Item N01 N.1
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
February 15, 2023
Agenda Item Number: N.1
Agenda Item Summary #11730
BULK ITEM: Yes DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for February 2023.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Lindsey Ballard Completed 01/31/2023 4:34 PM
Board of County Commissioners Pending 02/15/2023 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: January 31, 2023
SUBJECT: Monthly Activity Report for February 2023
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MONTHLY ACTIVITY REPORT—FEBRUARY 2023
Key West International Airport
1-11-23 Concourse A Construction Meeting a_
1-18-23 Concourse A Construction Meeting 0
1-19-23 EMAS Emergency Repair Meeting 0
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1-20-23 Meeting w/Allegiant Corporate Airline Rep
1-24-23 Full Scale Emergency Exercise Meeting
1-25-23 Concourse A Construction Meeting
1-25-23 NV2A Meeting
U
1-30-23 Continuing Disclosure Requirements of Bonds Meeting w/ County
Clerk 0
Florida Keys Marathon International Airport
1-10-23 Hammock Review Meeting
1-12-23 Meeting w/MillionAir 0
1-20-23 MTH FBO Development Project Review
U
Extension Services: u
Number of services provided: 20 phone calls, 51 emails, 0 one on one consults, 5 office E
visits/visits to clients, 17 learning events with 332 participants, 6 media submissions, and 161
publications distributed. Total Budget for FY 22/23: $255,112; Year to Date Expenditures and <
Encumbrances: $137,941.79; Remaining Balance: $117,170.21; Percentage of budget spent
and/or encumbered year-to-date: 54.07%
• Alicia was invited to be a key informant for the 3-day Extension Foundation Impact
collaborative on climate change. The impact collaborative is where Extension program
teams from across the country come to take a deep dive into program planning using
skill-building tools. Teams are connected with subject matter experts in a variety of fields
to help fill gaps in their program planning. Agents receive training in skill-building to
catalyze innovation with Extension programs locally. Since 2019, Extension teams that
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have incubated through the Impact Collaborative have received more than $5.7M in grant
and partnership funding. 93% of participants identified new skills, tools, and resources to
help move their projects and programs to the next level.
• Alicia and some of the CIVIC team worked to edit the National Issues Forum, Climate
Choices guide to help people think about community-based solutions to climate change
and we are updating this guide to include examples that speak to local efforts.
Communities wanting to have a deliberate dialogue about climate choices will be able to
pick from a drawdown menu of options that reflects their communities' needs and
culture.
• Alicia is working with Paul Evens from the UF, Fort Lauderdale Research and Education
Center, and the Croc Docs project, teaching people to identify and report invasive
species. They have reached over 1300 individuals through 16 outreach events and
seminars. In the first six months of this project, they have attained 200%more public
reports of invasive species than the previous year in the upper and middle keys. U_
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0
• Alicia is working with Solar United Neighbors of Florida and has helped to launch the 0
0.
Florida Keys 2023 Solar Coop. Find out more at SolarUnitedNeighbors.org/Keys
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly spoke on US 1 radio 104.1 Morning Magazine about the Florida Keys Seafood 0
Festival, the Florida Friendly Angler program, and parrotfish!
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• The Florida Coral Disease Outbreak Response Communication Team wrote a media 1�
release Stony Coral Tissue Loss Disease& Response on Florida's Coral Reef:
Winter 2023 Overview (https://www.flseagrant.org/stony-coral-tissue-loss-disease-
response-on-floridas-coral-reef-winter-2022-overview/)through OF/IFAS
Communications that links to the status report written by the team on the Florida Sea
Grant website. 2
T_
o
• Florida Sea Grant is sponsoring two 1/z-day sessions at the Benthic Ecology Meeting in <
Miami, Florida. Shelly was asked by Florida Sea Grant director, Dr. Sherry Larkin, to
organize the sessions and co-lead the search to solicit abstracts for speakers and
determine session themes for students and researchers. This conference is student-
focused for undergraduate and graduate students presenting research on invertebrates,
aquaculture, and submerged aquatic vegetation.
• Shelly returned to the Boy Scouts of America Brinton Science Center on Summerland
Key for the 71h year of teaching and training the spring STEM teachers about stony coral
tissue loss disease underwater observer training and Florida Keys Water Watch. The
STEM teachers are college students from around the nation that spend the spring teaching
Boy Scouts and Girl Scouts to earn badges in science, technology, engineering, and
mathematics (STEM).
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Parks and Beaches:
DEPARTMENT HIGHLIGHTS:
Director met with Upper Jacobs Pool Inc. to discuss upcoming Learn to Swim Program
UPPER KEYS
Harry Harris Park:
• Clay added to baseball field for upcoming season.
• Removed dead tree.
• Trimmed and cleaned baseball fence.
• Removed and disposed old blue barrels.
• Plumbing work in restrooms at baseball area
• Plumbing work in restrooms at beach area
• Fixed outside shower beach area.
• Installed internet at crew room.
• Fixed lights at baseball fields. as
• Replaced the sunshades at baseball fields bleachers. L_
• Supported VOLVO photo shoot event(Wilkinson point) 1�
• Location of Audubon Annual Christmas Bird Count
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Key Largo Community Park:
• Playground Construction started.
• Re-installed parallel bars.
• Added fresh clay to the baseball infields.
• Installed new benches at dugouts. U
• Added fresh sand to the volleyball courts. 0
• Fixed fence by the crew room and tennis courts.
• Removed fence and power from family garden.
• Replaced basketball nets.
• Removed graffiti at skateboard park. 2
• Replaced windscreens at tennis courts. T_
• Leveled ground near large pavilion.
• Refilled holes in the ground throughout the park.
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Key Largo Community Park Pickleball:
• Engineering design in Permitting.
• Planning requiring a traffic study to determine parking availability.
Peace Park:
• Cleaned picnic tables.
• Removed and disposed old bicycles.
• Replaced signage.
• Supported Community Concert Band.
Rowell's Waterfront Park:
• Trimmed trees and bushes.
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• Pressure cleaned kayak ramp.
• Added new picnic tables.
• Supported Upper Keys Sailing Club event.
Old Settlers Park:
• Installed newer updated ADA porta potty.
LOWER KEYS
Veterans Memorial Park:
• Hosted a stop of the Veterans Memorial Solider Ride, hung banners, set up tents, tables
and accommodated them with ADA beach chairs.
• Received permanent new ADA beach chair. Q
• Removal of old shelter it%
• Installed newer updated ADA porta potty.
• Added new tables.
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• Installed new signage. L-
0
Big Pine Park:
• Replaced Clay on Bocce Court
• Clay added to baseball field for upcoming season.
• Painted baseball field.
