Item C05 C.5
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
April 19, 2023
Agenda Item Number: C.5
Agenda Item Summary #11837
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a Lease Agreement with the State of Florida
Department of Health, Monroe County Health Department to provide continued office space at the
Ruth Ivins Center, 3333 Overseas Highway, Marathon, FL. The County leases this space to the
Health Dept. at no charge for the year.
ITEM BACKGROUND: The Florida Department of Health (DOH) has been leasing a total of
4,618 square feet of office space at the Ruth Ivins Center since about 1995. While the DOH had been
using this office space, there had never been a formal Lease Agreement entered into between the
parties until June 20, 2018, when the BOCC issued approval to execute a written Lease Agreement.
The arrangement has been satisfactory for both parties and DOH is once again requesting to enter
into a lease for the space at no charge. The term of this Agreement is for a period of one (1) year
beginning May 1, 2023, through April 30, 2024. Staff requests approval of a new Lease with the
Health Dept. for the Ruth Ivins Bldg.
PREVIOUS RELEVANT BOCC ACTION: Annual Lease Agreement since 1995, with a formal
written Lease Agreement approved in 2018. The most recent Lease was approved on April 20,
2022.
CONTRACT/AGREEMENT CHANGES:
New one-year agreement with a term beginning May 1, 2023, through April 30, 2024.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
04-19-2023 Lease Agreement Ruth Ivins Bldg (Final legal stamped)from TE with COI-Partial Exec
2023 04 Proof of Insurance - signed exp 7 12023
FINANCIAL IMPACT:
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C.5
Effective Date: May 1, 2023
Expiration Date: April 30, 2024
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: N/A
CPI: No
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: No
Insurance Required: Yes
Additional Details: Approval of annual lease agreements since 1995, with a formal agreement
written and approved by the BOCC in 2018. No rent is charged for this lease.
None
REVIEWED BY:
William DeSantis Completed 03/03/2023 12:32 PM
Patricia Eables Completed 04/04/2023 10:56 AM
Purchasing Completed 04/04/2023 11:00 AM
Budget and Finance Completed 04/04/2023 11:43 AM
Brian Bradley Completed 04/04/2023 12:23 PM
Lindsey Ballard Completed 04/04/2023 12:57 PM
Board of County Commissioners Pending 04/19/2023 9:00 AM
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C.5.a
LEASE AGREEMENT
Lt!JTH IVINS CENTER
This Agreement is made and entered into this 19th day of April, 2023, by
MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, Florida 33040, ("COUNTY" or the "LESSOR"), and
STATE OF FLORIDA, DEPARTMENT OF HEALTH, MONROE COUNTY HEALTH
DEPARTMENT ("TENANT" or the "LESSEE"), a non-profit corporation incorporated in
the State of Florida, whose address is 1100 Simonton Street, Key West, Florida
33040.
WHEREAS, the COUNTY leases premises to other governmental agencies
and not-for-profit organizations serving the County community; and
WHEREAS, the State of Florida, Department of Health, Monroe County
Health Department has requested use of County office space; and
WHEREAS, the State of Florida, Department of Health, Monroe County
Health Department provides essential services to the citizens of Monroe County,
and works to improve the health of the public through preparedness, education,
prevention, the delivery of clinical services, and by conducting environmental E
inspection and testing programs; and 0-
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WHEREAS, the COUNTY owns an office building known as the Ruth Ivins
Center at 3333 Overseas Highway, Marathon, Florida; and
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WHEREAS, the Monroe County Health Department has occupied space in the
Ruth Ivins Center since about 1995; and
WHEREAS, the COUNTY has determined that it is in the best interests of
Monroe County to lease unused office space at the Ruth Ivins Center;
NOW, THEREFORE, IN CONSIDERATION of the promises contained herein
the parties agree to the following: >
1. PROPERTY. The COUNTY leases to the LESSEE 4,618 square feet of office
space as shown on Exhibit "A" and Exhibit "B" - Rooms with square footage,
hereafter identified as the "Premises", which said exhibits are attached hereto and
made a part of this Agreement.
2. TERM. The term of this Agreement is for a period of one (1) year beginning
May 1, 2023, and terminating on April 30, 2024.
