FY2023 1st Amendment 01/18/2023 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: January 25, 2023
TO: Oksana Christow, Grants Coordinator
Office of Management& Budget
FROM: Liz Yongue, Deputy Clerk
SUBJECT: January 18t' Meeting
The following item has been executed and added to the record:
C22 1 st Amendment to the Agreement with the Guidance/Care Center (G/CC) for
Transportation for Disadvantaged Services. G/CC was awarded an additional grant(G2B17)
from the State of Florida Commission for the Transportation Disadvantaged for the provision of
Innovative Services increasing the project costs and thus increasing the required local match by
$10,430.00.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENT 1 TO AGREEMENT WITH
GUIDANCE/CARE CENTER, INC. FOR
TRANSPORTATION SERVICES
THIS AMENDMENT is made and entered into this 18th day of January 2023, between the BOARD
OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY,"
and Guidance/Care Center, Inc., a Florida 501(c)3 not-for-profit corporation, hereinafter referred to
as "PROVIDER".
WHEREAS, the PROVIDER is a not-for-profit corporation and is the Designated Receiving Facility
under the County's Designated Receiving System Plan in accordance with Chapter 397, Florida
Statutes for the provision of coordinated, comprehensive system of care for coexisting mental and
substance abuse disorders and for the provision of Baker/Marchman Act transportation services
pursuant to Chapter 394, Florida Statutes; and
WHEREAS, it is a legitimate public purpose to provide Baker Act/Marchman Act transportation
services pursuant to Chapter 394, Florida Statutes and Community Transportation Coordinated-related
services to residents of Monroe County; and
WHEREAS, the COUNTY and PROVIDER entered into an Agreement ("Agreement") on
September 21, 2022, for the PROVIDER to implement said transportation services under the program;
and
WHEREAS, the PROVIDER was awarded an additional grant from the Florida Commission for
Transportation Disadvantaged for Innovative Service Development #G2B17 in the amount of
$93,870.00 with a local match of $10,430 for a total project cost of $104,300.00; and
WHEREAS, the Agreement is being revised to include $10,430.00 in the total amount of the
Agreement as set forth in detail below;
NOW THEREFORE IN CONSIDERATION of the mutual promises and covenants contained herein,
it is agreed as follows:
1. Paragraph 1- Amount of Agreement shall be revised to read as follows:
1. AMOUNT OF AGREEMENT. The Board, in consideration of the PROVIDER
substantially and satisfactorily performing and providing services, shall reimburse the
PROVIDER for providing transportation services as billed by the PROVIDER for clients
qualifying for such services under applicable state and federal regulations and eligibility
determination procedures. The cost shall not exceed a total reimbursement of TWO
HUNDRED FIFTY-FIVE THOUSAND FIVE HUNDRED AND THIRTEEN DOLLARS AND NO/100
($255,513.00), during the fiscal year 2023, payable as follows:
a) The sum of TWO HUNDRED THIRTEEN THOUSAND THREE HUNDRED FIFTEEN
DOLLARS AND NO/100 ($213,315.00) for Baker Act/Marchman Act transportation
services pursuant to Chapter 394, Florida Statutes; and
b) The sum of THIRTY-ONE THOUSAND SEVEN HUNDRED SIXTY-EIGHT DOLLARS AND
NO/100 ($31,768.00), for Community Transportation Coordinator-related
transportation services to residents of Monroe County; and
c) Effective October 14, 2022, the sum of TEN THOUSAND FOUR HUNDRED AND THIRTY
DOLLARS AND NO/100 ($10,430) for Innovative Service Development in accordance
with the provisions as set forth in the Commission for Transportation Disadvantaged
#G2B17 (attached hereto as "Exhibit 1").
2. This Amendment is retroactively effective to October 14, 2022.
3. In all other respects the Agreement dated September 21, 2022, as amended herein,
remains in full force and effect.
In WITNESS WHEREOF each party hereto has caused this contract to be executed by its duly
authorized representative.
R ► � ; BOARD OF C! �� COMMISSIONERS
�",,,0,t--5irSi, ty,.i-s-,;,,, (YA r
f a ice. A y EVIN MADOK, CLERK OF MONRO s N7Y, FLO'o•A
4N1r4,-\ 'Ik\,Vi
4�'A '` ;1'I Tw fA �D utY Clerk M- or/Chairman,,,a :,z, , LL
'L q�� k d�;ghR1.
Guidance/Care Center, Inc., a Florida
501(c)(3) not-for-profit corporation
(Federal ID No. 59-1458324 )
MONROE COUNTY ATTORNEY
APP t 0.Li)
ASTOr4)RM:
.. a r rIti 1 . 1 Yt I tre.'lle
G`HRISTINE LIMBERT=HARROWS
ASSISTANT COUNTY ATTORNEY DATES:.1124,1aiatal Frank Rabbito, COO
Guidance/Care Center, Inc.,a Florida
501(c)(3) not-for-profit corporation
Resolution WCGCC,2022-02 'I.
ill/2-1122,
TO BE COMPLETED BY NOTARY(In accordance with State notary requirements)
State of
Wantia
County of 8 rowan/
The foregoing instrument was acknowledged before me, by means of iphysical presence or 0
online notarization,this,2 - day of beh rrrbmonth),a.9- (year), by
af7A 2.6bi IQ (name of officer or agent, title of officer or agent) of
gi5Seiderai'e/G CZ- (name of entity).
Personally Known
Produced Identification: Type of ID and Numb•• on 16
(SEAL.) � - � _
c I Signa/' i of Notarya i A
0/yea
lio
Crt,:.. :.):f,,, Name of Notary(Typed, Stamped or Printed)
1..... _csl ,..„E3 Notary Public, State of 77or%4
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c)4.1 "=
LZ: :'At*,iir -c..)C3 paw,----,, ,,,, ....1.......,
'S .�``' ,'%. MONICA FtDULANTO
Notary Public-State of Florida '
1 a � a Commission N HH 80868
':• 11'r ' My Commission Expires
ni,t```�� February 27.2025
FlorWb Qxmmission for the
l
1/
Transportation
Disadvantaged
Ron DeSantis October 14 2022
Governor �
Phillip W. Stevens, Ph.D.
Chairperson
Ms. Maureen Dunleavy
Christinne Gray Guidance/Care Center, Inc.
