for the purchase, acquisition, or use of
goods,products, or materials produced in the United States (including but not limited to iron,
aluminum, steel, cement, and other manufactured products). The requirements of this section must
be included in all subcontracts including all contracts for work or products under this Agreement. t0
0
ii. For purposes of this section:
0
0
a. "Produced in the United States"means, for iron and steel products,that all manufacturing 00
processes, from the initial melting stage through the application of coatings, occurred in the Q
CN
United States. CN
b. "Manufactured products"means items and construction materials composed in whole or in part E
of non-ferrous metals such as aluminum;plastics and polymer-based products such as polyvinyl U
chloride pipe; aggregates such as concrete; glass,including optical fiber; and lumber.
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 20 of 29
Packet Pg. 2202
J.1.a
FWC Agreement No. 922028
L. Compliance with Office of Management and Budget Circulars.
U)
As applicable, Recipient shall comply with the following Office of Management and Budget(OMB)
Uniform Guidance (2 CFR 200).
c�
M. Drug Free Workplace. CL
Pursuant to the Drug-Free Workplace Act of 1988, the Recipient attests and certifies that the Recipient will
provide a drug-free workplace compliant with 41 U.S.C. 81.
N.American Rescue Plan Act(ARPA) of 2021.
0
If this Agreement relies on ARPA federal funds, then the following shall apply:
a�
i. Recipients shall provide their Unique Entity Identifier(UEI) and any other financial information
requested in the sam. financial registration process to the Commission prior to Agreement
execution.
ii. Public Law 117-2, American Rescue Plan Act of 2021, Title XI-Committee of Finance Subtitle M; 0
Section 9901. U
iii. Coronavirus State Fiscal Recovery Fund(SFRF) (31 CFR Part 35).
IV. Office of Management and Budget(OMB)Uniform Guidance (2 CFR 200).
C,
CL
V. US Department of Treasury, Compliance and Reporting Guidance State and Local Recovery z
Funds, as amended. 0
O. Build America,Buy America (BABA)provision of the Infrastructure Investment and Jobs Act U
(IIJA) of 2021. (117 P.L. 58). w
If federal funds are awarded to be used in this Agreement for any project involving construction, alteration
maintenance, or repair of infrastructure in the United States, and if the project involves infrastructure as
defined by §70912(5) of BABA, which includes,but is not limited to roads, highways, and bridges;public 0
transportation; dams,ports, harbors, and other maritime facilities; intercity passenger and freight railroads;
freight and intermodal facilities; airports; water systems,including drinking water and wastewater systems; '
electrical transmission facilities and systems; utilities;broadband infrastructure; and buildings and real
property; then: U
i. All iron and steel, manufactured products, and construction materials used in the pro]ect must be
produced in the United States.
ii. The BABA provision applies to all articles, materials, and supplies consumed in, incorporated U
into, or affixed to an infrastructure project for federal awards on or after May 14, 2022. 0
iii. All subcontractors, successors, or assignees to this Agreement will be held to the same 2
requirements as the original Parties to this Agreement. 00
Q
CN
IV. The BABA provision does not apply to tools, equipment, and supplies brought to the construction `N
site and removed at or before completion of the infrastructure project. Nor does the BABA
provision apply to equipment and furnishings used at or within the finished infrastructure project E
but are not an integral part of the structure or permanently affixed to the infrastructure project.
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 21 of 29
Packet Pg. 2203
J.1.a
FWC Agreement No. 922028
P. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to procure,
obtain, extend or renew an agreement that utilizes telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
C,
i. For the purpose of public safety, security of government facilities,physical security surveillance
of critical infrastructure, and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or
affiliate of such entities). 0
ii. Telecommunications or video surveillance services provided by such entities or using such E
equipment.
iii. Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National Intelligence
or the Director of the Federal Bureau of Investigation,reasonably believes to be an entity owned U
or controlled by, or otherwise connected to, the government of a covered foreign country.
4-
0
Section 25. AGREEMENT-RELATED PROCUREMENT.
0
A. PRIDE. CL
CL
In accordance with Section 946.515(6), F.S., if a product or service required for the performance of this <
Contract is certified by or is available from Prison Rehabilitative Industries and Diversified Enterprises,
0
Inc. (PRIDE) and has been approved in accordance with Subsection 946.515(2), F.S., the following
statement applies: U
w
It is expressly understood and agreed that any articles which are the subject of, or required to carry out, W
this contract shall be purchased from [PRIDE] in the same manner and under the same procedures set W
0
forth in Subsections 946.515(2) and(4), F.S.; and for purposes of this contract the person, firm or other U,
business entity carrying out the provisions of this contract shall be deemed to be substituted for this
agency insofar as dealings with such corporation are concerned.
a�
The above clause is not applicable to subcontractors unless otherwise required by law. Additional
information about PRIDE and the products it offers is available at http://www.pride-enteEprises.org.
U
B. Respect of Florida.
In accordance with Subsection 413.036(3), F.S., if a product or service required for the performance of this
Contract is on the procurement list established pursuant to Subsection 413.035(2), F.S., the following 0
statement applies: U
0
0
It is expressly understood and agreed that any articles that are the subject of, or required to carry out,
this contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped 2
that is qualified pursuant to Chapter 413, F.S.,in the same manner and under the same procedures set N
forth in Subsections 413.036(1) and(2), F.S.; and for purposes of this contract, the person, firm or N
other business entity carrying out the provisions of this contract shall be deemed to be substituted for
the state agency insofar as dealings with such qualified nonprofit agency are concerned.
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 22 of 29
Packet Pg. 2204
J.1.a
FWC Agreement No. 922028
Additional information about the designated nonprofit agency and the products it offers is available at
U)
http://www.respectofflorida.org.
a�
C. Procurement of Recycled Products or Materials.
Contractor agrees to procure any recycled products or materials which are the subject of or are required to C
carry out this Contract in accordance with Section 403.7065, F.S.
Section 26. INDEMNIFICATION.
If the Recipient is a state agency or subdivision, as defined in Subsection 768.28(2), F.S., or as a governmental 0
entity as defined in Subsection 287.012(14), F.S.,neither Parry indemnifies nor insures the other Parry for the
other Parry's negligence. Recipient is responsible for all personal injury and property damage attributable to the E
negligent acts or omissions of that parry,its officers, employees,volunteers and agents.Nothing contained herein '
shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the
state of Florida,nor as a waiver of sovereign immunity of the state of Florida beyond the waiver provided for in
section 768.28, F.S., as amended. 0
U
If Recipient is not a state agency or subdivision as defined above,Recipient shall be fully liable for the actions of
its agents, employees,partners, or subcontractors and shall fully indemnify, defend, and hold harmless the State
and the Commission, and their officers, agents, and employees, from suits, actions, damages, and costs of every ra
name and description, including attorneys' fees, arising from or relating to personal injury and damage to real or 0
personal tangible property alleged to be caused in whole or in part by Recipient,its agents, employees,partners, CL
or subcontractors,provided,however, that Recipient shall not indemnify for that portion of any loss or damages
proximately caused by the negligent act or omission of the State or the Commission. The Commission reserves z
the right to select its counsel.
U
Section 27. NON-DISCRIMINATION. X
No person, on the grounds of race, color,religion,gender,pregnancy,national origin, age,handicap,or marital
status, shall be excluded from participation in,be denied the proceeds or benefits of, or be otherwise subjected to
discrimination in performance of this Agreement.
a�
Section 28. MEDIATION.
d
In the event of any claim or dispute arising by or between the Commission and the Recipient, each party shall U
continue to perform as required under the Agreement,notwithstanding the existence of such claim or dispute,it U
0
being acknowledged that time is of the essence. This provision includes,but is not limited to, the obligation to
continue to perform under the Agreement notwithstanding disputes as to amounts due for payment hereunder.
Except for any claim, dispute, or matter in question that has been waived by the acceptance of final payment, or U
that is otherwise barred by the applicable statute of limitations or other provision of law, any claim, dispute, or 0
other matter in question arising out of, or relating to, the Work or the Agreement or the breach thereof, shall be a
first submitted to non-binding mediation by a single mediator in Tallahassee,Florida 2
00
N
The parry making a claim or dispute shall notify the other in writing of its claim or dispute within ten working c14
days of the event giving rise to the claim or dispute. `14
i. Such notice shall give the other parry ten working days from receipt of the notice to respond in
writing.
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 23 of 29
Packet Pg. 2205
J.1.a
FWC Agreement No. 922028
ii. If the party initiating such notice is not satisfied with the response, then it shall invoke this clause
U)
initiating non-binding mediation by sending a demand for mediation in writing to the other party
within seven (7) days.
a�
c�
iii. The Parties have two weeks after notice to agree in writing upon a mediator. CL
0
iv. If the Parties cannot agree upon a Florida Supreme Court certified mediator, then the Parties shall
request the Chief Judge of the Second Judicial Circuit in Leon County, Florida, to appoint a Florida
Supreme Court certified mediator.
a. The mediator's fees shall be born equally by the Parties involved in the mediation and shall pay 4-
all of its own attorneys'fees and expenses related to the mediation unless otherwise agreed.
a�
b. Unless otherwise agreed by the Parties in writing, such mediation shall take place within forty-
five (45) days of the appointment of, or agreement to, the mediator if the mediator's schedule so
allows.
c. The terms of this Agreement and any dispute relating thereto will be governed by the laws of
the State of Florida, any litigation will be brought in the state or federal court in and for U
Tallahassee, Florida, and you agree to submit to the exclusive jurisdiction of the state and
4-
federal courts located in and for the Leon County, State of Florida. 0
d. All Parties agree to negotiate in good faith in an effort to settle any dispute. All Parties shall 0
CL
have a representative present at mediation with the authority to settle the case. CL
V. Any resolution achieved at mediation shall be set forth in a written settlement agreement.
0
vi. The Recipient shall require all the dispute resolution provisions and requirements set out in this
Section in each contract it makes with any Subcontractor, material supplier, equipment supplier, or U
w
fabricator.
vii. In no event shall the demand for mediation be made after the date when institution of legal or
U_
equitable proceedings based on such claim, dispute, or other matter in question would be barred by
the applicable statute of limitations, or otherwise.
E
Unless otherwise agreed in writing, the Recipient shall carry on the Work and maintain its performance of this
Agreement during any claim, dispute, or mediation.
If any matter sought to be mediated by the Commission or the Recipient involves a claim or other matter by or U
against the Consultant, any Subcontractor, any Separate Contractor, or any other third party,or any such entity is
reasonably necessary to be joined in the mediation to permit a full and complete disposition of the dispute
submitted hereunder, then the Consultant, Subcontractor, Separate Contractor or third party shall be joined by
0
personal service of the notice demanding mediation. U
0
0
Such termination of the mediation shall not preclude any party from commencing any judicial proceeding in a
court of competent jusdiction in Leon County, Florida,providing the claims sought to be decided are not 2
ri
otherwise barred. °N
cN
CN
Any demand for mediation and any answer to such demand must contain a written statement of each claim CN
alleged and the dollar amount in controversy sought in each claim.
a�
E
Should mediation fail to resolve the claim submitted, the Parties may then proceed to seek applicable remedies at
law.
d
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 24 of 29
Packet Pg. 2206
J.1.a
FWC Agreement No. 922028
The agreement to mediate set forth in this Section shall apply to, and become part of, any Subcontract, any
U)
contract into which these General Conditions are incorporated by reference or otherwise, and the Parties to such
contract shall mediate all disputes arising out of, or in any way relating to, that contract or the Project in
accordance with the provisions of this Section.
C,
4)
Section 29. SEVERABILITY,CHOICE OF LAW,AND CHOICE OF VENUE.
