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Item C02 C.2 County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS Mayor Craig Cates,District 1 Mayor Pro Tem Holly Merrill Raschein,District 5 The Florida Keys Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 County Commission Meeting April 19, 2023 Agenda Item Number: C2 Agenda Item Summary #11810 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Lisa Abreu (305)292-4482 N/A AGENDA ITEM WORDING: Approval of Amendment 2 to Agreement with Buccaneer Courier to provide for an annual CPI-U adjustment of 6.0% effective May 1, 2023. ITEM BACKGROUND: The existing contract allows for the County to adjust the contract amount annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12) months available. The County exercises the option to amend the agreement and adjust in accordance annually with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) ending February 28 of 6.0%. PREVIOUS RELEVANT BOCC ACTION: On October 19, 2022 the BOCC granted approval of Addendum No. 1 amends the Agreement with Buccaneer Courier to remove four(4) courier stops for Commissioner offices located at 500 Whitehead St, Key West, FL 33040, Stop 47A, this stop will now be combined with existing Stop 48, Big Pine Building Department 213 Key Deer Blvd, Big Pine Library, FL 33043, Stop #lOD, Marathon Building Department 2798 Overseas Hwy, Marathon, FL 33050, Stop 41 IA, Key Largo Building Department 102050 Overseas Hwy, Key Largo, FL 33037, Stop 426A. The Revised Courier List is attached. In addition, changes were made to the courier stop list to reflect changes to the frequency and days of service for the following stops. The changes to the frequency and days of service, as per the contract, have been revised upon written directive of the Sr. Budget and Finance Direction, Tina Boan, effective 10/1/22. On May 1st, 2022 the BOCC granted approval to award bid and authorized execution of a two (2) year contract with an option to renew for two (2) additional two (2) year periods. CONTRACT/AGREEMENT CHANGES: CPI Increase Packet Pg. 68 C.2 STAFF RECOMMENDATION: Approval DOCUMENTATION: 05-01-2022 Contract Buccaneer Courier ADDENDUM 1 Remove Stops 7A, IOD, 11A, 26A ADDENDUM 2 CPI Increase FY23 2022 11 COI GL Signed exp 10.22.23 2022 12 COI Buccaneer AL Signed exp 9 3 2023 FINANCIAL IMPACT: Effective Date: 5/1/2023 Expiration Date: 4/30/2024 Total Dollar Value of Contract: $101,899.92 Total Cost to County: $90,197.52 Current Year Portion: $42,458.30 Budgeted: Yes Source of Funds: General Fund 001, Building Fund 180, MCHD & SOE CPI: Yes, February 2023 6.0% Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: Additional Details: N/A 10/19/22 001-06030 PURCHASING $87,271.92 30 Stops 10/19/22 001-89000 QUASI-EXTERNAL SERVICES $11,702.40 4 Stops 10/19/22 180-52502 BUILDING DEPARTMENT $2,925.60 1 Stop Total: $101,899.92 REVIEWED BY: Tina Boan Completed 04/04/2023 2:16 PM Christine Limbert Completed 04/04/2023 2:23 PM Brian Bradley Completed 04/04/2023 3:14 PM Packet Pg. 69 C.2 Lindsey Ballard Completed 04/04/2023 4:12 PM Board of County Commissioners Pending 04/19/2023 9:00 AM Packet Pg. 70 G GV�S COUR BOOy C.2.a Kevin Madok, CPA Clerk of the Circuit Court& Comptroller— Monroe Count Florida o p Y, E cOVN DATE: May 3, 2022 TO: Lyiui Gonzalez Sr. Purchasing Coorduiator FROM: Liz Yongue, Deputy Clerk SUBJECT: April 20th BOCC Meeting 0 U Attached is a copy of the following item for your handling: a� C32 Agreement with Buccaneer Courier for Courier Seririces for Monroe Comity for a period of two (2) years comiriencnig on May Ist, 2022 and enduig on April 30th, 2024 with an ao option to renew for two (2) additional two (2) year periods. c, Should you have any questions please feel free to contact me at (305) 292-3550. 0 t3 c� c� c� 0 t3 c14 c14 c14 LO c� cc: Cotuity Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan 305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 71 C.2.a AGREEMENT FOR COURIER SERVICES MONROE COUNTY, FLORIDA 20th April THIS AGREEMENT made and entered into this-1-Pt day of May 2022 by and between MONROE COUNTY, FLORIDA, (hereinafter called the "County or"owner"), and Buccaneer Courier (hereinafter called the "Contractor"). WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1.01 THE CONTRACT DOCUMENTS The contract documents consist of this agreement, the RFP, and any addenda issued hereafter, any other amendments hereto executed by the parties hereafter, together with the bid proposal and all required insurance documentation. 1.02 SCOPE OF THE WORK FL The Contractor shall provide courier services as specified herein. U A. Delivery Locations - For list a of locations to be serviced see Exhibit A, which may be amended as set forth. U c, B. Delivery Times - Times specified in Exhibit A for pick up and deliveries by Contractor are approximate. Locations/number of stops may change throughout the term of the contract as county offices are moved or closed. For the nightly deliveries travel North at 5:00 PM starting with Stop #10-A. Deliver (and pick up any inter-office mail) to each location by approximate time listed in Exhibit A. Reverse order of Stop numbers to deliver inter-office mail on way back down Keys. Delivery 0 Times may be adjusted throughout the term of the agreement as directed by the U County. Any changes will be formulized by an amendment to the contract. N N