• Installed new backstop netting.
• Supported opening day of 2023 Big Pine Athletic League Baseball Season. Children <
wore MC 200-year anniversary logo on their sleeve. '--'
0
Pine Channel Nature Park:
• Cleaned ladders.
• Installed new signage.
• Installed new floating dock. 2
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Watson Field:
• Installed infield new bases.
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• paint dugout
• replace lady's rest room door.
• added no smoking sign.
Sugarloaf Shark Park:
• Installed new tables.
• Installed new trash cans.
Bay Point Park:
• Added new signage at boat ramp.
Bernstein Park:
• Clay added to baseball field for upcoming season.
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• Hosted first adult board game night with huge success.
• Established new monthly community game night with Goldmans Deli.
• Edged baseball field.
• Leveled clay and prepared infield.
Higgs Beach:
• Permitted and attended events in support of county logistics: Pole Vault in Paradise.
• Received new ADA Beach Chair
• Trees trimmed at beach, African cemetery, and dog park.
• Installed temporary pickleball courts.
• Repaired water fountain.
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En2ineerin2/Proiect Management/Facilities:
ENGINEERING SERVICES /ROADS
2°d Street(Rockland Key) Sidewalk and Drainage Improvement:
• Staff has prepared a task order for the Engineering Permitting and Design of a sidewalk, L-
curb, and drainage on 2nd Street Between Calle Uno and Calle Dos Streets in Rockland 1�
Key and routed it for approval by County Administrator. Design work will begin shortly CL
after approval
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• Contracts for the Engineering Design and Permitting of both bridges to Kisinger Campo
& Associates were approved on the November 151h BOCC agenda.
• Notice to Proceed with design was issued to the consultant December 13th 2022. U
• Kickoff meeting with FDOT, Consultant, and Monroe County scheduled for Friday, Feb �
3rd CL
2023. 0
Bimini Drive (Duck Key) Bridge Replacement:
• Traffic was switched over to the newly constructed side of bridge the second week in
January. 0
• Demolition of the roadway, bridge approach and deck has begun on northwest side of the T-
bridge.
• Utility relocation coordination with AT&T and Comcast is ongoing. U
Harbor Drive (Duck Key) Bridge Replacement:
• No Changes.
Seaview Drive (Duck Key) Bridge Replacement:
• Notice to Proceed was issued by staff on 1/16/23 with a substantial completion date of
7/9/24.
• Survey for control line and project limits has been completed by contractor.
• Existing conditions survey and settlement monitoring survey for residential properties is
scheduled for second week in February.
• MOT installation for lane closure of southside of bridge for Phase 1 construction is
scheduled for February 6th.
Card Sound Bridge Navigational Lighting Replacement Project:
• Staff is preparing contract documents to advertise for construction bids.
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Ist Street and Bertha Street—Key West Drainage Improvement Project:
• Project 88% complete overall - substantial completion scheduled for March 2023.
• FDOT SCOP agreement extended to March 31, 2023.
• Final phase of project will be final lift of asphalt, sod and pavement markings.
Sands-Big Pine Key SLR Roadway Pilot Project:
• Construction Rebid opening scheduled for April 4, 2023.
• Construction Engineering and Inspection contract with HDR Construction Control
Corporation on hold pending construction scope rebid and funding acquisition.
• DEO Release of Funds (RROF)received.
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• FKAA ILA for utility scope to be added to project approved by BOCC on January 18,
2023. Staff added FKAA water utility design and scope to construction bid draft Q
document. it'
• FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) — additional ENV RFI
response submitted on October 28, 2022. Staff sent status request on December 27, 2022
—FDEM response pending. 1-
• FDEP - Resilient Florida Infrastructure Grant Agreement 22SRP57 for construction and 0
construction engineering services fully executed by both parties. 0
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• Staff prepared RFQ draft for Construction Engineering and Inspection Services.
• FKEC Utility and Easement agreement approved by BOCC. FKEC scope pending
construction notice to proceed.
• FDEM construction grant and County funding from all sources required in place and 0
executed prior to proceed with construction bidding phase.
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• Project substantially complete. 1�
• Staff preparing FDOT LAP grant reimbursement package. 0
• Grant closeout anticipated March 2023.
GIS Based Roadway Asset Management and Work Order System: %
• Engineering and IT staff attended a meeting with consultant to evaluate implementation
issues in December. 2
• Staff reviewed draft scope of work for implementation phase; HDR is preparing cost T_
proposal and task order to initiate implementation evaluation phase.
U
Roadway Vulnerability Study and Capital Plan:
• Applications for 15 SLR projects were submitted to the Resilient Florida Grant program
for 2022. Deadline was September I".
• Staff submitted information to FDEM to evaluate several adaptation projects for HMGP
grant funds from Hurricane Michael.
• Staff reviewed draft final deliverables for the project
Key Largo III—Burton Drive:
• FDOT notified staff that SCOP funding for Key Largo III (Burton Drive)project was
programmed in work program FY 2024. Awaiting FDOT SCOP grant agreement for
execution.
• Staff reviewed draft 90%plans and provided comments to WSP (Engineer of record)to
finalize design and permitting.
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Boca Chica Road Hurricane Irma Repairs Project:
• Construction started June 22nd consisting of removing existing rip-rap to make way for
sheet piling for sea wall.
• Staff met onsite with FDEM representative after Hurricane Ian to inspect and document
additional damage due to Hurricane Ian.
• Change order was approved on the December 71h, 2022 BOCC agenda for extra work
required due to damage from Hurricane Ian.
• All sheet piling has been installed.
Card Sound Road Mill/resurface/restriping:
• Staff requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75%
of construction phase estimate) in its work program in fiscal year 2023 to partially fund
construction and CEI. Q
N
• Consultant submitted draft 100%plans to county and FDOT and is responding to
comments.
• Task order was approved for the Civil Engineering Inspection on the January 18th 2023
BOCC agenda. 1-
• Construction bid opening date scheduled for February 23, 2023. 1�
Card Sound Bridge Project Development& Environment Project: 0
• Final lifecycle cost analysis report submitted to FDOT in December. W
• Staff has meeting with FDOT on January l lth to discuss next steps to begin Project
Development and Environment phase of the project.
• Federal appropriation for $1,863,200 for 80% of the estimated cost of the PD&E study
was approved by Congress.
• Staff requested cost proposal from Kisinger Campo & Associates, Inc. to prepare U
submittal package for FDOT Efficient Transportation Decision Making (ETDM) 1�
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screening to begin PD&E,
Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West:
• Project is completed and final invoice has been submitted for payment.
• ILA and change order approval request to add resurfacing of two blocks of Eaton Street 0
was approved by the BOCC at the November 17th meeting.
