Item I1 1.1
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
February 15, 2023
Agenda Item Number: I.1
Agenda Item Summary #11650
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
n/a
AGENDA ITEM WORDING: Ratification and approval of Amendment 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement (PTGA) GIV30 as executed
by the Director of Airports providing $240,000.00 in funding for Environmental Assessment projects
at the Florida Keys Marathon International Airport, to be funded by FDOT (80%) and Marathon
Airport Fund 403 (20%).
ITEM BACKGROUND: The scope of this grant includes design and construction to shift Runway
7-25 centerline 40 feet to the northwest to meet applicable runway-to-taxiway separation standards.
The current runway to taxiway separation at the airport does not meet current FAA standards.
PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA GIV30 on April 21,
2021 and Amendment 41 on February 16, 2022. On September 15, 2021, the BOCC adopted
Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT
grants as received to meet deadlines for returning the grants to the granting agency and expedite use
of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission
meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY23 funding allocation in the amount of$240,000.00
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT GIV30 APTGA 42
FINANCIAL IMPACT:
Effective Date: Upon Execution
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Expiration Date: June 30, 2026
Total Dollar Value of Contract: $240,000.00
Total Cost to County: 0
Current Year Portion:
Budgeted: yes
Source of Funds: 80% FDOT ($240,000.00)/20% Marathon Airport Fund 403 ($60,000.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match: no
Insurance Required: no
Additional Details:
02/15/23 403-63502 - MARATHON AIRPORT R & R $60,000.00
REVIEWED BY:
Beth Leto Completed 01/30/2023 2:59 PM
Richard Strickland Completed 01/30/2023 4:03 PM
Pedro Mercado Completed 01/30/2023 4:44 PM
Purchasing Completed 01/31/2023 8:26 AM
Budget and Finance Completed 01/31/2023 8:27 AM
Brian Bradley Completed 01/31/2023 8:55 AM
Lindsey Ballard Completed 01/31/2023 9:44 AM
Board of County Commissioners Pending 02/15/2023 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occoa22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
438680-2-94-01 quanta Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V30 Federal Award Date: Amendment No.: 2 �.
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CFDA Number: N/A SAMMEI Number: c�
CFDA Title: N/A
CSFA Number: 55.004
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CSFA Title: Aviation Grant Program U)
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe Count Ai[ports, ("Agency"),collectively referred to as the"Parties.
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WHEREAS, the Department and the Agency on 4129/202.1 (date original Agreement entered) entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. >
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
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1. Amendment Description. The project is amended to add FY23 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department >-
program area selected below(select all programs that apply):
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X Aviation
Seaports
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Transit
Intermodal
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Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fortn 725-000-03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ 04122
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$300,000 bringing the revised total
cost of the project to$1,475,000.
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The Department's participation is X increased/ _ decreased by $240,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,180,000, and, additionally the Department's
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participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. U)
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Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Sy� By: >-
Name: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Develo met
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:Alicia_Trujillo
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ASSIISR to ATMRNEY
Date 1/10/23
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC01123
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): FL Keys Marathon Airport Environmental Assessment
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B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate �
timeline„ project schedule, project size): The scope includes design and construction to shift Runway 7-25 centerline
40 feet to the northwest to meet applicable runway-to-taxiway separation standards. U)
D. Deliverable(s): The scope includes design and construction to shift Runway 7-25 centerline
40 feet to the northwest to meet applicable runway-to-taxiway separation standards.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting cN
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency. E
E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that i
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by W
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
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have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725-000.02
TRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC01123
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management Category Fiscal Code CFDA Funding Source Amount
Number Type Year Number Descri tion CL
438680-2-94-01 DDR 088719 2023 751000 55.004 Aviation Grant Program $240,000.00 u)
438680-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $880,000.00 U)
438680-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $60,000.00 >
438680-2-94-01 LF 088719 2023 - Local Matching Funds $60,000.00
438680-2-94-01 LF 088719 2022 - Local Matching Funds $220,000.00 c14
438680-2-94-01 LF 1 088719 1 2021 1 Local Matching Funds $15,000.00
Total Financial Assistance $1,475,000.00
B. Estimate of Project Costs by Grant Phase: >
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Phases" State Local Federal Totals State Local Federal
% % %
Land Acquisition _ $0.00 ... $0.00 $0.00 $0.00 0.00 0.00 0.00
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Planning $0.00 $0.00 $0.00 $0.00 1 0.00 0.00 0.00
Environmental/Design/Construction $1,180,000.00 $295,000.00 $0.00 $1,475,000.00 80.00 20.00 0.00 >-
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 CN
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 _ $0.00 $0.00 0.00 0.00 0.00
Transit Onl
Totals $1,180,000.00 $295,000.00 IT$0.00 $1 475,000.00 Cn
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity LL
Line Item ALI Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: E
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC01/23
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC01123
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWI'N�G: �
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SUBJECT TO SECTION 216.97, FLORIDA STATUTES:—
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Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program U)
CSFA Number: 55.004
*Award Amount: $1,180,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: httgs.//apps.fldfs.com fsaal eaoclu atalo .as `N
COMPLIANCE RE UIREMENTS APPL CABLE TO STATE RESOURCES A. RDED PURSUANT TO THIS
AGREEMENT: >
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
https:/l rips fl'dfs,com/f aa/sea�-chCom liance.a .
The State Projects Compliance Supplement is provided at: It�d s.fl'dfs_cornffsaai/cot-n fiance as x i
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To:lngrid.Munoz@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1V30
1/512023
CONTRACT INFORMATION
4� P & G1 V30
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+Ntit :Ty GD-GRANT DISBURSEMENT(GRANT)
kl tl�'ofp d p td004"t",," G-GOVERMENTAL AGENCY(287.057,F.S.) L
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V�NC F596000749053 U)
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TIM*A 04/29/2021
6di6id t r TIi1 OY rw nit: 06/30/2026 w
glNC )BtOdt Ci1Mrl0 ct=$1,180,000.00
rldf1n FL Keys Marathon Airport Environmental Assessment N
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 1/5/2023
Atb .; Supplemental >
wrdwrd grrtN ,; "' APPROVED
OYriktlp 55062020629
0(p11 tp "; A9 I
C od'e" 751000
A O pwyl $240,000.00 w
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�B040""e oty"' 55100100
4w � Idt;" 088719/23
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Total Amount: $240,000.00
Pagel of 1
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