Release of Contingency Funds #006 BOARD OF COUNTY COMMISSIONERS
MonroeCounty of , � 11"�' Mayor Craig Cates, Disc ic1,
.
he Florida Keys Mayor Pro Tem Qicaiiy Merrill Rascheirra, Disi ic1.5
Michelle Lirrmdrra, Disixicl,1
James K. Scholl, Disixicl.3
f David Rice, Disiricl 4
Memorandum
DATE: 01/11/2023
TO: BOCC
Kevin G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. °� ��` �-- 2023.01.11 16:ss:51
X -os,00,
SUBJECT: Release of Contingency Funds
Included with this memo is the proposed Release of Contingency Funds 46 for the Fl Keys Marathon
Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but
releases contingency funds already included in the Guaranteed Maximum Price for work that was either
not foreseen or for which a price could not be determined at the time of contract execution.
The amount requested is $2,093.50. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
County of Monroe
The Florida Keys ,
MEMORANDUM
DATE: 1/10/2023
TO: County Administrator
THRU: Director, Project Management
FROM: Jordan Salinger
SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested- Approval for release of contingency funds in the
amount of $ 2,093.50 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a cost change to Contingency to fund the FKEC fee worksheet for the electrical primary
service.
Digitally signed by Marshall Quarles � Digitally signed by Mickey Pruitt
DN C=US,E=Marshall.Quarles@ajwbuilding.com, �/.+ Date:2023.01.11 08:18:42
Marshall QuarlesQ=Ataz Building Company,CN=MarshallQuarles Mickey Pruitt
Date:2023.01.11 08:07a4-05'00' -05,00,
Ajax Building Company Architects Design Grroup
Digitally signed by Cary Knight /- Kevin G. Wilson, P.E.
Cary Knight ate:2023.01.11 10:24:27 w('' " 20523. 1.13 09:20:32
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
bl' �p �µ�V��l•�•
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FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: $15,177.18 $33,785.00 ($p.8,60 .82)
Current Contingency Balance: $970,790.18
*EO designates PCA as an Error or Omission on Designer
m,
Initial Budget
t 0.00 0.00% _ $955,613.00
This is a cost change to the Project Contingency
to add a GPR survey of the site prior to
underground utilities installation beginning in
order to locate potential unknown utilities that
are not shown on the contract documents.
Contract time is not impacted.
� )6r50m0) ' -0,68% $949,113.00
This is a credit change to Contingency for all work
related to RFI 121, dated 10/12/2022,to
document the email correspondence with Cardno
that the injection well casing is only required to
be 60' deep, not 120' deep per C-008.The total
depth drilled will remain 120' but the casing is
only required for 60'. Also,the material of the
casing is acceptable to change to Schedule 80
PVC in lieu of DIP (ductile iron pipe).
12/08/22 12,000.00 1.26% $961,113.00
This is a cost change to Contingency for RFI 113,
dated 09/21/2022,to add window shades at the
exterior windows in room 235 and 262 that were
not previously calling for shades. Reference
sketch included in RFI response.
12/08/22 (2,093.50) -0.22% $959,019.50
This is a credit change to Contingency for RFI 124,
dated 10/06/2022 to document the variance
between ID-202 and A-131 on the mirror
manufacturer and the decision to go with the
Bobrick B-165 series mirrors due to the cost
savings to the Owner over the Renwil,vered
mirrors.
12/08/22 16,455.00 1.72% $975,474.50
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency per RFl
151, dated 12/08/2022,for the Owner request to
change all countertops in
Food Prep room 260 from Quartz to Stainless
�'11=Steel. 12/16/22 5,330.00 0.56% $980,804.50
This is a cost change to the Contingency to fund
the FKEC fee worksheet for the electrical primary
service. 01/10/23 (10,03 4 32) -1.05% $970,790.18
FL Keys Marathon Airport Non-Aeronautical Use Building
AUTHORIZATION TO ADJUST CONTINGENCY
WITHIN THE GUARANTEED MAXIMUM PRICE(GMP)
Project Name: FL Keys Marathon Airport Non-Aeronautical Use Architect: Architects Design Group
Building Ajax Job#: 202011
Contractor: Ajax Building Company
Adjustment#: CCR 006 ATN#: PCO100
Reference: PCO100-FKEC worksheet fees funding from Contingency
The following is a description of items to adjust the Contingency within the Guaranteed Maximum Price(GMP).
DESCRIPTION
This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service.