• Resurfacing of Eaton Street scheduled for early spring.
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Hurricane Irma No Name Key Bridge Repairs: U
• No change in status
Key Deer Boulevard Roadway Repairs: E
• Construction bid opening is February 28th.
Toms Harbor Bridge Repairs: °
• Task Order for Engineering Design and Permitting Services was approved at the January
2023 BOCC meeting.
• Staff met with engineering consultant KCA at Duck Key on January 24th.
• Staff is preparing a small county outreach program (SLOP) grant application to submit to
FDOT to partially fund the construction phase of the project.
FDOT Local Agency Program (LAP) Re-certification
• Staff has begun process to renew LAP certification with FDOT, which is required every
three years;
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• Certification process confirms county staff is knowledgeable and can comply with federal
requirements necessary to obtain grant funds through Federal Highway Authority
(FHWA).
• Staff completed required training and submitted certificates to FDOT on November 10lh;
• Submitted Title VI Non Discrimination Plan and Assurance to FDOT on 12/6/2022.
• Staff working to update county ADA transition plan information to provide to FDOT
Crane Boulevard, Sugarloaf Shared Use Path:
• Staff drafted RFQ for design and FDOT checklist.
• Awaiting FDOT Transportation Alternatives Program (TAP) grant agreement for
engineering design and permitting for execution.
• Staff working on FDOT TAP application for construction to be submitted and
programmed in FDOT 5-year work program.
Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair:
• Consultant forwarded draft bridge assessment reports on October 281h. Staff will review
and provide comments. U_
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• Consultant preparing options for repair or full replacement of bridge so that decision may 0
be made. 0
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Stillwright Point Road Elevation and Drainage Engineering Design and Permitting
• FDEP Resilient Florida Grant Agreement 22SRP56 for engineering design and permitting %
fully executed by both parties.
• Selection committee meeting held on January 27, 2023, to rank Request for
Qualifications (RFQ)respondents for engineering design services. Staff intends to have <
approval to negotiate with highest ranked respondent on February BOCC agenda. U
4th Street and Avenue F Big Coppitt STOP sign Warrant Study �
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• Staff executed a task order with AECOM to perform a traffic study and STOP sign
warrant study at the intersection of 41h St. and Avenue F on Big Coppitt in response to a
request to change the intersection to a 4-way Stop condition.
• Notice to proceed was issued to the consultant on October 281h.
• Consultant staff is collecting data;
• Anticipate completion of the study in February 2023.
U
Garrison Bight Bridge (Key West) Navigational Lights Replacement
A small contract for a task order with Kisinger Campo &Associates to design the
replacement lights was routed for signatures. The NTP to be issued following County
Administrator approval.
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PROJECT MANAGEMENT
Big Pine Key Community Park:
Park
• RFP will be finished the first week of January.
Affordable Housing Unit
• Personnel change within contractors' organization has delayed the completion of the
interior. Expected interior completion by the end of January.
Long Key Transfer Station Metal Building and Recycle Bin Repairs:
• The project is completed, contract manager working on close-out documents.
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Marathon, Tax Collector Seawall:
• The County is negotiating an agreement with FP&L to provide us with wetland offset
credits. FP&L issued an agreement for us to sign, however, The County would like
FP&L to include federal language with the agreement. The County is waiting for a
response from FP&L. If they agree to the changed verbiage, we will execute the
agreement with FP&L. If they refuse to include the language, we will include their
refusal as an attachment to our purchase agreement. We have not received a formal
response from FP&L. No change from December.
MCSO Stock Island Jail and Admin Flood Panels:
• Estimated installation of late February
• The County is reviewing the manufacturer proposed by the contractor before placing the
order. Q
Veteran's Memorial Park: N
ADA Pavilion & Tiki Huts
• Project experiencing procurement delay for the pavilion structure; expected fabrication
completion timeframe is March. Delivery timeframe not established at this time. 1-
• Tiki construction building permit issued 12/02/22. 0
• Upon layout of the replacement tiki huts, it was determined that due to beach erosion 0
experienced during the latest Hurricane Ian, that the tiki locations will need to be shifted W
back away from the water to avoid the tiki being partially submerged at high tide.
• Received confirmation from Julie Cuneo that we can proceed with shifting tiki's further
away from the water. Replacement of the tiki huts will be scheduled to proceed in
February.
Bathroom Repairs
• Building Dept: Flood Review determined repair costs exceed 50% of building's value 0
which would require flood proofing or elevating the building.
• It's been determined that with expected flood velocities exceeding 5 ft/sec; flood
proofing the building is not an option per the Flood Provisions of the Florida Building
Code ASCE 24-14 Flood Resistant Design and Construction. 2
T_
• Elevating building which would result in replacement appears to be only path forward at
this time. U
• Received approval from Julie Cuneo to move forward with cancelling current
construction contract and issuing task order for design of new elevated bathroom building
to comply with FEMA requirements and Florida Building Code.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
Higgs Beach&West Martello:
• Key West Garden Club working with County to assemble documentation of volunteer
work and paid receipts for repair of Hurricane Ian damage. Repairs not completed will
be included in the Higgs Beach"large project" contract by Project Management.
• High priority repair work, such replacement of asphalt walkway, replacement of
playground equipment, etc., being completed by Parks & Beaches and/or Facilities staff.
• Repairs to West Martello and/or African Cemetery may be separated into stand-alone
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projects because of historical significance.
Key West Lighthouse:
• Task Order being reviewed by Legal. No change from December.
East Martello:
• Task Order being reviewed by Legal.
Special Projects and Initiatives
Following is a list ofprojects focusing on improving organizational efficiencies.
Continuing Services Contracts:
Small Engineering Continuing Services Contract:
• Assessing proposals. No local proposals received. No change from December.
Grant Writing/Administration Continuing Services Contract:
• Ranking meeting was held 1/10/23; 4 contracts on February Agenda for approval. Q
Facility Management Software Upgrades—CAP:
• Software is now live and transferred to operations.
Capital/Grant Funded Studies or Construction Projects
New Assignments 1-
The following list of 18 new projects are being assessed for intent and scope. 0
• Murray Nelson Parking Lot—ARP 0
o Project now assigned to PM. Budget limited to $53K
• Ruth Ivan's Generator and Platform —CAP %
o No change from December
0
• Stock Island Detention Center—ARP
o Obtaining task order for all work.