Vice Chairperson 3000 41st Street Ocean
David Darm Marathon, Florida 33050
Executive Director
Re: 2022-23 Innovative Service Development Grant #G21317 (Monroe
County)
Dear Ms. Dunleavy:
Enclosed is your copy of the fully executed grant agreement for the
above referenced project. Consider this letter to be your authorization
to proceed and begin incurring project costs, effective the execution
date of this agreement.
Thank you for your continued support of the Transportation
Disadvantaged Coordinated System. Please contact John Irvine at
(850) 410-5712 if you have any questions concerning this project.
Sincerely,
Sheri Powers
Project Manager
Enclosure: Executed Agreement
605 Suwannee Street,MS-49 w Tallahassee,FL 32399.0450
Phone:(850)410.5700 aq Toll Free:(800)983-2435 v.)Fax:(850)410.5752
vwm,d t,tM�9':MM.L.u,MMM ctd
EXHIBIT 1
SAMAS Approp. 108846 Fund TDTF FM/Job No(s). 45082218401,
SAMAS Obj. 751000 Function 683 CSFA No. 55.045
Or . Code 55120000952 Contract No. G2B17 Vendor No. 59-1458324
FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
INNOVATIVE SERVICE DEVELOPMENT GRANT AGREEMENT
THIS AGREEMENT, made and entered into this day of 64nheL , 2022 by and
between the STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED,
created pursuant to Chapter 427, Florida Statutes, hereinafter called the Commission and
Guidance Care Center Inc. 3000 41 Street Ocean Marathon Florida 33050 hereinafter called the
Grantee.
WITNESSETH:
WHEREAS, the Grantee has the authority to enter into this Agreement and to undertake the Project
hereinafter described, and the Commission has been granted the Legislative authority to use
Transportation Disadvantaged Trust Fund moneys in accordance with Chapter 427, Florida Statutes
or rules thereof to support pilot projects that improve access to or create new opportunities for
mobility services for eligible transportation disadvantaged persons. Such pilot projects could enhance
the access of older adults, persons with disabilities, and low-income individuals to and from job
training, employment, healthcare and other life sustaining services; enhance regional connectivity and
cross-county mobility; or reduce the difficulty in connecting transportation disadvantaged persons to
a transportation hub and from the hub to their final destination.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations
herein, the parties agree as follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide trips to the
transportation disadvantaged in accordance with Chapter 427, Florida Statutes, Rule 41-2, Florida
Administrative Code, Commission policies, the Fiscal Year 2022-23 Program Manual and Application
for the Innovative Service Development Grant as further described in this Agreement Exhibit(s) A, B,
and C attached hereto and by this reference made a part hereof, hereinafter called the Project; and,
for the Commission to provide financial assistance to the Grantee and state the terms and conditions
upon which such financial assistance will be provided and the understandings as to the manner in
which the Project will be undertaken and completed. Funds available through this agreement may be
used only for transportation services for eligible transportation disadvantaged individuals. Grant funds
shall not be used to supplant or replace funding of transportation disadvantaged services which are
currently funded to a recipient by any federal, state, or local governmental agency.
2.00 Accomplishment of the Project: The Grantee shall commence, and complete the Project
as described in Exhibit "A" with all practical dispatch, in a sound, economical, and efficient manner,
and in accordance with the provisions herein, and all federal, state and local applicable laws.
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 1 of 23
2.10 Pursuant to Federal, State, and Local Law: In the event that any election,
referendum, approval, permit, notice, or other proceeding or authorization is requisite under
applicable law to enable the Grantee to enter into this Agreement or to undertake the Project
hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the
Grantee will initiate and consummate, as provided by law, all actions necessary with respect to
any such matters so requisite.
2.20 Funds of the Grantee: The Grantee will provide the necessary funds necessary for the
completion of the Project.
2.30 Submission of Proceedings, Contracts and Other Documents and Products: The
Grantee shall submit to the Commission such data, reports, records, contracts, certifications and
other financial or operational documents or products relating to the Project as the Commission
may require as provided by law, rule or under this agreement. Failure by the Grantee to provide
such documents, or provide other documents or products required by previous agreements
between the Commission and the Grantee, may, at the Commission's discretion, result in refusal
to reimburse project funds or other permissible sanctions against the Grantee, including
termination.
2.40 Incorporation by Reference: The Grantee and Commission agree that by entering into
this Agreement, the parties explicitly incorporate by reference into this Agreement the applicable
law and provisions of Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code,
and the Fiscal Year 2022-23 Program Manual and Application for the Innovative Service
Development Grant.
3.00 Total Project Cost: The total estimated cost of the Project is 104,300.00. This amount is
based upon the amounts summarized in Exhibit "B" and by this reference made a part hereof. The
Grantee agrees to bear all expenses in excess of the total estimated cost of the Project and any
deficits involved, including any deficits revealed by an audit performed in accordance with Section
6.00 hereof after completion of the project.
4.00 Commission Participation: The Commission agrees to a maximum participation, including
contingencies, in the Project in the amount of 1 3 a70.00 as detailed in Exhibit "B," or in an amount
equal to the percentage(s) of total actual project cost shown in Exhibit "B," whichever is less.
4.10 Eligible Costs: Grant Funds, derived exclusively from the Transportation Disadvantaged
Trust Fund, may only be used by the Commission and the Grantee to subsidize a portion of a
transportation disadvantaged person's transportation costs, and then only if a match, as specified
in the Grant Program, is provided by the Grantee. Trips shall be purchased at the fares indicated
in Exhibit B. Page 2 of 2 attached to and made a part of this agreement. The Grantee shall
maintain an approval process for the eligibility of each rider who receives transportation service
(trip or bus pass). In addition, documentation which supports the eligibility determination shall
be maintained by the recipient as part of the rider's eligibility file.
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 2 of 23
4.20 Eligible Project Expenditures: Project costs eligible for State participation will be
allowed only from the date of this Agreement. It is understood that State participation in eligible
project costs is subject to:
a) The understanding that disbursement of funds will be made in accordance with the
Commission's cash forecast;
b) Availability of funds as stated in Section 14.00 of this Agreement;
c) Commission approval of the project scope and budget (Exhibits A & B) at the time
appropriation authority becomes available;
d) Submission of all certifications, invoices, detailed supporting documentation, or other
obligating documents and all other terms of this agreement.
