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Item C16 C.16 County of Monroe P W ;� w 1rJ� BOARD OF COUNTY COMMISSIONERS r,�� Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5 y Michelle Lincoln,District 2 James K.Scholl,District 3 Ij David Rice,District 4 County Commission Meeting February 15, 2023 Agenda Item Number: C.16 Agenda Item Summary #11676 BULK ITEM: Yes DEPARTMENT: Emergency Services TIME APPROXIMATE: STAFF CONTACT: RL Colina 3052896323 N/A AGENDA ITEM WORDING: Approval to apply for grant funding for equipment that removes carcinogens from firefighter gear from the Federal Emergency Management Agency's Assistance to Firefighters Grant Program; and authorization for the Fire Chief to execute any and all documentation required as part of the application and award process. ITEM BACKGROUND: Monroe County Fire Rescue (MCFR) is requesting BOCC approval to apply for approximately $30,000 for equipment that removes carcinogens from firefighter gear from the Federal Emergency Management Agency's Assistance to Firefighters Grant Program. The grant has a 10% matching requirement that may be assigned in a future budget cycle. Authorization is further requested to allow the Fire Chief authority to execute any and all documentation required as part of the application and award process. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: AFG - Application Form (FY 2022) FINANCIAL IMPACT: Effective Date: TBD Expiration Date: TBD Packet Pg. 713 C.16 Total Dollar Value of Contract: TBD Total Cost to County: TBD Current Year Portion: NA Budgeted: Yes Source of Funds: 141/11500/SC_00102 Capital Outlay Equipment& Furniture CPI: NA Indirect Costs: NA Estimated Ongoing Costs Not Included in above dollar amounts: NA Revenue Producing: NA If yes, amount: NA Grant: Yes County Match: 10% Insurance Required: NA Additional Details: NA REVIEWED BY: James Callahan Completed 01/31/2023 3:43 PM Christina Cory Completed 01/31/2023 4:14 PM Purchasing Completed 01/31/2023 4:16 PM Budget and Finance Completed 01/31/2023 4:34 PM Brian Bradley Completed 01/31/2023 4:44 PM Lindsey Ballard Completed 01/31/2023 4:47 PM Board of County Commissioners Pending 02/15/2023 9:00 AM Packet Pg. 714 1/30/23,4:17 PM FEMAGO-Application C.16.a Fiscal Year (FY) 2022 Assistance to Statsub Pending Firefighters Grants Application ID: EMW-2022-FG-01498 OMB number: 1660-0054, Expiration date: 11/30/2023 View burden statement System for Award Management (SAM.gov) profile U Please identify your organization to be associated with this application. CL All organization information in this section will come from the System for Award Management (SAM) profile for that organization. COUNTY OF MONROE 4- Information current from SAM.gov as of: 12/04/2022 0 UEI-EFT: QKLSCT2LM7M9 24 DUNS (includes DUNS+4): 073876757 Employer Identification Number (EIN): 596000749 CD Organization legal name: COUNTY OF MONROE N Organization (doing business as) name: E L_ 0 Mailing address: 1100 SIMONTON STREET ROOM 2-205 KEY WEST, FL 33040-3110 g Physical address: 1100 SIMONTON ST KEY WEST, FL 33040-3110 e Is your organization delinquent on any federal debt? N SAM.gov registration status: Active as of 08/31/2022 We have reviewed our bank account information on our SAM.gov profile to ensure it is up to date E Applicant information Please provide the following additional information about the department or organization applying for this grant. Applicant name (i.e., fire department name) https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 715 1/30/23,4:17 PM FEMAGO-Application C.16.a Main address of location impacted by this grant .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____.___.. Main address 1 490 63rd Street Ocean Main address 2 Optional City State/territory C. CL Marathon Florida Zip code Zip extension 33050 as In what county/parish is your organization physically located? If you have more than _ one station, in what county/parish is your main station located? as U Monroe County U) U) Applicant characteristicsCD The Assistance to Firefighters Grants Program's objective is to provide funding directly to fire departments and nonaffiliated EMS organizations or a State Fire Training Academy for the purpose of protecting the health and 0 safety of the public and first responder personnel against fire and fire-related hazards. Please review the Notice 2 of Funding Opportunity Announcement (NOFO) for information on available program areas and for more information on the evaluation process and conditions of award. g C. Please provide the following additional information about the applicant. CL Applicant type Fire Department/Fire District as Is this grant application a regional request?A regional request provides a direct regional and/or local E benefit beyond your organization.You may apply for a regional request on behalf of your organization " and any number of other participating eligible organizations within your region. Yes !" No What kind of organization do you represent? All Paid/Career How many active firefighters does your department have who https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 716 1/30/23,4:17 PM FEMAGO-Application C.16.a perform firefighting duties? 