6. Quote 01/18/2023 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States Monroe County FL
Granicus Proposal for Monroe County FL
IIII IIII'' IIII',IIII' IIII' IIII',"' UI
Prepared By: Erin Pardue
Phone: 1.909.641.5949
Email: erin.pardue@granicus.com
Order#: Q-207107
Prepared On: 11/07/2022
Expires On: 1 1/21/2022
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Billing Term
End Date: 08/31/2023
Period of Performance: The Agreement will begin on date of signature and will continue through
the end of the then current billing term, and will continue for an additional
24 months thereafter.
Order #: Q-207107
Prepared: 11/07/2022
Page 1 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Solution Qudntity/Unit 'PrIor Annudl Fee'
IQM2- Civic Streaming 0 Each $7,257.60
IQM2- eSignatures 0 Each $2,784.00
IQM2-Agenda & Minutes 0 Each $9,676.80
SU13fi4TAL: $19,718.40
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid
fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of
this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the
annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are
deployed.
Upon the deployment of Client's new solution as determined at Granicus'sole discretion, Granicus shall remove
access to the Client's terminating subscription(s).
Order #: Q-207107
Prepared: 11/07/2022
Page 2 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
min=
olufioin Billing Oucin i y/Unit - One-TimeFee
Frequency.
Meeting Efficiency-Setup &
Configuration (Standard) Up Front 1 Each $900.00
Minutes -Online Training Upon Delivery 2 Hours $450.00
Government Transparency-Setup &
Up Front 1 Each $0.00
Configuration
Granicus Encoding Appliance
Hardware -SDI (AMAX) (GT) Upon Delivery 1 Each $3,500.00
Granicus Video-Online Training Upon Delivery 6 Hours $0.00
Peak-Setup & Configuration Up Front 1 Each $0.00
Peak Online Group Training Upon Delivery 6 Hours $0.00
Open Platform -Setup and
Up Front 1 Hours $0.00
Configuration
Granicus Encoding Appliance
Hardware -Setup & Config Upon Delivery 1 Each $875.00
US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00
Open Platform -Setup and
Up Front 1 Hours $0.00
Configuration
Send Agenda (Peak) Set up and Config Up Front 1 Each $0.00
govDelivery for Integrations Set Up and
Up Front 1 Each $0.00
Config
SUBTOTAL, $51,850.00
Order #: Q-207107
Prepared: 11/07/2022
Page 3 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
OEM
Billing
olufloin Oucin i y/Unit Annual Fee,
Frequency.
Meeting Efficiency Suite
Annual 1 Each $0.00
Government Transparency Suite
Annual 1 Each $5,518.40
Peak Agenda Management
Annual 1 Each $13,000.00
Open Platform Suite
Annual 1 Each $0.00
Open Platform Suite
Annual 1 Each $0.00
Send Agenda (Peak)
Annual 1 Each $0.00
Granicus Encoding Appliance Software
(GT) Annual 1 Each $1,200.00
govDelivery for Integrations
Annual 1 Each $0.00
SUBTOTAL: $19,718.40
Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term.
Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Order #: Q-207107
Prepared: 11/07/2022
Page 4 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
i':u r vIIcII11; IIIII; IIII IIII"'IR I UI lqG
!Yea!r2!!!! Year,3
Meeting Efficiency Suite $0.00 $0.00
Government Transparency Suite $5,794.32 $6,084.04
Peak Agenda Management $13,650.00 $14,332.50
Open Platform Suite $0.00 $0.00
Open Platform Suite $0.00 $0.00
Send Agenda (Peak) $0.00 $0.00
Granicus Encoding Appliance Software (GT) $1,260.00 $1,323.00
govDelivery for Integrations $0.00 $0.00
SUBTOTAL, $20,704.32 $21.731.54
Order #: Q-207107
Prepared: 11/07/2022
Page 5 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
Soluiion Des cripillon
Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware-
as-a-Service (HaaS) solution that enables government organizations to
simplify the in-meeting management and post-meeting minutes creation
processes of the clerk's office. By leveraging this solution, the client will be
able to streamline meeting data capture and minutes production,
reducing staff efforts and decreasing time to get minutes published. During
a meeting, use LiveManager to record roll calls, motions, votes, notes, and
speakers, all indexed with video. Use the index points to quickly edit
minutes, templates to format in Microsoft Word, and publish online with the
click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording
information during meetings
• Access to the Word Add-in software component for minutes
formatting in MS Word if desired
• Up to one (1) MS Word minutes template (additional templates can
be purchased if needed)
Government Transparency Government Transparency are the live in-meeting functions. Streaming of
Suite an event, pushing of documents, and indexing of events.
Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the agenda management
and minutes recording process of the clerk's office. Peak Agenda
Management allows clerks to streamline the way they compile and
produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
Order #: Q-207107
Prepared: 11/07/2022
Page 6 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
Soluiion Des cripillon
Meeting Efficiency-Setup & Setup and Configuration for Meeting Efficiency Suite includes
Configuration (Standard) implementation of:
• Up to one (1) client Installation of Minutes Maker (compatible client
hardware required for software)
• Up to one (1) Minutes report
Minutes -Online Training online training for Minutes, which allows clients to have online sessions with
a Granicus trainer to show clerks how to take minutes during a meeting
and how to edit and publish them after a meeting.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Government Transparency- Setup and Configuration for Government Transparency Suite includes
Setup & Configuration implementation of:
• Up to one (1) View Page and Player template
• Up to one (1) Live Manager configuration
Granicus Encoding Appliance AMAX Encoder with Osprey SDI Card. Used to pass commands and data
Hardware-SDI (AMAX) (GT) from LiveManager that include Start/Stop of webcast, indexing, and
document display. Also serves to distribute video and captions to be
distributed to the CDN or Performance Accelerator.
Granicus Video-Online Training Granicus Video-Online Training
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Send Agenda (Peak) Send Agenda is dependent on an active subscription to the relevant
govMeetings agenda.
Peak-Setup & Configuration Setup and Configuration for Peak Agenda Management includes
implementation of:
• Up to one (1) meeting body's Standard Agenda, Cover Page and
Minutes report template
• Up to one (1) public view page portal
Order #: Q-207107
Prepared: 11/07/2022
Page 7 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
Soluiion Des cripillon
Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to
have up to six (6) users participate in online group sessions with a
Granicus trainer and other client users to learn how to use the system.
Open Platform -Setup and Setup and configuration for Open Platform
Configuration
Granicus Encoding Appliance Granicus Encoding Appliance Software (GT) This includes the LiveManager
Software (GT) Software solution where webcasts are started/stopped, agendas
amended and indexed, votes and attendance recorded, and minutes
created.
Granicus Encoding Appliance Remote configuration and deployment of an encoding appliance.
Hardware-Setup & Config
US Shipping Charge C - Large US shipping of a large item
Item
Open Platform -Setup and Setup and configuration for Open Platform
Configuration
govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive
updates directly through Granicus (powered by govDelivery). Receive a
monthly metrics report delivered via email to show subscriber growth and
engagement activity for the past month of bulletin sends, and grow
subscribers through access to the Granicus Advanced Network.
Note: govDelivery integrations is dependent on an active subscription to
the relevant govMeetings agenda or govAccess CMS solutions.
III GRX lqICUS rwacKk ltI�) IIIII IIII IIIII IIIII IIII' U l [ IRMA n I i
• Granicus Communications Suite Subscriber Information.
o Data provided by the Client and contact information gathered through the Client's own web
properties or activities will remain the property of the Client ('Direct Subscriber'), including any
and all personally identifiable information (PII). Granicus will not release the data without the
express written permission of the Client, unless required by law.
o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to
operate the Granicus Products and Services (provided that the Client hereby grants to
Order #: Q-207107
Prepared: 11/07/2022
Page 8 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on
an anonymous or aggregate basis only, that arises from the use of the Granicus Products by
the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the
functionality of the Granicus Products and any other legitimate business purpose, including the
right to sublicense such data to third parties, subject to all legal restrictions regarding the use
and disclosure of such information).
• Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscribe to other Granicus Client's digital communication
(the 'Advanced Network'). When a Direct Subscriber signs up through one of the
recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the
agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with
Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus
Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after
termination of its Order, SOW, or Exhibit placed under this agreement. All information related to
Network Subscribers must be destroyed by the Client within 15 calendar days of the Order,
SOW, or Exhibit placed under this agreement terminating.
o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt-
in email to Network Subscribers that shall include an explanation of the Client's relationship with
Granicus terminating and that the Network Subscribers may visit the Client's website to
subscribe to further updates from the Client in the future. Any Network Subscriber that does not
opt-in will not be transferred with the subscriber list provided to the Client upon termination.
IIII" IIII'' rI :s roIllh°°°IIII IIII IIIII IIII'' Illh°°°IIII IIII °r caI I11 i I I11 r I11 fl I u�111111.:IIIiirs
• Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code
option to a unique standard toll-free number within the United States (International numbers not
supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where
available, for an additional fee.
• Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the
duration of its use.
Order #: Q-207107
Prepared: 11/07/2022
Page 9 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
nI11;IIIws & caIitI��m ri oIIII
• Link to Terms: htt,�. r nic�u .c:orrn dt M tr r. .S�uLa c:ri Lion A rr r rrnr nt. df
I................ . . ............................................................................ ..I........................ .................................................................................................1............................................... ...........................................................1..................
• Upon the effective date, this Agreement shall supersede and replace any previous agreement between the
parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the
parties are hereby void and of no force and effect.
• This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It
is the responsibility of Monroe County FL to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which
the volume has changed from the prior term without regard to the prior term's per-unit pricing.
• Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year
warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails
to function properly due to normal wear and tear, defective workmanship, or defective materials.
Order #: Q-207107
Prepared: 11/07/2022
Page 10 of 14
G-R AN I C-US Order Form
Monroe County FL
III U IIII U�lqG U�lq[ IRMA na�iq
Billing Contact: Purchase Order - No
Required? - Yes
...........................................................................................................................................................
Billing Address: PO Number:
If PO required
..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""II............... ..............."I'l""I'll""I'll'll"",',,""I',l",lI............... ............... ............... ...............
Billing Email: Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-207107 dated 1110712022 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
r X�lt III.:�III' III' III�'llI
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Monroe County FL
""'...............Signature
" " " .........
Name: Craig Cates
Title: Mayor
Date:
"I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""I'll",'ll"'ll'I..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Attest: Kevin Madolk, Clerk
By:
As Deputy Clerk
MCNROE COUNTY ATTORNEY
IV APPR? DASTO
11 F;y
CHRISI INELIMBERT•BAMWS
ASSISTANT COUNW ATTORNEY
DATE
Order #: Q-207107
Prepared: 11/07/2022
Page 11 of 14
�(( 7 GRAN ICUS
Order Form
Monroe County FL
ClearCaster Terms&Conditions
The ClearCaster products are subject to the following terms:
Permitted Use. Granicus hereby grants during each Order Term or as otherwise specified in the Order,
and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive, non-
transferrable right to use the ClearCaster products to the extent allowed in the relevant Order
(collectively the"Permitted Use").The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein,to use the ClearCaster products up to the levels limited in the
applicable Order.
Data Sources. Data uploaded into ClearCaster products must be brought in from Customer sources
(interactions with end users and opt-in contact lists). Customer cannot upload purchased contact
information into the ClearCaster products without Granicus' written permission and professional
services support for list cleansing.
Passwords. Passwords are not transferable to any third party. Customer is responsible for keeping all
passwords secure and all use of the the ClearCaster products accessed through Customer's passwords.
Content.Customer can only use the ClearCaster products to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
Disclaimers.Any text, data, graphics, or any other material displayed or published on Customer's
website must be free from violation of or infringement of copyright,trademark,service mark, patent,
trade secret, statutory, common law or proprietary or intellectual property rights of others. Granicus is
not responsible for content migrated by Client or any third party.
Advertising.The ClearCaster products shall not be used to promote products or services available for
sale through Customer or any third party unless approved in writing, in advance, by Granicus.Granicus
reserves the right to request and review the details of any agreement betweenCustomer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through the ClearCaster products prior to approving the presence of Advertising within
the ClearCaster products.