4.30 Project Funds: In addition to other restrictions set out in this Grant agreement, the
Grantee must also adhere to the following limitations on the use of Transportation Disadvantaged
Trust Funds:
4.31 Transfer of Funds: A Grantee in a non-multi-county designated service area, may
not borrow, loan or otherwise transfer Transportation Disadvantaged Trust Funds from one
designated service area to another without the express written approval of the Commission.
4.40 Front End Funding and Retainage: Front end funding and retainage is not applicable.
5.00 Project Budget and Disbursement Schedule:
5.10 The Project Budget: The Grantee shall maintain the Commission approved Project
Budget, as set forth in Exhibit "B," carry out the Project, and shall incur obligations against and
make disbursements of Project funds only in conformity with the latest approved budget for the
Project. The budget may be revised periodically, but no budget revision shall be effective unless
it complies with fund participation requirements established in Section 4.00 of this Agreement
and is approved in writing by the Commission. Any budget revision that changes the fund
participation requirements established in Section 4.00 of this agreement shall not be effective
unless approved in writing by the Commission and the Florida Department of Transportation
Comptroller.
5.20 Schedule of Disbursements: The Grantee shall abide by the Commission approved
disbursements schedule, contained in Exhibit "B." This schedule shall show estimated
disbursement of Commission funds for the entire term of the Project by month of the fiscal year
in accordance with Commission fiscal policy. The schedule may be divided by Project phase
where such division is determined to be appropriate by the Commission. Any deviation from the
approved schedule in Exhibit "B" requires advance submission of a supplemental schedule by
the agency and advance approval by the Commission. Reimbursement for the Commission's
share of the project shall not be made for an amount greater than the cumulative total up to
any given month as indicated in the disbursement schedule in Exhibit "B." Grantee shall invoice
on a monthly basis actual costs that may be above or below (+/-) the amount of the monthly
allocation disbursement schedule reflected on Exhibit "B". At times, this may result in
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 3 of 23
"underbilling" or"overbilling". Any excess (underbilled) funds may be recaptured on a monthly
invoice that does not exceed the cumulative total of funds disbursed to date with supporting
documentation. No excess funds remaining on the grant at the end of the grant period will be
reimbursed to the Grantee. Any overpayment of TD funds must be repaid to the Commission
upon project completion. Grantee will make every effort to submit invoices within thirty (30)
days after the month of service provision.
6.00 Accounting Records, Audits and Insurance:
6.10 Establishment and Maintenance of Accounting Records: The Grantee shall
establish for the Project, in conformity with the latest current uniform requirements established
by the Commission to facilitate the administration of the transportation disadvantaged financing
program, either separate accounts to be maintained within its existing accounting system, or
establish independent accounts. Such transportation disadvantaged financing accounts are
referred to herein collectively as the "Project Account." The Project Account, and detailed
documentation supporting the Project Account, must be made available upon request, without
cost, to the Commission any time during the period of the Agreement and for five years after
final payment is made or if any audit has been initiated and audit findings have not been resolved
at the end of five years, the records shall be retained until resolution of the audit findings.
Should the Grantee provide transportation to other purchasing agencies within the coordinated
system during the time period of this Agreement, the Grantee shall maintain detailed
documentation supporting the transportation to the other purchasing agencies, and must make
this documentation available upon request, without cost, to the Commission any time during the
period of the Agreement and for five years after final payment is made or if any audit has been
initiated and audit findings have not been resolved at the end of five years, the records shall be
retained until resolution of the audit findings.
6.20 Funds Received Or Made Available for The Project: The Grantee shall appropriately
record in the Project Account, and deposit in a bank or trust company which is a member of the
Federal Deposit Insurance Corporation, all transportation disadvantaged trust fund payments
received by it from the Commission pursuant to this Agreement and all other funds provided for,
accruing to, or otherwise received on account of the Project, which Commission payments and
other funds are herein collectively referred to as "Project Funds." The Grantee shall require
depositories of Project Funds to secure continuously and fully all Project Funds in excess of the
amounts insured under Federal plans, or under State plans which have been approved for the
deposit of Project funds by the Commission, by the deposit or setting aside of collateral of the
types and in the manner as prescribed by State law for the security of public funds, or as
approved by the Commission.
6.30 Costs Incurred for the Project: The Grantee shall charge to the Project Account only
eligible costs of the Project. Costs in excess of the latest approved budget, costs which are not
within the statutory criteria for the Transportation Disadvantaged Trust Fund, or attributable to
actions which have not met the other requirements of this Agreement, shall not be considered
eligible costs.
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 4 of 23
6.40 Documentation of Project Costs and Claims for Reimbursement: All costs charged
to the Project, including any approved services contributed by the Grantee or others, shall be
supported by, invoices, and other detailed supporting documentation evidencing in proper detail
of the charges. The Grantee shall provide upon request, sufficient detailed documentation for
each cost or claim for reimbursement to allow an audit trail to ensure that the services rendered
or costs incurred were those which were promised. The documentation must be sufficiently
detailed to comply with the laws and policies of the Department of Financial Services.
6.50 Checks, Orders, and Vouchers: Any check or order drawn by the Grantee with respect
to any item which is or will be chargeable against the Project Account will be drawn only in
accordance with a properly signed voucher then on file in the office of the Grantee stating in
proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices,
contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the
Project shall be clearly identified, readily accessible, within the Grantee's existing accounting
system, and, to the extent feasible, kept separate and apart from all other such documents.
