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Release of Contingency Funds #016 BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Craig Cates,District I The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5 h Michelle Lincoln,District 2 James K. Scholl,District 3 David Rice,District 4 Memorandum DATE: 03/14/2023 TO: BOCC Diitally Kevin G. GgWilson,signedby Kevin P.E. FROM: Kevin G. Wilson, P.E. Wilson, P.E. Date:2023.03 072.0314 SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 416 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $15,077.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe The Florida Keys ( MEMORANDUM DATE: 3/7/2023 TO: County Administrator THRU: Director, Project Management FROM: Jordan Salinger SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested- Approval for release of contingency funds in the amount of $15,077.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency for the work related to RFI 167, dated 01/03/2023, to install a 6" trench drain system between the planters on the west elevation of the building, and tie the trench drains into the site storm system at Structures S-1 and S-3. This includes required core drilling work to run the drain between the different sections of the planters. Digitally signed by Mickey Pruitt Digitally signed by Marshall Quarles IN:G=US,E=mickeyp@adgusa.org, DN 115 Mickey P ru i tt O Architects Design Group,OU=CA, Marshall Quarles"E Ma h llQuarles@a,axbuldng com Q Aiax CN=Mickey Pruitt eu lding company,CN Marshall Quarles Dater 2023.03.08 12:22:46-05'00' Date 2023.03.08 12'.21'.43-05'00' Ajax Building Company Architects Design Grroup Cary Kn i g h t Digitally signed by Cary Knight Kevin G. Wilson, Digitally signed by Kevin G. Date:2023.03.08 14:15:48 Wilson,P.E. -05'00' P.E. Date:2023.03.15 16:35:07-04'00' Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator w� N . FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: )$89,8 i ,4!)) $51,363.00 )$ l°i 1,2 1.0,4!)) Current Contingency Balance: $865,765.55 *EO designates PCA as an Error or Omission on Designer m, Initial Budget t 0.00 0.00% _ $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. � 10/05/22 ' )6r50m0) -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121, dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60' deep, not 120' deep per C-008.The total depth drilled will remain 120' but the casing is only required for 60'. Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113, dated 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response. 12/08/22 (2,093.50) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124, dated 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. 12/08/22 16,455.00 1.72% $975,474.50 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency per RFI 151, dated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless 11,11,13MSteel 12/16/22 ' 5,33000 0.56% $980,804.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (i 0,0 i.4 ) -1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees. 01/10/23 (27,663.63) -2.89% $943,126.55 ' This is a credit change to the Contingency for changes from submittal 084113-1, dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window, and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard W double door. 01 23 23 14 607.00 1.53/ This is a cost change to the Contingency for ASI 01,'dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements, and -The addition of the quick-connect equipment to add the ability to connect a portable load bank. 02/14/23 ; (65,712.00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154, dated 02/02/2023,to change doors 202& 203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing, which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870,00) -0.09% $891,151.55 ' This is a cost change to the Contingency for RFI 115, dated 12/05/22,to expand the chase in room 219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor Slab. 02/14/23 (1,282.00) -0.13% $889,869.55 OWNER CONTROLLED CONTINGENCY LEDGER ff his is a cost change to the Contingency for RFI 11, dated 10/03/22,for updates to A-132 &A- 33 clarifying quantity and locations of athroom accessories. 02/14/23 )1,!) 1 00) -0.16% $888,366.55 This is a cost change to the Contingency for RFI 164, dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and A-030 to meet the dumpster size and clearance;requirements. Dumpster enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth, and the CMU walls will be re-constructed. (1W1Dr49'.00) -1.10% $877,871.55 ' This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 0.17% $879,452.55 This is a credit change to the Contingency for eliminating the BP 05.01 Scope requirement to furnish and install two (2) elevator pit access ladders, since the BP 1401 Elevator subcontractor will furnish and install their own ladders which they have included. 