Item C26 C.26
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
February 15, 2023
Agenda Item Number: C.26
Agenda Item Summary #11713
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 4001 to American Rescue Plan contract
RP-2129.2 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners/Monroe County Social Services to increase grant funding by $89,775.43, bringing
the contract total from $142,333.49 to $232,108.92 for contract period 10/01/2022 - 09/30/2023.
ITEM BACKGROUND: The primary purpose of this grant funding is to prevent,
prepare for, and respond to, coronavirus disease-19 (COVID-19); including provide
supportive services, nutrition services, preventive health, and provide support
services for family caregivers. Preference is given to older individuals with the
greatest economic need, and older individuals with the greatest social need, and
clients who continue to practice social distancing due to the COVID-19 public
emergency.
PREVIOUS RELEVANT BOCC ACTION: American Rescue Plan Contract RP-2129.2 was
BOCC approved on 10/19/2022.
CONTRACT/AGREEMENT CHANGES:
funding increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
BACKUP Monroe 2022-2023 ARP Contract RP 2129.2 - Executedl (002)
Alliance Amendment
FINANCIAL IMPACT:
Effective Date: 10/01/2022
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C.26
Expiration Date: 09/30/2023
Total Dollar Value of Contract: $232,108.92
Total Cost to County: 10% Cash Match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required: No
Additional Details:
02/15/23 NEW COST CENTER ADDED $89,775.43
REVIEWED BY:
Sheryl Graham Completed 01/31/2023 10:14 AM
Christina Cory Completed 01/31/2023 10:20 AM
Purchasing Completed 01/31/2023 10:37 AM
Budget and Finance Completed 01/31/2023 10:58 AM
Brian Bradley Completed 01/31/2023 11:06 AM
Lindsey Ballard Completed 01/31/2023 11:48 AM
Board of County Commissioners Pending 02/15/2023 9:00 AM
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C.26.b
AMENDMENT 001 CONTRACT RP 2129.2 Page 1
This Amendment entered into between the Alliance for Aging, Inc. (Alliance) and Monroe County
Board of County Commissioners,Social Services/In-Home Services(Provider),collectively referred
to as the "Parties" hereby amends contract RP-2129.2.
The purpose of this Amendment is to allocate additional funding to all subtitles, including a Technology
Administrative Flat Fee for providers that will be servicing Technology initiatives.
1. ATTACHMENT 1 Section 2.1 (7) is hereby replaced:
2.1(7) The Alliance has contracted for technology services through CLARIS, CARE PREDICT,
ELLIQ, TRUALTA, and AGELESS INNOVATION as applicable. Where appropriate,
Provider shall oversee, ensure installation, follow up, facilitate the return of the equipment (if
applicable), and comply with the use of these technology service contracts to support in
reducing social isolation and loneliness and to support Caregivers.
2. ATTACHMENT I Section 3.1.4 is hereby added:
3.1.4 Technology Administrative Flat Fee (TAFF)
Payments for Technology Administrative Flat Fee shall not exceed amounts established in
ATTACHMENT VII, per technology, and must be billed and submitted on the Technology
Administrative Flat Fee form (ATTACHMENT X, Exhibit 6). Billing must be submitted
during the month in which the technology was initiated for the client. Documentation must be N
maintained in client files to support this administrative billing.
3. ATTACHMENT X, Exhibit 6, TECHNOLOGY ADMINISTRATIVE FLAT FEE is hereby added
4. ATTACHMENT II, Exhibit 2, FUNDING SUMMARY is hereby replaced
5. ATTACHMENT VII, CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE is hereby
replaced
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C.26.b
AMENDMENT 001 CONTRACT RP-2129.2 Page 2
All provisions in the contract and any attachments thereto in conflict with this amendment are hereby
changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the Parties hereto have caused this contract, to be executed by their
undersigned officials as duly authorized.
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, SOCIAL a
SERVICES/IN-HOME SERVICES ALLIANCE FOR AGING, INC.
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SIGNED BY: SIGNED BY:
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NAME: m„ NAME: MAX B. ROTHMAN JD LL.M. 04
TITLE: TITLE: PRESIDENT AND CEO
DATE: DATE:
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Approved owed as to form and legal sufficiency
Morroe Cowity,Attorney7s Office
Cluistina Cm,,Assistant County Attomey E
Date: 1/31/23
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C.26.b
AMENDMENT 001 CONTRACT RP-2129.2 page 3
ATTACHMENT X
Exhibit 6
Alliance for Aging,Inc.