6.60 Audits:
1. The administration of resources awarded through the Commission to the Grantee by this
Agreement may be subject to audits and/or monitoring by the Commission and the
Department of Transportation (Department). The following requirements do not limit the
authority of the Commission or the Department to conduct or arrange for the conduct of
additional audits or evaluations of state financial assistance or limit the authority of any state
agency inspector general, the Auditor General, or any other state official. The Grantee shall
comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida
Statutes, monitoring procedures to monitor the Grantee's use of state financial assistance
may include but not be limited to on-site visits by Commission and/or Department staff
and/or other procedures including, reviewing any required performance and financial
reports, following up, ensuring corrective action, and issuing management decisions on
weaknesses found through audits when those findings pertain to state financial assistance
awarded through the Commission by this Agreement. By entering into this Agreement, the
Grantee agrees to comply and cooperate fully with any monitoring procedures/processes
deemed appropriate by the Commission and/or the Department. The Grantee further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits
deemed necessary by the Commission, the Department, the Chief Financial Officer or the
Auditor General.
b. The Grantee a nonstate entity as defined by Section 215.97, Florida Statutes, as a recipient
of state financial assistance awarded by the Commission through this Agreement is subject
to the following requirements:
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 5 of 23
i. In the event the Grantee meets the audit threshold requirements established by Section
215.97, Florida Statutes, the Grantee must have a State single or project-specific audit
conducted for such fiscal year in accordance with Section 215.97, Florida Statutes;
applicable rules of the Department of Financial Services; and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. Exhibit C to this Agreement indicates state financial assistance
awarded through the Commission by this Agreement needed by the Grantee to further
comply with the requirements of Section 215.97, Florida Statutes. In determining the
state financial assistance expended in a fiscal year, the Grantee shall consider all
sources of state financial assistance, including state financial assistance received from
the Commission by this Agreement, other state agencies and other nonstate entities.
State financial assistance does not include Federal direct or pass-through awards and
resources received by a nonstate entity for Federal program matching requirements.
ii. In connection with the audit requirements, the Grantee shall ensure that the audit
complies with the requirements of Section 215.97, Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97, Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
iii. In the event the Grantee does not meet the audit threshold requirements established
by Section 215.97, Florida Statutes, the Grantee is exempt for such fiscal year from the
state single audit requirements of Section 215.97, Florida Statutes. However, the
Grantee must provide a single audit exemption statement to the Department at
FDOTS i no leAud i'tg dot.state.fl.us no later than nine months after the end of the
Grantee's audit period for each applicable audit year. In the event the Grantee does
not meet the audit threshold requirements established by Section 215.97, Florida
Statutes, in a fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from
the Grantee's resources (i.e., the cost of such an audit must be paid from the Grantee's
resources obtained from other than State entities).
iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit
and for-profit organizations), Rules of the Auditor General, copies of financial reporting
packages required by this Agreement shall be submitted to both:
Florida Department of Transportation State of Florida Auditor General
Office of Comptroller, MS 24 Local Government Audits/342
605 Suwannee Street 111 West Madison Street, Room 401
Tallahassee, FL 32399-0405 Tallahassee, FL 32399-1450
Email:FDOTSin leAud.it na_dot.state.fl.us Email:flaudgen_localgovt@aud.state.fl.us
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 6 of 23
v. Any copies of financial reporting packages, reports or other information required to be
submitted to the Department shall be submitted timely in accordance with Section
215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.
vi. The Grantee, when submitting financial reporting packages to the Department for
audits done in accordance with Chapters 10.550 (local governmental entities)or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate
the date the reporting package was delivered to the Grantee in correspondence
accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Grantee's financial
reporting package, including corrective action plans and management letters, to the
extent necessary to determine whether timely and appropriate corrective action on all
deficiencies has been taken pertaining to the state financial assistance provided
through the Commission by this Agreement. If the Grantee fails to have an audit
conducted consistent with Section 215.97, Florida Statutes, the Commission and/or the
Department may take appropriate corrective action to enforce compliance.
viii. As a condition of receiving state financial assistance, the Grantee shall permit the
Commission, the Department, or its designee, CFO or the Auditor General access to the
Grantee's records including financial statements, the independent auditor's working
papers and project records as necessary. Records related to unresolved audit findings,
appeals or litigation shall be retained until the action is complete or the dispute is
resolved.
c. The Grantee shall retain sufficient records demonstrating its compliance with the terms of
this Agreement for a period of five years from the date the audit report is issued and shall
allow the Commission, the Department, or its designee, CFO or the Auditor General access
to such records upon request. The Grantee shall ensure that the audit working papers are
made available to the Commission, the Department, or its designee, CFO or the Auditor
General upon request for a period of five years from the date the audit report is issued
unless extended in writing by the Commission and/or the Department.
6.70 Inspection: The Grantee shall permit, and shall require its contractors to permit, the
Commission's authorized representatives to inspect all work, materials, payrolls, records; and to
audit the books, records and accounts pertaining to the financing and development of the Project
at all reasonable times including upon completion of the Project, and without notice.
6.80 Insurance: The Grantee shall insure insurance coverage is in effect on Project vehicles
and equipment, and guarantee liability for minimum coverage as follows:
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 7 of 23
6.71 Liability: Liability coverage in an amount of $200,000 for any one (1) person,
$300,000 per occurrence at all times in which Project vehicles or equipment are engaged.
6.72 Collision: Collision, fire, theft, and comprehensive coverage in any amount required
to pay for any damages to the Project vehicle(s) and equipment including restoring to its
then market value or replacement.
6.73 Property Insurance: The Grantee shall carry fire, theft, and comprehensive
coverage property insurance, with replacement cost value, on equipment, other than
vehicles, purchased with Transportation Disadvantaged Trust Funds.
6.74 Other Insurance: The above required insurance will be primary to any other
insurance coverage that may be applicable.
7.00 Compensation and Payments: In order to obtain any Transportation Disadvantaged Trust
Funds, the Grantee shall:
7.10 File with the Commission for the Transportation Disadvantaged,
FLCTDinvoice 25)dot.state.fl.us, its invoice on a form or forms prescribed by the Commission,
and such other detailed supporting documentation pertaining to the Project Account and
the Project (as listed in Exhibit "B" hereof) as the Commission may require, to justify and
support the payment as specified in the Commission's Grant Agreement.
7.11 Grantee certifies, under penalty of perjury, that the Grantee will comply with the
provisions of the Agreement and that all invoices and support documentation will be true
and correct.
7.12 Financial Consequence: Reimbursement payment for transportation services shall
not be provided to the Grantee until documentation supporting such services has been
approved. The project must be completed no later than June 30, 2023.