03/07/23 1,39000 0.15% $880,842.55 This is a cost change to the Contingency for the work related to RFI 167, dated 01/03/2023,to install a 6"trench drain system between the planters on the west elevation of the building, and tie the trench drains into the site storm system at Structures S-1 and S-3.This includes required core drilling work to run the drain between the different sections of the planters. (1'.'5,11 7 7M) -1.58% $865,765.55 FL Keys Marathon Airport Non-Aeronautical Use Building AUTHORIZATION TO ADJUST CONTINGENCY WITHIN THE GUARANTEED MAXIMUM PRICE(GMP) Project Name: FL Keys Marathon Airport Non-Aeronautical Use Architect: Architects Design Group Building Ajax Job#: 202011 Contractor: Ajax Building Company Adjustment#: CCR 016 ATN#: PC104 Reference: RFI 167 Bottom of planter wall detail variance between 5-101 and LP-2_Response_01.03.23 The following is a description of items to adjust the Contingency within the Guaranteed Maximum Price(GMP). DESCRIPTION This is a cost change to the Contingency for the work related to RFI 167,dated 01/03/2023,to install a 6"trench drain system between the planters on the west elevation of the building,and tie the trench drains into the site storm system at Structures S-1 and S-3.This includes required core drilling work to run the drain between the different sections of the planters. SUBCONTRACTORS COST CREDIT Toppino $ 15,077.00 SUBTOTAL $ 15,077.00 $ - TOTAL ADJUSTMENT TO CONTINGENCY/ALLOWANCE $ (15,077.00) There will be no change to the GMP amount due to this adjustment. Submitted: Reviewed: Approved: Ajax Building Company Architects Design Group Monroe County Appoved Iby 110airslhaz l t.)u aides 03/07/2023 12:49:05 PM Contractor: JArchitect Owner: Marshall Quarles,Project Manager 3/7/2023 Date jDate Date Project: Monroe County EOC Description of Change: Install French Drains Date: 2/16/2023 LABOR Quantity Units Description LUQ.it Cost of labor 20 Hrs Superintendent $ 130.00 $ 2,600.00 18 Hrs Operator $ 80.00 $ 1,440.00 40 Hrs Laborer $ 53.00 $ 2,120.00 40 Hrs Laborer $ 53.00 $ 2,120.00 Labor Subtotal $ 8,280.00 Labor Burden Percentage 0% $ - Labor Total $ 8,280.00 MATERIAL(SUPPLIER BACK-UP REQUIRE;©) Quantity Units Description LUQ.it Cost of Material 42 Tons Recycle#57 Rock $ 40.05 $ 1,682.10 Material subtotal $ 1,682.10 Material Sales Tax 7.50% $ 126.16 Material Total $ 1,808.26 Quantity Units Description LUQ.it Cost of E/S/U 18 Hrs Loader $ 132.00 $ 2,376.00 9 Hrs Excavator $ 138.00 $ 1,242.00 Labor Total $ 8,280.00 Material total $ 1,808.26 i Subtotal $ 13,706.26 Allowable OH&P 10% $ 1,370.63 GRAND TOTAL(no pennies) $ 15,077 Ajax Building Company, LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway Ajil, m P: (813)792-3900 Marathon, Florida 33050 F: (813)792-3938 RFI #Con-167: Bottom of planter wall detail variance between S-101 and LP-2 Status Closed on 01/30/23 To Devon Ayers(K2M Design) From Marshall Quarles(Ajax Building Company, LLC) Mickey Pruitt(Architects Design Group) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Jan 9,2023 Due Date Jan 14,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number LP-2 Reference Linked Drawings Received From Marshall Quarles(Ajax Building Company, LLC) Copies To Devon Ayers(K2M Design), Kristina Connelly(Cardno), Nathy Grullon(Architects Design Group), Donald Harcrow(Ajax Building Company, LLC), Piyush Jain(Thornton Tomasetti), Rae Lark(K2M Design), Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Steven Sanders(Monroe County),Tyler Storm (Thornton Tomasetti), Daniel Taylor(Architects Design Group),Cary Vick(Monroe County) Activity Question Question from Marshall Quarles Ajax Building Company, LLC on Monday,Jan 9,2023 at 11:55 AM EST Per note 2 on the planter wall section detail on LP-2,it states that the planter walls should be open to grade on the bottom. Per the structural sheets,the planter walls were not designed this way,and have MAT4 slab foundations underneath most of them,so they are at variance with the LP-2 detail as they are not open to grade at the bottom. Please advise if any drainage weeps or drain pipes out of the planters needs to be added to promote drainage since the bottom of the planters are concrete. Attachments RR 167 sketclh.pdf ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Official Response Response from Mickey Pruitt Architects Design Group on Monday,Jan 30, 2023 at 12:14 PM EST After conversations with Ajax and Landscaping the attached sketch should be the most economical approach for drainage of planter boxes. Attachments C;-006,._.PAVVI'JG GRAC7V1'JG C7RAV1'JAGE:PI._AI'J Rev.4.pdf All Replies Response from Mickey Pruitt Architects Design Group on Monday,Jan 30, 2023 at 12:14 PM EST After conversations with Ajax and Landscaping the attached sketch should be the most economical approach for drainage of planter boxes. 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