150 How many of your active firefighters are trained to the level of Firefighter I or equivalent? 150 How many of your active firefighters are trained to the level of Firefighter II or g equivalent? CL 150 Are you requesting training funds in this application to bring 100% of your firefighters into compliance with NFPA 1001? 4- as Yes 0 No (D U Which of the following standards does your organization meet regarding physicals? If physicals are not required then do not select any option. (optional) Meets NFPA or 1582 standard CD Meets NTSB or DOT standard Meets State/Local standard E L_ 0 How many members in your department are trained to the g level of EMIR or EMT,Advanced �? EMT or Paramedic? e 46 Does your department have a Community Paramedic program? E Yes No How many stations are operated by your department? 9 Does your organization protect critical infrastructure of the state? %} Yes No https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 717 1/30/23,4:17 PM FEMAGO-Application C.16.a Please describe the critical infrastructure protected below. uresll oinso liis uregtJired Do you currently report to the National Fire Incident Reporting System (NFIRS)?You will be required to report to NFIRS for the entire period of the grant. !" Yes 0 No U Please enter your FDIN/FDID. CL 38000 Do you offer live fire training? as Yes 4a No 0 What is the total number of live fire training exercises Mn conducted per year on average? < 36 CD h L_ 0 Operating budget 0 What is your organization's operating budget (e.g., personnel, maintenance of apparatus, equipment, cs facilities, utility costs, purchasing expendable items, etc.) dedicated to expenditures for day-to-day CL activities for the current (at time of application)fiscal year, as well as the previous two fiscal years? Current Fiscal Year as h U Fiscal Year Operating budget Current fiscal year $ Current fiscal year- 1 $ https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 718 1/30/23,4:17 PM FEMAGO-Application C.16.a Fiscal Year Operating budget Current fiscal year- 2 $ What percentage of the declared operating budget is dedicated to personnel costs (salary, benefits, overtime costs, etc.)? % 0 Does our department have an rain day reserves emergency funds or capital outlay? g CL Y p Y Y Y g Y p Y CL Yes No �- What percentage of the declared operating Current fiscal Current fiscal Current fiscal budget is derived from the following year year- 1 year-2 °a Taxes % % % U Bond issues % % EMS billing Grants % % % E 0 0 Donations % % C. CL Fund drives Fee for service % % % is Other Totals 0 % IMust 0 % IMust 0 % IMust Describe your financial need and how consistent it is with the intent of the AFG Program. Include details describing your organization's financial distress such as summarizing budget constraints, unsuccessful attempts to secure other funding, and proving the financial distress is out of your control. https://go.fema.gov/application/EMW-2022-FG-01498-application/edit I Packet Pg. 719 1/30/23,4:17 PM FEMAGO-Application C.16.a Incases of demonstrated economic hardship, and upon the request of the grant applicant, the FEMA Administrator may grant an Economic Hardship Waiver. Is it your organization's intent to apply for an Economic Hardship Waiver? Yes No C 0 Other funding sources C. This fiscal year, are you receiving Federal funding from any other grant program for the same purpose CL for which you are applying for this grant? Yes as No 4- This fiscal year, are you receiving Federal funding from any other grant program regardless of Ls purpose? 