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• Gato Building HVAC U
o Expecting assessment quote in January. �
• Parks - ARP CL
o Bay Point Park
■ Scheduling meeting with OMB to discuss a capital initiative for this park.
o Big Pine Community Park Fitness Equipment Replacement 0
■ Parks will handle this project. 2
T-
o Big Pine Community Park Sports Field Improvements
■ Scheduling meeting with OMB to discuss a capital initiative for this park. U
o Blue Heron Park Master Plan
■ Scheduling meeting with OMB to discuss a capital initiative for this park.
o Blue Heron Park Pickleball Improvements
■ Assigned to PM—Project summary being developed.
• Palm Villa Park Ian Repairs —PA
o This project will be handled by Parks.
Bernstein Park Re-Sod/Turf—CAP:
• Still awaiting results of Project Management's application for an FRDAP grant to support
the Bernstein Park Upgrade Project submitted August 31, 2022.
• Requested proposal from Bill Horn, Architect for preparation of construction documents
for artificial turf installation.
• No additional information for February.
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Boca Chica Shoreside Facility—TBD:
• Nothing new to report for February. Working with Marine Resources to identify role.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• Mockups of cast-in-place and tilt-up walls complete and several samples of paint applied
for review by Architect and Owner.
• Concrete for shear walls at SE stairwell completed in January.
• Concrete for shear walls at NE stairwell and main entrance stairwell will complete in
February.
• Installation of first level beams and floor joists will begin in February.
• Received approved FKAA permit for water service. Work on connection to the water
utility planned to begin in February.
• Connection to FKEC electric utility to be completed in February. Electric infrastructure
installation at ground floor and provisions for connections to the building underway.
• Submittal reviews and material procurement proceeding ahead. Delivery schedules are
being updated to identify potential schedule impacts.
Gato Spalling—CAP: L_
0
• Task Order approved. Architect scheduling Engineers to begin scope designs.
Higgs Beach Restroom Replacement- TDC:
• RFP advertised, with bid openings scheduled for March 7.
Higgs Beach Sand Re-nourishment-TDC:
• Post Construction activities (benthic surveys, environmental monitoring, etc.)will begin
as soon as consultant team can be scheduled. No change from December.
HMGP Generators —HMGP: d
• RFQ for design services currently being advertised with a bid opening date of 2/14/23. c,
HMGP Wind Retrofit—HMGP: 0
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• 30% design completed.
• CMAR RFP bid opening 1/05/23; only 1 response was received. %
• After coordination with Florida Department of Emergency Management, the agency
administering the HMGP Grant, it was determined the CMAR RFP should be 2
readvertised to demonstrate a competitive solicitation for grant reimbursement. Since
readvertising the CMAR would delay design efforts, it was determined to reject bids and
not proceed with CMAR but rather hard bid construction once design concludes.
Jackson Square Jefferson Browne Redevelopment- CAP: u
• Design/Development phase proposal submitted by Architect was approved at the
December BOCC.
Jackson Square Communications Tower Move - CAP:
• Agreement for new tower location being reviewed by all parties. No Change in Status.
KW Lighthouse New Oil House Display- TDC
• Contract for the manufacturing of three reproduction oil butts in progress.
• Construction/repairs set for April commencement.
KW Lighthouse Stables Building Renovations and ADA improvements —TDC
• Approved Task Order sent to Architect for designs.
Historic Sheriff Residence and Jail Museum at Jackson Square- TDC:
• Exterior patch work in continuing.
• Processing Change Order to reclaim funds freed up via change in elevator plans.
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• Order compile for VR solution to ADA requirements. Working with Jethon.
Marathon Professional Building—Roof Replacement:
• Coordination with IT to limit impacts to internet service during roof construction.
• 100%Plans received and submitted to City of Marathon for permitting.
Monroe County Courthouse Masonry Repairs —CAP, DHR:
• CIP and Phased Plan being developed.
MCSO Stock Island Jail Stucco and Spalling Repairs —CAP:
• Contract being reviewed by legal.
MCSO Stock Island Jail Dormitory Window Replacement—CAP:
• Pre-bid walk is occurring on Wednesday (1/4/23)
MCSO Stock Island Detention Center Generator Building—CAP: N
• All approvals have been given by the City of Key West N
• Bid documents expected to be prepared for advertisement in late February CU
Pine Channel Nature Center Trail Enhancements —TDC:
a�
• Received $200,000 in TDC Funding.
• RFP drafted for landscaping improvements, under legal review. 0
Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR 0
CL
• Project in closeout phase.
• Protective Covenant being finalized.
• Final DHR grant reimbursement package being prepared.
Pigeon Key Sprinkler System - TDC:
• Contractor anticipating on delivering/installing fire pump to island the week of January
30fh
Pigeon Key Wastewater System -Unfunded: 0
• Pigeon Key Foundation requested direct appropriation included in Legislature passed
budget,pending formal award/funding availability. %
Plantation Key Courthouse and Detention Center - CAP:
• Detention AC renovation pricing has been received and is being reviewed by Public 2
Works. V-
• Permitting is moving forward.
Plantation Key Campus Redeployment of the Ellis and Old Courthouse- CAP:
• Ellis Building design meetings to occur in January.
• Preliminary floor plans are being finalized.
Public Defender Offices at 316 Simonton in Key West- CAP:
• Project moving along quickly. All roofs demolished and interiors gutted. Underground
plumbing begun with trenching and pipe placement started.
Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP:
• Structural inspection of Reynolds St. Pier by engineering consultant showed that
damage by Hurricane Ian was not critical and recommended re-opening of the Pier.
• FDOT TAP grant funds now programmed for construction in FY26-27.
• Original plan for construction to start in mid-2025. Results of consultant inspections do
not show any emergency action is necessary.
• No additional information for February.
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Rockland Key Fleet Facility—CAP:
• RFQ now back from legal is being advertised.
Roth 911 —MCSO:
• Design underway and preliminary schedule being developed.
Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
• Received Temporary Cert. of Occupancy for the bathroom. Coordinating with contractor
and Park staff for bathroom opening the week of 1/30/23.
• S&ME finalizing drainage pond redesign to better coordinate with the Phase 2 plans.
• Library kiosk shelter currently being fabricated; delivery expected in early May.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• Permit reviews completed. N
• Grant agreement executed. N
• S&ME finalizing drainage pond change for bid documents.
• Preparing the RFP.
a�
Rowell's Waterfront Park Phase III (Tiki Huts)—TDC:
• S&ME preparing additional services proposal for design. 0
Supervisor of Elections Key West Office Relocation - SOE: 0
• Demolition at 80% completion.
• Construction plans still being designed. %
Tavernier Fire Station Hardening—CDBG-MIT:
0
• CPH preparing task order proposal for environmental review, design,
permitting/construction support.
• Environmental review needs to be completed before design can begin. U
Transfer Stations Equipment Buildings -MCSW: 0
• Preparing project scope for design proposal.
