Release of Contingency Funds #003 BOARD OF COUNTY COMMISSIONERS
MonroeCounty of , � 11"�' Mayor Craig Cates, Disc ic1,
.
he Florida Keys Mayor Pro Tem Qicaiiy Merrill Rascheirra, Disi ic1.5
Michelle Lirrmdrra, Disixicl,1
James K. Scholl, Disixicl,3
f David Rice, Disiricl 4
Memorandum
DATE: 12/28/2022
TO: BOCC
Kevin G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. �� " ` � a� c`,_w" 0,2.2$1s.os.zs
SUBJECT: Release of Contingency Funds
Attached is proposed Release of Contingency Funds 43 for the Fl Keys Marathon Airport Non-
Aeronautical Use Building (EOC)project. This does not affect the contract price, but releases
contingency funds already included in the Guaranteed Maximum Price for work that was either not
foreseen or for which a price could not be determined at the time of contract execution.
The amount requested is $2,093.50. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
County of Monroe ��
The Florida Keyst �j r
MEMORANDUM
DATE: 12/12/2022
TO: County Administrator
THRU: Director, Project Management
FROM: Jordan Salinger
SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested: Approval for release of contingency funds in the
amount of $ 2,093.50 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a cost change to Contingency for RFI 113, dated 09/21/2022, to add window shades at the
exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch
included in RFI response.
Digitally signed by Marshall Quarles Digitally signed by Mickey Pruitt
DI:c=us' M I Ckey P rU LL Date:2022.12.20 10:18:39
Marshall Quarles SuMarshall QuarlesON-Ma shallg cam,s Ajax Mickey J
Building Company,CN=Marshall Quarles _0J'0lT
Date'2022.12.12 19:13:55-05'00'
Ajax Building Company Architects Design Grroup
Digitally signed by Cary Knight
Cary Knigh
Date:2022.12.2313:46:00 r' r, '1, Kevin G.Wilson, P.E.
-05'00' 2022.12.30 07:34:43-05'00'
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
1
11 j
FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: $3,406.50 $12,000.00 ($8,59 5 )
Current Contingency Balance: $959,019.50
*EO designates PCA as an Error or Omission on Designer
m m
Initial Budget
m m m 0.00 0.00/o° $955,613.00
This is a cost change to the Project Contingency
to add a GPR survey of the site prior to
underground utilities installation beginning in
order to locate potential unknown utilities that
are not shown on the contract documents.
Contract time is not impacted.
m (6,500.00) -0.68% $949,113 00
This is a credit change to Contingency for all work
related to RFI 121, dated 10/12/2022, to
document the email correspondence with Cardno
that the injection well casing is only required to
be 60' deep, not 120' deep per C-008.The total
depth drilled will remain 120' but the casing is
only required for 60'. Also,the material of the
casing is acceptable to change to Schedule 80 PVC
in lieu of DIP (ductile iron pipe).
m 12/08/22 12,000.00 1.26% $961,113.00
This is a cost change to Contingency for RFI 113,
dated 09/21/2022,to add window shades at the
exterior windows in room 235',and 262 that were
not previously calling for shades. Reference
sketch included in RFI response.
m'" 12/08/22 (2,093.50) -0.22% $959,01950
FL Keys Marathon Airport Non-Aeronautical Use Building
AUTHORIZATION TO ADJUST CM CONTINGENCY
WITHIN THE GUARANTEED MAXIMUM PRICE(GMP)
Project Name: FL Keys Marathon Airport Non-Aeronautical Use Architect: Architects Design Group
Building Ajax Job#: 202011
Contractor: Ajax Building Company
Adjustment#: CCR003 ATN#: PC0068
Reference: PC0068-RFI 113_Window shade location clarifications_Response_09.21.22
The following is a description of items to adjust the CM within the Guaranteed Maximum Price(GMP).
DESCRIPTION
This is a cost change to the CM Contingency for RFI 113,dated 09/21/2022,to add window shades at the exterior windows in room 235 and
262 that were not previously calling for shades.Reference sketch included in RFI response.
SUBCONTRACTORS COST CREDIT
Hile's Curtains $ 2,093.50
SUBTOTAL is 2,093.50 6m"
TOTAL ADJUSTMENT TO CONTINGENCY/ALLOWANCE $ (2,093.50)
There will be no change to the GMP amount due to this adjustment.
Submitted: Reviewed: Approved:
Ajax Building Company Architects Design Group Monroe County
Contractor: JArchitect Owner:
Marshall Quarles,Project Manager
12/8/2022
Date JDate JDate
Hile's Curtain Specialties, Inc.
2701 Success Drive
Odessa, FL 33556 US
(727)753-0600
http://www.hilescurtains.com
ADDRESS SHIP TO PROPOSAL# 17698
AJAX BUILDING AJAX BUILDING DATE 11/18/2022
CORPORATION CORPORATION EXPIRATION DATE 02/23/2023
109 Commerce Blvd 109 Commerce Blvd
Oldsmar, FL 34677 Oldsmar, FL 34677
JOB NAME SALES REP
RFI 113 added shades Clayton
Price to supply and install 2 RS dual manual roller shades at 2 windows in room 1 1,975.00 1,975.00T
262
We are an "SBE" Company SUBTOTAL 1,975.00
Estimates are good for 90 days.
TAX(6%) 118.50
Terms and conditions may apply. TOTAL
$2,093.50
Accepted By Accepted Date
2.5% processing fee applies for all credit/debit card purchases
Ajax Building Company,LLC Project: 202011 Monroe County FL Keys Marathon
dX109 Commerce Blvd Airport NAUB EOC
Oldsmar, Florida 34677 7280 Overseas Highway
P:(813)792-3900 Marathon, Florida 33050
F:(813)792-3938
RFI #Con-1 13: Window shade location clarifications
Status Closed on 09/21/22
To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company, LLC)
Devon Ayers(K2M Design)(Response Required) 255 Crane Blvd
Upper Sugarloaf Key, Florida 33042
Date Initiated Sep 14,2022 Due Date Sep 17,2022
Location Project Stage Course of Construction
Cost Impact TBD Schedule Impact TBD
Spec Section 12 24 00-WINDOW SHADES Cost Code
Drawing Number ID-102 Reference
Linked Drawings
Received From Marshall Quarles(Ajax Building Company, LLC)
Copies To Devon Ayers(K2M Design),Michael Gregorio(Ajax Building Company, LLC), Nathy Grullon(Architects Design Group),Shyheim
Howard(Ajax Building Company, LLC),Cary Knight(Monroe County), Rae Lark(K2M Design), Rodney McManus(Architects
Design Group),Calvin Meyer(Architects Design Group), Banistka Rodriguez(Architects Design Group),Jordan Salinger
(Monroe County), Daniel Taylor(Architects Design Group),Cary Vick(Monroe County),Jeffrey Whipple(Ajax Building Company,
LLC), Duane White(Ajax Building Company, LLC)
Activity
Question Question from Marshall Quarles Ajax Building Company,LLC on Wednesday, Sep 14, 2022 at 08:29 AM EDT
Please see attached sketch calling out locations of exterior windows that do not call for window shades.Please review and
advise if any or all of these locations should have shades added.
Attachments
RFII 113 sketch lRev.I.pdf, IRl:11 113 sketch,pdf
Official Response Response from Mickey Pruitt Architects Design Group on Tuesday, Sep 20, 2022 at 04:13 PM EDT
ADG response attached with markups to drawings.
Attachments
AIDE If-Zesponse RFII i#113,pdf
Ajax Building Company, LLC Page 1 of 1 Printed On:Sep 21,2022 06:14 PM EDT
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