7.20 The Commission's Obligations: Subject to other provisions hereof, the Commission
will honor such invoices in amounts and at times deemed by the Commission to be proper and
in accordance with this Agreement to ensure the completion of the Project and payment of the
eligible costs. However, notwithstanding any other provision of this Agreement, the Commission
may give written notice to the Grantee that it will refuse to make a payment to the Grantee on
the Project Account if:
7.21 Misrepresentation: The Grantee has made misrepresentations of a material nature
in its application, or any supplement thereto or amendment thereof, with respect to any
document or record of data or certification furnished therewith or pursuant hereto;
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 8 of 23
7.22 Litigation: There is pending litigation with respect to the performance by the
Grantee of any of its duties or obligations which may jeopardize or adversely affect the
Project, the Agreement, or payments to the Project;
7.23 Required Submittals/Certifications: The Grantee has failed or refused to
provide to the Commission detailed documentation of requisitions or certifications of actions
taken;
7.24 Conflict of Interests: There has been any violation of the conflict of interest
provisions, prohibited interests, or lobbying restrictions, contained herein;
7.25 Default: The Grantee has been determined by the Commission to be in default
under any of the provisions of this or any other Agreement which the Grantee has with the
Commission; or
7.26 Supplanting of Funds: The Grantee has used Transportation Disadvantaged Trust
Funds to replace or supplant available and appropriate funds for the same purposes, in
violation of Chapter 427, Florida Statutes.
7.30 Disallowed Costs: In determining the amount of the Grantee's payment, the
Commission will exclude all costs incurred by the Grantee prior to the effective date of this
Agreement, costs which are not provided for in the latest approved budget for the Project, costs
which are not within the statutory criteria for the Transportation Disadvantaged Trust Fund.
7.40 Invoices for Goods or Services: Invoices for goods or services or expenses provided
or incurred pursuant to this Agreement shall be submitted in detail sufficient for a proper preaudit
and postaudit thereof. Failure to submit to the Commission detailed supporting documentation
with the invoice or request for project funds will be cause for the Commission to refuse to pay
the amount claimed by the Grantee until the Commission is satisfied with such documentation.
7.50 Commission Claims: If, after project completion, any claim is made by the Commission
resulting from an audit or for work or services performed pursuant to this agreement, the
Commission may offset such amount from payments due for work or services done under any
grant agreement which it has with the Grantee owing such amount if, upon demand, payment
of the amount is not made within (60) days to the Commission. Offsetting any amount pursuant
to this section shall not be considered a breach of contract by the Commission.
8.00 Termination or Suspension of Project:
8.10 Termination or Suspension Generally: If the Grantee abandons or, before
completion, finally discontinues the Project; or if, by reason of any of the events or conditions
set forth in Section 8.20, or for any other reason, the commencement, prosecution, or timely
completion of the Project by the Grantee is rendered improbable, infeasible, impossible, or illegal,
the Commission may, by written notice to the Grantee, suspend any or all of its obligations under
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 9 of 23
this Agreement until such time as the event or condition resulting in such suspension has ceased
or been corrected, or the Commission may terminate any or all of its obligations under this
Agreement.
8.20 Action Subsequent to Notice of Termination or Suspension: Upon receipt of any
final termination or suspension notice under this Paragraph, the Grantee shall proceed promptly
to carry out the actions required therein which may include any or all of the following: (1)
necessary action to terminate or suspend, as the case may be, Project activities and contracts
and such other action as may be required or desirable to keep to the minimum the costs upon
the basis of which the financing is to be computed; (2) furnish a statement of the project
activities and contracts, and other undertakings the cost of which are otherwise includable as
Project costs; and (3) remit to the Commission such portion of the financing and any advance
payment previously received as is determined by the Commission to be due under the provisions
of the Agreement. The termination or suspension shall be carried out in conformity with the
latest schedule, plan, and budget as approved by the Commission or upon the basis of terms
and conditions imposed by the Commission upon the failure of the Grantee to furnish the
schedule, plan, and budget within a reasonable time. The acceptance of a remittance by the
Grantee shall not constitute a waiver of any claim which the Commission may otherwise have
arising out of this Agreement.
8.30 Public Records: IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT.
(850) 410-5700
CTDOm b udsma n(-)dot.state.fl.us
605 Suwannee Street, MS 49
Tallahassee, Florida 32399
The Grantee shall keep and maintain public records required by the Commission to perform the
service of this agreement.
Upon request from the Commission's custodian of public records, provide the Commission with
a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes,
or as otherwise provided by law.
Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
agreement term and following completion of the agreement if the Grantee does not transfer the
records to the Commission.
Upon completion of the agreement, transfer, at no cost, to the Commission all public records in
possession of the Grantee or keep and maintain public records required by the Commission to
perform the service. If the Grantee transfers all public records to the Commission upon
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 10 of 23
completion of the contract, the Grantee shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Grantee
keeps and maintains public records upon completion of the contract, the Grantee shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the Commission, upon request from the Commission's custodian of public records,
in a format that is compatible with the information technology systems of the Commission.
Failure by the Grantee to comply with Chapter 119, Florida Statutes, shall be grounds for
immediate unilateral cancellation of this Agreement by the Commission.
9.00 Remission of Project Account Upon Completion of Project: Upon completion and after
financial audit of the Project, and after payment, provision for payment, or reimbursement of all
Project costs payable from the Project Account is made, the Grantee shall remit to the Commission
its share of any unexpended balance in the Project Account.
10.00 Audit and Inspection: The Grantee shall permit, and shall require its contractors to permit,
the Commission's authorized representatives to inspect all work, materials, payrolls, records; and to
audit the books, records and accounts pertaining to the financing and development of the Project at
all reasonable times including upon completion of the Project, and without notice.
11.00 Third Party Agreements: The Grantee shall conduct an open and fair competitive process
for any service that it subcontracts for or obligates itself that requires the disbursement of
Transportation Disadvantaged Trust Fund moneys, with respect to this project.
12.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
12.10 Equal Employment Opportunity: In connection with the carrying out of this
Agreement, the Grantee shall not discriminate against any employee or applicant for employment
because of race, age, disability, creed, color, sex or national origin. The Grantee will take
affirmative action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, age, disability, creed, color, sex, or national origin.
Such action shall include, but not be limited to, the following: Employment upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Grantee shall
insert the foregoing provision modified only to show the particular contractual relationship in all
its contracts in connection with the development of operation of the Project, except contracts
for the standard commercial supplies or raw materials, and shall require all such contractors to
insert a similar provision in all subcontracts, except subcontracts for standard commercial
supplies or raw materials. The Grantee shall post, in conspicuous places available to employees
and applicants for employment for Project work, notices setting forth the provisions of the
nondiscrimination clause.
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Monroe County
Form Rev. 7/2022
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12.20 Title VI - Civil Rights Act of 1964: The Grantee must comply with all the
requirements imposed by Title VI of the Civil Rights Act of 1964 (78 Statute 252),the Regulations
of the Federal Department of Transportation, the Regulations of the Federal Department of
Justice and the assurance by the Grantee pursuant thereto.
