Item C27 C.27
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
March 22, 2023
Agenda Item Number: C27
Agenda Item Summary #11856
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Approval to negotiate an Agreement with Matern Professional
Engineering, Inc. who was the highest ranked respondent to the Request for Qualifications for
Engineering Design Services of Generators for Critical Facilities and If negotiations cannot be
reached with the highest ranked respondent, approval to negotiate with the next highest ranked
respondent until successful negotiations are completed. Funded by a Hazard Mitigation Grant
Program (HMGP).
ITEM BACKGROUND: Monroe County was awarded a grant administered by the Florida
Division of Emergency Management, Mitigation Bureau, Hazard Mitigation Grant Program
(HMGP) for planning, surveying, design, permitting and bidding of the addition of back-up
generators for County critical facilities.
A Request for Qualifications (RFQ) for Engineering Design Services was issued in January 2023.
On February 14, 2023, the County received six (6) responses to the RFQ.
A publicly noticed selection committee meeting was held on March 13, 2023, and Matern
Professional Engineering, Inc. was the highest ranked respondent. Staff is asking for Approval to
Negotiate with the highest ranked respondent or if successful negotiations cannot be reached,
approval to negotiate with the next highest ranked respondent until successful negotiations are
complete.
eemmit4ee fneeting is held en Mar-eh 13, 2023. if stieeessAll '. ea*net be r-eaehed with
Agenda item will be"dated w44 name of r-espendent a*d a eepy of t4e etifntilative r-a*king sheet
PREVIOUS RELEVANT BOCC ACTION:
Packet Pg. 1130
C.27
6/15/22 — BOCC approved an HMGP Grant for engineering design services for back-up generators
at critical facilities.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to negotiate.
DOCUMENTATION:
Cumulative Ranking Sheet
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: n/a
Current Year Portion: n/a
Budgeted: n/a
Source of Funds: n/a
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: n/a
County Match: n/a
Insurance Required: n/a
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 03/06/2023 4:16 PM
Kevin Wilson Completed 03/06/2023 4:27 PM
Joseph DiNovo Completed 03/06/2023 4:32 PM
Purchasing Completed 03/06/2023 4:53 PM
Budget and Finance Completed 03/07/2023 8:21 AM
Brian Bradley Completed 03/07/2023 8:52 AM
Lindsey Ballard Completed 03/07/2023 10:04 AM
Board of County Commissioners Pending 03/22/2023 9:00 AM
Packet Pg. 1131
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