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03/07/2023 Agreement Monroe County Purchasing Policy and Procedures ATTACHMENT D.5 COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00 Contract with: Xerox Contract# 072778900 Effective Date: 3/7/2023 Expiration Date: 3/6/2027 Contract Purpose/Description: 48 month lease agreement with Xerox for Color Printer model C9065 for Planning&Environmental Resources Departmerit located at the Marathon Government Center, Ease rental price is$620 93 plus$,0390 for color copies/prints and $.0080 for black & White copies/prints,. Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: Alison Smith 87t2 Planning & Enviro #26 (Name) (Ext.) (Department/Stop #) CONTRACT COSTS Total Dollar Value of Contract: $ Current Year Portion: $ (must be less than$50,000) (If multiyear agreement then 29,807.04 requires BOCC approval,miless the 7,451 .76 ;NLfl ,uwo�aYrt�e,�� tiwot�t;aaR �S[!s ;8utsa Budgeted? Yes X❑ No ❑ Grant: $N/A County Match: $N/A Fund/Cost Center/Spend Catel;ory: 148/50500/00050 & 0014d ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr 2,000/yr For: Copier Meter Usage Charges (Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.) Insurance Required: YES ❑ NO L$ CONTRACT REVIEW Changes Date In Needed Reviewer Date In DigDepartment Head Yes[:] No>< Emily Scihemper Dade 2023.02.23lly signedy12:111:18c05'00' County Attorney Yes❑No❑N Peter Morris "Qa=2029'9z2ze 15 o_°° °;YF°9o. s 2/22/23 Risk Management Yes❑No❑X �.o "6 2/24/23 Lisa A b re u Digitally signed by Lisa Abreu Purchasing Yes❑No Date:2023.02.24 11:38:18-05'00' lly signed John Quinn OMB Yes❑ ❑X No John Quinn Datlea 2023.02 24y12:02:0 05'00' Comments: Revised BOCC 8/17/2022 Page 85 of 106 I III IIIII IIIIIFIIIllm�111°IIIIIIIIIIIIIIIIIIIIII�IIIouuloiiVVuuiiu�llllllllllllillll,llllllllllllllllllu o h�TM IIIII III IIIII � � u VVVN h� Customer: MONROE,COUNTY OF BiIITo: COUNTY OF MONROE Install: COUNTY OF MONROE PLANNING DEPT PLANNING DEPT COPY ROOM 233 COPY ROOM 233 2798 OVERSEAS HWY 2798 OVERSEAS HWY MARATHON,FL 33050-4277 MARATHON,FL 33050-4277 Tax ID#:. State or Local Government Negotiated Contract:072778900 1, 1.C9065 W(PRIMELINK C9065) 1 Line Fax Kit Lease Term: 48 months Xerox XC570 SIN XPN551910 3/7/2023 Voip Fax Kit Purchase Option: FMV Trade-In as of Payment 104 Pr Finisher I Hub Kit Prod Finr C/z Fold 2.INTEGEFI2(FIERY INTEGRATED Ill Customer Ed Lease Term: 48 months Xerox XC570EFI S/N B3G485361 3/7/2023 Analyst Services Purchase Option: FMV Trade-In as of Payment 104 ® Ii111� ill t� LAY 1.C9065 $444.39 1:Color All Prints $0.0390 Consumable Supplies Included for all prints Impressions Pricing Fixed for Term 2:Black and All Prints $0.0080 White Impressions �����,11 ��9VW1®jiW��Y�q ililyw�`�II ����0®AIW11� IG141�It�i i uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum Customer acknowledges receipt of the terms of this agreement Thank You for your business! which consists of 3 pages including this face page. This Agreement is proudly presented by Xerox and Signer: PRINT NAME HERE> Roman Gastesi Phone: (305)453-8772 Bert Budde (305)296-6201 °µ,.� 02.28.2023 For information on your Xerox Account,go to Signature: , �, Date: www.xerox.com/AccourttManagemertt WS Y24631 01/27/202310:33:29 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. Page 1 of 3 1 2 1 8 9 5 8 0 1 0 0 1 0 0 3 0 xerox'" III V ox iui a uui �ui`Vuuu ui uuuui���� uuu � iiVVuuuu�uui°ililiiup,�,I'ul'16uuuuuuuuuuuuuuuuuuuuuuuuuuuuuiiiipuiip, xer " ' u uuuuui uu � uuuuuu, Iciin,mid Coid[loiIis INTRODUCTION: encumbrances.You will then be released from any further payment obligations beyond 1.NEGOTIATED CONTRACT. The Products are subject solely to the terms in the those payments due for the current fiscal year(with Xerox retaining all sums paid to Negotiated Contract identified on the face of this Agreement,and,for any option you date).At least 30 days prior to the end of your fiscal year,your chief executive officer have selected that is not addressed in the Negotiated Contract,the then-current (or legal counsel)will certify in writing that(a)despite reasonable efforts to obtain standard Xerox terms for such option. sufficient appropriations,funds have not been appropriated for the ensuing fiscal GOVERNMENT TERMS: period, and(b)you have exhausted all funds legally available for the payment of 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to amounts due and to become due under this Agreement.To the extent permitted by governmental entities only. You represent and warrant, as of the date of this applicable law,you will not use this non-appropriation provision as a substitute for Agreement,that:(1)you are a State or a fully constituted political subdivision or agency convenience termination. of the State in which you are located and are authorized to enter into,and carry out, PRICING PLANIOFFERING SELECTED: your obligations under this Agreement and any other documents required to be 4. FIXED PRICING. If"Pricing Fixed for Term" is identified in Maintenance Plan delivered in connection with this Agreement(collectively,the"Documents"); (2)the Features,the maintenance component of the Minimum Payment and Print Charges will Documents have been duly authorized,executed and delivered by you in accordance not increase during the initial Term of this Agreement. with all applicable laws,rules,ordinances and regulations(including all applicable laws GENERAL TERMS&CONDITIONS: governing open meetings,public bidding and appropriations required in connection