12.30 Prohibited Interests:
12.31 Contracts or Purchases: Unless authorized in writing by the Commission, no
officer of the Grantee, or employee acting in his or her official capacity as a purchasing
agent, shall either directly or indirectly purchase, rent, or lease any realty,goods, or services
for the Grantee from any business entity of which the officer or employee or the officer's
or employee's business associate or spouse or child is an officer, partner, director, or
proprietor or in which such officer or employee or the officer's or employee's spouse or
child, or any combination of them, has a material interest.
12.32 Business Conflicts: Unless authorized in writing by the Commission, it is unlawful
for an officer or employee of the Grantee, or for any company, corporation, or firm in which
an officer or employee of the Grantee has a financial interest, to bid on, enter into, or be
personally interested in the purchase or the furnishing of any materials, services or supplies
to be used in the work of this agreement or in the performance of any other work for which
the Grantee is responsible.
12.33 Solicitations: No officer or employee of the Grantee shall directly or indirectly
solicit or accept funds from any person who has, maintains, or seeks business relations with
the Grantee.
12.34 Former Employees - Contractual Services: Unless authorized in writing by the
Commission, no employee of the Grantee shall, within 1 year after retirement or
termination, have or hold any employment or contractual relationship with any business
entity in connection with any contract for contractual services which was within his or her
responsibility while an employee.
12.35 Former Employees - Consulting Services: The sum of money paid to a former
employee of the Grantee during the first year after the cessation of his or her
responsibilities, by the Grantee, for contractual services provided to the Grantee, shall not
exceed the annual salary received on the date of cessation of his or her responsibilities.
The provisions of this section may be waived by the Grantee for a particular contract if the
Grantee determines, and the Commission approves, that such waiver will result in
significant time or cost savings for the Grantee and the project.
The Grantee shall insert in all contracts entered into in connection with this Agreement and
shall require its contractors to insert in each of their subcontracts, the following provision:
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
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"No member, officer, or employee of the Grantee during his tenure or for one year
thereafter shall have any interest, direct or indirect, in this contract or the proceeds
thereof."
The provisions of this section shall not be applicable to any agreement between the Grantee
and its fiscal depositories, or to any agreement for utility services the rates for which are
fixed or controlled by a Governmental agency.
12.40 Non-discrimination of Persons With Disabilities: The Grantee and any of its
contractors or their sub-contractors shall not discriminate against anyone on the basis of a
handicap or disability (physical, mental or emotional impairment). The Grantee agrees that no
funds shall be used to rent, lease or barter any real property that is not accessible to persons
with disabilities nor shall any meeting be held in any facility unless the facility is accessible to
persons with disabilities. The Grantee shall also assure compliance with The Americans with
Disabilities Act, as amended, as it may be amended from time to time.
12.50 Lobbying Prohibition: No Grantee may use any funds received pursuant to this
Agreement for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
No Grantee may employ any person or organization with funds received pursuant to this
Agreement for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
The "purpose of lobbying" includes, but is not limited to, salaries, travel expenses and per diem,
the cost for publication and distribution of each publication used in lobbying; other printing;
media; advertising, including production costs; postage; entertainment; telephone; and
association dues. The provisions of this paragraph supplement the provisions of Section 11.062,
Florida Statutes, which is incorporated by reference into this Agreement.
12.60 Public Entity Crimes: No Grantee shall accept any bid from, award any contract to, or
transact any business with any person or affiliate on the convicted vendor list for a period of 36
months from the date that person or affiliate was placed on the convicted vendor list unless that
person or affiliate has been removed from the list pursuant to section 287.133, Florida Statutes.
The Grantee may not allow such a person or affiliate to perform work as a contractor, supplier,
subcontractor, or consultant under a contract with the Grantee. If the Grantee was transacting
business with a person at the time of the commission of a public entity crime which resulted in
that person being placed on the convicted vendor list, the Grantee may also not accept any bid
from, award any contract to, or transact any business with any other person who is under the
same, or substantially the same, control as the person whose name appears on the convicted
vendor list so long as that person's name appears on the convicted vendor list.
12.70 Homeland Security: Grantee shall utilize the U.S. Department of Homeland Security's
E-Verify system, in accordance with the terms governing use of the system, to confirm the
employment eligibility of:
1. all new persons employed by the grantee during the term of the grant agreement to
perform employment duties within Florida; and
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
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2. all new persons, including subcontractors, assigned by the grantee to perform work
pursuant to the contract with the Commission.
The Commission shall consider the employment by any vendor of unauthorized aliens a violation
of Section 274A(e) of the Immigration and Nationality Act. If the vendor knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this agreement.
Refer to the U.S. Department of Homeland Security's website at wwwdhs.gov to learn more
about E-Verify.
13.00 Miscellaneous Provisions:
13.10 Environmental Pollution: All Proposals, Plans, and Specifications for the acquisition,
reconstruction, or improvement of vehicles or equipment, shall show that such vehicles or
equipment are equipped to prevent and control environmental pollution.
13.20 Commission Not Obligated to Third Parties: The Commission shall not be obligated
or liable hereunder to any party other than the Grantee.
13.30 When Rights and Remedies Not Waived: In no event shall the making by the
Commission of any payment to the Grantee constitute or be construed as a waiver by the
Commission of any breach of covenant or any default which may then exist, on the part of the
Grantee, and the making of such payment by the Commission while any such breach or default
shall exist shall in no way impair or prejudice any right or remedy available to the Commission
for such breach or default.
13.40 How Contract Affected by Provisions Being Held Invalid: If any provision of this
Agreement is held invalid, the provision shall be severable and the remainder of this Agreement
shall not be affected. In such an instance the remainder would then continue to conform to the
terms and requirements of applicable law.
13.50 Bonus and Commissions: By execution of the Agreement, the Grantee represents
that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of
obtaining an approval of its financing hereunder.
13.60 State or Territorial Law: Nothing in the Agreement shall require the Grantee to
observe or enforce compliance with any provision thereof, perform any other act or do any other
thing in contravention of any applicable State or Federal law. Provided, that if any of the
provisions of the Agreement violate any applicable State or Federal law, the Grantee will at once
notify the Commission in writing in order that appropriate changes and modifications may be
made by the Commission and the Grantee to the end that the Grantee may proceed as soon as
possible with the Project.