C. Delivery Schedule - Deliveries to Stop #1 made will include opening the bags and LO distributing mail in department mailboxes in the Mailroom. Pickup and delivery will be required Monday through Friday with the exception of holidays. Services will not be required for the following holidays: New Years, Martin Luther Day, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Day. A list of holidays will be provided to the Contractor on an annual basis and the Contractor will be notified should changes to the list occur. In addition, Courier services may be suspended by the County in the event of local, state or national declared emergency (example: due to a hurricane) or other disaster whereby county offices are closed. Deliveries to all locations en route from the Key Largo area west (south) to Key West Gato Building and including Monroe County Courthouse and Harvey Government Building, Key West will be made prior to 8:00 AM daily. Daily service will be available when needed from Key Largo to Key West with delivery in the afternoon. The Delivery Schedule may be adjusted throughout the term of the agreement as directed by the County. The frequency and relocations of stops may be adjusted upon the direction and written approval by the Sr. Director of Budget and Finance and does not require separate Packet Pg. 72 C.2.a BOCC approval. Only changes to the Delivery Schedule that adds or deletes a stop location will be formulized by an amendment to the contract. The Delivery schedule may vary with each location depending upon the service needed for the particular location. The Delivery schedule may be modified throughout the term of the agreement upon direction and approval by the Sr. Director of Budget and Finance. A contract amendment will be executed by the parties when a stop is added to the Delivery Schedule. The frequency or relocation of a stop does not require separate BOCC approval and will be directed and approved in writing by the Sr. Director of Budget and Finance. Delivery may be Five (5) days per week, Three (3) days per week, Two (2) days per week or One (1) day per week as specified by the County. D. Materials to be transported - Contractor will be required to transport mail, inter- office documents, library books, office supplies, packages, cash etc., contained in t0 colored courier bags. There is no limit on the number of bags per location. No more than three (3) boxes will be required for pick-up and transport for the Building Department office locations. Boxes will be sealed and weight no more than Fifty (50) pounds per box. Boxes will include various items, including but not limited to general office supplies, copy paper, and other large documents and materials. Boxes being c, used for the transportation of copy machine paper and general office supplies may be no longer than 18" wide, 15" deep and 10" high. 0 E. Provision of Lock Boxes — Lock boxes for the purpose of temporarily storing items until such time as they are picked up by Contractor will be installed at each location. Exceptions: Stop #1 through Stop #8 will not need a lock box as they are serviced during normal office hours. The County will be responsible for the purchase of lock boxes to be installed at each location serviced. There may be multiple lock boxes at a stop. Charges are not based on the number of lock boxes at a stop. c0 F. Provision of mail bags - Mail bags are to be used as the transportation media of N choice are to be provided by the County. Mail bags being used for transportation may N be no larger than18" wide, 5" deep and 30" high. LO 1.03 THE CONTRACT SUM The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis on or before the 30th day of the following month in each of twelve (12) months. The Contractor shall invoice the County monthly for services rendered in accordance with the rates as set forth herein and agreed upon by both parties. The monthly rate for Five (5) days per week delivery and pick-up per stop/location is $230.00; The monthly rate for Three(3) days per week delivery and pick-up per stop/location is $226.00; The monthly rate for Two (2) days per week delivery and pick-up per stop/location is $221.00; The monthly rate for One (1) day per week delivery and pick-up per stop/location is $218.00. Payment will be made according to the Local Government Prompt Payment Act. Any request for payment must be in a form satisfactory with supporting documentation acceptable to the County Clerk (Clerk). Acceptability to the Clerk is based on generally accepted accounting Packet Pg. 73 C.2.a principles and such laws, rules, and regulations as may govern the Clerk's disbursal of funds. The request must describe in detail the services performed and the payment amount requested. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. 1.04 CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. All specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly t0 construed against the Owner than against the Contractor. B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties. FL C. The passing, approval, and/or acceptance by the Owner of any of the services U furnished by the Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and specifications covering the services. Failure on the part of the Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the specifications. 