This Agreement has been delivered in the State of Florida. Florida law governs this Agreement, all agreements
arising under or out of this Agreement, and any legal action or other proceeding of any kind designed to resolve a
dispute that arises out of or relates to this Agreement. Wherever possible, each provision of this Agreement shall 0
be interpreted in such manner as to be effective and valid under applicable law. If a court or other tribunal finds
any provision of this Agreement unenforceable as written, the unenforceable provision(s) shall be ineffective to E
the extent of such prohibition or invalidity,without invalidating the remainder of such provision and the
remaining provisions of this Agreement. The Parties have selected the Second Judicial Circuit in Leon County,
Florida, as the mandatory and exclusive forum for resolving any dispute,in law or equity, that arises out of or
relates to the Parties'transactions. By signing this Agreement, Recipient affirms that Recipient considers the
Second Judicial Circuit to be a fair and convenient forum for any legal action or other proceeding of any kind
designed to resolve such a dispute. The Recipient will not initiate in any other forum a legal action or other U_
proceeding to which this provision applies. 0
Section 30. JURY TRIAL WAIVER.
C,
CL
As part of the consideration for this Agreement, the Parties hereby waive trial by jury in any action or proceeding
brought by any party against any other party pertaining to any matter whatsoever arising out of or in any way
0
connected with this Agreement, or with the products or services provided under this Agreement,including but not
limited to any claim by the Recipient of quantum meruit. U
w
X
Section 31. NO THIRD-PARTY RIGHTS.
0
The Parties hereto do not intend,nor shall this Agreement be construed, to grant any rights,privileges or interest
to any person not a party to this Agreement.
a�
Section 32. PROHIBITION OF UNAUTHORIZED ALIENS. isr
d
In accordance with Federal Executive Order 96-236, the Commission shall consider the employment by the U
Recipient of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationalization Act. Such 0
violation shall be cause for unilateral cancellation of this Agreement if the Recipient knowingly employs
unauthorized aliens.
0
U
Section 33. EMPLOYMENT ELIGIBILITY VERIFICATION(E-VERIFY). 0
0
A. Requirement to Use E-Verify. 0
Section 448.095(2) Florida Statute requires the Contractor to: 1.) utilize the U.S. Department of Homeland c00
0
Security's E-Verify system to verify the employment eligibility of all new employees hired by the N
Contractor during the Contract term; and 2.)include in all subcontracts under this Contract, the requirement 4,
that subcontractors performing work or providing services pursuant to this Contract utilize the E-Verify
system to verify the employment eligibility of all new employees hired by the subcontractor during the
term of the subcontract.
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 25 of 29
Packet Pg. 2207
J.1.a
FWC Agreement No. 922028
B. E-Verify Online.
E-Verify is an Internet-based system that allows an employer,using information reported on an employee's
Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to
work in the United States. The Department of Homeland Security's E-Verify system can be found online at
https://www.e-verlfv. Yov. a0s
C. Enrollment in E-Verify.
As a condition precedent to entering a Contract with the Commission, Contractors and Subcontractors shall
register with and use the E-Verify system. Failure to do so shall result in the Contract not being issued, or if 0
discovered after issuance, termination of the Contract.
a�
D. E-Verify Recordkeeping.
The Contractor further agrees to maintain records of its participation and compliance with the provisions of
the E-Verify program, including participation by its subcontractors as provided above, and to make such
records available to the Commission or other authorized state entity consistent with the terms of the
C9
Contractor's enrollment in the program. This includes maintaining a copy of proof of the Contractor's and U
subcontractors' enrollment in the E-Verify Program. If a contractor enters into a contract with a
subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor -
does not employ, contract with, or subcontract with an unauthorized alien. The contractor shall maintain a ra
copy of such affidavit for the duration of the contract. 0
C,
CL
E. Employment Eligibility Verification & Compliance. <
Compliance with the terms of the Employment Eligibility Verification provision is made an express
condition of this Contract and the Commission may treat a failure to comply as a material breach of the
Agreement. If the Commission terminates the Contract pursuant to Section 448.095(2)(c) Florida Statute, U
the contractor may not be awarded a public contract for at least 1 year after the date on which the contract X
was terminated and the Contractor is liable for any additional costs incurred by The Commission as a result W
of the termination of this Contract. 0
U-
Section 34. FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE.
a�
Neither Party shall be liable to the other for any delay or failure to perform under this Agreement if such delay or 0
failure is neither the fault nor the negligence of the Party or its employees or agents and the delay is due directly
to acts of God,wars,acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the Party's U
control, or for any of the foregoing that affects subcontractors or suppliers if no alternate source of supply is
available. However,in the event of delay from the foregoing causes, the Party shall take all reasonable measures
to mitigate any and all resulting delay or disruption in the Parry's performance obligation under this Agreement. If
the delay is excusable under this paragraph, the delay will not result in any additional charge or cost under the U
Agreement to either Parry. In the case of any delay Recipient believes is excusable under this paragraph, 0
Recipient shall notify the Commission's Grant Manager in writing of the delay or potential delay and describe the
cause of the delay either: (1)within ten(10) calendar days after the cause that creates or will create the delay first 2
arose,if Recipient could reasonably foresee that a delay could occur as a result; or(2) within five (5) calendar 00
days after the date Recipient first had reason to believe that a delay could result,if the delay is not reasonably CN
foreseeable. THE FOREGOING SHALL CONSTITUTE THE RECIPIENT'S SOLE REMEDY OR
EXCUSE WITH RESPECT TO DELAY.Providing notice in strict accordance with this paragraph is a
condition precedent to such remedy. The Commission,in its sole discretion,will determine if the delay is
excusable under this paragraph and will notify Recipient of its decision in writing.No claim for damages, other
d
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 26 of 29
Packet Pg. 2208
J.1.a
FWC Agreement No. 922028
than for an extension of time, shall be asserted against the Commission. Recipient shall not be entitled to an
U)
increase in the Agreement price or payment of any kind from the Commission for direct,indirect, consequential,
impact,or other costs, expenses or damages,including but not limited to costs of acceleration or inefficiency
arising because of delay, disruption,interference, or hindrance from any cause whatsoever. If performance is
suspended or delayed,in whole or in part, due to any of the causes described in this paragraph, after the causes C
have ceased to exist, Recipient shall perform at no increased cost,unless the Commission determines,in its sole
discretion, that the delay will significantly impair the value of the Agreement to the Commission or the State,in
which case, the Commission may do any or all of the following: (1) accept allocated performance or deliveries
from Recipient,provided that Recipient grants preferential treatment to the Commission with respect to products
or services subjected to allocation; (2)purchase from other sources (without recourse to and by Recipient for the "
related costs and expenses) to replace all or part of the products or services that are the subject of the delay,which
purchases may be deducted from the Agreement quantity; or(3)terminate the Agreement in whole or in part.
Section 35. TIME IS OF THE ESSENCE.
Time is of the essence regarding the performance obligations set forth in this Agreement. Any additional
deadlines for performance for Recipient's obligation to timely provide deliverables under this Agreement
including but not limited to timely submittal of reports, are contained in Attachment A. U_
4-
0
Section 36. REPORTING REQUIREMENTS CONCERNING EXECUTIVE ORDER 20-44. >
0
This term does not apply to governmental entities. CL
d
If this Agreement is a sole-source,public-private agreement or if the Recipient, through this Agreement with the z
State, annually receives 50%or more of their budget from the State or from a combination of State and Federal 0
funds, the Recipient shall provide an annual report (Executive Order 20-44 Attestation Form, Attachment C),
including the most recent IRS Form 990, detailing the total compensation for the entities' executive leadership
teams. Total compensation shall include salary,bonuses, cashed-in leave, cash equivalents, severance pay, W
retirement benefits, deferred compensation,real-property gifts, and any other payout. W
0
The Recipient must also inform the Commission's Grant Manager of any changes in total executive compensation
between the annual reports. All compensation reports must indicate what percent of compensation comes directly
from the State or Federal allocations to the Recipient.
Section 37. MEDIA REQUESTS.
U
Recipients shall refer all requests by the media or public relations personnel to the Commission's Grant Manager.
Recipients must submit a written request for permission before consulting with the media and the Commission
will provide consultation and talking points. Recipients will not issue news releases,respond to questions, or
make statements on behalf of the Commission or its partners without prior direction and the Commission's U
written approval.Production and filming requests related to this Agreement shall be processed through the 0
Commission only. �
2
00
Section 38. USE OF SMALL UNMANNED AIRCRAFT SYSTEMS
c�a
c�
Unless superseded or otherwise further described in Attachments A,if the Recipient intends to use a small,
unmanned aircraft system (sUAS) at any time throughout the duration of the Agreement, the Recipient shall
request approval from the Commission,in writing,prior to use.Upon request by the Commission, the Recipient
shall provide all required documentation, such as license or certification, flight plans, and registrations. The
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 27 of 29
Packet Pg. 2209
J.1.a
FWC Agreement No. 922028
Commission will notify the Recipient in writing of the approval or rejection of the request. If approved, the
U)
Recipient will be provided with the Commission's policies, and is responsible and liable for adhering to any and
all rules and regulations,including the Commissions policies, applicable to operating sUAS.
a�
c�
Section 39. ENTIRE AGREEMENT. C
This Agreement with all incorporated attachments and exhibits represents the entire Agreement of the Parties.
Any alterations,variations, changes, modifications or waivers of provisions of this Agreement shall only be valid
when they have been reduced to writing, and duly signed by each of the Parties hereto,unless otherwise provided
herein. In the event of conflict, the following order of precedence shall prevail: this Agreement and its 0
attachments, the terms of the solicitation and the Recipient's response to the solicitation.
REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
L3
4-
0
0
CL
CL
L)
X
E
U
U
0
U
0
0
0
00
cN
CN
cN
E
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 28 of 29
Packet Pg. 2210
J.1.a
FWC Agreement No. 922028
SIGNATURES
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed through their duly
authorized signatories on the day and year last written below.
CL
RECIPIENT EXECUTION SIGNATURE COMMISSION EXECUTION SIGNATURE
Monroe County Board of County Commissioners Florida Fish and Wildlife Conservation
Commission
0
Recipient Signature Executive Director(or Designee) Signature
Print Name Print Name
0
U
Title Title 4-
0
0
Date Date C,
C,
MONAOE CO(JNTY ATTORNEY
AP ' ED I
ATTACHMENTS
ate; � 1/3/23 U
Attachments in this Agreement include the following: W
w
• Attachment A, Scope of Work
• Attachment B, Requirements of the Federal and Florida Single Audit Acts
• Attachment C, Monitoring Guidelines
E
• Attachment D,Notice of Grant Agreement(Site Dedication Form)
• Attachment E, Boating Access Performance Tracking and Reporting Forms
U
U
0
U
0
0
0
00
cN
CN
cN
E
c�
Recipient/Subrecipient Agreement Last Revised: 11.4.2022 Page 29 of 29
Packet Pg. 2211
J.1.a
FWC Agreement#: 22028 Attachment A
SCOPE OF WORK
1. PROJECT DESCRIPTION E
c�
A. Purpose and Background: The Monroe County Board of County Commissioners (Grantee) will CL
0
use grant funds to replace twenty-six regulatory and information buoys throughout the Florida
Keys.