Restrictions.Customer shall not:
■ Misuse any Granicus resources or the ClearCaster products or cause any disruption, including but
not limited to, the display of pornography or linking to pornographic material, advertisements,
solicitations, or mass mailings toindividuals who have not agreed to be contacted;
■ Use any process, program, or tool for gaining unauthorized access to the systems, networks, or
Order #: Q-207107
Prepared: 11/07/2022
Page 12 of 14
�(( 7 GRAN ICUS
Order Form
Monroe County FL
accounts of other parties, including but not limited to, other Granicus customers;
■ Customer must not use the Granicus products,services or the ClearCaster products in a manner
in which system or network resources are unreasonably denied to other Granicus clients;
■ Customer must not use the services or ClearCaster products as a door or signpost to another
server.
■ Access or use any portion of the ClearCaster products,except as expressly allowed by this Order;
■ Copy, distribute, sublicense, or otherwise share,software provided on the ClearCaster products;
■ Disassemble, decompile, or otherwise reverse engineer all or any portion of the ClearCaster
products;or add or remove software on the ClearCaster products without Granicus consent;
■ Use the ClearCaster products for any unlawful purposes;
■ Export or allow access to the ClearCaster products in violation of U.S. laws orregulations;
■ Except as expressly permitted in this Order, subcontract, disclose, rent, or lease the ClearCaster
products, or any portion thereof, for third party use; or
■ Modify, adapt, or use the ClearCaster products to develop any software application intended
for resale which uses the ClearCaster products in whole or in part.
Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request,
recommendation, correction or other feedback provided by Customer relating to the use of the
ClearCaster products.Granicus may use such submissions as it deems appropriate in its sole discretion.
Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its
licensors reserve all right,title and interest in the ClearCaster products,the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to
Customer.The Granicus name,the Granicus logo,and the product names associated with the services are
trademarks of Granicus or its suppliers, and no right or license is granted to use them.
License to Content; Access. Customer hereby grants Granicus and its vendors a limited right and license
to view, access, use, modify, adapt, reproduce, transmit, distribute, display, and disclose Content for the
sole purpose of providing the ClearCaster products.Customer agrees that Granicus and its vendors may
remotely access the ClearCaster products for the sole purpose of providing Granicus products and
services, and the ClearCaster products.
Order #: Q-207107
Prepared: 11/07/2022
Page 13 of 14
�(( 7 GRANICUS
Order Form
Monroe County FL
Warranties and Disclaimers.The ClearCaster products are provided "AS IS"and as available. EACH PARTY
HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL
AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIESOF
MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. NEITHER
GRANICUS NOR ITS SUPPLIERS WARRANT THAT THE CLEARCASTER PRODUCTS WILL MEET CUSTOMER'S
REQUIREMENTS NOR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
Notwithstanding the foregoing and subject to payment of all applicable fees, Granicus will provide a three
(3)year warranty with respect to required hardware. Within the three (3)year warranty period, Granicus
shall repair or replace any required hardware provided directly from Granicus that fails to function
properly due to normal wear and tear, defective workmanship, or defective materials.
EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL
GRANICUS NOR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES,WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE
THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
FURTHER, GRANICUS NOR ITS SUPPLIER SHALL BE LIABLE FOR: (A) ERROROR INTERRUPTION OF USE OR
FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF
SUBSTITUTE GOODS, SERVICES, TECHNOLOGY, OR HARDWARE; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESSTO OR INABILITYTO ACCESSTHE SERVICES,SOFTWARE, CONTENT, HARDWARE,
CLEARCASTER PRODUCTS, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND
GRANICUS' REASONABLE CONTROL, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES.
LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY'S LIABILITY TO THE OTHER PARTY FOR
DIRECT DAMAGES RESULTING EXCLUSIVELY FROM THE CLEARCASTER PRODUCTS (WHETHER IN
CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY CUSTOMER FOR GRANICUS PRODUCTS
AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY
NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY MAY
INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THE CLEARCASTER
PRODUCTS MORE THAN TWO (2)YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
Order #: Q-207107
Prepared: 11/07/2022
Page 14 of 14