0 as Yes 2 No Applicant and community trendsCD Please provide the following additional information about the applicant. L_ E Injuries and fatalities 2022 2021 2020 g U What is the total number of fire-related civilian fatalities in your CL jurisdiction over the last three calendar years? What is the total number of fire-related civilian injuries in your C jurisdiction over the last three calendar years? U What is the total number of line of duty member fatalities in your jurisdiction over the last three calendar years? What is the total number of line of duty member injuries in your jurisdiction over the last three calendar years? What is the total number of members with self-inflicted fatalities over the last three years? https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 720 1/30/23,4:17 PM FEMAGO-Application C.16.a How many vehicles does your organization have in each of the type or class of vehicle listed below?You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. jSeated riding positions The than the number of ne and reserve a seated ds.riding th positions e are zero frontline and zerroereserve apparatus, the number of seated riding positions must be zero. pp C 0 Number of Number of Number of seated CL Type or class of vehicles frontline reserve CL riding < apparatus apparatus positions Engines or pumpers (pumping capacity of 750 gallons per minute as (GPM) or greater and water capacity of 300 gallons or more): pumper, pumper/tanker, rescue/pumper, foam pumper, CAFS °a pumper, type I, type II engine urban interface 0 Ambulances for transport and/or emergency response C 2 24 U) U) Tankers or tenders (water capacity of 1,000 gallons or more) CD Aerial apparatus: aerial ladder truck, telescoping, articulating, E ladder towers, platform, tiller ladder truck, quint 0 C 0 Brush/quick attack(pumping capacity of less than 750 GPM and water carrying capacity of at least 300 gallons): brush truck, patrol CL CL unit (pickup w/skid unit), quick attack unit, mini-pumper, type III e engine, type IV engine, type V engine, type VI engine, type VII engine C Rescue vehicles: rescue squad, rescue (light, medium, heavy), E technical rescue vehicle, hazardous materials unit U Additional vehicles: EMS chase vehicle, air/light unit, rehab units, bomb unit, technical support (command, operational support/supply), hose tender, salvage truck,ARFF (aircraft rescue firefighting), command/mobile communications vehicle How many AILS Response vehicles are in your fleet? https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 721 1/30/23,4:17 PM FEMAGO-Application C.16.a Is your department facing a new risk, expanding service to a new area, or experiencing an increased call volume? Yes No Community description Please provide the following additional information about the community your organization serves. Type of jurisdiction served U Select CL CL What type of community does your organization serve? Select as What is the square mileage of your first due response zone/jurisdiction served? as U Mn U) What percentage of your primary response area is protected by hydrants? CD h L_ 0 Percentage 2 What percentage of your primary response area is for the following: (must sum to 100%) cs CL Agriculture, wildland, open space, or undeveloped properties Commercial and industrial purposes E U Residential purposes Total 0 M t st o t 111 100 https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 722 1/30/23,4:17 PM FEMAGO-Application C.16.a What is the permanent resident population of your first due response zone/jurisdiction served? Do you have a seasonal increase in population? Yes No 0 Please describe your organization and/or community that you serve. CL CL 4- Call volume 0 Please provide the total number of incidents that your organization responded to for each year of the previous three year period (Jan - Dec). Include only those alarms which your organization was a primary responder and not second due or giving Mutual Aid. 24 U) Note: Each incident must be counted only once regardless of the number of units or agencies that responded to that incident (e.g. a vehicle fire with entrapment and injuries may be counted as a vehicle fire or a rescue call or CD an EMS call, but not all three). N E L_ 0 Summary 0 Summary of responses per year by category. Enter whole numbers only. If you have no calls for any of the cs categories, enter 0. CL e Summary of responses per year per category 2022 2021 2020 NFIRS Series 100: Fire a E U NFIRS Series 200: Overpressure Rupture, Explosion, Overheat (No Fire) NFIRS Series 300: Rescue & Emergency Medical Service Incident NFIRS Series 400: Hazardous Condition (No Fire) https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 723 1/30/23,4:17 PM FEMAGO-Application C.16.a Summary of responses per year per category 2022 2021 2020 NFIRS Series 500: Service Call NFIRS Series 600: Good Intent Call NFIRS Series 700: False Alarm & False Call a® C. NFIRS Series 800: Severe Weather& Natural Disaster CL NFIRS Series 900: Special Incident Type a® 4- Total 0 0 0 0 a Fire How many responses per year by category? Enter whole numbers only. If you have no calls for any of the CD categories, enter 0. E How many responses per year per category? 