0 U 1.05 TERM OF CONTRACT/RENEWAL N N A. This contract shall be for a period of two (2) years, commencing May 1s', 2022, and terminating April 30'h,2024, unless the option to renew is exercised. LO B. The County shall have the option to renew this agreement after the second year and each succeeding year for two additional two (2) year periods. The Contract amount agreed to herein may be adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12) months available. 1.06 HOLD HARMLESS The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages and expenses (including attorney's fees) which Packet Pg. 74 C.2.a arise out of, in connection with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its Subcontractors in any tier, their employees, or agents. In the event that the services are delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. 1.07 INDEPENDENT CONTRACTOR U At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. U 1.08 NONDISCRIMINATION 0 CONTRACTOR and COUNTY agree that there will be no discrimination against any person, c) and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONTRACTOR and COUNTY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment t0 of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination N on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. N 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107) which prohibits discrimination on the basis of LO age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s.3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code, Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties hereto, or the subject matter of, this Agreement. 1.09 ASSIGNMENT/SUBCONTRACT Packet Pg. 75 C.2.a The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the board in addition to the total agreed-upon price of the services/goods of the contractor. 1.10 COMPLIANCE WITH LAW 0 In providing all services/goods pursuantto this agreement, the contractor shall abide c) by all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the contractor. The contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. 0 U 1.11 INSURANCE Priorto execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance indicating the minimum coverage limitations as indicated on the attached forms identified as and as further detailed on forms WC1, GL2, and VL3, each attached hereto and incorporated as part of this contract document, and all other requirements found to be in the best interest of Monroe County as may be imposed by t0 the Monroe County Risk Management Department. c� 1.12 FUNDING AVAILABILITY LO In the event that funding from Purchasing Office Contractual Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board of County Commissioners by written notice of termination delivered in person or by mail to the contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. 1.13 PROFESSIONAL RESPONSIBILITY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth in these contract documents. The contractor shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Owner is contingent upon Packet Pg. 76 C.2.a retention of appropriate local, state, and/or federal certification and/or licensure of contractor. 1.14 NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or m a i I e d, postage prepaid, to the other party by certified mail, return receipt requested, to the following: FOR COUNTY: FOR CONTRACTOR: Monroe County Purchasing Department Buccaneer Courier 1100 Simonton Street, Ste. 2-213 P.O. Box 430763 c, Key West, FL. 33040 Big Pine Key, FL 33043 c� c� 1.15 TERMINIATION FL A. In the event that the CONTRACTOR shall be found to be negligent in any aspect of service, c? the COUNTY shall have the right to terminate this agreement after five days written notification to the CONTRACTOR. 0 c, B. Either of the parties hereto may cancel this Agreement without cause by giving the other party thirty (30) days written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONTRACTOR should CONTRACTOR fail to perform the t0 covenants herein contained at the time and in the manner herein provided. In the event of N such termination, prior to termination, the COUNTY shall provide CONTRACTOR with five (5) Q calendar days' notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If LO the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to CONTRACTOR shall not in any event exceed the contract sum. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2- 721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon 30 days' notice to CONTRACTOR. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination. The maximum amount due to CONTRACTOR shall not exceed the contract sum. Packet Pg. 77 C.2.a E. For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. F. For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida t0 Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 0 1.16 GOVERNING LAWS U This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising under this Agreement must be in the 16th Judicial Circuit in and for Monroe County, Florida. In the event of any litigation, the prevailing party is entitled to reasonable attorney's fees and cost. c, 1.17 PUBLIC ACCESS AND PUBLIC RECORDS COMPLIANCE t0 N The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and N inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the LO COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. c� Public Records Compliance. Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County Packet Pg. 78 C.2.a may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public t0 records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would _ be required by the County to perform the service. If the Contractor transfers all public c) records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for c) retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied t0 within a reasonable time. N N If the Contractor does not comply with the County's request for records, the County shall N enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision LO by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section119.10, Florida Statutes. c� The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY- BRIAN(a,MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040. Packet Pg. 79 C.2.a 1.18 RECORDS AND RIGHT TO AUDIT CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for five (5) years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that moneys paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the moneys together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to CONTRACTOR. c, Right to Audit Availability of Records. The records of the parties to this Agreement relating to the Scope of Work which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available); subcontract files, as applicable (including _ proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, U etc); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); back charge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance 0 rebates and dividends; any other supporting evidence deemed necessary by County or the U Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not t0 limited to, counting employees at the job site, witnessing the distribution of payroll, verifying N payroll computations, overhead computations, observing vendor and supplier payments, N miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and LO contractors' representatives. All records shall be kept for 5 (5) years after termination of the Agreement. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project. If any auditor employed by the Monroe County or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Section 55.03, F.S., running form the date, the monies were paid to Contractor. The right to audit provisions survives the termination of expiration of this Agreement. 1.19 NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. Packet Pg. 80 C.2.a 1.20 SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 1.21 ATTORNEYS FEES AND COSTS t0 COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and attorney's fees, in appellate proceedings. Each party agrees to pay its own court costs, _ investigative, and out-of-pocket expenses whether it is the prevailing party or not, through all U levels of the court system. 1.22 ADJUDICATION OF DISPUTES OR DISAGREEMENTS U COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If the issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 1.23 COOPERATION 0 U N In the event any administrative or legal proceeding is instituted against either party relating to N the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all LO proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 1.24 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. 1.25 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, Packet Pg. 81 C.2.a when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 1.26 UNCONTROLLABLE CIRCUMSTANCES Any delay or failure of either Party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, invasion, hostilities (whether war is 0 declared or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the U Project; (d) government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or FL contract disputes will not excuse performance by Contractor under this Section. Contractor shall �? give County written notice within 7 days of any event or circumstance that is reasonably likely to result in an Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable Circumstance, t0 ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Uncontrollable Circumstance. c� 1.27 E-VERIFY SYSTEM In accordance with F.S. 448.095, the Contractor and any subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work U authorization status of all new employees hired by the Contractor during the term of the N Contract and shall expressly require any subcontractors performing work or providing services N pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify LO system to verify the work authorization status of all new employees hired by the subcontractor during the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Contractor shall comply with and be subject to the provisions of F.S. 448.095 Packet Pg. 82 C.2.a IN WITNESS WHEREOF the parties hereto have executed this Agreement ® ¢: the day and date first written above. 1 23 BOARD OF COUNTY COMMISSIONERS EVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: As D ty Clerk May (SEAL)Attest- CONT To By: By: Wi , tn ss U tt Title: A n 0�(`�k��C 'L� T' e: l/ t�A-e c� c� tness U Title: !