B. Project Benefits: This project will improve boater safety, protect swimmers and waders, protect
environmentally sensitive seagrass flats and law enforcement personnel in these heavily used zones. 4-
C. Type of Agreement: This is a cost reimbursement agreement in accordance with Cost E
Reimbursement Contract Payment Requirements, Section 4(G) of the Agreement. Requirements
are outlined in the Department of Financial Services, Bureau of Accounting and Auditing,
d
Reference Guide for State Expenditures. a
D. Term of Agreement: The term of the Agreement shall begin upon execution by the last Party to U
sign and shall remain in effect until June 30,2025.Prior to the end of term, Grantee shall complete
the tasks and provide the deliverables described in this Scope of Work. All activities must be 4-
completed by June 30,2025.
0
2. PROJECT DELIVERABLES
Total payments for all deliverables will not exceed the maximum grant award amount of$40,575.00. Z
0
A. Deliverable 1: The Grantee will, through own staff or through contracted services, replace
regulatory and informational buoys throughout the Florida Keys. U
X
Deliverable 1 Tasks:
• Replace three (3) Slow Speed buoys and two (2) Caution Blind Bend buoys in Tavernier
Creek;
• Replace four(4) Idle Speed buoys in Community Harbor;
• Replace ten(10) Idle Speed buoys in the Jolly Roger Boating Restricted Area; and
• Replace seven(7) Caution Shallow Seagrass Bed in Boot Key Harbor.
Compensation: Total payment for this deliverable will not exceed$40,575. U
U
Minimum Performance: Minimum performance will be the completion of all Tasks listed above
and the completion of all requirements in Section 4 -Performance.
0
U
Documentation:Documentation includes an attestation of activities or services rendered and proof 0
of payment. The Grantee shall provide photos and as-built coordinates of installed buoys. See
FWC Cost Reimbursement Contract Payment Requirements, Section 4(G) of the Agreement, for 0
additional details on supporting documentation. 00
cN
3. FINANCIAL CONSEQUENCES N
A. Pursuant to 215.971(1)(c), Florida Statutes, the Commission will withhold payment of Program E
funds for failure to complete the Project as described herein within the timeframe allowed, or for
failure to correct any Project deficiencies, as noted in the final Project inspection. Only those tasks
Rev. 6/16/2022 Page 1 of 9
Packet Pg. 2212
J.1.a
FWC Agreement#: 22028 Attachment A
completed, or items purchased and received in accordance with the scope of work and within the
U)
agreement period of performance will be eligible for reimbursement. Failure of the Grantee to
perform the tasks and provide the deliverable shall be considered non-compliant with terms and
payment will not be processed.
CL
B. In addition to nonpayment for tasks which are not satisfactorily or timely completed, or for failure
to correct any project deficiencies, as noted in the final project inspection, the Commission will
impose a financial consequence of twenty-five percent (25%) of the total contract amount for
failure to complete any tasks satisfactorily or timely, or for failure to correct any project
deficiencies, as noted in the final project inspection. The final project inspection will be done by a 0
Commission employee verifying that the project was completed according to the project scope of
work.
C. Failure of Grantee to have all receipts and evidence of project performance reflecting costs were
incurred within the period of performance may jeopardize payment of funds to the Grantee per the
Agreement. �
D. Following the end of the term of this Agreement, the Grantee shall repay any Program funds U
received for the Project for failure to maintain the Project site as a public boating access facility U_
according to the terms and conditions herein for a period of twenty (20) years. This section shall 0
survive any Agreement termination.
0
4. PERFORMANCE CL
A. Permit Requirements: The Grantee agrees to adhere to all federal, state, county and city permit
requirements of the Project.
B. Procurement: The Grantee shall procure goods and services through a competitive solicitation W
process in accordance with Chapter 287, Florida Statutes. The Grantee shall forward one copy of W
any solicitation to the Commission's grant manager for review prior to soliciting for quotations or W
commencing any work. The Grantee shall forward one copy of the bid tabulation, or similar list of U_
responses to the solicitation, along with the award recommendation to the Commission's grant
manager, to retain in their own records. E
a�
C. Engineering: If applicable all engineering must be completed by a professional engineer or <
architect registered in the State of Florida. All work must meet or exceed minimum design U
standards and guidelines established by all applicable local, state and federal laws. The Grantee
agrees to adhere to all federal, state, county and city requirements of the Project and all 0
requirements of the 2010 Standards issued pursuant to the Americans with Disabilities Act, 1003—
Recreational Boating Facilities. Standard 235.3 for Accessible Design requires that where boarding
piers are provided at boat launch ramps, no fewer than one must be accessible. When compliance U
with ADA wheelchair accessibility requirements is in question with regard to reimbursable costs
under this Agreement, the Commission may engage a third-party engineer at its own expense to
review the design and report to the Commission concerning compliance. The Commission's 2
determination based on this review will be final. 00
c14
C14
D. Construction: If applicable, the Contractor shall be certified by the Division of Construction `1"
4i
Industry Licensing Board of the Florida Department of Business and Professional Regulation for
the duration of this contract and shall provide evidence of such certification upon request. �E
c�
E. Commencement of Work: The Grantee shall commence work on the Project within ninety (90)
Rev. 6/16/2022 Page 2 of 9
Packet Pg. 2213
J.1.a
FWC Agreement#: 22028 Attachment A
days of execution of the Agreement.Failure by the Grantee to begin work shall constitute a breach
of the Agreement and may result in termination of the Agreement by the Commission.
a�
F. Performance Criteria: The Grantee shall complete the Project as described in this Scope of Work
and Florida Boating Improvement Program Application 22-022, incorporated herein by reference, C,
according to any bid specifications. Failure to complete the project in a satisfactory manner could
result in financial consequences as specified herein.
G. Certificate of Completion: Within thirty (30) calendar days following completion of all Project
deliverables, the Grantee shall sign and submit to the Commission's grant manager, a Certification 0
of Completion Statement, attached hereto and made a part hereof as Attachment E, Form 5 which 9=
certifies the Project was completed in accordance with the provisions herein. Final photographs
shall be submitted with the Certification of Completion Statement, Attachment E, Form 5.
H. Project Close-out Report: In addition to the Certificate of Completion and photos, within thirty
(30) calendar days the Grantee shall submit the Project Close-Out Report Form, attached hereto
and made a part hereof as Attachment E, Form 6. If any costs were determined by FWC to be
ineligible after reimbursement, a refund check is also due within thirty (30) calendar days, mailed U
to: Grants & Revenue Section, FWC, 620 S. Meridian Street, Tallahassee, Florida 32399 and a ,-
photo copy of the check must accompany the Close-Out Report, Form 6. 0
0
L Site Dedication:For construction grants,but not for grants which involve only design,engineering, C,
CL
permitting, or for grants for the installation of waterway markers or other projects on sovereign <
submerged lands, the Grantee agrees to dedicate the project site as a boat access facility for the use
and benefit of the public as a condition of receiving funds under this Agreement. The Notice of 0
Grant Agreement Form (Site Dedication) is attached hereto and made a part hereof as Attachment
D. If required, the Grantee shall execute and record this document in the official records of the U
w
County where the Project is located. As proof of the site dedication, a copy of the recorded X
document shall be submitted to the Commission in addition to the Certificate of Completion, W
Attachment E, Form 5. 0
U_
Final reimbursement or 25% of the award, whichever is greater, shall be withheld until receipt of
Site Dedication and Certificate of Completion.Following this initial site dedication,the project site
shall remain a public boat access facility for a period not less than twenty(20)years following the
date the Site Dedication was recorded. Land under control other than by ownership by the Grantee
(i.e. lease, management agreement, cooperative agreement, inter-local agreement or other similar U
instrument) shall be managed by the Grantee as a public boat access facility for the entirety of this 0
site dedication period surviving the Agreement termination. Grantee agrees to secure all
authorizations necessary for continuing use and management of the property for the duration of this
site dedication period.Title to all improvements shall be retained by the Grantee upon final payment t0
by the Commission. 0
0
The Grantee shall repay all funds received for the Project under this Agreement for failure to 0
maintain the Project site as a public boating access facility according to the terms and conditions 00
herein for the duration of the site dedication period. Should the Grantee convert all or any part of Q
the Project to other than Commission approved uses prior to the end of this site dedication period, CN
or should the Grantee lose authorization to use and manage the property on which the Project is
completed before the end of the site dedication period,the Grantee shall replace the area, facilities,
E
resource or site at its own expense with a project acceptable to the Commission of comparable
scope and quality. In the event the Project is converted to use for other purposes or the Grantee
d
Rev. 6/16/2022 Page 3 of 9
Packet Pg. 2214
J.1.a
FWC Agreement#: 22028 Attachment A
loses authorization to use and manage the property on which the Project is completed within the
U)
site dedication period and Grantee has not replaced the Project with a like project acceptable to the
Commission, the Grantee agrees to return to the Commission all funds tendered under this
Agreement for the original Project.
CL
Site dedication, the site dedication period, and all terms of this section survive any Agreement
termination.If mutually agreed upon by both parties in writing the site dedication may be rescinded.
The Commission shall waive the site dedication requirement if no program funds were dispersed.
J. Acknowledgement: Upon completion of the Project, and prior to the reimbursement of funds, the
Grantee, at its expense, shall purchase, erect and maintain a permanent sign,not less than three (3)
feet by four(4)feet in size,displaying the Commission's logo acknowledging the Commission and 0
the Florida Boating Improvement Program as a funding source for the Project. Any other form of 0
acknowledgement must be approved in writing by the Commission's grant manager. Such
acknowledgement shall be maintained for the duration of the site dedication period described in
Section I, Site Dedication, above in Section 4,Performance. Should the sign or acknowledgement
be damaged, removed or destroyed, the Grantee shall, at its expense, replace it within ninety (90)
days. Should the Grantee fail to maintain such acknowledgement other than the ninety (90) day
replacement term, the Grantee agrees to return to the Commission all funds tendered under this U-
Agreement for the original Pro]ect. The Grantee shall provide a draft copy of the acknowledgement 0
sign for approval by the Commission prior to displaying on site.Language to place on the sign shall ra
include: This Project was funded by the Florida Fish and Wildlife Conservation Commission 0
through the Florida Boating Improvement Program. This section survives any Agreement CL
termination.
Z
K. Directional Signs:Prior to the reimbursement of funds,the Grantee, at its expense, shall purchase,
erect and maintain directional signs, approved by the Commission, on main public highways to
direct public users to each boating facility funded through the Program regardless of which portion
of the Project the Program funded. The Grantee agrees to provide and maintain such signs at its W
expense for the entirety of the site dedication period described in Section I, Site Dedication, above W
in Section 4,Performance. Should the signs be damaged,removed or destroyed,the Grantee shall, U-
at its expense, replace them within ninety (90) days. Should the Grantee fail to erect and maintain
such signs other than the ninety (90) day replacement term, the Grantee agrees to return to the E
Commission all funds tendered under this Agreement for the original Project. This requirement can
be waived by the Commission's Grant manager,in writing,if the Grantee receives a written denial
from the Florida Department of Transportation for the installation of the signs.This section survives
any Agreement termination. U
0
5. BUDGET
0
A. Project Budget: For satisfactory completion of the tasks and deliverables described in this Scope U
of Work,by the Grantee under the terms of this Agreement, the Commission shall pay the Grantee 0
on a cost reimbursement basis in an amount not to exceed $40,575.00. All amounts noted in the
budget are estimates based on preliminary quotes or prior project activities from the application 2
amount. Deviations from this budget that exceed ten percent (10%) of the total amount in any 00
N
budget category/deliverable must be approved by the Commission's Grant manager in writing prior CN
to the deviation. The Grantee shall be reimbursed only for budgeted eligible expenses incurred
during the Agreement Period that are directly related to the Project.
c�
Rev. 6/16/2022 Page 4 of 9
Packet Pg. 2215
J.1.a
FWC Agreement#: 22028 Attachment A
FBIP Grantee Total
Request Cost Share (FBIP +
Deliverable Cost Share)
Administration Project Management) $0 $0 $0
1 Contracted Services $40,575 $13,525 $54,100CL
Permitting &Project Inspection Fees $0 $0 $0
Site Preparation $0 $0 $0
Demolition& Removal $0 $0 $0
Construction $0 $0 $0
Equipment Rental or In-Kind Use $0 $0 $0 4-
Contingency Costs $0 $0 $0
Other Costs $0 $0 $0 E
E
Pre-Award Costs $0 $0 $0 0
TOTAL $40,575 $13,525 $54,100 0
PERCENTAGE 75% 25% 1 100.00%
B. Cost Share: The Grantee agrees to provide 25%of the total cost of the project as indicated in FBIP
Grant Application No.22-022.The total compensation by the Commission shall be$40,575 or 75% 3:
of the total cost,whichever is less.