American Resue Plan
Technology Service
Administrative Fee
Provider Name:
Billing Month and Year
Complete this form onlyduring the month(s)that an alloted s9ot ii,iflg4iyfitied
and submit it with monthly billing reports to be paid,, Q
Technology serviec Billed Amount per E
ClientName eclRTs to !�o�own Selection Product
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The Serviec Adminstrative Flat Fee can be billed only once for each slot offered per Technology.
This Administrative Flat Rate Fee was designed to absorb any necessity to fill a slot vacated by attrition.
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C.26.b
AMENDMENT 001 CONTRACT RP-2129.2 Page 4
ATTACHMENT 11
FINANCIAL, AND COMPLIANCE AUDIT ATTACHMENT
EXHIBIT 2-FUNDING SUMMARY
Note:Title 2 CFR§ 200.331,as revised,and s.215.97,F.S., require that information about Federal Programs and State Projects
included in ATTACHMENT II,Exhibit I be provided to the recipient. Information contained is a prediction of funding sources
and related amounts based on the contract budget.
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS CONTRACT
CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
American Rescue Plan Administration U.S.Health and Human Services 93.043-044 $10,800.00
American Rescue Plan for Supportive Services U.S. Health and Human Services 93.044 $21,570.17
under Title 111-13 of the Older Americans Act
American Rescue Plan for Congregate Meals
under Title III-C I of the Older Americans Act U.S. Health and Human Services 93.045 $38,597.66
American Rescue Plan for Home Delivered Meals U.S. Health and Human Services 93.045 $127,709.09
under Title III-C2 of the Older Americans Act
American Rescue Plan for Preventive Health under
Title III-D of the Older Americans Act U.S. Health and Human Services 93.043 c14
American Rescue Plan for Family Caregivers 6
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under Title III-£of the Older Americans Act U.S. Health and Human Services 93.052 $33,432.00
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TOTAL FEDERAL AWARD $ 232,108.92
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT ,
TO THIS CONTRACT ARE AS FOLLOWS:
FEDERAL FUNDS: E
2 CFR Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,
OMB Circular A-133 -Audits of States, Local Governments, and Non-Profit Organizations
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF
THE FOLLOWING:
2
MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
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TOTAL STATE AWARD
STATE FINANCIAL ASSISTANCE SUBJECT TO sec.215.97,F.S.
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
CONTRACT ARE AS FOLLOWS:
T 5 ATE FINANCIAL ASSISTANCE:
Section 215.97, F.S., Chapter 691-5, F.A.C., Reference Guide for State Expenditures, Other fiscal requirements set forth in
program laws, rules and regulations.
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C.26.b
AMENDMENT 001 CONTRACT RP-2129.2 Page 5
ATTACHMENT VII
CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE
CIRTS SUMMARY FOR THE AGENCY
Service Unit Maximum Units of Maximum
Services to be Provided Rate Service Dollars
Chore IIIB $24.00 80 $1,920.00
Companionship 1116 $11.00 10 $110.00
Escort IIIB $16.67 6 $100.02
Homemaker IIIB $33.20 287 $9,528.40
Personal Care 1118 $33.20 287 $9,528.40
Screening&Assess IIIB $26.36 14 $370.35
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Shopping Assistance IIIB $13.00 1 $13.00
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Congregate Meals C1 $9.00 4,121 $37,091,06 CL
Congregate Meals MI_TC C1 $9.00 -
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Emergency Congregate Meals C1 $9.00 40 $360.00
Congregate Meals Screening C1 $20.00 30 $600.00
Nutrition Counseling C1 $70.56 5 $352.80
Nutrition Education C1 $1.02 190 $193.80 E
Home Delivered Meals Frozen C2 $5.00 17,762 $88,811.15 E
Home Delivered Meals Hot C2 $6.53 5,280 $34,478.40
Emergency Home Delivered Meals C2 $6.53 180 $1,175.40
Nutrition Counseling C2 $70.56 4 $282.24
Nutrition Education C2 $1.02 180 $183.60
Screening&Assessment C2 $26.46 105 $2,778.30
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Caregiver Training Grp IIIE $81.75 11 $890.62
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Caregiver Training Ind IIIE $75.00 29 $2,208.52
Respite- Facility IIIE $10.50 800 $8,399.37
Respite- In-Home IIIE $21.93 112 $2,453.39
Screening&Assess IIIE $26.46 10 $253.28
Chore IIIES $24.00 183 $4,392.00
House Improve IIIES Cost Reimb $5,030.22
Material Aid IIIES Cost Reimb $5,030.23
Specialized Medical Equipment IIIES Cost Reimb $4,774.37
Tech Admin Flat Fee
-Care Predict(30 slots) $10,800.00
TOTAL $232,108.92
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