3. USE AND CONDITIONS. The Premises shall be used solely for the
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purposes of delivering State of Florida, Department of Health, Monroe County Q
Health Department services, including public health related education, chronic
disease prevention, preparation for emergencies affecting public health,
maintenance of vital statistics information and certifications, administrative support,
delivery of clinical services, and environmental testing and inspection programs. If
the Premises are used for any other purpose, the COUNTY shall have the option of
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immediately terminating this Agreement. LESSEE shall not permit any use of the
Premises in any manner that would obstruct or interfere with any COUNTY functions
and duties.
The LESSEE will further use and occupy said Premises in a careful and proper
manner, and not commit any waste thereon. LESSEE will not cause, or allow to be
caused, any nuisance or objectionable activity of any nature on the Premises. Any
activities in any way involving hazardous materials or substances of any kind
whatsoever, either as those terms may be defined under any State or Federal laws
or regulations or as those terms are understood in common usage, are specifically
prohibited. The LESSEE will not use or occupy said Premises for any unlawful
purpose and will, at LESSEE's sole cost and expense, conform to and obey any
present or future ordinance and/or rules, regulations, requirements, and orders of
governmental authorities or agencies respecting the use and occupation of said
Premises. These covenants of the LESSEE shall also be binding on the use of the
Premises by personnel, volunteers, or clients of LESSEE in accessing any common
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areas of the Ruth Ivins Center.
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4. RENT. For the use of the Premises, the LESSEE must pay the COUNTY the
sum of $-0- per year, for 4,618 square feet of office space at $-0- per square foot,
which rental sum is due in monthly installments of $-0-. The COUNTY will invoice
the LESSEE each month and these twelve (12) monthly payments shall be remitted
to Monroe County Clerk's Office, 500 Whitehead Street, Key West, FL 33040. If a
warrant in payment of an invoice is not issued within forty (40) days after receipt of
the invoice and receipt, inspection, and approval of the goods and services, the
LESSEE shall pay to the LESSOR, in addition to the amount of the invoice, interest
at a rate established pursuant to Florida Statutes, Section 55.03(1) on the unpaid
balance from the expiration of such forty (40) day period until such time as the
warrant is issued to the LESSOR. �-
a) Additional consideration from each party:
Electricity, office maintenance, office cleaning, and local phone calls will be
provided by LESSOR at no additional cost to LESSEE, unless the occupation of the U)
Premises has a significant impact on any of such costs to LESSOR, in which case
the parties will either renegotiate the consideration or mutually terminate this
agreement. LESSEE shall be entitled to use the common areas of the Ruth Ivins
Center such as bathrooms, lobby, and other common areas incidental to the
purpose of their occupancy of the Premises.
5. TAXES. The LESSEE must pay all taxes and assessments, including any
sales or use tax, levied by any government agency with respect to the LESSEE's
operations on the Premises. If at any time after any tax or assessment has become
due or payable, the LESSEE, or its legal representative, neglects to pay the tax or
assessment, LESSOR shall be entitled to pay the tax or assessment at any time
after that and the amount paid by LESSOR shall be deemed to be additional rent for Q
the leased Premises, due and payable by the LESSEE.
6. SURAN_ E. The Department of Health, State of Florida, provides General
Liability Coverage for Monroe County Health Department Operations through the
Division of Risk Management and the State Risk Management Trust Fund. Florida E
Statutes, Chapter 284 and Section 768.28(16) authorize the State to administer a
self-insurance program and Florida Statutes, Section 768.28(5) currently sets the
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general liability coverage limits as follows: $200,000 each person; $300,000 each
occurrence.
Lessee and/or State of Florida, Department of Health shall reimburse Lessor for its
pro rata share of insurance costs for certain vehicles owned by the County, but fully
utilized by Lessee in its operations, and its proportionate share of building
insurances as set forth in the Contract between Monroe County Board of County
Commissioners and State of Florida Department of Health for Operation of the
Monroe County Health Department Contract Year 2022-2023 ("Core Contract"), as
more specifically set forth in Addendum I to the Core Contract.
7. CONDXTION OF PREMISES. The LESSEE must keep the Premises in good
order and condition. The LESSEE must promptly repair damage to the Premises.