SUBCONTRACTORS COST CREDIT
Ajax $ 10,014.32
SUBTOTAL is 10,014.32 $ -
TOTAL ADJUSTMENT TO CONTINGENCY/ALLOWANCE $ (10,014.32)
There will be no change to the GMP amount due to this adjustment.
Submitted: Reviewed: Approved:
Ajax Building Company Architects Design Group Monroe County
t
lpoved by Marshall Quarles
01/10/2023 12:33:00 PIM
Contractor: JArchitect Owner:
Marshall Quarles,Project Manager
1/10/2023
Date Date I Date
AJAX CHECK REQUEST FORM
CHECK REQUEST BY: Marshall Quarles
DATE OF REQUEST: December 29,2022 VENDOR#:
NEEDED BY: ASAP INVOICE#:
CHECK PAYABLE TO: Florida Keys Electric Co-Op
ADDRESS: 3421 Overseas Hwy,Marathon,FL 33050
(SEND CHECK TO MQ,NOT ADDRESS ABOVE)
DESCRIPTION OF WHAT FOR:
FKEC fees for primary service
MAIL CHECK TO MARSHALL at:255 Crane Blvd,Upper Sugarloaf Key,FL 33042
(Atbichi related baia°kvil) doctiiinwinibiti.oin.)
AMOUNT: S 10,014.32
CHECK DELIVERY OPTIONS:
0 Mail(To Address Noted Above) Pickup(From Office)
Return To: Fed Ex, (Acct#)
Employee Direct Deposit-Last 4 of Bank Account#:
CODING AND APPROVAL
PROJECT#: 20201103 COST CODE: 014100 R12
DEPARTMENT#: ACCOUNT#:
DESCRIPTION: FKEC fees for primary service DATE:
APPROVAL:
(Use stamp tool,not digital signature,or sign mans+ally.)
Rev 07-24-2019
FKEC-COST ESTIMATE FKEC-COST INVOICE FKEC-COST QUOTE
WORKSHEET ❑ WORKSHEET ❑ WORKSHEET ❑
CIA ❑ Material Sale Only CIA ❑ Material Sale Only ❑CIA ❑ Material Sale Only ❑
Labor: Crew Size Total Hours Hourly Rate Cost
Line Crew Construction Reg Hrs 0 0.00 $ 52.00 $
Line Crew Retirement Reg Hrs 0 0.00 $ 52.00 $
Line Crew DT Hrs 0 0.00 $ 104.00 $
ROW Crew Reg Hrs 0 0.00 $ 35.00 $
ROW Crew OT Hrs 0 0.00 $ 52.50 $
ROW Crew DT Hrs 0 0.00 $ 70.00 $
Subtotal Labor $
Taxes&Benefits 60% $
Total Labor: $
Materials: Quantity Price Cost
E43000005 CONC LID W/ALUM ACCESS HATCH 48x48 1.00 $ 1,962.86 $ 1,962.86
E43000032 PAD FOR UG SECONDARY JUNCTION CABINET 1.00 $ 829.82 $ 829.82
E43000006 PULL BOX SINGLE PHASE 48 X 48 X 48 1.00 $ 1,308.30 $ 1,308.30
E43000018 TRANSF-3PH PAD,73X75X36/16X64 1.00 $ 2,019.29 $ 2,019.29
Subtotal Material $ 6,120.27
Material Overhead 40% $ 2,448.11
Total Materials $ 8,568.38
Transportation: Hrs/Miles Rate Cost
Bucket Truck Hours Based 0.00 $ 50.00 $
Digger Truck Hours Based 0.00 $ 75.00 $
Pick Up Truck Miles Based 0.00 $ 0.70 $
Chipper Truck/Chipper Hours Based 0.00 $ 25.00 $
Subtotal Transportation $
Transportation Overhead 15% $
Total Transportation: $
Line Items: Quantity Price Cost
Contracted Services 0.00 $ $
Depreciation on Retired Assets Plus Overhead 0% 0.00 $ $
Total Line Items $
Administrative Overhead: 10% $ 856.84
Sales Tax: Rate Cost
County up to$5,000.00/Max Value$75.00 1.50% $ 75.00
State of Florida Sales Tax 6.00% $ 514.10
Total Tax: $ 589.10
GRAND TOTAL $ 10,014.32
Internal Use
Customer Name/Contact: Pedro Falcon(Roman) Date: October 3,2022
Job Physical Location: Marathon EOC
Service/Work Order#: 204575
Prepared By: 366JE Approved By:
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