FACILITIES MAINTENANCE
Special Projects: 0
Historic Courthouse Door Replacement(Key West): T-
• Awaiting Door Fabrication. <
Big Pine Key Fire Station Painting: ..
• Shell complete.
• AIPP to manage refurbishment of the murals, scheduled for February. E
Big Pine Key Library Lighting and Ceiling Upgrade:
• Lighting and ceiling the replacement complete.
• Code issues being addressed.
13
Packet Pg. 2146
FACILITIES —UPPER KEYS
Upper IKeys 11�acflffies IIIaitntenance Work Order Reporting
120
100
80 goww
60
40
20
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Completion Time
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o Within 24 Hours (D
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Peace Park Concrete Resurfacing:
0 Expected completion by second week in February
Old Courthouse Buildout for Social Service:
• Buildout began at the beginning of January.
• Moved walls for new office spaces.
• Cleaned and painted office spaces
14
Packet Pg. 2147
FACILITIES —MIDDLE KEYS
IMiddlIe IKeys 11 acflifles IIIaitntenance Work Order Reporting
90
80
70
60
50 00�
40
30
20
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coirnp�ex jobs) to
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Commissioner Rice's Office.:
• New Carpet
• New Ceiling tiles
• New paint
• New LED lighting
Marathon Clerk of Courts:
• New Ceiling tiles
• New paint
15
Packet Pg. 2148
Marathon Government Center:
0 LED light replacement Polycom room
FACILITIES —LOWER KEYS
II....owelt IKeys 11 acflffies IIIaitntenance Work Order Reporting
100
90
80
70
60
50 04
40 04
30
20
10
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Special Projects January 2023
• Bayshore-Continuation of renovation project for Supervisor of Elections
• Harvey-Continuation of Tax Collector Project
• Rockland Carpenter Shop-moved equipment/items from Simonton St to new trailer
• Big Pine Park-added clay and screened Bocce Courts
16
Packet Pg. 2149
FACILITIES —CORRECTIONS
Correction 11acflffies Maintenance Work Order Reporting
60
50
40
30
20
04
CD
10 04
0
.1 a r, 23 F b 2 3 N4 a r 2 3 A p r 2 3 M ay 2 3 .1 u r, 2 3 Jull 23 Aug 23 Sep 23 0(,1 23 Nov 23 Dec 23
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Monthly Wo,rk Order Completion Ti�me
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Special Proiects January 2023
• New Fire Pump at the MR jail
• New Oven for the Kitchen @ MCDC
• Implemented the New WO system Asset Essentials
ROADS &BRIDGES
Upper Keys Road Department:
• Buzz Bar Operation - 15.2 miles
• Mowing Operation—7.0 miles
• Sweeping Operation - 62.5 miles
17
Packet Pg. 2150
N.1.a
• Sign Department- 12 new signs installed, 4 new posts installed, 1 underground locate
performed.
• STOP bars - 57 stop bars painted or replaced.
• SUP weed eat and trim bushes - 6 miles
• Pothole repair- 9 roads with 14.5 tons of cold patch.
• CEMEX material pick up - 110.87 tons.
• Quikcrete Cold patch pick up - 32.87 tons
• Vac out storm drains - 5 drains
• Shoulder work Crushed Rock - 6330 feet 6 roads using 136 tons of crushed rock.
• Shoulder work Cold Patch- 659 feet using 15 tons of Cold Patch.
N
Lower Keys Road Department: N
• Mowing Operation - 22 Miles CU
C
• Weed eating Operation - 8 Miles
a�
• Brush Cut/Chip Operations - 7 Miles 1-
• Recycled Mulch - 6 Loads delivered for free 0
• Sweeping Operations - 5 Miles
• Sign Work - 6 Signs, 4 Posts, 9 Locates
• Cold Patch 600 lbs - Bocca Chica Road
Sugarloaf Boulevard
Key Deer Boulevard
• Cleaned Drains —Sugarloaf, Summerland, Big Pine Key 1�
Special Projects—Support:
• Shoulder work on Bocca Chica Road, 100ft
• Moved Sign Shop and Signs Inventory from Simonton Street to Rockland Property 0
• Trimmed Coconut Trees on Sugarloaf BoulevardBuzz Bar Operation - 15.2 miles
FLEET MAINTENANCE
GPS:
• New 12-month Synovia contract approved on November 15, 2022, Agenda Item Number:
F.45, Agenda Item Summary 411376
• 68 GPS units have been identified as 3G and will phase out December. Working on
replacements with the contracted vendor.
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going.
• Providing new and/or re-programed GPS Prokees for various Departments —On Going
• Over 400 GPS units installed.
• Initiate a Pilot Program on the latest GPS systems- installed and online as of 8-23 assisted
SST and MCSO with GPS trials.
18
Packet Pg. 2151
N.1.a
Generators:
• Plan being worked on to take GENMEDEX offline with backup as temp replacement.
• Relocated and replaced portable generator 0903/986 with 0903/985 @ Cudjoe Sheriff's
substation due to road construction and a compromised fuel tank on 986.
• Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring
detects the presence of liquid in the interstitial space. Double-walled tank continuous
electronic monitoring or monthly visual inspection of the interstitial space for signs of
leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond
repair. Needs generator tank assembly needs replacement.
• November 15, 2022, Agenda Item Number: F.36, Agenda Item Summary 411369
Approved donated T Mobile generator transfer
• TAVENIER FIRE STATION Generator 1437/492 ingested an Iguana that damaged the Q
fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not it%
CU
leaking. Generator is in need of replacement.
• Solid Waste Transfer Station Generators Status?
a�
• West Summerland Key communication tower generator fail to start on weekly exercise. 1-
Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected, 0
and secured to the site. 0
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. %
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp
Portable has been connecter to the building.
• Sugarloaf fire station A portable generator 4 0903/989 a 30kW, has been assigned,
d
connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. U
Specing right sized back-up generator for Bernstein park-per the usage, a 100Kw has �
been determine for the need.
• Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4
FAC10010 a 40kW, has been assigned, connected, and secured to the site. Repaired
• Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range 0
removed after season facility. Staged at the Marathon garage when needed. Installed and tested 2
V_
Ruth Ivins Build has been assessed for a generator. Quote has been received for a 30kW,
submitted for review. U
• BPK Senior Citizen Center Building generator out of service, generator is no longer
serviceable. Generator has been drained of all Fluids and removed from site. Taken to E
E
Rockland for Surplus.
CU
• All stationary generators inspected—Scheduled for a minimum of once a month.
• All generators exercised a minimum of once a month. Scheduled for Wednesday
Exercise.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• Communicate with Assistant County Administrator as to status report on all generators. —
On Going.