At the end of the term of this Agreement, the LESSEE must surrender the Premises
to the COUNTY in the same good order and condition as the Premises were on the
commencement of the term, normal wear and tear excepted. The LESSEE is solely
responsible for any improvements to land and appurtenances placed on the
Premises. U
8. IMPROVEMENTS. No structure or improvements of any kind shall be placed
upon the land without prior approval in writing by the County Administrator, a
building permit issued by the COUNTY and any other agency, federal or state, as E
required by law. Any such structure or improvements shall be constructed in a
good and workmanlike manner at LESSEE's sole cost and expense. Subject to any
landlord's lien, any structures or improvements constructed by LESSEE shall be
removed by the LESSEE at LESSEE's sole cost and expense, by midnight on the day
of termination of this Agreement or extension hereof, and the land restored as U)
nearly as practical to its condition at the time this agreement is executed unless the
Board of County Commissioners accepts in writing delivery of the Premises together
with any structures or improvements constructed by LESSEE. Portable or temporary
advertising signs are prohibited.
LESSEE shall perform, at the sole expense of LESSEE, all work required in
the preparation of the property or premises hereby leased for occupancy by
LESSEE; and LESSEE does hereby accept the leased property or premises as now >
being in fit and tenantable condition for all purposes of LESSEE.
COUNTY reserves the right to inspect the leased area and to require
whatever adjustment to structures or improvements as COUNTY, in its sole
discretion, deems necessary. Any adjustments shall be done at LESSEE's sole costs
and expense. Any building permits sought by LESSEE shall be subject to permit
fees at LESSEE's sole cost and expense.
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9. INDEMNIFICATION MOLD HARMLESS. The parties to this Lease
Agreement stipulate that each is a state governmental agency as defined by Florida
Statutes and represents to the other that it has purchased suitable Commercial
General Liability, Business Automobile Liability, and Workers' Compensation
insurance, or is self-insured, in amounts adequate to respond to any and all claims
within the limitations of Sections 768.28 and Chapter 440, Florida Statutes, arising
out of the activities governed by this Lease Agreement.
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As between the governmental entity parties to this Lease Agreement, each U)
party is responsible for any negligent acts or omissions on the part of its own
employees, agents, contractors, and subcontractors and shall defend, indemnify
and hold the other governmental entity party harmless from claims arising out of
such negligent acts or omissions, and agrees to be liable to the statutory limits for U)
any damages proximately caused by said acts or omissions, or intentional tortious
acts.
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The governmental entity parties to this agreement stipulate that the
agreement does not contain any provision that requires one party to indemnify or
insure the other party for the other party's negligence or to assume any liability for X
the other party's negligence, The governmental entities are prohibited from
entering into agreements to indemnify another agency or subdivision of the state X
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for the other entity's negligence or to assume any liability for the other entity's -ra
negligence.
Nothing contained in this Section shall be construed to be a waiver by either 0,
party of any protections under sovereign immunity, Section 768.28, Florida U
Statutes, or any other similar provision of law. Nothing contained herein shall be
construed to be a consent by either party to be sued by third parties or to be liable W
to third parties in any matter arising out of this or any other Agreement.
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The COUNTY and the other governmental agency do not get named as an
additional insured on each other's policies.
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10. NON-DISC,RIMINATION, LESSOR and LESSEE agree that there will be no U)
discrimination against any person, and it is expressly understood that upon a
determination by a court of competent jurisdiction that discrimination has occurred,
this Lease Agreement automatically terminates without any further action on the
part of any party, effective the date of the court order. LESSOR and LESSEE agree
to comply with all Federal and Florida statutes, and all local ordinances, as
applicable, relating to nondiscrimination. These include but are not limited to: 1)
Title VI of the Civil Rights Act of 1964 (PL 88-352), which prohibits discrimination in U)
employment on the basis of race, color, religion, sex, and national origin; 2) Title IX
of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of W
the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of disability; 4) The Age Discrimination Act of 1975, as E
amended (42 USC ss. 6101- 6107) which prohibits discrimination on the basis of
age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; 6) The
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Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of CN
1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to N
confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC §§3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 12101 Note), as may be amended from time to
time, relating to nondiscrimination on the basis of disability; 10) Monroe County E
Code Chapter 14, Article II, which prohibits discrimination on the basis of race,
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color, sex, religion, national origin, ancestry, sexual orientation, gender identity or
expression, familial status or age; and 11) Any other nondiscrimination provisions
in any Federal or State statutes which may apply to the parties to, or the subject
matter of, this Lease Agreement.