�i 0 U � r - 0 - U � LO c� Packet Pg. 83 BID PROPOSAL FORM BID TO: K8ONROE COUNTY BOARD OF COUNTY COMMISSIONERS OMB-0VDS@mmompmecoumty-fl'gov BID FROM: The undeno|gned, having carefully examined the work, bid opecificobono, and addenda thereto and 0 U other Contract Documents for the services of: COURIER SERVICES K8C)NRC]E COUNTY, FLORIDA 03 The Contractor, in submitting the foregoing bid, agrees touonnply with all contract m[ U specification documents. �~ r) ' perstoo/location [ Amount inNumbers Amount in Words' U � �_ /r�» perGtop/|ocaUon per mont (for Thre,1(3)Opys a week pick-u dl�ery) a Ann�un� inNun1��rm Arnoun�|nVVonde � � �� mm p�r��o�/|��@Uon ��) � � i k- /� / Amount inNumbers Amount inWords perStop/|oC@U h «� Anloun1iny4unmbers Amn��n� inV\�/�� | acknowledge receipt of Addenda No.(a)_______ LO | have included: — w Bid Proposal Form ^^~~~ � Non-Collusion Affidavit * Drug Free Workplace Form � Lobbying and Conflict ofInterest C|muoa • Local Preference Form (if requesting preference) • Public Entity Crime Statement • Bidder Insurance and indemnification Statement 54— • Insurance Agents Statement * Vendor Certification Regarding Scrutinized Companies List (Check mark items above as a reminder that they are included) Bid Form: Page 1 of2pages PROPOSAL FORMS PaQe | ]2 In addition, I have included a current copy of all professional licenses and Monroe County Business Tax Receipt: MailingAddress: TeIephone: k Fax: Da te: as U lee 0 Signed: 1 Date: (Signature) (Print Name) (Title)? U Witness: 0 1 nature)-) U (Print Name) 0 U CN CN Q CN LO Q E Bid Form: Page 2 of 2 pages PROPOSAL FORMS Page 33 1 Packet Pg. 85 C.2.a 2021 / 2022 MONROE COUNTY BUSINESS TAX RECEIPT EXPIRES SEPTEMBER 30, 2022 RECEIPT# 29240-65882 Business Name: BUCCANEER COURIER JOANNE KAESTNER MO CTY Owner Name: Business Location: BIG PINE KEY, FL 33043 Mailing Address: PO BOX 430763 Business Phone: 305-872-0015 BIG PINE KEY, FL 33043 Business Type: MOBILE (MAIL&OFFICE SUPPLY COURIER) 0 0 t) Tax Amount Transfer Fee Sub-Total Penalty Prior Years Collection Cost Total Paid 25.00 0.00 25.00 6.25 0.00 5.00 36.25 Paid 212-13-21 -0000017 03/16/2022 36. 25 U 0 THIS BECOMES A TAX RECEIPT Sam C. Steele, CFC, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND/OR MUNICIPALITY PLANNING, ZONING AND LICENSING REQUIREMENTS. 0 t) N N N LO MONROE COUNTY BUSINESS TAX RECEIPT cis P.O. Box 1129, Key West, FL 33041-1129 EXPIRES SEPTEMBER 30, 2022 Business Name: BUCCANEER COURIER RECEIPT# 29240-65882 MO CTY Business Location: BIG PINE KEY, FL 33043 Owner Name: JOANNE KAESTNER Mailing Address: Business Phone: 305-872-0015 PO BOX 430763 Business Type: MOBILE (MAIL&OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax..... _ . ............ _. .. —.....m ....e. . - m Amount Transfer Fee Sub-Total PenaltyCollection Cost Total Pa Prior Years �� . � - �Paid 25.00 0.00 25.00 ...... �6.25 - ...m_.. 0.00 - ... ,..r 5. '_0 0 36.25m Paid 212-B-21 -0000017 03/16/2022 36. 25 Packet Pg. 86 C.2.a LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE h ....w.........-k- ` (Company) 0 U "... warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full U amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee". 0 U w (Signature) Date: 0 U N N STATE OF: COUNTY OF: LO Subscribed and sworn to (or affirmed) before me, by means of"4physical pres nce o ❑ online notarization, on J-/6"-Z!ZZ#Jate) by _,,,,, name of f e t). He/She is personally known to me or has duced (type of identification) as identification. tj MARCIA C.LONG NOTARY PUBLIC Notary Public•State of Florida Commission#1557560 My commission expires: 2 Z TM � My Comm.hires November 5,2022 PROPOSAL FORMS Page 34 Packet Pg. 87 C.2.a NON-COLLUSION AFFIDAVIT law oath . of the city L�� 4 ... accordingto � �� ���y and under penalty of perjury, depose and say that, 1. I am : of the firm of the proposer making the Proposal for the project described in the notice for calling for proposals for, and that I executed the said proposal with full authority to do so; ' 0 2. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor;and c� 3. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to proposal opening, directly or indirectly, to any other proposer or to any U competitor; and 4. No attempt has been made or will be made by the proposer to induce any other person, 0 U partnership or corporation to submit, or not to submit, a proposal for the purpose of restricting competition; and 5. The statements contained in this affidavit are true and correct, and made with full XWedge of said project. c� (Signature of Proposer) (Date) 0 U cN cN cN STATE OF: LO COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means ofiphysical presence or❑ online notarization, on Zo Z. ^mmmmmmm {date) by (Warne of affiant). He/She is personally ' k n to me or has produced �- (type of identification) as identification. MARCIA C.LONG IZINOTARY PUBLIC " Notary Pul,io-State of Florida S- zZ „ (SE,66ssion#1557560 My commission expires: M Comm, �M November d.� Y be 5,2022 PROPOSAL FORMS Page 35 Packet Pg. 88 C.2.a PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." c, have read the above and state that neither, (Proposer's name) nor any Affiliate has been placed on the convicted vendor list within the last thirty-six(36) months. (Signature) 0 Date:, c� STATE OF: .. COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of 16physical presence or❑ U online notarization„ on (daute) by,� � (name of N affiant). He/She is personally known to or has produced "-1- (t of LO identification) as identification. NOTARY" PUBLIC MARCIA C.LOjd LM My commission expires: ay Public-State of .� Commission#155m.Fires Novemb PROPOSAL FORMS Page 37 Packet Pg. 89 C.2.a DRUG-FREEFORM The undersigned vendor in accordance with Florida Statute 27.