• Generator Readiness Report updated on Jan 26, 2023.
19
Packet Pg. 2152
N.1.a
Sheriff Department:
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus
reducing the downtime in the dealerships
• Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring.
• Provide documents on service and repair and accreditations to MCSO Corrections for
their accreditation process.
• Including one MCSO unit in GPS Pilot Program to isolate a GPS signal loss on the 18-
mile stretch.
Vehicle Accident Repair:
• 3 new accidents so far for November
• Creating SOP for processing accidents. Draft completed.
Vehicle Replacement:
• Assisted the Library with a long-term loaner vehicle until their new vehicle can be built. L_
• Assisted FAC to replace a downed vehicle due to parts shortage. �
• Assisted FAC with reallocating a trailer for storage of handicap ramps.
• Ordered One 8'6"x20' enclosed trailer for Facilities grounds crew.
• Hurricane Ian replacement of assets, working with Risk Management and OMB.
Hurricane damage list composed and W. O's. created.
• Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list.
• Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit
is for Upper Keys Roads & Bridges. U
• Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per 0
the Budgeted Vehicle Replacement list
• Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the %
Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for
review. Order bank still closed. 0
• Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand
Pro, Toro Workman HD —P&B have created the PO's and equipment has been ordered.
• Working with Parks & Beaches in ordering a tilt trailer to pull the 31001) reel mower. — U
P&B have created the PO's and equipment has been ordered.
• Creating SOP for commissioning new vehicles - 1 st Draft completed.
• Helped P&B replace and order new implements for their John Deere units both upper and
lower keys. Most implements have been received and delivered.
• Assisting Emergency Management in acquiring ownership of gifted 2018 Look trailer
from State
• Helping FAC order and install liftgate on truck
• Helping R&B order concrete saw and tamper
Surplus:
• Assisting Social Service Department with surplus vehicle sales—On Going
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
Using Paradise Towing and Weeks for scrap removal
• Working with an upper keys scrap man. - On going
20
Packet Pg. 2153
N.1.a
• Creating SOP for decommissioning and Surplus Sales of County Assets. 1 st Draft in
revision.
• Scrapped drive on lift at Marathon.
Fuel Management:
• Assisting FAC with FDEP with proper documentation for in ground fuel tank storage.
• FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the
repairs performed by vendor. Vendor came out once to perform diagnosis quote obtained
and will be processing this week. Parts ordered under warranty and are in, scheduled the
service call now.
• Looking into Catwalk for Magnolia Fuel Tank
• Fuel Billing cross training-High Priority-ongoing ,
• The two fuel sites combined processed and distributed approximately (7281.400) gallons Q
of unleaded and(3494.700) gallons of diesel fuel.
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event. Developed a Disaster Preparedness Plan for Fleet L_
• Work with Preliminary Damage Assessment Team with training— 4-
• New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on
a�
going.
Fleet Employees:
• Vacancy created with the departure of Nate Brewer at the Rockland Key Garage.
Vacancy has been posted. Filled with Peter Lamb on 1-17-23
• Fleet Director created extensive Professional Development training planners, applicable <
to the automotive industry, for all Fleet Personnel. On-Going U
• "In-House" Ford warranty training and connectivity-ongoing �
• Executive Assistant Tammy Acevedo is following the Professional Development training
planner be the Ford Warranty Administrator for Monroe County.
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going 0
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET T_
with A.S.E. to manage employee A.S.E. Certifications. —On Going
• The Fleet Team currently has over 100 A.S.E. Certifications. 1 Heavy Truck Master, 2 U
Truck Equipment Masters and 6 Automotive Masters.
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop certification. E
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop certification.
• Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop certification.
• All garage employees received monthly safety training—Safety Topics —eye injuries and
inside your home
• Free On-Line training available through our STARS access through Ford—On Going
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training—On Going.
• Fleet cross training and refresher training—On Going.
• Creating "In-House"new hire and departure checklist. On going (Tania and Bill).
21
Packet Pg. 2154
N.1.a
Other Fleet Items:
• Assisting Transportation Department with Safety Advisory safety bulletin.
• New Fleet fellable PDF PM Report created.
• New Generator Program fellable PDF PM forms created.Monroe County Fleet
Management is providing Maintenance, Repairs and Ford"In-House"warranty work for
the following agencies:
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles
3. Keys Energy
4. The Monroe County School District
• The City of Key West will begin to perform Speedo Calibrations starting November 2022 ,
• In discussion with FHP to perform Speedo Cal Q
• In discussion with FWC to perform Speedo Cal
• Checking into City of Layton fleet on their maintenance program.
• Assist 2 more underground fuel storage tanks into FDEP compliance.
• Checking into Villages of Islamorada fleet on their maintenance program L_
• Checking into the Florida Keys Aqueduct Authority fleet maintenance program �
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional
Qualifications,
0
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
o NFPA 1912: Standard for Fire Apparatus Refurbishing U
o This will Help MCFC with their ISO rating. - On Going Mentoring �
0.
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
• Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for
Rockland Key will support the Ford F550 ambulance chassis when needed. 0
• Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract
Pricing—On Going
d
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus U
and Robert Egger. Both are now under the Ford STARS training and both have access to
all Ford Service publications with IDS and FDRS diagnostic systems to support their E
operations. —On Going Mentoring
• Created four(4)binders, one for each garage and generator shop with needed
information on how to address items like injuries, emergencies, and contact information
to perform daily duties in the absence of the Mechanic Leads.
• Monthly Administrative Staff meeting held at the Marathon Garage Next meeting is for 1
November 2022 was held on 1-24-23
• Garage Inspections held Monthly - On-Going
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.Research
Florida law in relation to in-house vehicle lift inspection and repair—Reviewing OSHA
information.
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
22
Packet Pg. 2155
N.1.a
• Mandatory Take home vehicles for on-call mechanics—On Going.
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going.
• Replace old, three outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending www.msds.com/
• Three garages combined opened and/or completed approximately) 265 to date work
orders.
• Updating Risk Department; advising of added and deleted units for insurance purpose - N
On Going it
• Verified toll by plate invoices for various Departments - On Going
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus, CDL Background and fingerprints are 0
performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this 1�
time)they will not be able to do test on individuals if their permit was issued AFTER 2-7
due to a new testing procedure???
• Verify mechanics CDL driver license and endorsements —Verified and scheduled for
exams —On Going
• Communicating with Transportation Dept regarding specialized PMI program in progress
and data is imported to the FASTER Work-Order of that Asset.
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance '--'
Indicators (KPI's). 0
• S.O.P. being created for receiving and commissioning assets.
• Confirmed surplus list being finalized for March agenda.