C. Pre-Award Costs: The Monroe County Board of County Commissioners was selected by the
Florida Boating Improvement Program Evaluation Committee to move forward in the Florida C,
CL
Boating Improvement Program application process. No pre-award costs are authorized under the <
terms of this Agreement.
0
6. COMPENSATION AND PAYMENT
U
A. Fee Schedule: This section is not applicable X
W
B. Travel Expenses:No travel expenses are authorized under the terms of this Agreement.
C. Cost Reimbursement: This is a cost reimbursement agreement. The total approved estimated
project cost for the Project is $54,100. The Commission agrees to reimburse the Grantee for an 0
amount not to exceed $40,575 or 75% of the total cost for the Project, whichever is less for
satisfactory completion by the Grantee of the Project. The Grantee agrees to provide a minimum
of$13,525 or 25% toward completion of the Project and shall be responsible for any additional U
costs that exceed the total approved estimated project cost for the Project. U
ao
D. Invoice Schedule and Payment: Invoices may be submitted upon the completion of at least one
deliverable listed in the scope of work. The Commission shall have up to thirty (30)days to inspect 0
and approve the Pro*ect's deliverables once reported complete by the Grantee. If there are U
deficiencies noted in the Project inspection,these shall be corrected by the Grantee prior to payment 0
by the Commission. The Commission shall restrict any or all payment of funds pending correction 0
of such deficiencies. 2
00
c14
Within thirty(30)days of completion of all Project deliverables,the Grantee shall report the Project CN
complete by submitting all required documentation for reimbursement and Close-out. Final 4,
r.
payment shall be contingent upon the Commission's Grant manager receiving and accepting
the:
c�
Rev. 6/16/2022 Page 5 of 9
Packet Pg. 2216
J.1.a
FWC Agreement#: 22028 Attachment A
• Final Request for Reimbursement (Attachment E, Form 2) and supporting
documentation,
• Certification of Completion Form (Attachment E,Form 5)with required photos, E
• Close-Out Report(Attachment E,Form 6),
• FWC final inspection of the Project, and C,
• Recorded Notice of Grant Agreement (Attachment D) reflecting site dedication, if
required, as described herein.
Final reimbursement or 25% of award, whichever is greater, shall be withheld until receipt and
acceptance of all required documents. ,0
E. Forms and Documentation: After receiving acceptance of deliverable completion from the
Commission's Grant manager, the Grantee may submit a Reimbursement Request, Attachment E,
Form 2.
Grantees shall submit a Detail of Claims, Attachment E, Form 3 for each deliverable requested for
reimbursement. Reimbursement forms and supporting documentation must clearly identify the
dates of services, a description of the specific Agreement deliverable(s) provided during the U
reporting period,an itemized list of expenditures,budget category of each expenditure,the payment
4-
amount requested as match or grant reimbursement,the Commission's Agreement Number and the 0
Grantee's Federal Employer Identification (FEID)Number. >
0
L_
CL
The Grantee must submit and maintain original supporting documentation for all funds expended C,
and received under this Agreement in sufficient detail for proper pre- and post-audit and to verify <
work performed was in accordance with the deliverable(s) and not eligible for payment under any
0
other state or federal funding source. Supporting documentation includes, but is not limited to,
quotes, procurement documents, purchase orders, original receipts, invoices, cancelled checks or U
EFT records,bank statements or copies of general ledgers. See FWC Cost Reimbursement Contract
Payment Requirements for additional details on supporting documentation which is Section 4(G) W
of the Agreement. 0
U_
The Commission's grant manager shall have up to ten(10)days to review and approve the invoice
for payment. Any errors or insufficient supporting documentation included with the invoice will
delay payment and the thirty(30) days to review by the Commission may begin again.
d
7. MONITORING SCHEDULE U
U
A. Compliance Monitoring and Corrective Actions: The Commission will monitor the Grantee's
service delivery to determine if the Grantee has achieved the required level of performance. For
additional information see Attachment C Monitoring Guidelines. If the Commission at its sole
discretion determines that the Grantee failed to meet any of the Terms and Conditions of this U
Agreement, the Grantee will be sent a formal written notice within thirty (30) days. The Grantee 0
shall correct all identified deficiencies within forty-five (45) days of notice or submit a Corrective �
Action Plan if additional time is required. Failure to meet 100% compliance with all of the Terms 2
00
and Conditions of this Agreement or failure to correct the deficiencies identified in the notice within
the time frame specified may result in delays in payment or termination of this Agreement in �
accordance with the Termination section.
B. Site Inspections: The Commission may inspect the Project site prior to and, if applicable, during E
the construction of the Project.The Grantee shall notify the Commission's grant manager when the
Rev. 6/16/2022 Page 6 of 9
Packet Pg. 2217
J.1.a
FWC Agreement#: 22028 Attachment A
Project has reached substantial completion so that inspection may occur in a timeframe allowing
U)
for the timely submission and processing of the final invoice. The Commission's grant manager,
or designee, shall inspect the work accomplished on the Project and, if deemed complete and in
E
compliance with the terms of the Agreement, approve the request for reimbursement.
CL
The Grantee shall allow unencumbered access to the Project site to the Commission,its employees
or agent for the duration of the Agreement and for the duration of the site dedication period
described in Section I, Site Dedication,above in Section 4,Performance for the purpose of site visit
or inspection to verify the facility is being maintained,in operation and is open and available to the
public. As part of the inspection, the Commission may request maintenance and use information 0
from the Grantee to validate the condition of the facility. This section shall survive any Agreement
termination.
C. Project Maintenance: The Grantee shall provide and be responsible for any and all costs
associated with the ordinary and routine operations and maintenance of the project site, including
any and all personnel, equipment or service and supplies costs beyond the costs approved for
reimbursement in this Agreement for the duration of the site dedication period described in Section
I, Site Dedication, above in Section 4, Performance. This section shall survive any Agreement U
termination.
4-
0
D. Project Progress Reports: Starting the first quarter after the date the Agreement is executed, the
Grantee shall submit to the Commission, on a quarterly basis, Quarterly Reports outlining the 0
CL
progress of the Project (financial and programmatic), identifying any problems that may have CL
arisen, and actions taken to correct such problems. Such reports shall be submitted on the Quarterly
Report Forms attached hereto and made a part hereof as Attachment E, Form IA & 1B. Progress
report are required until the Certification of Completion is submitted, even if work is complete.
Reports are due to the Commission's grant manager according to the following schedule:
U
X
Reporting Period Report due by:
January through March April 15th
April through June July 15th LL
July through September October 15th
October through December January 15th E
a�
E. Annual Reports: Following completion of a Construction Project,but not a project that involves
only design, engineering, and permitting, or for grants for the installation of waterway markers or
other projects on sovereign submerged lands,the Grantee shall submit to the Commission an annual U
report on June 30th of each year until the end of the site dedication period described in Section I,
Site Dedication, above in Section 4,Performance. The Post Award Use and Access Annual Report
Form attached hereto and made a part hereof as Attachment E, Form 7 shall be used to fulfill this
annual requirement and shall be sent electronically to FBIPL&MyFWC.com or by mail to Attn: U
FBIP Administrator, FWC, 620 S. Meridian St., Tallahassee, FL 32399. This annual report shall 0
include a description of the condition of any facilities funded with Program funds including any
major repairs to the facilities; the amount of revenue collected from any permits or fees for the use 2
of the facilities; and an estimate of the number of users of the facilities. Should the Grantee fail to 00
cN
complete and submit these annual reports,the Grantee agrees to return to the Commission all funds CN
Q
tendered under this Agreement for the original Project. This section survives any Agreement `N"
termination.
a�
E
8. INTELLECTUAL PROPERTY RIGHTS
Rev. 6/16/2022 Page 7 of 9
Packet Pg. 2218
J.1.a
FWC Agreement#: 22028 Attachment A
No additional requirements.Refer to Section 12 of the Agreement.
U)
9. SUBCONTRACTS
c�
Subcontractors shall be reported to the Commission's Grant manager on the Subcontractor List, CL
Attachment E, Form 8 prior to commencing work. Grantees shall additionally submit a No Conflict of
Interest statement for each subcontractor to the Commission's Grant manager. Refer to Section 14 of
the Agreement.
10. INSURANCE 0
No additional requirements.Refer to Section 16 of the Agreement.
11. SECURITY AND CONFIDENTIALITY
No additional requirements.Refer to Section 20 of the Agreement.
C9
12. RECORD KEEPING REQUIREMENTS U
Records shall be maintained for ten (10)years following the completion of a construction Project, or 0
five (5) years following the completion of a non-construction Project. Completion of the Project has ra
occurred when all reporting requirements are satisfied, and final payment has been received by the 0-
CL
Grantee, as documented by the date of the Closeout Letter issued by the FWC Grant manager. Refer to CL
Section 21 of the Agreement. <
z
13. NON-EXPENDABLE PROPERTY
U
The Grantee is not authorized to use funds provided herein for the purchase of any non-expendable W
equipment or personal property valued at$1,000 or more for performance under this Agreement. W
W
14. PURCHASE OR IMPROVEMENT OF REAL PROPERTY
Refer to Section I, Site Dedication, above in Section 4,Performance. E
a�
15. SPECIAL PROVISIONS FOR CONSTRUCTION CONTRACTS
A. Fees: The Commission reserves the right to review and approve any and all fees proposed for grant U
project sites, funded in whole or in part by this Program, for the term of the Agreement as well as
the term of the site dedication period in Section I, Site Dedication,above in Section 4,Performance
to ensure that fees are comparable and reasonable, and that funds collected are not reallocated or
diverted to any non-boating access related purpose. This section survives any Agreement U
termination.
0
B. Drug-Free Workplace Requirement for Construction Contractors: Pursuant to Section 2
440.102(15), F.S., any construction contractor regulated under Parts I and II of Chapter 489, F.S., 00
N
who contracts to perform construction work under a state contract shall implement a drug-free Q
workplace. N"
C. Contractor Eligibility: All contractors shall be certified by the Division of Construction Industry �E
Licensing Board of the Florida Department of Business and Professional Regulation for the
Rev. 6/16/2022 Page 8 of 9
Packet Pg. 2219
J.1.a
FWC Agreement#: 22028 Attachment A
duration of this Agreement and shall provide evidence of such certification to the Commission upon
U)
request.
a�
c�
(Remainder of page left blank intentionally.) CL
0
E
U
4-
0
0
CL
CL
U
x
E
U
U
0
U
0
0
0
00
cN
CN
cN
E
c�
Rev. 6/16/2022 Page 9 of 9
Packet Pg. 2220
J.1.a
FWC Agreement#22028 Attachment B
AUDIT REQUIREMENTS
The administration of resources awarded by the Florida Fish and Wildlife Conservation Commission
(Commission) to the Subrecipient may be subject to audits and/or monitoring by the Commission as
described in Part II of this attachment regarding State funded activities.If this Agreement includes a Federal
C,
award, then Subrecipient will also be subject to the Federal provisions cited in Part I. If this Agreement
includes both State and Federal funds, then all provisions apply.