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2, Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection(1). o U 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state,for a violation occurring in the workplace no later than five (5)days after such conviction. U L_ 5. Imposes a sanction on or require the satisfactory participation in a drug abuse assistance or L_ rehabilitation program if such is available in the employee's community, or any employee who is so 0 convicted. U 6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section. c� c� As the person authorized to sign the statement, I certify that this firm compl"es fully with the above requirements. Proposer's Signature U CN Date `N STATE OF, COUNTY OF; Subscribed and sworn to (oy affirmed)before me„ by means of hysical presence or 0 online notarization,on_ J /" O ! (dateZdted (name of of lant). He/She is personally known to me or has , � �' _ (type of identification)as identification. �v MARCIA C.LONG Notary Public-State of Florida NOTARY PUBLIC Commission#1557560 My commission expires: 4dO November 5,2022 My Comm. PROPOSAL FORMS Page 36 Packet Pg. 90 C.2.a Respondent's Insurance and Indemnification Statement Insurance Requirement Required Limits Worker's Compensation Statutory Limits (See Form WC1) Employer's Liability $100,000 Bodily Injury by Accident /$500,000 bodily injury by Disease, policy limits /$100,000 Bodily Injury by Disease, each employee (See Form WC1) 0 General Liability $500,000 Combined Single Limit (See Form GL2) c� Vehicle Liability $500,000 per Person, $1,000,000 Per occurrence, $100,000 Property Damage _ or$1,000,000 Combined Single Limit U (See Form VI-3 0 IDEMNIFICATION AND HOLD HARMLESS FOR CONTRACTORS AND U SUBCONTRACTORS The CONTRACTOR covenants and agrees to indemnify and hold harmless COUNTY/Monroe County and Monroe County Board of County Commissioners, its officers and employees from liabilities, damages, losses and costs, including but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR, subcontractor(s) and other persons employed or utilized by the t0 CONTRACTOR in the performance of the contract.- N N In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the CONTRACTOR' failure to purchase or maintain the required LO insurance, the CONTRACTOR shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the CONTRACTOR agrees and warrants that CONTRACTOR shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. This indemnification shall survive the expiration or earlier termination of the Agreement. PROPOSAL FORMS Page 140 Packet Pg. 91 C.2.a RESPONDENTS STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all the requirements. M. .M Respondent sl ature IN_U G _STATEMgNT 1 have reviewed the above requirements with the bidder named below. The following deductibles apply to the corresponding policy. c� POLICY DEDUCTIBLES BA090000006614 No Comprehensive or Collision coverage U n 0 U Liability policies are Occurrence Claims Made U N Insurance Agency Sign tune Print Name: Richard Leonard PROPOSAL FORMS Page 141 Packet Pg. 92 C.2.a RESPONDENT'S S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all the requirements. w a Respondent S' ature INSURANCE AGENT'S STATEMENT 0 c) 1 have reviewed the above requirements with the bidder named below. The following deductibles apply to the corresponding policy. c� c� POLICY DEDUCTIBLES Ro EAR 1 � 5' O �A c� 0 U c� c� c� Liability policies are Occurrence Claims Made t0 N N �C Insurance Agency Signat Print Name: c {' c� PROPOSAL FORMS Page 141 Packet Pg. 93 VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS Project Description(s): <�— Respondent Vendor Name: VendorFEIN: ............. Vendor's Authorized Representative Name and Title: L( Address: City:,L la,/ State: Zip: Phone Number: as Email Address: 0 U Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized U Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria. 0 U As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the Section entitled "Respondent Vendor Name" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria. 0 U I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification C14 C14 may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any Q C14 contract with the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott LO Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Q Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or been engaged in business operations in Cuba or Syria. E Certified.BY: �Y who is "i on b 0 s r _authorized'/on I f the above referenced company, to si n Authorize;, 'ignature:_ 5"0',21, 4(�a- Print Name: ocw2 -:a-0 412 Title; Note: The List are available at the following Department of Management Services Site:- littp://Nvww,diiis.trivfl<)rida.cotii/bitsiiiesi_oerafi�Qiis/s(Late nirchasin Y/vendor information/convicted s us ended disci-iiiiii-iatcalry_,K_qLiii2liLiilts vendor lists PROPOSAL FORMS Page 139 1 Packet Pg. 94 ACOR" CERTIFICATE OF LIABILITY INSURANCE DATE( C.2.a 10/19/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paula Isaksen NAME: Isaksen Insurance,Inc PHOEaCNNo Ext: (305)872-0097 IX Na: (305)872-1005 30346 Overseas Highway E-MAIL Paula@lsaksenlnsurance.com ADDRESS: P.O.Box 430534 INSURER(S)AFFORDING COVERAGE NAIC# Big Pine Key FL 33043 INSURERA: Penn-America Insurance Company INSURED INSURER B: Buccaneer