Item C18 C.18
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
February 15, 2023
Agenda Item Number: C.18
Agenda Item Summary #11684
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Jordan Salinger (305) 570-9156
N/A
AGENDA ITEM WORDING: Approval to Reject all Bids for the Construction Manager at Risk
(CMAR) Services for Wind-Retrofits at 10 County Buildings RFP that were opened January 5, 2023
and authority to re-advertise a competitive solicitation once the design phase is complete.
ITEM BACKGROUND:
On January 5, 2023, the County received one (1)proposal in response to a Request for Proposals
(RFP) for Construction Manager at Risk(CMAR) Services for Wind-Retrofits at 10 County
Buildings. The project consists of protecting all exterior openings at ten (10) County facilities with
impact-resistant windows and doors and retrofitting roofs in seven (7) of these facilities. The project
is federally funded by HMGP grant 4337-515-R, which covers the design phase including bidding.
The grant agreement states that the County shall ensure that the procurement shall comply with 2
C.F.R. part 200. Florida Division of Emergency Management(FDEM), which administers the grant,
recommended against moving forward with the one proposal that was received. Under the
circumstances, staff is recommending rejection of the single proposal received under the RFP, and
requesting authority to issue a request for proposals (RFP) or an invitation to bid once the design has
been completed by the design company (Bender & Associates).
PREVIOUS RELEVANT BOCC ACTION:
12/8/21 —Approval of grant agreement.
12/8/21 —Approval to advertise RFQ for A&E services.
3/16/22—Approval of Mod 41 to update the period of performance date.
5/18/22—Approval to negotiate A&E services with Bender
6/15/22—Approval to advertise RFP for CMAR
8/17/22—Approval of contract with Bender and Associates
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
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C.18
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 2/15/2023
Expiration Date: TBD
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
01/25/23 NEW COST CENTER ADDED $0.00
REVIEWED BY:
Cary Knight Completed 01/27/2023 11:24 AM
Kevin Wilson Completed 01/27/2023 4:09 PM
Cynthia Hall Completed 01/27/2023 4:51 PM
Joseph DiNovo Completed 01/27/2023 5:15 PM
Budget and Finance Completed 01/30/2023 9:17 AM
Purchasing Completed 01/30/2023 9:20 AM
Brian Bradley Completed 01/31/2023 8:38 AM
Lindsey Ballard Completed 01/31/2023 9:57 AM
Board of County Commissioners Pending 02/15/2023 9:00 AM
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