with 5.REMOTE SERVICES.Certain models of Equipment are supported and serviced this Agreement and the acquisition of the Equipment)and are valid, legal, binding using product information that is automatically collected by Xerox or transmitted to or agreements,enforceable in accordance with their terms;(3)the person(s)signing the from Xerox by the Equipment connected to your network("Remote Product Info")via Documents have the authority to do so,are acting with the full authorization of your electronic transmission to a secure off-site location("Remote Transmission").Remote governing body and hold the offices indicated below their signatures,each of which are Transmission also enables Xerox to transmit Releases of Software to you and to genuine; (4) the Equipment is essential to the immediate performance of a remotely diagnose and modify Equipment to repair and correct malfunctions.Examples governmental or proprietary function by you within the scope of your authority and will of Remote Product Info include product registration, meter read, supply level, be used during the Term only by you and only to perform such function; (5)your Equipment configuration and settings, software version, and problem/fault code payment obligations under this Agreement constitute a current expense and not a debt information.Remote Product Info may be used by Xerox for billing,report generation, under applicable state law and no provision of this Agreement constitutes a pledge of supplies replenishment, support services, recommending additional products and your tax or general revenues,and any provision that is so construed by a court of services,and product improvement/development purposes.Remote Product Info will be competent jurisdiction is void from the inception of this Agreement;and(6)all payments transmitted to and from you in a secure manner mutually agreeable to the parties. due and to become due under this Agreement are payable from sources other than ad Remote Transmission will not allow Xerox to read,view or download the content of any valorem taxes.Your payment is due within 45 days of the invoice date. of your documents or other information residing on or passing through the Equipment 3.FUNDING.This provision is applicable to governmental entities only.You intend to or your information management systems.You grant the right to Xerox,without charge, remit and reasonably believe that moneys in an amount sufficient to remit all payments to conduct Remote Transmission for the purposes described above. Upon Xerox's due and to become due during the Term can and will lawfully be appropriated and request,you will(a) provide contact information for Equipment such as name and made available to permit your continued utilization of the Products and the performance address of your contact and IP and physical addresses/locations of Equipment and(b) of its essential function during the Term.The person in charge of preparing your budget ensure that any Maintenance Release or Update released by Xerox to provide security will include in each of your fiscal budgets a request for the payments due and to patches,releases and/or certificates for the Remote Transmission and/or Software is become due under this Agreement in such fiscal period. You acknowledge that promptly enabled by Customer upon notification by Xerox or by the Equipment or when appropriation of moneys for payment required under this Agreement is a governmental otherwise made available on xerox.com. You will enable Remote Transmission via a function that you cannot contractually commit to in advance,and this Agreement does method mutually agreeable to both parties,and you will provide reasonable assistance not constitute:(1)a multiple fiscal year direct or indirect debt or financial obligation;(2) to allow Xerox to provide Remote Transmission. Unless Xerox deems Equipment an obligation payable in any fiscal year beyond the fiscal year for which funds are incapable of Remote Transmission,you will ensure that Remote Transmission is lawfully appropriated;or(3)an obligation creating a pledge of or a lien on your tax or maintained at all times Maintenance Services are being performed. If you are unable to general revenues. If your governing board does not approve an appropriation of funds maintain Remote Transmission,or if Xerox disables Remote Transmission from any at any time during the Term for payments due and to become due for a fiscal year Equipment at your request,or if you disable Remote Transmission from any Equipment, during the Term,you will have the right terminate this Agreement on the last day of the Xerox reserves the right to charge you a per device fee for such affected Equipment fiscal period for which sufficient appropriations were received without penalty or due to the increased service visits that will be required in order to(x)obtain such expense to you,except as to the portion of payments required hereunder for which information,(y)provide such transmissions,and(z)provide such Maintenance Services funds have been appropriated and budgeted.If you elect to terminate this Agreement, and Consumable Supplies that otherwise would have been provided remotely and/or you will return the Equipment,at your expense,to a location designated by Xerox and, proactively. when returned,the Equipment will be in good condition and free of all liens and WS Y24631 01/27/202310:33:30 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. 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