• Fleet received recognition at BOCC meeting. 0
2
U
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23
Packet Pg. 2156
N.1.a
0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
MONTHLY REPORT
January-23
CLIENTS ASSISTED
VA Phone Calls 500
Client Data 1535
New Clients 36
Field Visits 0
CN
Compensation and Pension Filings 28 N
Flag Presentation 2
Homeless Veterans Assisted 1
Community Involvement 176
Board of Veterans Appeals Hearings 2 L-
Marathon Mobile Office 3
O
Major Community Event Countywide WWP Soldier Ride CL
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 103
Veterans Transported 27 O
MCVAD Transp.Resumed 1011312021
U
FINANCIAL AWARD DATA
O
Retroactive Payments $ 176,546.90 CL
Reoccuring Annual Payments $ 569,659.92
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
O
U
E
U
Packet Pg. 2157
N.1.a
County of Monroe � Monroe County Fire Rescue
The Florida Keys 490 63rd Street Ocean
Marathon, FL 33050
� . Phone (305) 289-6005
�u
Monthly
Activity t
Fire Rescue
■ Performed annual fire hose and nozzle testing with the draft commander on the department's Q
N
Fire Engine and Ladder apparatus.
■ Performed annual pump testing with the draft commander for the department's Fire Engine and
Ladder apparatus fire pumps based on its rated capacity.
■ Reviewing potential for grant funding for extrication equipment (jaws of life) to efficiently
remove trapped occupants from vehicles and extractor equipment to remove carcinogens from 0
firefighter bunker gear.
■ Five (5) EMTs completed testing and precepting and have been cleared by the Medical Director
to work as Charge Paramedics.
0
EMS / Trauma Star
■ Capt.Andrea Thompson reassigned as the Acting Trauma Star/EMS Chief to provide supervision U
of Trauma Star, and manage the emergency medical services requirements and training
department-wide. CL
■ Four (4) Paramedics completed all curriculum and testing required, as well as precepting, to be
cleared to work as Flight Medics on Trauma Star.
■ Conducted the annual Marathon Airport Emergency Action Plan meeting and tabletop exercise.
■ Met with the MCSO Maintenance Director for selection of the medical interior on new aircraft.
■ Held the monthly Trauma Star Flight Crew meeting.
■ Attended the monthly Lower Keys Medical Center Collaboration meeting. U
■ Attended the Nicklaus Children's Hospital Pediatric Transport meeting.
■ Awarded $43,563 in grant funding for emergency medical services training,training plan
underway.
Key West International Airport/Fire Station 7
■ Conducted Quarterly/ Periodic Airfield inspection, which includes ARFF Response drills,
suppression product maintenance, foam testing and Airport fueling inspections.
■ Staffed EMS Standby/ Fire Watch for one event at the East Martello Event Grounds.
■ Completed annual SIDA Badge Signatory (Supervisor) Training.
■ Attended the Miami Children's Helicopter Collaboration meeting at the Trauma Star North/
Marathon Airport.
■ Attended each of the EYW Operations / Construction Meeting,Airlines Meeting and Airport
Tenant Meeting.
■ Attended the NAS Airshow Meeting (To be held in April).
Packet Pg. 2158
N.1.a
Monthly Activity Report January 2023
Page 2 of 2
Joe London Fire Training Academy
■ Reviewed Paramedic Skills Preceptor's Field Evaluation Manual completion documentation and
conducted final testing of Paramedic skills.
■ Reviewed the Firefighter Skills Task Books and conducted testing and final sign-off for the nine
(9) month evaluation of these Firefighter Skills for six (6) Firefighters.
■ Performed Apparatus Driver/Operator Evaluation and Testing conducted by Training
Instructors for nineteen (19) Firefighters.
■ Issued and updated the monthly Firefighter and Medical assignments for training to maintain
the staffs knowledge and to meet the state's mandatory continuing education requirements. N
■ Revamped the Paramedic Skills Preceptor's Field Evaluation Manual, making it available online N
through Target Solutions.
■ Training Instructors are preparing for the Active Shooter and Airport Drills in February.
1-
0
0
Fire Marshal's Office
■ Held a monthly internal Fire Marshal's Office Meeting with Deputy Fire Marshals and
administrative staff. 0
■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits.
■ Held four (4) meetings with representatives of architects, engineers and development firms for <
property redevelopment, conditional use applications and right-of-way abandonments.
■ Issued Temporary Certificate of Occupancy for Buildings 4& 7, at Wreckers Cay on Stock Island.
CL
■ Conducted walk-thru inspection for the Monroe County School Board at the Sugarloaf School.
■ Attended the Monroe County Emergency Operations Center Construction status meetings in
Marathon.
■ The Upper Keys Deputy Fire Marshals moved from the Murray Nelson building to the Ellis 2
building on Plantation Key.
■ Deputy Fire Marshals attended the Fire Investigations courses at the National Fire Academy and
Emergency Management Evacuation and Re-Entry procedures, and Crisis Management for U
school based incidents.
c�
Packet Pg. 2159
N.1.a
Employee Services- January, 2023
Employee Benefits Department
1. Distribution of Weekly Benefits-Eblasts (3): BOLO for Benefits (01/06, 01/13) Delta Dental Holiday(01/12)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with ClearTrack HR
4. Weekly Employee Benefits Meetings
5. Employee Services Monthly Meeting and Holiday Luncheon
CN
6. Phone/Email/ln-person support to general benefit questions cN
7. Phone/in-person support to "near retirement"employees (4)
8. Extensive Rx Support ass
9. Domestic Partnerships (1) ,0
10. 2023 FMLA Tracking 0
11. Processing of MN Life Claims
12. Benefits Dept. meeting for lunch& learn for April 2023
13. 4 hours PTO file review/prep for payroll clerks
14. Florida Blue on demand webinar participation list-Prize drawing activity
U
15. Turning 65 report 1�
16. First payroll review CL
C
17. 1095-C File prep&data review
Z
18. Delta Dental Holiday Retiree Deduction Adjustments
19. Service for Fitness equipment and maintenance contract
20. Onboarding and training new benefits coordinator, Amanda Hill
U
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Packet Pg. 2160
N.1.a
Employee Benefits Department
2022/2023 Monthly Report
FEB MARCH APRIL MAY JUNE JULY
NEW HIRES 14 22 40 13 15 20
TERMINATIONS 16 9 15 14 16 12
NEW RETIREES MEDICAL 4 3 1 0 1 2
NEW RETIREES LIFE ONLY 1 0 0 0 0 1
DECEASED 4 LIFE CLAIMS 1 3 3 1 2 2
OTHER COVERAGE CHANGES 10 3 6 8 14 11
ACCOUNT CHANGES 12 6 7 29 4 4
cn
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 cN
ACTIVE NONMEDICAL 120 120 120 120 120 120 N
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12 1-
0
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 4 4 4 4 4 4 0
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
0
AUGUST SEPT OCT NOV DEC JAN
NEW HIRES 25 20 13 26 18 14
TERMINATIONS 20 12 14 13 16 13 1�
NEW RETIREES MEDICAL 0 1 1 3 1 0
a�
NEW RETIREES LIFE ONLY 1 0 0 1 1 0
DECEASED 4 LIFE CLAIMS 1 0 1 2 0 2
OTHER COVERAGE CHANGES 10 8 10 5 7 3 0
ACCOUNT CHANGES 2 4 3 0 5 3
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
u
ACTIVE NONMEDICAL 120 120 120 120 120 120
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 4 8 10 5 5 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
Packet Pg. 2161
N.1.a
Human Resources
Sr.HR Administrator Monthly Report for January 2023
• Reviewed salary analysis forms for all departments with above entry new hires.