MONITORING
0
In addition to reviews of audits conducted in accordance with Sections 200.500-200.521, Uniform
Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards (2 CFR 200), as 0
revised, hereinafter "OMB Uniform Guidance" and Section 215.97, F.S., as revised (see "AUDITS" 0
below), the Commission may conduct or arrange for monitoring of activities of the Contractor. Such
monitoring procedures may include, but not be limited to, on-site visits by the Commission staff or
contracted consultants,limited scope audits as defined by Section 200.331,OMB Uniform Guidance and/or
other procedures. By entering into this Agreement, the Subrecipient agrees to comply and cooperate with
any monitoring procedures/processes deemed appropriate by the Commission. The Subrecipient further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary U_
by the Florida Department of Financial Services or the Florida Auditor General. 0
AUDITS
CL
CL
PART L• FEDERALLY FUNDED. If this Agreement includes a Federal award, then the following
provisions apply: Z
A. This part is applicable if the Subrecipient is a State or local government or a non-profit organization as
defined in Sections 200.90, 200.64,or 200.70,respectively, OMB Uniform Guidance.
w
B. In the event that the Subrecipient expends $500,000.00 ($750,000.00 for fiscal years beginning on or
after December 26, 2014) or more in Federal awards in its fiscal year, the Subrecipient must have a U_
single or program-specific audit conducted in accordance with the provisions of the Federal Single
Audit Act of 1996 and Sections 200.500-200.521, OMB Uniform Guidance. EXHIBIT I to this E
Attachment indicates Federal resources awarded through the Commission by this Agreement. In
determining the Federal awards expended in its fiscal year, the Subrecipient shall consider all sources
of Federal awards, including Federal resources received from the Commission. The determination of
amounts of Federal awards expended should be in accordance with the guidelines established by U
Sections 200.500-200.521, OMB Uniform Guidance. An audit of the Subrecipient conducted by the
Auditor General in the OMB Uniform Guidance,will meet the requirements of this part.
C. In connection with the audit requirements addressed in Part I, paragraph A. herein, the Subrecipient U
shall fulfill the requirements relative to auditee responsibilities as provided in Section 200.508, OMB 0
0
Uniform Guidance. This includes,but is not limited to,preparation of financial statements, a schedule a
of expenditure of Federal awards, a summary schedule of prior audit findings, and a corrective action 2
plan. c00
0
C14
D. If the Subrecipient expends less than $500,000.00 ($750,000.00 for fiscal years beginning on or after N
December 26, 2014) in Federal awards in its fiscal year, an audit conducted in accordance with the
provisions of Sections 200.500-200.521, OMB Uniform Guidance,is not required.In the event that the
Subrecipient expends less than $500,000.00 ($750,000.00 for fiscal years beginning on or after
December 26, 2014) in Federal awards in its fiscal year and elects to have an audit conducted in
Audit Requirements rev.06/01/2017 Page I of 6
Packet Pg. 2221
J.1.a
FWC Agreement#22028 Attachment B
accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, the cost of the
audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from
U)
Subrecipient resources obtained from other than Federal entities). E
E
c�
E. Such audits shall cover the entire Subrecipient's organization for the organization's fiscal year. CL
Compliance findings related to agreements with the Commission shall be based on the agreement
requirements, including any rules, regulations, or statutes referenced in the Agreement. The financial
statements shall disclose whether or not the matching requirement was met for each applicable
agreement. All questioned costs and liabilities due to the Commission shall be fully disclosed in the
audit report with reference to the Commission agreement involved. Additionally, the results from the 0
Commission's annual financial monitoring reports must be included in the audit procedures and the
Sections 200.500-200.521, OMB Uniform Guidance audit reports.
F. If not otherwise disclosed as required by Section 200.510, OMB Uniform Guidance, the schedule of
expenditures of Federal awards shall identify expenditures by contract number for each agreement with
the Commission in effect during the audit period.
G. If the Subrecipient expends less than $500,000.00 in Federal awards in its fiscal year, an audit U
conducted in accordance with the provisions of Sections 200.500-200.521, OMB Uniform Guidance, U_
is not required. In the event that the Subrecipient expends less than $500,000.00 in Federal awards in 0
its fiscal year and elects to have an audit conducted in accordance with the provisions of Sections ra
200.500-200.521, OMB Uniform Guidance, the cost of the audit must be paid from non-Federal 0
resources (i.e., the cost of such an audit must be paid from the Subrecipient's resources obtained from CL
other-than Federal entities). <
Z
H. A web site that provides links to several Federal Single Audit Act resources can be found at:
http://harvester.census.�-yov/sac/sainfo.html
w
PART IL• STATE FUNDED. If this Agreement includes State funding, then the following provisions W
apply: W
0
This part is applicable if the Subrecipient is a non-state entity as defined by Section 215.97, F.S., (the
Florida Single Audit Act). E
a�
A. In the event that the Subrecipient expends a total amount of state financial assistance equal to or in
excess of$750,000.00 ($500,000.00 in fiscal years prior to July 1, 2016) in any fiscal year of such
Subrecipient, the Subrecipient must have a State single or project-specific audit for such fiscal year in U
accordance with Section 215.97,F.S.; applicable rules of the Executive Office of the Governor and the 0
Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT I to this Attachment
indicates state financial assistance awarded through the Commission by this Agreement.In determining U
the state financial assistance expended in its fiscal year, the Subrecipient shall consider all sources of 0
state financial assistance,including state financial assistance received from the Commission,other state
agencies, and other non-state entities. State financial assistance does not include Federal direct or pass- 0
2
through awards and resources received by a non-state entity for Federal program matching 00
N
requirements. Q
N
B. In connection with the audit requirements addressed in Part II, paragraph A herein, the Subrecipient
shall ensure that the audit complies with the requirements of Section 215.97(7), F.S. This includes E
submission of a financial reporting package as defined by Section 215.97(2)(d), F.S., and Chapters
Audit Requirements rev.06/01/2017 Page 2 of 6
Packet Pg. 2222
J.1.a
FWC Agreement#22028 Attachment B
10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the
U)
Auditor General.
a�
C. If the Subrecipient expends less than$750,000.00($500,000.00 in fiscal years prior to July 1, 2016)in
state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of
C,
section 215.97, F.S., is not required. In the event that the Subrecipient expends less than $750,000.00
($500,000.00 in fiscal years prior to July 1, 2016) in state financial assistance in its fiscal year and
elects to have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of
the audit must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid
from the Subrecipient's resources obtained from other-than State entities). 0
D. Additional information regarding the Florida Single Audit Act can be found at:
httf)s:HaDDs.fldfs.com/fsaa/.
E. Subrecipient shall provide a copy of any audit conducted pursuant to the above requirements directly
to the following address:
C9
Office of Inspector General U
Florida Fish and Wildlife Conservation Commission
Bryant Building 0
620 S.Meridian St. >
Tallahassee,FL 32399-1600
cx.
PART III: REPORT SUBMISSION
A. Copies of reporting packages, to include any management letter issued by the auditor, for audits
conducted in accordance with Sections 200.500-200.521, OMB Uniform Guidance, and required by U
Part I of this Attachment shall be submitted by or on behalf of the Subrecipient directly to each of the
following at the address indicated: W
W
I. The Commission at the following address:
Office of Inspector General
Florida Fish and Wildlife Conservation Commission
Bryant Building
620 S.Meridian St. U
Tallahassee,FL 32399-1600 U
0
2. The Federal Audit Clearinghouse designated in Section 200.512,OMB Uniform Guidance(the
reporting package required by Section 200.512,OMB Uniform Guidance, should be submitted 0
to the Federal Audit Clearinghouse): U
0
0
Federal Audit Clearinghouse 0
Bureau of the Census
00
1201 East 10" Street CN
Q
Jeffersonville,IN 47132 N
3. Other Federal agencies and pass-through entities in accordance with Section 200.512, OMB
Uniform Guidance.
c�
Audit Requirements rev.06/01/2017 Page 3 of 6
Packet Pg. 2223
J.1.a
FWC Agreement#22028 Attachment B
B. Copies of audit reports for audits conducted in accordance with Sections 200.500-200.521, OMB
Uniform Guidance, and required by Part I of this Attachment(in correspondence accompanying the
U)
audit report,indicate the date that the Subrecipient received the audit report); copies of the reporting E
E
package described in Section 200.512, OMB Uniform Guidance, and any management letters issued
by the auditor; copies of reports required by Part II of this Attachment must be sent to the
C,
Commission at the addresses listed in paragraph C.below. a)
C. Copies of financial reporting packages required by Part II of this Attachment,including any
management letters issued by the auditor, shall be submitted by or on behalf of the Subrecipient
directly to each of the following: 0
1. The Commission at the following address:
Office of Inspector General
Florida Fish and Wildlife Conservation Commission ,
Bryant Building
620 S.Meridian St.
Tallahassee,FL 32399-1600 U
2) The Auditor General's Office at the following address: 0
Auditor General's Office 0
CL
G74 Claude Pepper Building CL
III West Madison Street <
Tallahassee,FL 32399-1450
0
D. Any reports, management letter, or other information required to be submitted to the Commission
pursuant to this Agreement shall be submitted timely in accordance with OMB Sections 200.500- W
200.521, OMB Uniform Guidance,Florida Statutes, and Chapters 10.550(local governmental entities) W
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. W
0
Subrecipients and sub-Subrecipients,when submitting financial reporting packages to the Commission
for audits done in accordance with Sections 200.500-200.521, OMB Uniform Guidance, or Chapters E
10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the
Auditor General, should indicate the date that the reporting package was delivered to the <
Subrecipient/sub-Subrecipient in correspondence accompanying the reporting package. U
U
-End of Attachment—
0
U
0
0
a
0
00
N
N
E
c�
Audit Requirements rev.06/01/2017 Page 4 of 6
Packet Pg. 2224
FWC Agreement#22028 Attachment B
Exhibit I
U)
FEDERAL AND STATE FUNDING DETAIL
E
FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
...................................................................
CFDA# CFDA Title Amount
N/A 0
Total Federal Awards E
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
..........
CFDA# Compliance Requirements U-
4-
N/A 0
0
CL
CL
STATE RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS z
AGREEMENT CONSIST OF THE FOLLOWING: 0
MATCHING RESOURCES FOR FEDERAL PROGRAMS: U
W
X
W
W
Matching Funds Provided 0
U-
byCFDA
CFDA# CFDA Title Amount of
E
Matching Funds
N/A
Total Matching Funds Associated with Federal U U
Programs 0
ao
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
0
U
0
0
State Project(s)
CSFA# CSFA Title Amount 02
77.006 Florida Boating Improvement Program $40,575.00 00
CN
Q
CN
CN
Total State Awards $40,575.00 4,
E
Audit Requirements rev.06/01/2017 Page 5 of 6
1 Packet Pg. 2225
J.1.a
FWC Agreement#22028 Attachment B
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
State Project s Compliance Requirements
CSFA# Compliance Requirements
77.006 Recipient must comply with Florida Boating Improvement Program
Guidelines, July 2019 0
-115
4-
NOTE: Section 200.513,OMB Uniform Guidance(2 CFR 200), as revised,and Section 215.97(5),
Florida Statutes, require that the information about Federal Programs and State Projects included
in Exhibit 1 be provided to the Subrecipient.