Courier INSURER C: PO Box 430763 INSURER D: 29139 Aster Lane INSURER E: Big Pine Key FL 33043 INSURER F: COVERAGES CERTIFICATE NUMBER: CL21101902433 REVISION NUMBER: f0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCEADDLSUBR POLICY EFF POLICY EXP cy LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 300,000 00 DAMAGE CLAIMS-MADE � OCCUR PREM SESOEa oNcur ence $ 100,000 MED EXP(Any one person) $ 5,000 L) A Y PAV0331679 10/22/2021 10/22/2022 PERSONAL&ADV INJURY $ 300,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 300,000 PRO- Approved Risk Manage ent � POLICY ❑ JECT LOC "'., , ,, PRODUCTS-COMP/OP AGO $ included L) OTHER: $ COMBINED SINGLE LIMIT CO AUTOMOBILE LIABILITY $ Ea accident � ANYAUTO 10-19-2021 BODILY INJURY(Per person) $ C5 OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident , $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ 0 DED RETENTION $ $ N WORKERS COMPENSATION PER OTH- N AND EMPLOYERS'LIABILITY Y t N STATUTE ER CD ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ a OFFICER/MEMBER EXCLUDED? CD (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ r If yes,describe under tt9 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ CD E C5 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St AUTHORIZED REPRESENTATIVE Key West FL 33040I" ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Packet Pg. 95 --� BUCCCOU-01 C.2.a ACORO"° CERTIFICATE OF LIABILITY INSURANCE FDATE(MM/DD/YYYY) `..•- 9/3/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE7 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZES REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement of this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Insurance Office of America PHONE FAX 13361 Overseas Highway (A/C,No,Ext): (305)289-0213 (A/C,No):(305) 743-1810 Marathon,FL 33050 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURERA:Mercury Indemnity Company of America 11201 INSURED INSURER B: Buccaneer Courier INSURER 7 P.O.Box 430763 INSURER D: Big Pine Key,FL 33043 INSURER E: INSURER F: O COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: L) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI: CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS M EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. cy INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MMIDD/YYYY MMIDD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR AppII"G.DVQ'd Riak Mainagerneint DAMAGE TO RENTED U PREMISES Ea occurrence $ m r4 } ,+.;/e, MED EXP(Any oneperson) $ PERSONAL&ADV INJURY $ , GEN'L AGGREGATE LIMIT APPLIES PER 9•-23•-2022 GENERAL AGGREGATE $ O POLICY JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: $ A AUTOMOBILE LIABILITY COMBINED S $INGLE LIMIT 500,1 Ea accident (� ANY AUTO X BA090000006614 9/3/2021 9/3/2022 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY X AUTOS BODILY INJURY Per accident $ 00 HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ U UMBRELLA LIAB OCCUR EACH OCCURRENCE $ O EXCESS LIAB CLAIMS-MADE AGGREGATE $ N DED RETENTION$ $ N WORKERS COMPENSATION PER OTH- N AND EMPLOYERS'LIABILITY Y/N STATUTE ER a ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER FICE/ME NH)EXCLUDED? N/A E.L.DISEASE-EA EMPLOYEE $ LO If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ + E C5 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ' COURIER SERVICE CERTIFICATE HOLDER IS ADDITIONAL INSURED WITH RESPECT TO WORK PERFORMED BY OR ON BEHALF OF THE NAMED INSURED AS REQUIRED B, WRITTEN CONTRACT.PLEASE REFER TO THE ADDITIONAL INSURED ENDORSEMENT. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED It ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County Board Of County Commissioners 1100 Simonton Street . -A221073 Key West FL 33040 � ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION The ACORD name and logo are registered marks of ACORD Packet Pg. 96 C.2.b COURIER SERVICE AGREEMENT ADDENDUM NO. 1 THIS ADDENDUM is entered into this 19°i day of October 2022,between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier(Buccaneer) in order to amend the Agreement between the parties dated May 1', 2022, as follows: 1. Removal of four(4) delivery and pick-up for Commissioner Offices 500 Whitehead St, Key West, FL 33040, Stop#7A, Big Pine Building Department 213 Key Deer Blvd, Big Pine Library, FL 33043, Stop#10D,Marathon Building Department 2798 Overseas Hwy, Marathon, FL 33050, Stop#11A, Key Largo Building Department 102050 Overseas Hwy, Key Largo, FL 33037, Stop#26A 0 2. This addendum shall be retroactively effective to October 1", 2022. U 3. In all other respects, the Agreement entered May 1", 2022, as amended, shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed in U their respective names. cN MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK U) BY As Deputy Clerk Mayor David Rice 0 Witnesses for CONTRACTOR BUCCANEER COU R BY , Witness 1 Title/ cv "e B"r Witness 2 E c� Packet Pg. 97 C.2.c COURIER SERVICE AGREEMENT ADDENDUM NO. 2 AND AMENDMENT THIS ADDENDUM AND AMENDMENT is entered into this 19th day of April 2023, between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier(Buccaneer). WHEREAS, the parties entered into an agreement for courier services on April 20, 2022 for a two (2)year term commencing May 1, 2022 (Agreement); and WHEREAS, the parties entered into an addendum on October 19, 2022 for removal of four (4) Stops; and WHEREAS, the Agreement allows for an annual Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12) months available; and ,c WHEREAS, the CPI-U for the most recent twelve months is 6.0% as released February 2023 U per the Bureau of Labor Statistics, U.S. Department of Labor; NOW THEREFORE, in consideration of the mutual covenants contained herein the parties agree to amend the Agreement as follows: �o 1. In accordance with Paragraph 1.05.13 of the Agreement, the contract amount will U increase by 6.0% in accordance with the CPI-U percentage change for the most recent twelve months available. U- 0 U) M 2. This CPI-U adjustment shall be effective May 1, 2023. 