Release of Contingency Funds #013 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Craig Cates,District I
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
h
Michelle Lincoln,District 2
James K. Scholl,District 3
David Rice,District 4
Memorandum
DATE: 02/15/2023
TO: BOCC
Kevin G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. 2023.02.1608:27:15
-05,00,
SUBJECT: Release of Contingency Funds
Included with this memo is the proposed Release of Contingency Funds 410 for the Fl Keys Marathon
Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but
releases contingency funds already included in the Guaranteed Maximum Price for work that was either
not foreseen or for which a price could not be determined at the time of contract execution.
The amount requested is $10,495.00. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
County of Monroe
The Florida Keys
MEMORANDUM
DATE: 2/15/2023
TO: County Administrator
THRU: Director, Project Management
FROM: Jordan Salinger
SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested: Approval for release of contingency funds in the
amount of $10,495.00 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a cost change to the Contingency for RFI 164, dated 02/14/2023, to increase the depth of the
dumpster enclosure per revised sheets A-001 and A-030 to meet the dumpster size and clearance
requirements. Dumpster enclosure CMU walls that have already been constructed will be removed,
foundation will be extended to support the increased depth, and the CMU walls will be re-constructed.
Digitally g d by Marshall Quarles Digitally signed by Mickey Pruitt
s DN C=US E M rshallQuarles@ajaxbu ld ng com
Marshall Quarle ON:C=U$E=mickeyp@adgusa org,
O-Ajax B Id g Company CN Marshall Quarles Mickey P ru i tt Q Architects Design Group,OU=CA,
Date.2023.02.15 09'.48'.00 05 00 CN=Mickey Pruitt
Date'2023.02.15 10:09:19-05'00'
Ajax Building Company Architects Design Grroup
Digitally signed by Cary Knight y Kevin G.Wilson, P.E.
Cary Kn g t Date:2023.02.15 11:06:21
-05'00' 2023.02.21 19:27:34-05'00'
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: ($/7,/41,45) $48,392.00 ($126,33,45)
Current Contingency Balance: $877,871.55
*EO designates PCA as an Error or Omission on Designer
m m
Initial Budget
m m m 0.00 0.000 $955,613.00
This is a cost change to the Project Contingency
to add a GPR survey of the site prior to
underground utilities installation beginning in
order to locate potential unknown utilities that
are not shown on the contract documents.
Contract time is not impacted.
m 10/05/22 (6,500.00) -0.68% $949,113 00
This is a credit change to Contingency for all work
related to RFI 121, dated 10/12/2022, to
document the email correspondence with Cardno
that the injection well casing is only required to
be 60' deep, not 120' deep per C-008.The total
depth drilled will remain 120' but the casing is
only required for 60'. Also,the material of the
casing is acceptable to change to Schedule 80 PVC
in lieu of DIP (ductile iron pipe).
m 12/08/22 12,000.00 1.26% $961,113 00
This is a cost change to Contingency for RFI 113,
dated 09/21/2022,to add window shades at the
exterior windows in room 235',and 262 that were
not previously calling for shades. Reference
sketch included in RFI response.
12/08/22 ) , ) -0.22% $959,019.50 '
This is a credit change to Contingency for RFI 124,
dated 10/06/2022 to document the variance
between ID-202 and A-131 on the mirror
manufacturer and the decision to go with the
Bobrick B-165 series mirrors due to the cost
savings to the Owner over the Renwil, vered
mirrors.
m A 12/08/22 16,455.00 1.72% $975,474.50
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency per RFl
151, dated 12/08/2022,for the Owner request to
change all countertops in
Food Prep room 260 from Quartz to Stainless
Steel. 12/16/22 5,330.00 0.56% $980,804.50
1 NilThis is a cost change to the Contingency to fund
the FKEC fee worksheet for the electrical primary
service. 01/10/23 (10,01432) -1.05% - $970,790.18
This is a cost change to the Contingency to fund
the City of Marathon Utilities Force Main
worksheet fees. 01/10/23 (27,66163) -2.89% - $943,126.55
This is a credit change to the Contingency for
changes from submittal 084113-1, dated
12/01/2022,to change the 1203 window from an
insulgard ballistic window to a standard YKK
interior storefront window, and to change door
218 from a double door to a single door with a
sidelite due to a conflict between the corridor
width and the required width for an insulgard
double door.
01/23/23 14,607.00 1.53% $957,733.55
This is a cost change to the Contingency for ASI
01, dated 11/28/2022,for:
-The changes to the primary electrical routing
and equipment for the building's power per FKEC
requirements, and
-The addition of the quick-connect equipment to
add the ability to connect a portable load bank.
ml 11111 02/14/23 (65,712 00) -6.88% $892,021.55
This is a cost change to the Contingency for RF1
154, dated 02/02/2023, to change doors 202&
203 to Ambico ballistic hollow metal (HM)frames
since the specified Insulgard HP500 ballistic door
system required the doors to be outswing, which
conflicted with the hallways. Ambico doors can
accomodate an inswing to match the floor plan
intent.