-End of EXHIBIT 1 -
U
4-
0
0
CL
CL
U
X
E
U
U
0
U
0
0
0
00
cN
CN
cN
E
c�
Audit Requirements rev.06/01/2017 Page 6 of 6
Packet Pg. 2226
J.1.a
FWC Agreement#: 22028 Attachment C
Monitoring Guidelines
Florida has enhanced state and local capacity for public boating access through various funding sources E
including state and federal grant funds. The Florida Fish and Wildlife Conservation Commission(FWC)
has a responsibility to track and monitor the status of grant activity and items purchased to ensure CL
a�
compliance with applicable U.S. Fish and Wildlife Service (USFWS)grant guidance and statutory
regulations. The monitoring process is designed to assess a Grantee/Recipient or Sub-Recipient's
(hereafter collectively referred to as Recipient) compliance with applicable state and federal guidelines.
Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There 0
are two primary areas reviewed during monitoring activities—financial and programmatic monitoring.
Financial monitoring is the review of records associated with the purchase and disposition of property, E
projects and contracts.Programmatic monitoring is the observation of project construction,protocols and
other associated records. Various levels of financial and programmatic review may be accomplished
during this process.
Desk monitoring is the review of projects, financial activity and technical assistance between FWC and
the applicant via e-mail and telephone or other electronic means. On-site monitoring are actual visits to
the Recipient agencies by FWC representatives who examine records,procedures and projects. -
No Conflict of Interest: >
0
L_
Grant Managers shall complete the Agency `No Conflict of Interest' form at the time they are CL
assigned/assume responsibility for an agreement. If a conflict exists, the Grant Manager shall notify their
immediate supervisor at the earliest opportunity. The supervisor is responsible to reassign the Agreement
0
or coordinate with leadership and/or Legal to determine the appropriate resolution.
U
Frequency of annual monitoring activity
X
Each year the FWC will conduct monitoring based on a"Risk Assessment". The risk assessment tool is
used to help in determining the priority of Recipients that should be reviewed and the level of monitoring LL
that should be performed. It is important to note that although a given grant may be closed,it is still
subject to either desk or on-site monitoring for a five (5)year period following closure.
a�
Areas that will be examined may include:
Management and administrative procedures; U
Grant folder maintenance; U
0
Accounting system;
Program for obsolescence;
Status of expenditures;
Status of planning, design and engineering activity; U
Anticipated projected completion; 0
Difficulties encountered in completing projects; r.
Agency NEPA/Section 7/EHP compliance documentation; 2
00
Equal Employment Opportunity(EEO Status); N
Americans with Disabilities Act(ADA Status);
Procurement Policy
Procurement documents ass
Subcontractor agreements if applicable E
c�
Monitoring Guidelines Rev.2/23/2021 Page 1 of 3
Packet Pg. 2227
J.1.a
FWC Agreement#: 22028 Attachment C
FWC may request additional monitoring/information if the activity, or lack thereof, generates questions
from the USWFWS region, or FWC leadership. The method of gathering this information will be
a�
determined on a case-by-case basis. E
c�
Desk monitoring is an on-going process. Recipients will be required to participate in desk top monitoring CL
as determined by FWC. This contact will provide an opportunity to identify the need for technical
assistance (TA) and/or a site visit if FWC determines that a Recipient is having difficulty completing their
prod ect.
As difficulties/deficiencies are identified, the respective Recipient will be notified by the program office
via email Information will include the Recipient agency name,year and project description and the 4-
nature of the issue in question. Many of the issues that arise may be resolved at the Recipient level. Issues
a�
that require further TA will be assisted by FWC grant program staff. Examples of TA include but are not E
smite to:
• Eligibility of items or services
• Coordination and partnership with other agencies
• Record Keeping 0
U
• Reporting Requirements
• Documentation in support of a Request for Reimbursement 4-
0
On-Site Monitoring will be conducted by FWC or designated personnel. On-Site Monitoring visits will be
scheduled in advance with the Recipient agency Point of Contact(POC) designated in the funding 0-
CL
agreement. CL
FWC will also conduct coordinated financial and grant file monitoring. Subject matter experts from other
agencies within the region or state may be called upon to assist in the form of a peer review as needed. 0
On-Site Monitoring Protocol: U
w
On-Site Monitoring Visits will begin with those Recipients that are currently spending or have completed W
spending for that federal fiscal year(FFY) or state fiscal year(SFY), as applicable. Site visits may be W
combined when geographically convenient. There is a financial/programmatic on-site monitoring U_
checklist to assist in the completion of all required tasks.
a�
Site Visit Preparation:
A letter will be sent to the Recipient agency POC outlining the date, time and purpose of the site visit
before the planned arrival date. U
U
The appointment should be confirmed with the Recipient in writing (email is acceptable) and documented
in the Recipient folder.
The physical location of the project if located at an alternate site should be confirmed with a 0
representative from that location and the address should be documented in the Recipient folder before the U
a�
site visit. 0
a
0
00
On-Site Monitoring Visit: Q
N
N
Once FWC personnel have arrived at the site, an orientation conference will be conducted. During this 4,
time, the purpose of the site visit and the items FWC intends to examine will be identified. All objectives
of the site visit will be explained at this time. E
c�
Monitoring Guidelines Rev.2/23/2021 Page 2 of 3
Packet Pg. 2228
J.1.a
FWC Agreement#: 22028 Attachment C
FWC personnel will review all files and supporting documentation. Once the supporting documentation
has been reviewed, a tour/visual/spot inspection of the project site will be conducted.
a�
All prof ect deliverables selected for review should be visually inspected whenever possible.
Acknowledgement of project funding should be placed in a prominent location in accordance with
CL
applicable agreement provisions.Photographs should be taken of the project site, signage and any other
relevant activity.
If a project deliverable is not available at the time of the site visit, the appropriate documentation must be M
provided to account for the proj ect progress.
0
4-
Other programmatic issues can be discussed at this time such as missing quarterly project progress
reports,payment/voucher/reimbursement, etc.
E
Post Monitoring Visit: �
d
FWC personnel will review the on-site monitoring documents and backup documentation as a team and
discuss the events of the on-site monitoring.
C9
Within thirty(30) calendar days of the site visit, a post monitoring letter will be generated and sent to the U
Recipient explaining any issues and corrective actions required or recommendations. Should no issues or U_
findings be identified, a post monitoring letter to that effect will be generated and sent to the Recipient. 0
The Recipient will correct all deficiencies or submit a Corrective Action Plan within forty-five (45)
calendar days of the monitoring letter date.Noncompliance on behalf of Recipients is resolved by FWC 0
management under the terms of the Recipient Agreement. CL
d
The On-Site Monitoring report and all backup documentation will then be included in the Recipient's file. z
0
U
X
E
U
U
0
U
0
0
0
00
c14
CN
cN
E
c�
Monitoring Guidelines Rev.2/23/2021 Page 3 of 3
Packet Pg. 2229
J.1.a
FWC Agreement#: 22028 ATTACHMENT D
NOTICE OF GRANT AGREEMENT/ SITE DEDICATION 7
This Site Dedication gives notice that the Real Property identified as described in Exhibit A, E
c�
Legal Description, attached hereto, (the "Property") has been developed with financial assistance
a�
provided by the Florida Legislature, through the Fish and Wildlife Conservation Commission,
under the grant program called the Florida Boating Improvement Program (FBIP). In
accordance with Chapter 68-1.003, F.A.C., and the Program Guidelines of the FBIP,the Property
4-
is hereby dedicated to the public as a boating access facility for the use and benefit of the general
public for a minimum period of twenty (20)years from the date of this dedication.
DEDICATOR
U
Original signature Witness
4-
0
0
CL
Printed Name Printed Name C,
z
Title Witness W
X
Date Printed Name
a�
STATE OF FLORIDA
COUNTY OF
U
U
The foregoing instrument was acknowledged before me this day of ,20
by who is personally known to me or who U
0
produced as identification. 0
C
0
00
Stamp: Q
Notary Public, State of Florida �
E
c�
Packet Pg. 2230
J.1.a
AGREEMENT## 22028
QuarterlyFinaneia;l History,Performance,&Status,Report(Form 1A and Form 16):
The reporting requirements noted in this section are designed to provide the state with sufficient information to monitor grant implementation and goal
achievement.To support effective monitoring of the grant, progress reports must be: CL
0
1. Completed on a quarterly basis. In order to be considered in compliance with the terms of the Agreement,the required reports must be submitted n<
later than 15 days after the end of each Quarterly Reporting period.
2. These reports are to include, but not be limited to,the work that has been completed,the work in progress and the timeline of the work left to be
completed. If any delays from the original timeline have occurred,specify the reason and revise the completion timeline. Note if ahead of schedule
unexpected cost savings.
3. If expenditures do not occur during the Quarter being reported,a Quarterly Report should still be submitted along with a complete explanation on
Forms 1A and 1B. Not submitting Quarterly Reports can result in a delay of receiving funds. No funds will be dispersed until all Quarterly Reports
are current.
FORM 1A
Cor pm of ng the Quarterly Report
1. Fill in the Red pient/Subreci pie nt contact information to the left:Agency/Organization Name,Address, POC Name and Phone number.
Fill in the Agreement number and select the appropriate reporting period and year being reported on using the drop box menu below agreement
2. number. U
f lrain6al Hlarwtory
4-
For each applicable category identify the amount allocated,quarterly funds expended,and total funds expended to date. All shaded cells will auto-populat 0
0
Amount Allocated: Should be aligned with your current budget. Requests for a revised budget shall be preapproved by the FWC Grant Manager t.
and may require execution of an Amendment to the Funding Agreement to modify scope and/or budget. CL
Quarterly Funds Expended: Should reflect total funds expended during the period for which you are reporting. Z
Total Funds Expended: Should reflect the entire amount of funds expended up to the last day of the reporting period.
Y Expenditure(s)Completion Percent: Will auto-populate and reflect the percent of funds expended based on Amount Allocated and Total Funds U
UJI
Expended. X
UJI
Remaining Balance: Will auto-populate and reflect the remaining balance based on Amount Allocated and Total Funds Expended.
Perf'oram ince TracUng
For the Performance Tracking section of the reporting form,each Project budgeted on this Agreement should be reported separately to reflect the current
E
status.
Project Tile: Identify each project title, (i.e. Moore Haven Marina Seawall, Old Ferry Dock Boat Ramp,etc.)
,
U
Category: Select the category associated with the project from the drop-box menu. If the project is associated with multiple categories list the projei U
multiple times on the Project Title section and report accordingly. (i.e.Administration, Contracted Services, Permitting&Inspection Fees).
Start Date: This date should identify the actual start date of the project, if the project has not started list the projected start date.
0
Projected End Date: List the anticipated end date of the project and/or actual end date of the project. tea
Percentage Completed: Identify progress made by utilizing percentages,showing how far or near the project is to completion. (0%to 100%scale). 0-
For non-construction projects this may be estimated,and for construction projects refer to AIA G-702 form. a
Funds Allocated(Budget): Funds allocated should reflect the amount of funds allocated for each project category and should be in agreement witl
your current budget. If not,submit a request for a revised budget. Requests shall be preapproved by the FWC Grant Manager and may require 00
execution of an Amendment to the Funding Agreement to modify scope and/or budget. Q
Project Status: Select the appropriate status of the project from the drop-box menu. If Delays, Issues,or Cancellations are selected, please expar �
on it in the narrative portion of the reporting form.
Cumulative Amount Previously Submitted for Reimbursement Should reflect the total amount of all claims that have been submitted for
reimbursement to date.Total Received Should reflect the total amount of funds received to date. c�
*Bo1h Green fiflanager and Financial Officer should verify and sign off on this section.