13.70 Venue: This agreement shall be governed by and construed in accordance with the laws
of the State of Florida. In the event of a conflict between any portion of the contract and the
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 14 of 23
Florida law, the laws of Florida shall prevail. The Grantee agrees to waive forum and venue and
that the Commission shall determine the forum and venue in which any dispute under this
Agreement is decided.
14.00 Contractual Indemnity: It is not intended by any of the provision of this Agreement to
create in the public or any member thereof, a third-party beneficiary under this Agreement, or to
authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property
damage pursuant to the terms or provisions of this Agreement. The Grantee guaranties the payment
of all just claims for materials, supplies, tools, or labor and other just claims against the Grantee or
any subcontractor, in connection with this Agreement. Additionally, to the extent permitted by law
and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes, the Grantee
agreements to indemnify, and hold harmless the Commission, including the Commission's officers and
employees, from liabilities, damages, losses, and costs, including but not limited to, reasonable
attorney's fees, to the extent caused by negligence, recklessness, or intentional wrongful misconduct
of the Grantee and persons employed or utilized by the Grantee in the performance of this Agreement.
This indemnification shall survive the termination of this agreement. Nothing contained in this
paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Grantee's
sovereign immunity. Additionally, the Grantee agrees to include the following indemnification in all
contracts with contractors/subcontractors and consultants/subconsultants who perform work in
connection with this agreement.
"To the fullest extent permitted by law, the Grantee's contractor/consultant shall
indemnify, and hold harmless the Commission for the Transportation Disadvantaged,
including the Commission's officers and employees, from liabilities, damages, losses, and
costs, including but not limited to, reasonable attorney's fees, to the extent caused by
negligence, recklessness, or intentional wrongful misconduct of the Contractor/consultant
and persons employed or utilized by the contractor/consultant in the performance of this
Agreement.
This indemnification shall survive the termination of this agreement. Nothing contained in
this paragraph is intended to nor shall it constitute a waiver of the State of Florida and
the Grantee's sovereign immunity."
15.00 Appropriation of Funds: The State of Florida's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the Legislature. If applicable, Grantee's
performance of its obligations under this Agreement is subject to an appropriation by the Grantee's
Board of County Commissioners for the purposes set forth hereunder. The Commission acknowledges
where the Grantee is a political subdivision of the State of Florida it is authorized to act in accordance
with the Grantee's purchasing ordinance(s), laws, rules and regulations.
16.00 Expiration of Agreement: The Grantee agrees to complete the Project on or before
June 30 2023. If the Grantee does not complete the Project within this time period, this agreement
will expire. Expiration of this agreement will be considered termination of the Project and the
procedure established in Section 8.00 of this agreement shall be initiated. For the purpose of this
Section, completion of project is defined as the latest date by which services may have been provided
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
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as provided in the project description (Exhibit "A"). Unless otherwise extended by the Commission,
all reimbursement invoices must be received by the Commission no later than August 15., 2023.
17.00 Agreement Format: All words used herein in the singular form shall extend to and include
the plural. All words used in the plural form shall extend to and include the singular. All words used
in any gender shall extend to and include all genders.
18.00 Execution of Agreement: This agreement may be simultaneously executed in a minimum
of two counterparts, each of which so executed shall be deemed to be an original, and such
counterparts together shall constitute one in the same instrument.
19.00 Vendors and Subcontractors Rights: Vendors (in this document identified as the
Grantee) providing goods and services to the Commission will receive payments in accordance with
Section 215.422, Florida Statutes. The parties hereto acknowledge Section 215.422, Florida Statutes,
and hereby agree that the time in which the Commission is required to approve and inspect goods
and services shall be for a period not to exceed eleven (11) working days upon receipt of a proper
invoice. The Florida Department of Transportation has twenty (20) days to deliver a request for
payment (voucher) to the Department of Financial Services after receiving an approved invoice from
the Commission. The twenty (20) days are measured from the latter of the date the invoice is received
or the goods or services are received, inspected, and approved.
If a payment is not available within forty (40) days after receipt of the invoice and receipt, inspection
and approval of goods and services, a separate interest penalty per day (as defined by Rule) will be
due and payable, in addition to the invoice amount to the Grantee. The interest penalty provision
applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of
less than one (1) dollar will not be enforced unless the Grantee requests payment. Invoices which
have to be returned to a Grantee because of vendor preparation errors will result in a delay in the
payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Commission.
A Vendor Ombudsman has been established within the Department of Management Services. The
duties of this individual include acting as an advocate for vendors who may be experiencing problems
in obtaining timely payment(s) from the Commission. The Vendor Ombudsman may be contacted at
(850) 413-5516.
20.00 Payment to Subcontractors: Payment by the Grantee to all subcontractors with approved
third party contracts shall be in compliance with Section 287.0585, Florida Statutes. Each third party
contract from the Grantee to a subcontractor for goods or services to be performed in whole or in
part with Transportation Disadvantaged Trust Fund moneys, must contain the following statement:
When a contractor receives from a state agency any payment for contractual services,
commodities, supplies, or construction contracts, except those construction contracts subject
to the provisions of chapter 339, the contractor shall pay such moneys received to each
subcontractor and supplier in proportion to the percentage of work completed by each
subcontractor and supplier at the time of receipt of the payment. If the contractor receives
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 16 of 23
less than full payment, then the contractor shall be required to disburse only the funds
received on a pro rata basis with the contractor, subcontractors, and suppliers, each receiving
a prorated portion based on the amount due on the payment. If the contractor without
reasonable cause fails to make payments required by this section to subcontractors and
suppliers within seven (7) working days after the receipt by the contractor of full or partial
payment, the contractor shall pay to the subcontractors and suppliers a penalty in the
amount of one-half of one percent of the amount due, per day, from the expiration of the
period allowed herein for payment. Such penalty shall be in addition to actual payments
owed and shall not exceed 15 percent of the outstanding balance due. In addition to other
fines or penalties, a person found not in compliance with any provision of this subsection
may be ordered by the court to make restitution for attorney's fees and all related costs to
the aggrieved party or the Department of Legal Affairs when it provides legal assistance
pursuant to this section. The Department of Legal Affairs may provide legal assistance to
subcontractors or vendors in proceedings brought against contractors under the provisions
of this section.