02/14/23 (870,,00) -0.09% $891,151.55
This is a cost change to the Contingency for RFl
115, dated 12/05/22,to expand the chase in
room 219C and add chases in rooms 254&
251 for the vertical storm piping drops from the
roof drains down to underneath the 1st floor slab.
02/14/23 (1,282 00) -0.13% $889,869.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFl
111, dated 10/03/22, for updates to A-132&A-
133 clarifying quantity and locations of
bathroom accessories. 02/14/23 (1,503,,00) -0.16% $888,366.55
This is a cost change to the Contingency for RF1
164, dated 02/14/2023,to increase the depth of
the clumpster enclosure per revised sheets A-001
and A-030 to meet the clumpster size and
clearance requirements. Dumpster enclosure
CMU walls that have already been constructed
will be removed,foundation will be extended to
support the increased depth, and the CMU walls
will be re-constructed.
(10,495M) -1.10% - $877,871.55
FL Keys Marathon Airport Non-Aeronautical Use Building
AUTHORIZATION TO ADJUST CONTINGENCY
WITHIN THE GUARANTEED MAXIMUM PRICE(GMP)
Project Name: FL Keys Marathon Airport Non-Aeronautical Use Architect: Architects Design Group
Building Ajax Job#: 202011
Contractor: Ajax Building Company
Adjustment#: CCR 013 ATN#: PC0105
Reference: RFI 164,dated 02/14/2023,Dumpster enclosure depth conflict with service provider requirements
The following is a description of items to adjust the Contingency within the Guaranteed Maximum Price(GMP).
DESCRIPTION
This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets
A-001 and A-030 to meet the dumpster size and clearance requirements.Dumpster enclosure CMU walls that have already been
constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re-constructed.
SUBCONTRACTORS COST CREDIT
Bella $ 10,495.00
SUBTOTAL $ 10,495.00 $ -
TOTAL ADJUSTMENT TO CONTINGENCY/ALLOWANCE $ (10,495.00)
There will be no change to the GMP amount due to this adjustment.
Submitted: Reviewed: Approved:
Ajax Building Company Architects Design Group Monroe County
Apove by Marshallll Quarles
02/14/2023 4:53:56 PMpd
Contractor: JArchitect Owner:
Marshall Quarles,Project Manager
2/14/2023
Date jDate Date
77,
1 1 1 i
�mom`,r#�ffi!l
Project: COTFK Project
LABOR
Quantity Units Description /unit Cost of labor
68 hr See attached estimate detail $ 40.00 2,709
0 hr Supervision $ 65.00 0
Labor Subtotal 2,709
Labor Burden Percentage 40% full unit costs
Labor Total 2,709
MATERIAL
Quantity Units Description /unit Cost of Material
7 cy Concrete (see attached breakdown) $ 199.69 1,340
74 sf Forms, rough hardware, misc. materials $ 3.00 222
673 lb Rebar $ 0.82 552
453 ea Block $ 2.65 1,200
Material subtotal 3,313
Material Sales Tax 7.50% included
Material Total 3,313
6.8 hr Bobcat/excavator $ 85.00 574
7. cy Pump $ 15.00 107
1,032 ea Block work $ 2.75 2,838
Labor Total 2,709
Material total 3,313
IN 5 M
Subtotal 10 9,541
Allowable OH&P 1..6.E y....................................................1...,43.1......... 954 00
GRAND TOTAL(no pennies) $.1..0;97.2 10,495
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Ajax Building Company, LLC Project:202011 Monroe County FL Keys Marathon
109 Commerce Blvd Airport NAUB EOC
Oldsmar, Florida 34677 7280 Overseas Highway
Ajil, m P: (813)792-3900 Marathon, Florida 33050
F: (813)792-3938
RFI #Con-164: Dumpster enclosure depth conflict with service provider
requirements
Status Closed on 01/18/23
To Devon Ayers(K2M Design) From Marshall Quarles(Ajax Building Company, LLC)
Mickey Pruitt(Architects Design Group) 255 Crane Blvd
Upper Sugarloaf Key, Florida 33042
Date Initiated Jan 5,2023 Due Date Jan 10,2023
Location Project Stage Course of Construction
Cost Impact TBD Schedule Impact TBD
Spec Section Cost Code
Drawing Number A-030 Reference
Linked Drawings
Received From Marshall Quarles(Ajax Building Company, LLC)
Copies To Cary Knight(Monroe County), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Steven Sanders
(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County)
Activity
Question Question from Marshall Quarles Ajax Building Company, LLC on Thursday,Jan 5,2023 at 09:36 AM EST
Per discussions with ADG, revised architectural site sheets will be issued to correct the depth issue of the dumpster enclosure
to accommodate the requirements from the local service provider. Please upload updated sheets to this RFI.
Official Response Response from Mickey Pruitt Architects Design Group on Tuesday,Jan 17,2023 at 01:07 PM EST
See ADG revised response attached.
Attachments
2023.01.09-Monroe E.00;RR No. 164.pd'P
Ajax Building Company, LLC Page 1 of 1 Printed On:Jan 18,2023 02:14 PM EST
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