2022 2021 2020 0 r_ Of the NFIRS Series 100 calls, how many are "Structure Fire" (NFIRS Codes 111-123)? C. CL Of the NFIRS Series 100 calls, how many are "Vehicle Fire" (NFIRS Codes 130-138)? as Of the NFIRS Series 100 calls, how many are "Vegetation Fire" E U (NFIRS Codes 140-143)? Total 0 0 0 What is the total acreage of all vegetation fires? Enter whole numbers only. If you have no vegetation fires, enter 0. https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 724 1/30/23,4:17 PM FEMAGO-Application Total acreage per year 2022 2021 2020 What is the total acreage of all vegetation fires? Rescue and emergency medical service incidents How many responses per year by category? Enter whole numbers only. If you have no calls for any of the categories, enter 0. How many responses per year per category? 2022 2021 2020 CL CL Of the NFIRS Series 300 calls, how many are "Motor Vehicle Accidents" (NFIRS Codes 322-324)? as Of the NFIRS Series 300 calls, how many are "Extrications from Vehicles" (NFIRS Code 352)? aLs ® 0 as Of the NFIRS Series 300 calls, how many are 'Rescues" (NFIRS Codes 300, 351, 353-381)? U) U) How many EMS-BLS Response Calls? CD How many EMS-ALS Response Calls? E L_ 0 r_ 0 How many EMS-BLS Scheduled Transports? _ C. CL e How many EMS-ALS Scheduled Transports? as E How many Community Paramedic Response Calls? " Total 0 0 0 Mutual and automatic aid https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 725 1/30/23,4:17 PM FEMAGO-Application C.16.a How many responses per year by category? Enter whole numbers only. If you have no calls for any of the categories, enter 0. How many responses per year per category? 2022 2021 2020 How many times did your organization receive Mutual Aid? How many times did your organization receive Automatic Aid? C 0 How many times did your organization provide Mutual Aid? 2 CL CL C How many times did your organization provide Automatic Aid? as a® 4- Of the Mutual and Automatic Aid responses, how many were Ls structure fires? 0 as U C Total 0 0 0 24 U) U) Grant request details Are you requesting a Micro Grant?A Micro Grant is limited to $50,000 in federal resources. E 0 Yes 2 No CL CL Instructions If you intend to request funds for an activity, you must answer all of the activity specific questions j and specify at least one budget item budget object class information.0 The cost figures you provide do not have to be firm quotes from your vendors, but they should be estimated based on a research of current prices (i.e., check with at least two vendors for your estimates). If you do not have these estimates, you can come back and modify this area at any point before you submit your application to DHS. The Assistance to Firefighters Grant Program does not allow for any grant funds to be used for construction. Select grant writer fee when adding an activity if there is a grant- writing fee associated with the preparation of the request tlllieulme has to be at Illeast oune eetliieliity totWl elll airges IIIgWis r l e gireeteur"tlhain $0 https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 726 1/30/23,4:17 PM FEMAGO-Application C.16.a Grant request summary The table below summarizes the number of items and total cost within each activity you have requested funding for. This table will update as you change the items within your grant request details. Grant request summary Activity Number of items Total cost Total -� 0 U CL Is your proposed project limited to one or more of the following activities 0 : Planning and development of CL policies or processes. Management, administrative, or personnel actions. Classroom-based training.Acquisition of mobile and portable equipment (not involving installation) on or in a building. Yes No as D 4- as a® 0 Budget summary 24 Budget summary Object class categories Total CD Personnel $ E Fringe benefits $ 0 r_ Travel $ g U Equipment $ CL Supplies $ Contractual $ as E Construction $ U Other $ Total direct charges $ Indirect charges $ TOTAL $ Non-federal resources https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 727 1/30/23,4:17 PM FEMAGO-Application C.16.a Object class categories Total Applicant $0 State $0 Other sources $0 a® Remarks C. CL Total Federal and Non-federal resources 4a Federal resources - 0 as U Non-federal resources - a TOTAL $ Program income $0 h L_ 0 Non-federal resources discrepancy � The combined Non-federal resources (Applicant + State + Other sources) must equal the overall U total Non-federal resources of$. e Total charge error Total charges MUST be greater than $0 as h Contact information Did any individual or organization assist with the development, preparation, or review of the application to include