2 c� 3. In all other respects, the Agreement dated April 20, 2022, as amended October 19, 2022, shall remain in full force and effect. c� IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their respective names. W MONROE COUNTY BOARD OF COUNTY COMMISSIONERS u ATTEST: KEVIN MADOK, CLERK BY As Deputy Clerk Mayor Craig Cates Witnesses for CONTRACTOR BUCCANEER COURIER BY Witness 1 Title: Witness 2 Packet Pg. 98 A CERTIFICATE �F LIABILITY INSURANCE FDATE(l 10/20/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURERS),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paula Isaksen NAME: Isaksen Insurance,Inc (PA IN Ext: (305)872-0097 FAX,No): (305)872-1005 30346 Overseas Highway E-MAIL Paulal@lsaksenInsurance.com ADDRESS: P.O.Box 430534 INSURER(S)AFFORDING COVERAGE NAIL N Big Pine Key FL 33043 INSURERA: Penn-America Insurance Company INSURED INSURER B: Buccaneer Courier,DBA:Buccaneer Courier INSURERC: PO Box 430763 INSURER D: 29139 Aster Lane INSURER E Big Pine Key FL 33043 INSURERF: COVERAGES CERTIFICATE NUMBER: CL22102002586 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD O C3 INDICATED. N OTWITH STANDING ANY REQUIREMENT,TERM OR CONDITION OFANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS L CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALLTHE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 500,000 CLAIMS-MADE F_x] OCCUR PREMISES Ea occurrence $ 100,000 _ CIL MED EXP(AnV one person) $ 5,000 L) A Y PAV0410360 10/22/2022 10/22/2023 PERSONAL&ADV INJURY $ 500,000 GEN'LAGGREGATELIMITAPPLIES PER: GENERAL AGGREGATE $ 500,000 N PRO- included POLICY JECT LOC PRODUCTS-COMPfOPAGG $ C14 OTHER: Employee Benefits $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ l Ea accident X ANYAUTO BODILY INJURY(Per person) $ d) OWNED SCHEDULED BODILY INJURY(Per accident( $ 'a AUTOS ONLY AUTOS 0) HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR i CLAIMS-MADE AGGREGATE $ DIED I I RETENTION $ $ L) WORKERS COMPENSATION "' � ,,,, - .. _.-. - . PER OTH- "" AND EMPLOYERS'LIABILITY YIN p� - STATUTE ER ANY PROPRIETORIPARTNERfEXECUTIVE N1 A A t Y, ,�,„ E.L.EACH ACCIDENT $ N OFPICERfMEMBER EXCLUDED? CD (Mandatory in NH) O E.L.DISEASE-EA EMPLOYEE $ N f Ves,describe under GL DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ E C5 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (AGGRO 101,Additional Remarks Schedule,maybe attached if more space is required) �A CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St AUTHORIZED REPRESENTATIVE Key West FL 33040 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 99 ---� BUCCCOU-01 C.2.e '4caRo CERTIFICATE OF LIABILITY INSURANCE FDATE(MM/DD/YYYY) `.�• 11/16/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THEPOLICIE1 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZE[ REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement of this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Insurance Office of America PHONE FAX 13361 Overseas Highway (A/C,No,Ext):(305)289-0213 (A/C,No):(305)743-1810 Marathon,FL 33050 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURERA:Mercury Indemnity Company of America 11201 INSURED INSURER B Buccaneer Courier INSURER C P.O. Box 430763 INSURER D Big Pine Key,FL 33043 f0 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI: U CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 00 INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM/DD/YYYY MM/DD/YYYY () COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE ❑ OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ N MED EXP(Any oneperson) $ N t% PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ CL POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: $ A COMBINED SINGLE LIMIT 500 � AUTOMOBILE LIABILITY Ea accident $ 0 ANY AUTO X BA090000006614 9/3/2022 9/3/2023 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ C5 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER L) ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A CN (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ � If yes,describe under N DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ t'J E DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) COURIER SERVICE C5 CERTIFICATE HOLDER IS ADDITIONAL INSURED WITH RESPECT TO WORK PERFORMED BY OR ON BEHALF OF THE NAMED INSURED AS REQUIRED B' WRITTEN CONTRACT.PLEASE REFER TO THE ADDITIONAL INSURED ENDORSEMENT. APPROVED BY RISK MANAGEMEN BY r DATE ]7./] WAIVER N/A YES CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED It ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County Board Of County Commissioners 1100 Simonton Street r„ Ke West FL 33040 ACORD 25(2016103) ©1988-2015 ACORD CORPORATION The ACORD name and logo are registered marks of ACORD Packet Pg. 100