21.00 Modification: This Agreement may not be changed or modified unless authorized in writing
by both parties.
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 17 of 23
FM/JOB No(s). 45082218401
. _...... _............. ...........
.--
CONTRACT NO. W G2B17
AGREEMENT
DATE.._
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and
year first above written.
GRANTEE: GUIDANCE/CARE CENTER, INC. COMMISSION FOR THE TRANSPORTATION
a 501(c)3 not-for-profit corporation DISADVANTAGED
BY:
Frank Rabbito
TITLE: C00 TITLE: ExecutjLrg Director Commission Designee
Resolution WCGCC 2019-10
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 18 of 23
FM/JOB No(s). 45082218401
CONTRACT NO. G2B17
DATEEMENT
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
INNOVATIVE SERVICE DEVELOPMENT GRANT
This exhibit forms an integral part of that Grant Agreement, between the State of Florida, Commission
for the Transportation Disadvantaged and Guidance Care Center Inc. 3000 41st Street Ocean
Marathon Florida 33050..
PROJECT LOCATION: Monroe County
PROJECT TIMEFRAME: A reement Date throu h June 30 2023.
PROJECT DESCRIPTION: To provide financial assistance for the provision of eligible trips to
qualified transportation disadvantaged riders residing in Monroe County.
Eligible trips are shared, door-to-door trips originating as far south as the Lower Keys (Monroe County)
into Miami-Dade County primarily for medical purposes.
This service will be provided two days per week. TD riders may be picked up as early as 4:00 am to
arrive in Miami-Dade County by 8:00 am.Trips will be requested at a minimum of 48 hours in advance.
RIDER ELIGIBILITY: The Grantee will utilize its current Transportation Disadvantaged Rider
eligibility application process to determine rider qualifications.
DELIVERABLES: Passenger Trips—In accordance with the Commission's invoice procedures, backup
documentation shall accompany each invoice for transportation. The backup documentation identifies
specific trips designated as eligible for reimbursement with Transportation Disadvantaged Trust
Funds. The backup documentation shall support the Trip Summary Data Report that is submitted as
part of the Grantee's invoice for reimbursement.
PROJECT GOALS: The following are goals of the project. Grantee shall submit a quarterly report
that demonstrates, at a minimum, the status of each project goal. The report shall be in a format
approved by the Commission. Payment is not contingent upon the submission of these reports or
goals being met:
1. Provide 450 trips during the grant period.
2. Provide transportation to 45 transportation disadvantaged eligible individuals during the grant
period.
Innovative service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 19 of 23
3. 90% of the unduplicated passenger head count should provide a favorable evaluation of the
service and could include the following components, at a minimum:
a. Opportunity to have morning appointments in Miami-Dade County have been been
beneficial.
b. Opportunity to stay for longer appointments, when necessary, have been beneficial.
c. Reliability of on-time pick-ups.
d. Reliability of service.
SPECIAL CONSIDERATIONS BY GRANTEE:
None
SPECIAL CONSIDERATIONS BY COMMISSION:
None
Innovative service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 20 of 23
FM/JOB No(s). 45082218401
CONTRACT NO. G2 � .
B17
b 2
AGREEMENT
DATE :;;..
EXHIBIT "B"
PROJECT BUDGET AND DISBURSEMENT SCHEDULE
This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the
Transportation Disadvantaged and Guidance Care Center Inc. _3000 41st Street Ocean Marathon Florida
33050.
I. PROJECT COST:
Estimated Project Cost shall conform to those eligible Costs as indicated by Chapter 427, Florida Statutes,
Rule 41-2, Florida Administrative Code, the most current Commission policies and Fiscal Year 2022-23
Program Manual and Application for the Innovative Service Development Grant. Trips shall be purchased
at the rates indicated in Exhibit B, Page 2 of 2, attached to and made a part of this agreement.
Grantee shall invoice on a monthly basis actual costs that may be above or below (+/-) the amount of the
monthly allocation disbursement schedule reflected on Exhibit"B." At times,this may result in"underbilling"
or "overbilling." Any excess (underbilled) funds may be recaptured on a monthly invoice that does not
exceed the cumulative total of funds disbursed to date with supporting documentation. No excess funds
remaining on the grant at the end of the grant period will be reimbursed to the Grantee. Any overpayment
of TD funds must be repaid to the Commission upon project completion. Reimbursement payment for
transportation services shall not be provided to the Grantee until documentation supporting such services
has been approved. The project must be completed no later than June 30, 2023.
TD Trust Fund Trips $ 104,300.00 44583618401
TOTAL $ 104,300.00
II. SOURCE OF FUNDS:
Commission for the Transportation
Disadvantaged State Funds (no more than 90%) $93,870.00
Local Cash Funds 110 430.00
Total Project Cost $104,300.00
III. DISBURSEMENT SCHEDULE OF COMMISSION (State) FUNDS
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2022 3 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 21 of 23
TRANSPORTATION DISADVANTAGED TRUST FUND
SERVICE RATES
EXHIBIT B
PAGE 2 OF 2
COMMUNITY TRANSP RATION COORDINATOR: Guidance re Center. Inc.
EFFECTIVE DATE: �ad
UNIT COST PER UNITT
SERVICE TO BE
TYPE OF
PROVIDED Passenger Mile or Trip) $
Ambulatory/Wheelchair Mile 8.00
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
Page 22 of 23
FM/]OB No(s). 45082218401
CONTRACT NO. G21317 _ .... ............... .
AGREEMENT
DATE.. �Z
EXHIBIT"C"
STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Awarding Agency: Commission for the Transportation Disadvantaged/Florida Department
of Transportation
State Project Title: COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
(CTD)
Innovative Service Development Grant
CSFA Number: 55.045
*Award Amount: $93,870.00
"The state award amount may change with supplemental agreements
saa/se.rc,hCatalo�a_spx
Specific project information for CSFA Number 55.045 is provided at: htt°�s://a frs.fld,fs com/fsaalsea ._.., ..
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.045 are provided at:
https//a r.,�s..,f!ofs.com/fsaa/s arch Compliance.,aspx
The State Projects Compliance Supplement is provided at: https///aps.fldfs�com/fsaa/com liance asx,
Innovative Service Development Grant Agreement 2022-23
Monroe County
Form Rev. 7/2022
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