11. IlgRMINATION. This Agreement may be terminated with cause at the U)
discretion of the COUNTY in the following circumstances:
a) Lessee fails to pay the rent when due;
b) Lessee fails to obtain the insurance required under this Lease or allows
the required insurance coverage to lapse or fall below the minimum
required;
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c) Lessee otherwise breaches the terms of this Lease.
Unless the COUNTY has accepted in writing a delay in performance of duties,
the failure to perform said duties shall constitute a default under the terms of this
agreement. In the case of default/breach, the COUNTY shall first give LESSEE a
written notification stating the default/breach and that Lessee has ten (10) days to U
correct the default/breach. If the Lessee has not commenced correction of the
default/breach at the end of the ten (10) days, then the COUNTY may terminate
the Lease in its discretion. If it shall be necessary to employ the services of an
attorney in order to enforce its rights under this Agreement, the COUNTY shall be E
entitled to reasonable attorney's fees. Waiver of a default in any particular month
shall not bind the COUNTY to forego the provisions of this paragraph and any
subsequent default shall be grounds for termination. The COUNTY may in its E
discretion treat the LESSEE in default and terminate this Agreement immediately,
without prior notice, upon failure of LESSEE to comply with any provision of this
Agreement. LESSEE may terminate this Agreement upon giving thirty (30) days'
prior written notice to COUNTY.
COUNTY may terminate this Agreement without cause by providing Lessee
with written notice of termination at least sixty (60) days prior to the date of
termination.
12. IDE , LESSOR'S right to repossess, operate, or sublease: If the rental
reserved by this Lease or other charges to be paid under this Lease by LESSEE, or
any part of this Lease, are not paid when due and remain unpaid for a period of ten
(10) days after notice in writing, or if LESSEE fails to promptly perform any
covenant, condition, or agreement by it to be performed under this Lease and such
failure shall continue for a period of ten (10) days after notice in writing specifying
the nature of such failure, or if LESSEE abandons the demised Premises, or if
LESSEE breaches any obligation under this Lease to be performed by it which 0
cannot be cured, then, and in any such event, LESSEE shall be deemed to be in
default and LESSOR, without further notice may at its option take possession of the
leased Premises, including all improvements and fixtures and equipment located at, Q
in or about the Premises.
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By legal proceedings, LESSOR shall take, operate, or sublease the Premises,
in whole or in part, for the account of the LESSEE as the LESSOR in good faith may
deem proper, for a term not exceeding the unexpired period of the full term of this
Lease. LESSOR shall receive all proceeds and rent accruing from such operation or
subleasing of the leased Premises or fixtures and equipment. LESSOR shall apply
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these proceeds first, to the payment of all costs and expenses incurred by the U)
LESSOR in obtaining the possession of, and the operation or subleasing of the
Premises or fixtures and equipment, including reasonable attorney's fees,
commissions, and collection fees, and any alteration or repairs reasonably
necessary to enable the LESSOR to operate or sublease the Premises or fixtures U)
and equipment; and second, to the payment of all such amounts as may be due or
become payable under the provisions of this Lease, The remaining balance, if any,
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given by the LESSOR to the LESSEE, shall be paid over to the LESSEE at the
expiration of the full term of this Lease or on the sooner termination of the Lease
by written notice of termination.
Repossession or subleasing not a termination; LESSOR'S right to terminate M
not forfeited: No repossession, operation, or subleasing of the Premises or of
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fixtures and equipment shall be construed as an election by the LESSOR to W
terminate this Lease unless a written notice of such intention is given by the
LESSOR to the LESSEE. Notwithstanding any such operation or subleasing without
termination of this Lease, the LESSOR may at any time after that elect to terminate 0,
the Lease in the event that the LESSEE remains in default under this Lease. U
LESSEE'S obligation to pay deficiencies: In the event the proceeds of rentals
received by the LESSOR under the provisions of this Section are insufficient to pay W
all costs and expenses and all amounts due and becoming due under this Lease, the E
LESSEE shall pay to the LESSOR on demand such deficiency as may occur or exist. 0-
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LESSOR'S right to terminate Lease: In the event of LESSEE'S default,
LESSOR may, at its option without further notice, terminate this Lease and all E
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interest of LESSEE under this Lease, and may then take possession of the leased
Premises by legal proceedings. U)
LESSOR'S right on termination to recover amount equal to rent reserved: If
this Lease is terminated by the LESSOR by reason of any default by LESSEE'
LESSOR shall be entitled to recover from the LESSEE, at the time of such
termination the excess, if any, of the amount of rent reserved in this Lease for the
balance of the term of the Lease.