• Processed and assisted employees with FMLA 2 employees processed in January.
• Processed and assisted employees with Sick Leave Pool enrollment 0 employee new enrollment.
• Reviewed updated Administrative Instructions 4705.16.
• Held Personnel Policies and Procedures Manual Committee Meeting on January 20, 2023.
• Discussed Performance Review changes for next year.
• Attended a Predetermination Hearing for Roads and Bridges.
• Drafted Resolutions for upcoming agenda items.
cN
• Enroll new hires in the required new hire orientation. Q
• Attended routine HR meetings to discuss the needs and outstanding tasks of the departments. it%
• Provided requested data for Evergreen study.
Recruitine: 1-
0
As of 12pm, 1/25/2023 0
• In January, the County had 39 open positions for which we received 91 total applicants: I internal and 90 C
external. Of the total applicants, 86 were deemed to have met the minimum requirements for the positions to
which they applied, 3 did not qualify, and 2 withdrew their application. Of our total applicants, 30 are reapplying
and 60 are new applicants (and I internal to get 91 total).
2
• Of our 39 openings: 5 were closed/filled, I position was re-posted from a previous posting, 7 were new
postings, and 26 remained posted. U
0
CL
Turnovers:
We had 7 new hires 0 Temporary) and 0 promotions. %
• ***We had a total of_5_resignations/retirements/terminations and I Deceased for the month of January 2023: 0
Resignations average year to date 0.49 %
Retirements average year to date 0.16 % U
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Packet Pg. 2162
N.1.a
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 0 0 d 0 a d d" a 0 d" 0 6
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39% N
2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 1.09% 10.61%
2023 1.09% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.98%
Resignations and Terminations by Month
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Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 0
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 CL
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533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 >%
526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54
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551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
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597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48
615 2023 3 0 0 0 0 0 0 0 0 0 0 0 3
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Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 1�
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 0
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 0
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2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% aka
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44% 0
2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54%
2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.09% 1.09% 7.96%
2023 0.54% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.49%
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Retirements(and Deaths)By Month a.a..
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Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 0
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513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 0 0 0 0 0 0 0 0 0 0 0 1
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85%
2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.36% 0.18% 0.18% 0.00% 2.99%
2023 0.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.169/o
Packet Pg. 2163
N.1.a
Human Resources — Turnover Report
Termination Date Employee Position Primary Termination Reason
1/5/2023 Janice Antetomaso Customer Service Representative 11 Retired
1/11/2023 Shannon McClurg Customer Service Representative I Temunated
1/13/2023 James Hill Roads Technician 3 Resigned
1/18/2023 Charles Pons Jr. Roads Technician 2 Resigned-Family Emergency
1/19/2023 Andres Garcia Inspector Code Compliance Resigned-Other Employment
1/19/2023 Christopher Palmer Operator Heavy Equipment Resigned
Countywide TurnoverCD
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Packet Pg. 2164
N.1.a
January 2023 HRIS Management Report
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Projects started that month- 16
1. Updated list of Helpdesk tickets, approved by Bryan and HR team, and delivered to Julie
2. Final update to Administrative Instruction 4705.17 and References
3. Downloading personnel file from Workday Written Instructions for HR Use Only (Internal)
4. Create Positions - Written Instructions for HR Use Only (Internal)
5. Compensation Changes - Written Instructions for HR Use Only (Internal)
6. Three Video Tutorials (including Workday Mobile)
7. Position ID# and salary report for John Quinn (All Departments)
8. Position ID# and salary updates report for Engineering
9. Base Pay report for Brian Bradley
10. Teamsters Report with Home Address for the Union
11. How to Combine Reports - delivered training to HR Team N
12. Performance Phase II Workshop it
13. Draft of Performance Phase II Form
14. Fire Rescue Equity Adjustments and HR Team meeting
15. Time Clock Device Tracking Report for the Clerk side L-
16. Worked with Kelly -Updates for State of the County Report 4-
Projects in progress that month- 13 CL
1. Workday Support/Training/Testing - ongoing
2. Security Surveillance Project- ongoing %
3. Workday Additional Training Material - ongoing
4. Workday Weekly/Monthly Reports - ongoing
5. Remote Workers department set up and tracking in Workday-helpdesk ticket submitted
6. Position ID# editing and tracking for departments U
7. Time clock employee enrollment and training �
8. Workday Video Training Tutorials C
9. Team workshop revisions to my Remote Work Program draft
10. Workday Governance Committee organization and meetings -Combining and prioritizing OMB and HR
Helpdesk tickets
11. Solution for Internal Candidate Record Veterans status display
12. Safety Sensitive (CDL License required) Questionnaire reconfigured
13. Probation Period setup reconfigured in Workday U
Projects Finished that month- 14
1. Updated list of Helpdesk tickets, approved by Bryan, and delivered to Julie
2. Safety Sensitive (CDL License required) Questionnaire reconfigured
3. Final update to Administrative Instruction 4705.17 and References
4. Downloading personnel file from Workday Written Instructions for HR Use Only (Internal)
5. Create Positions - Written Instructions for HR Use Only (Internal)
6. Compensation Changes - Written Instructions for HR Use Only (Internal)
7. Three Video Tutorials (including Workday Mobile)
8. Position ID# and salary updates report for Engineering
9. Base Pay report for Brian Bradley
10. Teamsters Report with Home Address for the Union
11. How to Combine Reports - delivered training to HR Team
12. Fire Rescue Equity Adjustments and HR Team meeting
13. Time Clock Device Tracking Report for the Clerk side
14. Worked with Kelly -Updates for State of the County Report
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Safety and Security Office
The Safety and Security Office continues to coordinate the installation and operation of facility Access
Control systems at our facilities throughout the County.
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