Item O2 0.2
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
March 22, 2023
Agenda Item Number: 0.2
Agenda Item Summary #11865
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Bob Shillinger(305) 292-3470
No
AGENDA ITEM WORDING: Authorization for the County Administrator to sign an agreement
with Agustawestland Philadelphia Corporation for the lease and purchase of 3 Leonardo helicopters
upon finalizing the terms of the agreement with the County Attorney's Office in an amount not to
exceed Fifty-Two Million Dollars ($52,000,000) for the Trauma Star Air Ambulance Program.
ITEM BACKGROUND: The terms of the contract with Augustawestland Philadelphia
Corporation for the lease and purchase of 3 Leonardo helicopters are in the process of being
finalized. In order to retain an expedited production date, this agreement needs to be executed as
soon as the terms of the contract are finalized by the County Attorney. This agenda item seeks
approval for the County Administrator to execute the agreement documents, subject to the approval
of the final form of the agreement by the County Attorney. Originally, the Sheriff was going to be
the contracting parry for the County but the County Commission must be the contracting parry in
order to take advantage of a financing opportunity that is far more advantageous to the taxpayer.
PREVIOUS RELEVANT BOCC ACTION: At the Board's February 15, 2023, meeting, Sheriff
Rick Ramsay updated the Board on the Trauma Star Air Ambulance Program and the status of
procuring 3 helicopters in an amount not to exceed $52 million. The Board voted unanimously to
move forward with the purchase of the helicopters.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Packet Pg. 2995
0.2
Effective Date: Upon approval by the Board.
Expiration Date: N/A
Total Dollar Value of Contract: $52 Million
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
$52 Million
REVIEWED BY:
Pedro Mercado Completed 03/07/2023 11:55 AM
Roman Gastesi Completed 03/07/2023 3:02 PM
Bob Shillinger Completed 03/07/2023 3:39 PM
Purchasing Completed 03/07/2023 3:41 PM
Budget and Finance Completed 03/07/2023 3:54 PM
Brian Bradley Completed 03/07/2023 3:57 PM
Lindsey Ballard Completed 03/07/2023 4:12 PM
Board of County Commissioners Pending 03/22/2023 9:00 AM
Packet Pg. 2996
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Helicopter Replacement
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Board of County Commissioners Monroe County Sheriff"s Depar• tment
FinancingTearn Helicopter Acquisition Team
• County Administrator Roman Gastesi 0 Sheriff Rick Ramsay
• OMB Director Tina Boan 0 Bureau Chief Mike Rice
• BOCC Advisor- PFM Financial Advisor 0 General Counsel Patrick McCullah
0 Sergio Masividal, Managing Director 0 Sheriff Aviation Law Attorney-Jarvis&Associates, P.A.
• Lega I Team James W.Jarvis
• County Attorney Bob Shillinger
• Assistant County Attorney Pedro Mercado
• Assistant County AttorneyChristine Limbert
• BOCC Bond Counsel - Nabors, Giblin & Nickerson, RA.
• Steven MillerEsq. ............
EIR;
Activities
Calendar-
Financing-
February 15,2023 BOCC Authorized Sheriff for contract negotiations.
March 1, 2023 PFMdistributes Request For Proposals for financing.
arch 7, 2023 Lenders questions related to RFP due.
March 10, 2023 Responses to lenders questions sent out.
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arch 21, 2023 Proposal responses from lenders due.
arch 24,2023 County s selection of lending firm.
Aril 19, 2023 County Commission Approval.
April 28,2023 Closing.
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Contract Ne
gotiation-
March 2, 2023 Legal & Acquisition teams met to discus proposed
contract.
March 21, 2023 Legal and Acquisition teams met again to discuss
proposed contract.
March 22, 2023 BOCC to vote on approving County Administrator to
execute final contract.
TBD Contract execution.
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