drafting or writing the narrative and budget, whether that person, entity, or agent is compensated or not and whether the assistance took place prior to submitting the application? Yes https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 728 1/30/23,4:17 PM FEMAGO-Application C.16.a No Secondary point of contact ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ............... Please provide a secondary point of contact for this grant. The Authorized Organization Representative (AOR) who submits the application will be identified as the primary point of contact for the grant. Please provide one secondary point of contact for this grant below. The secondary contact can be members of the fire department or organizations applying for the grant that will see the grant through completion, are familiar with the grant application, and have the authority to make decisions on and to act upon this grant application. The secondary point of contact can also be an individual who assisted with the development, preparation, or review of the application. C. CL Add a point of contact. At least one point of contact is required. as U� MI MI a ml W III W W W II a W II 0 Assurances and certifications SF-LLL: Disclosure of Lobbying Activities04 04 OMB number:4040-0013, Expiration date:02/28/2022 View burden statement E L_ Complete only if the applicant is required to do so by 44 C.F.R. part 18. Generally disclosure is required when o applying for a grant of more than $100,000 and if any funds other than Federal appropriated funds have been 0 paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, U a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in CL connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete CL and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Further, the recipient shall file a disclosure form at the end of each calendar quarter in which there occurs any event described in 44 C.F.R. A§ 18.110(c) that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by the applicant. E The applicant is not currently required to submit the SF-LLL 1. Type of federal action: Select 2. Status of federal action: Select 3. Report Type: https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 729 1/30/23,4:17 PM FEMAGO-Application C.16.a Select 4. Name and address of reporting entity: Prime SubAwardee Name Street 1 0 U C. CL Street 2 as City 4— as 0 as State Select Zip04 04 CD 04 Zip Ext L_ E r_ 0 U Congressional district, if known: CL e Qb 6. Federal department/agency: E U 7. Federal program name/description: CFDA number, if applicable: https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 730 1/30/23,4:17 PM FEMAGO-Application C.16.a 8. Federal action number, if known: 9.Award amount, if known: 10a. Name and address of lobbying registrant: 0 Prefix Optional CL Select C. C First Name as 4- Middle Name Optional Ls 0 as 0 C Last Name 04 04 CD Suffix Optional 04 Select h L_ 0 Street 1 0 C. CL Street 2 Optional C as City h State Optional Select V Zip Optional https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 731 1/30/23,4:17 PM FEMAGO-Application C.16.a Zip Ext Optional 10b. Individual performing services: (including address if different from No. 10a) Prefix Optional Select First Name 0 Middle Name Optional CL CL Last Name as 4- as Suffix Optional o 0 as Select Is the individual performing services'address the same as the lobbying registrant's address? YesCD -� No 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of E lobbying activities is a material representation of fact upon which reliance was placed by the tier above when the 0 transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection.Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than C. $100,000 for each such failure. CL e Qb E Review application � ��JJ/JJJJJJ/JJJJJJJJJ/JJJJJIJJJJJJ/JJ��Ji�»»Jra��iJ��»JJJJJ Please select any of the following links to view or edit a particular section of your application. You may submit your application for signature once your application is complete and without any errors. SAM.gov profile View/edit Applicant information View/edit https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 732 1/30/23,4:17 PM FEMAGO-Application C.16.a Applicant characteristics View/edit Operating budget View/edit Community description View/edit Applicant and community trends View/edit Call volume View/edit 0 Grant request details View/edit CL Grant request summary View/edit as Budget summary View/edit 4- as Contact information View/edit 0 as U Assurances and certifications View/edit U) U) CD L_ 0 r_ 0 U CL CL e dS E U https://go.fema.gov/application/EMW-2022-FG-01498-application/edit Packet Pg. 733