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LESSOR'S remedies are cumulative: Each and all of the remedies given to
the LESSOR in this Lease or by law are cumulative, and the exercise of one right of
remedy shall not impair its right to exercise any other right or remedy.
13. DES AULT-MLAIVER. The waiver by the LESSEE or the COUNTY of an act or
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omission that constitutes a default of an obligation under this Agreement does not
waive another default of that or any other obligation.
14. AESIGNM_ENT. The LESSEE may not assign this Agreement or assign or
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0 subcontract any of its obligations under this Agreement without the approval of the
COUNTY's Board of County Commissioners. All the obligations of this Agreement
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Q will extend to and bind the legal representatives, successors, and assigns of the C14
LESSEE and the COUNTY.
15. SUL30RDINATIQN., This Agreement is subordinate to the laws and
regulations of the United States, the State of Florida, and the COUNTY, whether in
effect on commencement of this Lease or adopted after that date. E
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16. GOVERNING LAYS 11 UE. This Agreement is governed by the laws of
the State of Florida applicable to contracts made and to be performed entirely in
the State. In the event that any cause of action or administrative proceeding is
instituted for the enforcement or interpretation of this Lease Agreement, the
LESSOR and LESSEE agree that venue will lie in the appropriate court or before the
appropriate administrative body in Monroe County, Florida. The LESSOR and
LESSEE agree that, in the event of conflicting interpretations of the terms or a term
of this Lease Agreement by or between any of them, the issue shall be submitted to
mediation prior to the institution of any other administrative or legal proceeding.
17. MUTUAL REVIEW. This Agreement has been carefully reviewed by the
LESSEE and the COUNTY. Therefore, this Agreement is not to be construed against
either party on the basis of authorship.
18. NOTICES. Notices in this Agreement, unless otherwise specified, must be
sent by certified mail to the following:
COUNTY LESSEE
County Administrator Monroe County Health Department U
Roman Gastesi, Jr. Carla Fry, Administrator
1100 Simonton Street 1100 Simonton Street
Key West, FL 33040 Key West, FL 33040
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And
County Attorney
Monroe County
1111 12th Street
Suite 408
Key West, FL 33040
19. RELA NSNIP_ P—ARTIES, LESSEE is, and shall be, in the performance
of all works, services, and activities under this Agreement, an independent agency, M
and not an employee, agent, or servant of the COUNTY. LESSEE shall exercise
control, direction, and supervision over the personnel and volunteers who use the
Premises. LESSEE shall have no authority whatsoever to act on behalf and/or as
agent for the COUNTY in any promise, agreement, or representation other than
specifically provided for in this Agreement. The COUNTY shall at no time be legally
responsible for any negligence on the part of LESSEE, its employees, agents, or
volunteers resulting in either bodily or personal injury or property damage to any
individual, property, or corporation.
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20. FULL UNgERSTANDING. This Agreement is the parties' final mutual
understanding. It replaces any earlier agreements or understandings, whether
written or oral. This Agreement cannot be modified or replaced except by another
written and signed agreement.
21. RIGEIiT OF., ING E AND EGRESS. LESSEE, its agent, employees,
customers, suppliers, and patrons shall have the right of ingress and egress to and
from the leased Premises, which shall not be unreasonably restricted by the E
COUNTY.
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22. ELIGHT OF-INSPECTION AND REPAIRS. LESSOR shall have access to the
Premises, and each and every part thereof, during LESSEE'S regular business hours
for the purpose of inspecting the same, making repairs, and posting notices that
LESSOR may deem to be for the protection of the LESSOR or the property.