Packet Pg. 2231
J.1.a
FORM 1B
E
Project Status,for RePorbng Quarter �
CL
Provide a detailed narrative status update for all projects.
..I'lnnellne of Events for RePorUng Quarter
List project activities and milestones(i.e. P.O., Contract Executed,etc.)by date,followed by a brief description of the milestone. Also include whetl-
the project will be completed on schedule. If not, indicate the timeframe for completion, reason for the delay and the effect of these challenges on tt
remaining schedule for achieving the other objectives of the project. '-
Other
List any additional project information.
TechiMcal Assn stance
If technical assistance is needed, please indicate the type of technical assistance required. U
LL
-
Recipient/Subrecipient POC needs to sign certifying that the information provided within the quarterly report is true and the cost(s)are 0
valid cost(s)incurred in accordance with the Project Agreement.
0
FORM 2 t.
CL
Completing Relnrmlbursernent Request FORM
1. Fill in the Red pie nt/Subrecipient contact information to the left:Agency/Organization Name,Address, POO Name and Phone Number.
2. Fill in the Agreement number and reimbursement information.
Agreement Amount: Should reflect the amount of the actual Agreement. U
Submission Date: Date reimbursement request is sent to State Administrative Agency for processing. X
Payment#: Should be the numeric value representing the reimbursement submission in sequential order. (i.e. 1,2,3....etc.)
Payment Amount: Should reflect the total amount being requested for reimbursement. LL
Funds Expended During the Period: This should reflect the timeframe funds were expended for the purchase and/or service.
Category Table: This should reflect the amount claimed against each category.
Total Expenditures: Should auto-populate and reflect the amount being claimed. �y
FORM 3
Detail Of Ualnns U
t3
1. Fill in your Agency/Organization Name and Agreement number. 03
Complete this form separately for each category claimed. Select the appropriate category and itemize all costs within that category that are applicab
2. to the reimbursement request.
0
Vendor: Indicate the vendor used for purchase/service. U
Date Paid: Date should indicate the date the payment was made for the purchase and/or service. 0
Check#: Indicate check number or payment form if check was not utilized. (i.e. ETF for electronic funds transfer)
Description: Brief description of purchase/service provided.
Amount: This should only indicate the amount claiming for reimbursement. If the amount claiming is less than the invoice or check, indicate oo
indicate that on description section or notate on backup document. Q
CN
cN
E
Packet Pg. 2232
J.1.a
FORM 4
E
li s ructions for Cornpf etiing time 11rne and Effort Refmor iing(if appHcalUe) cis
CL
According to Federal cost principals employees/contract employees who are paid in full or partially from federal sources must document their time it
the form of personnel activity reports(Time and Effort Reports).
All subrecipient Agreements that contain Administration cost are required to submit a Time and Attendance Report as part of their reimbursement
packet. This includes when Administration/Contract Management are claimed as In-Kind Cost Share(Match).
The Time and Effort Report must account for all activity in which the employee/contract employee is being compensated and not merely the activity
being requested for reimbursement to a specific Funding Agreement. -
fio. The report should reflect an after-the-fact distribution of time associated with each activity/project by the employee/contractor.
Subrecipients must use the attached Time and Effort Reporting to account for an employee/contractor actual time by activity/project and must accoi
for 100%of the time the individual is being compensated from the grant. �y
Charges for sick time,vacation, holiday and all costs associated with fringe benefits or employee related expenses shall be allocated at proper
percentages.A Recipient/Subrecipient may not charge more hours to a Funding Agreement for such expenses than that Recipient/Subrecipient is
charged for the employee/contract employee compensation. As an example, if a Time and Effort Report shows that he or she spent 8 hours of his<
.° her time on boating access project activity, no more than the corresponding percentage(activity time divided by contracted hours)of his or her fring, to
benefit charges may be applied to that Funding Agreement. If that employee/contract employee is paid from multiple boating access projects,fringe
benefit charges may only be applied to each individual project Funding Agreement at the percentage that the employee/contract employee's time is ,-
charged to each individual project Funding Agreement. 0
Subrecipients are responsible for the proper allocation to Administration charges as they relate to personnel costs. Grant guidance should be used
as a resource to determine the differences and allowability. Supervisors signing the Time and Effort Report are attesting that the report and CL
distribution of time meets the requirements as stated in grant guidance,and your Funding Agreement. CL
FORM 5
li s ructuons for Cornpf etung time Cert ficaflon of Cornpf efion Staternent
U
Indicate the grant program from which funding was received. UJI
X
Enter FWC Agreement number if not already populated. UJI
Print your name and title and the entity name which is reflected on the funding agreement.
w „ Sign and date form. Within thirty(30)days of completion of the project,submit Form 5 to the FWC grant manager with photos documenting the LL
project to include all deliverables which received funding from the grant. FWC will complete the rest of the form.
FORM 6
Cornplefing time f final Project Uoseout Report �y
Fill in the Subrecipient contact information:Subrecipient Agency/Organization Name,Address,Agreement#,Agreement Amount,Agreement Perioc
of Performance(Execution date to end date). U
U
Total Expenditures: Indicate the amount expended per category and cumulative amount expended. 03
rf Agreement Amount:Agreement amount taking account any modification made to the agreement.
rf Deobligated Funds: Cumulative amount of funds not being used and will be reverted back to the state. U
0
0
0
00
c14
CN
cN
E
Packet Pg. 2233
J.1.a
Date f:x.geuxd ture(s,)Payrnent Received
Indicate the date(s)that your payment(s)from the State for your reimbursement request(s)was/were received by your organization and the amount
the payment.
CL
" - Was income earned on the project during the Period of Performance?: Program income is gross income earned by a
Red pie nt/Subrecipient that is directly generated by a grant-supported activity,or earned as a result of the grant,during the grant period. Was
incomes earned as defined? If yes, include a check for the income with the close-out report.
Were Funds Expended in accordance with Agreement terms?: All expenditures should be in accordance with applicable policies and
procedures: Federal, State,and Local level, including agreement terms. If any costs were reimbursed but determined later to be ineligible for L
funding, refund of funds is required within thirty(3)calendar days of completion of the project.
All Quarterly reports submitted up to current reporting period: Quarterly reports must be submitted from the period in which the
Agreement was executed up to the period in which the close-out is approved. If close-out approval process is extended into an additional
quarter due to corrections needed by the Recipient/Sub-Recipient,the Recipient/Sub-Recipient must submit a report for that additional period
Prograrn lincorne,Refund Aloe:for Rival interest Clheclk
Any funds owed to the FWC must be returned within thirty(30)calendar days of project completion. Please contact your grant manager if you owe U
the FWC funds for any reason.
LL
Grant Manager and Financial Officer needs to sign certifying that the information provided within the close-out is true and the cost(s)are
valid cost(s)incurred in accordance with the Agreement.
FORM 7 L_
CL
CL
Post Award Use&Access Ai inual Report <
Fill in the Subrecipient contact information:Subrecipient Agency/Organization Name,Address,Agreement#,Agreement Amount,Agreement Perioc
of Performance(Execution date to end date).
,1 Total Expenditures: Indicate the amount expended per category and cumulative amount expended. U
X
Agreement Amount: Agreement amount taking account any modification made to the agreement.
Deobligated Funds: Cumulative amount of funds not being used and will be reverted back to the state. 0
FORM 8
E
Subcontractor[Jst
r Fill in the names of any companies which are intended to be selected to implement work under this Agreement. Submit list to Grant Manager prior t
entering into a contract so that applicable review and verification may be completed. Include the DUNS(Dun&Bradstreet)or Unique Identifier for U
each company. t)
03
t)
0)
0
0
00
cN
CN
cN
E
Packet Pg. 2234
4UeAD DM_q 10 JeAojddV) Noilm3X3 Mo_A 4uawaaft- 0009 A4unoo aojuoW qZOZZ :4u9wq3e44V 1.0
04
(D
(1) (L
O Or 0 >
LO 4)
4
.2 co N E 0.
tm
0
(D -
(D
E
E CL 42 t
4) .2- (U
(D
U) E
-0
CL (02
<
55
.2 0 (D (D
0
C_
E
u a w o 00000000 < (D 1E6
0 4) CLU wm c
CL
.0
x
z E uj
'o, 0 i
U- -0 b
0 .0
O CL
LIJ 0 4)
0 LL -0 E
m '0 0
:Z; w (D
Cr - 4) 0 E DL a)
CL " E x
lu x o w -
u
E 0
F- of 0
z LU < (u
D U- E
z
C( 0 0-
CC) 0-
0 Q Q. Z
C IO 16-
LL CL uj M Q c
_0 :3
c _0
o Lu o
-i L) LL LU
LL
LL LU CL
0 G. z
CD ca LU LU Z 4) E Z 0
U-
F-
.2 -au L) 16- .2 0 0 4 0
9 uj 4) x Q
cn w CL (U t�
(D -C M UJ (1) R C_
V = Q c CY V
W
V
LJL -Z6
= Q)
C) C_
C) -Z6
ai
Cu
C)
(U m 0
0
.0 E 0
LL aciu 0 E -0
0 LO tm
4) (U
0)
In >
Z3 (D
(U o > V 0)
(U 0 'O _0
r-
C_
0 6q
cO i O
:�
0 0
'0 In (D
Z3 E c E
CD 0 In .2 .0 2
-Fa E 0 -V)
CD
�o 0 (D o a)0 (U 0
0 u
S
0 0 > (1)CY) '.-' >
o .5 r 0 0
CD E T
�7e m m
C:
CL w
7� 0 (D
tm 0
cn 0 T
> 0 x (D
(U L)(D (U 0 o .0 .(u 0 -C CL> 0 c o C 0
0 (U
•r (D
.L (L) %u c (U D- o 0 DL
o > 06 c Of (D
0 CO 06 < t t
0
a 00 2 c: c W
C: _0 0) M
a . (U (uC 0 (D
0) = >
C CU = E
C14 — a- -5 — CL
C- E (p E 0) -5 - `u E: - - c c -C (D E
-C _0 0 (U (U ICT 0 Z3 H-0
U) < L) 0- (7) 0 CO) ui CO) -0 COL CO o (a
4UeAD DM_q 10 JeAojddV) Noilm3X3 Mo_A 4uawaaft 0009 A4unoo aojuoW qZOZZ :4u9wqoe44V to
m
04
(D
0
2- 0 4)
0
J4
tC
(D
(D
E
tm
_0
1.1
cu E
cu
(D cu
CL E
(D
0 (0
h� .0
z .0
0 M
-o E
0
D 0 (D (D
cu
o
(D V
z (D C�
0 0 DL.O
C� cu -C x
0- (D
a) E
Cl)
>
r_o C) U)(D
CL oo C� c
c (D 2
N 0
n .
o
cn CD CN CN E �R C6 CU
LU c _0
0 0 c Z3 Z-- c
L) E cu 0 cu
cu (D
LU
L) m 0
-W F-
C) Z LU (D
Z LU C:Z 0 > E
(D
Z uj E 0 W 0
:S >1 %-
uj
L) uj
cu
Z:ll (0 cu
0 F- cu (A
CY 0
0 o Zo
L) 0
.2
LL 3cu cu
UL
0
cu E R E
CU
cu cu
75
-C
-0 CU (D
cu
o)(D -o(D
-0 a)
cu 0 a) LL
C) %-
Lli CL 0 (D
-C
0 a_cu c
C 'I,:
(D 0 0
z ESN
CD 76 E 0
CN
0 sue..