23. A_MENDME T TO BE- IN WRITING. This Lease may be modified or
amended only by a writing duly authorized and executed by both LESSOR and
LESSEE. It may not be amended or modified by oral agreements or understandings
between the parties unless the same shall be reduced to writing duly authorized
and executed by both LESSOR and LESSEE.
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24. !IOLDING VEH. No holding over and continuation of any business of the
LESSEE after the expiration of the term hereof shall be considered to be a renewal X
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or extension of this Lease unless written approval of such holding over and a
definite agreement to such effect is signed by the LESSOR defining the length of
such additional term. Any holding over without consent of the LESSOR shall be
considered to be a day-to-day tenancy at a rental of three (3) times the daily rate 0,
of the fixed minimum monthly rental provided herein, computed on the basis of a U
thirty (30) day month.
25. ENT RE AGRE W
, EMEN_T, This writing embodies the entire agreement and
understanding between the parties hereto, and there are no other agreements and E
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understandings, oral or written, with reference to the subject matter hereof that are 4-
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not merged herein and superseded hereby. Any amendment to this Lease shall be
in writing, approved by the Board of County Commissioners, and signed by both E
parties before it becomes effective.
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26. S—EVERABIL11Y. If any term, covenant, condition, or provision of this
Lease Agreement (or the application thereof to any circumstance or person) shall
be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions, and provisions of this
Lease Agreement, shall not be affected thereby; and each remaining term,
covenant, condition, and provision of this Lease Agreement shall be valid and shall
be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions, and provisions of this Lease Agreement
would prevent the accomplishment of the original intent of this Lease Agreement.
The LESSOR and LESSEE agree to reform the Lease Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision. E
TTORNEWS FEES, AND, COST'
27. A. In the event either party requires the
services of an attorney in connection with enforcing any of the terms, covenants,
and/or conditions of this Lease, or in the event a lawsuit is brought for the recovery
of any Rent due under this Lease, or for any other sum or amount, or for the
breach of any term, covenant, and/or condition of this Lease, or for return of the NQ
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Premises to the Landlord and/or eviction of the Tenant during the term, or after the
expiration thereof, each party shall be responsible for its own attorneys' fees, and
for any and all other legal: costs and expenses, including, but not limited to,
expenses associated with expert witnesses, whether incurred at trial, on appeal, or
otherwise. Mediation proceedings initiated and conducted pursuant to this Lease E
Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the circuit court of Monroe County.
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28. BINQING EFFECT. The terms, covenants, conditions, and provisions of this
Lease Agreement shall bind and inure to the benefit of the LESSOR and LESSEE and
their respective legal representatives, successors, and assigns.
29. AUTHORITY. Each party represents and warrants to the other that the
execution, delivery, and performance of this Lease Agreement have been duly
authorized by all necessary County and corporate action, as required by law.
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30. ADJUDICAIION OF PUTES DI AG E ENT; . LESSOR and
LESSEE agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the
parties. If the issue or issues are still not resolved to the satisfaction of the parties, M
then any party shall have the right to seek such relief or remedy as may be
provided by this Lease Agreement or by Florida law.
31. LC PERAT 3N. In the event any administrative or legal proceeding is
instituted against either party relating to the formation, execution, performance, or
breach of this Lease Agreement, LESSOR and LESSEE agree to participate, to the
extent required by the other party, in all proceedings, hearings, processes,
meetings, and other activities related to the substance of this Lease Agreement or
provision of the services under this Lease Agreement. LESSOR and LESSEE
specifically agree that no party to this Lease Agreement shall be required to enter E
into any arbitration proceedings related to this Lease Agreement. 0-
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32. COVENANT OE NO IN'TERE T. LESSOR and LESSEE covenant that neither
presently has any interest, and shall not acquire any interest, which would conflict
in any manner or degree with its performance under this Lease Agreement, and U)
that the only interest of each is to perform and receive benefits as recited in this
Lease Agreement.
33. CODE OF ETHIECS. LESSOR agrees that officers and employees of the
COUNTY recognize and will be required to comply with the standards of conduct for
public officers and employees as delineated in Section 112.313, Florida Statutes,
regarding, but not limited to, solicitation or acceptance of gifts; doing business with
one's agency; unauthorized compensation; misuse of public position, conflicting >
employment or contractual relationship; and disclosure or use of certain
information.