(D 0
0 CU
— CD
a '5 LO Lli (D
U) C) (D >W
0
cu r- —
Cl) (U
> CY) 0
Uj (D
70
M
0 0
>, > Li-
j= -j- z
7 o U) cu (D
(D
Cl) o 7-:0 M D-
0 o) 0 z
r C U) Lli M
0 (L) D > Cl) 0
4) 0 cu cn(u LL 2 < (a OL)c.
<
0 L) " � 2 -�(=
> U) 0
0 c
Lli -�E
00 z _0
0) >
Lli Lli Lli (D CN Q
0 W (D
2
0 Q
STATE OF FLORIDA
FWC BOATING ACCESS GRANTS
REIMBURSEMENT REQUEST
ATTACHMENT E-FORM 2
Recipient/Subrecipient AGREEMENT# 22028
Monroe Count) BOCC
2798 Overseas Hi hvva Suite..........................................................
2 Agreement Amount
������Marathon,Florida�����3��3050�������������������������������������������� Submission Date
tL
Reimbursement#
Requested Amount
ICOSTS INCURRED DURING THE PERIOD OF: THROUGH
Shaded cells are calculated for you.You do not need to enter anything into shaded cells.
THIS MUST BE ACCOMPANIED BY THE DETAIL OF CLAIMS FORM 0
Total Cost Match/Cost Share Other Grant Cost(FBIP/BIGP/SFR)
Administration Costs(max sr of total)
Contracted Services
Permitting&Project Inspection Fees
Site Preparation
Demolition&Removal
Construction
Equipment Rental or In-Kind Use U
Contingency Costs
Other Costs
Pre-Award Costs O
Totals $ - $ - $ - $ - >
Percentage #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0-
fL
I hereby certify that the above costs are true and valid costs incurred in accordance with the project agreement. fL
Signed: Date:
Grant Manager
1 hereby certify that the above costs are true and valid costs incurred in accordance with the project agreement.
L)
Signed: Date:
Financial Officer X
By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate,and the expenditures,disbursements and cash receipts are for
the purposes and objectives set forth in the terms and conditions of the award.I am aware that any false,fictitious,or fraudulent information,or the omission of any material fact,
may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise.
E
TO BE COMPLETED BY FWC STAFF
U
U
AGREEMENT AMOUNT TOTAL AMOUNT TO BE PAID 9=
PREVIOUS PAYMENT(S) #VALUE! ON THIS INVOICE f0
THIS PAYMENT
O
REMAINING BALANCE #VALUE!
O
00
c14
c^a
c14
DATE SUBMITTED TO FWC
E
U
Packet Pg. 2237
N
r N
G.
Q�
J4
U
RS
G.
LL
o �
U I'
c pp
� O m
O W
v �
is
O N
w
� N V
IL
N V
f6 �
O J �
w � Q
O. Q
O Z
W
Y x
f6 K
� Z W
O —�
IL_ 0 U)i
U O
W
Z O W W
U' M v 0 W
a U E cn
0 0 a
m
0 wLL
OJ V m w v, w
W v
LL a Z i a V w w w w x
O O q W �
N
N U x
O 0 Q y Q
O
a a a
w Q
ALL 0 A m Q j
w
O
U u
0 0
O Q
w
W
IL �
a�i w O
u Q F Z
w
v v O >
5
c„y v Q
.Q W
E Q
w U
y Z
GJ �
O
a U
E o
0 v
is
U
U a 0 f nOadd ) Noilm3X3 Mo_A 4uawaaft- 0009 A4un000ata0 q O :4u9wgo M
N
r N
G.
Q�
J4
U
RS
G.
O O O O O O O O O O O O O O O `p
N i V
U C
� U Q
U — v
CDy C i
EO v v
LL
a+ p m O
co yC C
to O p
C14N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cn aEi E o
d a � d -iE cj yO
3 0 ❑
a ° m E
L O U tm ++ E
4"q Q 0 O - 'p w
4— O C G
N R
0 L LL yam+ VI � R CL++
7 O O V N N N
= N O ~ O R Q
�C ~ O
w o
?� � -
1a �
wN� aL+ 9) O a �
O 2N2
Z V .Q U V C
N
y U m
wtl� cc R M d O
0 O O 'a O O N
O LL 0 co Q C9 R a c E
O LU LL I -O +' i C E LL LU
LL W y co t 6 N � N++ N
0 O y —
0 C9 Z LU cai o00000000000000 CD —
Q M L H a�i C� = m aEi
Om ..
� o F' o wYw
O o
~ o
o
v O 4)
O 3 c w
DmQ
'- E '�` E >
O w E `m
coO a. i
V! .2 N G
E V > w 'EE
O 0 0
= 0 m U f°
w
V! cc *' w O
O
G� Q NO N R N
C ate+ cu
Z o y O U y E
d o yo m °6o
O d N r
x Rf Y N C f n
O N Cf N y
LU d Q >1 cnl I IdCL
N M it Lo t0 f- 00 O) C N M d y m Q Q
w m .. E
J.1.a
STATE OF FLORIDA
FWC BOATING ACCESS GRANTS
ATTACHMENT E -FORM 5
CERTIFICATION OF COMPLETION STATEMENT E
c�
Grant Program: FWC Agreement# 22028 CL
Boating Infrastructure Grant Program (BIGP)
X Florida Boating Improvement Program (FBIP)
Sportfish Restoration Program (SFR)
I, 0
(Print or Type Name and Title)
representing
(Name of Recipient Agency/Entity)
do hereby certify that the project funded by FWC Agreement# 22028 has been
completed in compliance with all terms and conditions of said Agreement;that all amounts payable for materials,
labor and other charges against the project have been paid; and that no liens have been attached against the project.
U
4-
0
(Signature) (Date)
0
WARNING:"Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his CL
CL
or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083."
§837.06, Florida Statutes.
CERTIFICATION BY COMMISSION
U
I certify: That to the best of my knowledge and belief,the work on the above-named project has been w
satisfactorily completed under the terms of the Agreement.
LL
(Division)
(Signature) (Date)
(Print of Type Name and Title)
U
Inspected: Yes No or N/A Engineer Reviewed U
(Name of Inspector/Engineer) (Date of Inspection) �
0
U
0
0
0
00
cN
CN
cN
E
Packet Pg. 2240
J.1.a
STATE OF FLORIDA
FWC BOATING ACCESS GRANTS
PROJECT CLOSE-OUT REPORT
ATTACHMENT E - FORM 6
This form should be completed and submitted to the Commission no later than thirty(30)days
after completion of projects or the termination date of the Agreement,whichever occurs first.
CL
Monroe County BOCC 22028
RECIPIENT/SUBRECIPIENT AGREEMENT#
2798 Overseas Highway Suite 420 $ -
ADDRESS AGREEMENTAMOUNT
0
4—
Marathon, Florida 33050
CITY AND STATE AGREEMENT PERIOD OF PERFORMANCE
E
(1) (2) (3) (4)
L59
TOTAL DATE EXPENDITURE(S)PAYMENT RECEIVED
COST CATEGORIES EXPENDITURES DATE* AMOUNT
Administration Costs(max 5%of total)
Contracted Services
Permitting&Project Inspection Fees U
Site Preparation
Demolition&Removal
Construction
Equipment(Rental or In-Kind Use) y
Contingency Costs 0-
CL
Other Costs CL
Pre-Award Costs
Total $ - Total $ - z
Please Indicate Amounts For The Following: REFUND AND/OR PROGRAM INTEREST CHECK w
Agreement Amount $ _ Refund and/or final program income check is due no later than thirty(30: W
Total Expenditures $ _ days after the completion of the project.
Deobligated Funds $ - Date Form 5 signed by Recipient: 01/00/00 LL
Was income earned on the project during Make check payable Florida Fish&Wildlife Conservation
the POP?Y/N to: Commission
Were funds expended in accordance with Grants&Revenue Section
agreement terms?Y/N Florida Fish &Wildlife Conservation Commission
All quarterly reports submitted up to current 620 S. Meridian Street
reporting period?Y/N Tallahassee, FL 32399 tea
Certification of Completion&photos
submitted? Y/N Is documented match/cost share sufficient?Y/N
0
1 hereby certify that the above cost(s)are true and valid cost(s)incurred in accordance with the project agreement. U
0
0
Signed: Date:
Grant Manager 0
00
I hereby certify that the above costs are true and valid costs incurred in accordance with the project agreement. c14
c^a
Signed: Date:
Financial Officer
E
By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate,and the expenditures a
disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the State or Federal award.I ai M
aware that any false,fictitious,or fraudulent information,or the omission of any material fact,may subject me to criminal,civil or
administrative penalties for fraud,false statements,false claims or otherwise.
Packet Pg. 2241
J.1.a
STATE OF FLORIDA
FWC BOATING ACCESS GRANTS
POST AWARD USE&ACCESS ANNUAL REPORT
ATTACHMENT E -FORM 7
0
Recipient: Monroe County BOCC FWC AGREEMENT# 22028
CL
Project Title:
Project Address:
0
4-
Agreement End Date:
Useful Life End Date:
Reporting period is the July 1-June 30 state fiscal year.
Provide a description of the condition of any facilities funded with Program funds including any major repairs to
the facilities. U
4-
0
0
CL
Indicate the amount of revenue collected from any permits or fees for the use of the facilities. CL
Is this amount Actual or Estimated? U
X
If there is any anticipated permit or fee increase/decrease, please provide the current and proposed amounts,
and the reason for the change.
E
Estimate the number of annual users of the facilities. �s
U
The FWC Funding Agreement Scopes of Work stipulate in Section 15, SPECIAL PROVISIONS FOR U
CONSTRUCTION PROJECTS that the Commission will ensure funds collected are not reallocated or diverted to
any non-boating access related purpose.
0
1 hereby certify that the above report is true and correct to the best of my knowledge as of this date in accordance L)
0
with the project Agreement, and that the fees generated from use of the grant funded project(s)were expended 0-
for the operation and maintenance of the project in this Agreement. 0
00
Signed: Date: N
N
Title: N
E
Submitted by:
Title:
Packet Pg. 2242
J.1.a
STATE OF FLORIDA
FWC BOATING ACCESS GRANTS
SUBCONTRACTOR LIST
ATTACHMENT E -FORM 8
AGREEMENT# 22028 E
In accordance with FWC Funding Agreement Section 14, SUBCONTRACTS, "The(Recipient/Subrecipient)must provide the
Commission with the names of any subcontractor considered for work under this Agreement;the Commission in coordination with the CL
(Recipient/Subrecipient)reserves the right to reject any subcontractor."
In accordance with FWC Funding Agreement Section 15, MANDATORY DISCLOSURES,the Commission may verify the entities listed
below against the convicted,suspended or discriminatory complaints vendor list.
0
If applicable, in accordance with FWC Funding Agreement Section 24, FEDERAL FUNDS,the Commission may verify the entities listed
below are not Debarred, Suspended, Ineligible or Voluntarily Excluded from participation in this transaction. The Commission may
request documents to support adherence to E-Verify or any other applicable federal requirement of this Agreement.
Vendor/Contractor Vendor/Contractor
t)
DUNS/Unique Entity ID DUNS/Unique Entity ID
4-
0
0
L-
CL
Vendor/Contractor Vendor/Contractor CL
DUNS/Unique Entity ID DUNS/Unique Entity ID
t)
X
Vendor/Contractor Vendor/Contractor
LL
DUNS/Unique Entity ID DUNS/Unique Entity ID
t)
t)
DUNS/Unique Identifier DUNS/Unique Identifier
DUNS/Unique Entity ID DUNS/Unique Entity ID
0
t)
0
0
0
00
cN
CN
cN
E
Packet Pg. 2243