34. NO SOL:EC TATI N P"MENT. The LESSOR and LESSEE warrant that, in
respect to itself, it has neither employed nor retained any company or person, other
than a bona fide employee working solely for it, to solicit or secure this Lease
Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for
it, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Lease Agreement. For the breach or N
violation of the provision, the LESSEE agrees that the LESSOR shall have the right N
to terminate this Lease Agreement without liability and, at its discretion, to offset '
from monies owed, or otherwise recover, the full amount of such fee, commission,
percentage, gift, or consideration.
35. PUBLIC RECORDS COMPLIANCE. Lessee must comply with Florida public
records laws, including but not limited to Chapter 119, Florida Statutes and Section
9
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C.5.a
24 of Article I of the Constitution of Florida. The COUNTY and LESSEE shall allow
and permit reasonable access to, and inspection of, all documents, records, papers,
letters or other "public record" materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by
the COUNTY and LESSEE in conjunction with this Lease Agreement and related to
contract performance. The COUNTY shall have the right to unilaterally cancel this
Lease Agreement upon violation of this provision by the LESSEE. Failure of the
LESSEE to abide by the terms of this provision shall be deemed a material breach of
this Lease Agreement and the COUNTY may enforce the terms of this provision in
the form of a court proceeding and shall, as a prevailing party, be entitled to
reimbursement of all attorney's fees and costs associated with that proceeding. This
provision shall survive any termination or expiration of the Lease Agreement. c,
X
LESSEE is encouraged to consult with its advisors about Florida Public
Records Law in order to comply with this provision.
Pursuant to Fla. Stat., Sec. 119,0701, and the terms and conditions of this Lease
Agreement, the Lessee is required to: c,
(1) Keep and maintain public records that would be required by the COUNTY to
perform the service.
(2) Upon receipt from the COUNTY'S custodian of records, provide the COUNTY E
with a copy of the requested' records or allow the records to be inspected or copied L-
within a reasonable time at a cost that does not exceed the cost provided in this :a
chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by U)
law for the duration of the Lease Agreement term and following completion of the
agreement if the LESSEE does not transfer the records to the COUNTY. �-
(4) Upon completion of the Lease Agreement, transfer, at no cost, to the County
all public records in possession of the LESSEE or keep and maintain public records
that would be required by the COUNTY to perform the service. If the LESSEE
transfers all public records to the COUNTY upon completion of the agreement, the
LESSEE shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the LESSEE keeps and
maintains public records upon completion of the agreement, the LESSEE shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the COUNTY, upon request from the COUNTY'S
custodian of records, in a format that is compatible with the information technology
systems of the COUNTY.
(5) A request to inspect or copy public records relating to a COUNTY contract
must be made directly to the COUNTY, but if the COUNTY does not possess the
requested records, the COUNTY shall immediately notify the LESSEE of the request,
and the LESSEE must provide the records to the COUNTY or allow the records to be
inspected or copied within a reasonable time.
If the LESSEE does not comply with the COUNTY'S request for records, the
COUNTY shall enforce the public records contract provisions in accordance with the
Lease Agreement, notwithstanding the COUNTY'S option and right to unilaterally
cancel this agreement upon violation of this provision by the LESSEE. A LESSEE
who fails to provide the public records to the COUNTY or pursuant to a valid public
10
Packet Pg. 182
C.5.a
records request within a reasonable time may be subject to penalties under Section
119.10, Florida Statutes.
The LES_S_Eg ghpll ingt trangfgr oars release l y destirgy, car
h rwilse _dIsgoje of any publig, records nl s gr othgrwise 12rgvided in
hi r visii r otherr r vicMe _by
law,
IF THE LESSEE HAS UUESTION,S REGARDING THE
APPLIC'ATII N OF CHAPTER 119r F'LORID�A STATUTES& TO
THE LESSEE'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING T"0 THIS LEASE AGREEMENT CONTACT THE
CUSTODIAN OF PUBLIC RECORDS BRIAN BRADLEY AT
PHONE NO. 305-292-3470 BRADLEY:
BRIAN@M0NR0EC0UNTY—FLG0Vg MONROE COUNTY
ATTORNE'Y'5 OFFI�CEr 1111 1 TH STREET SUITE 408 KEY
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IN'EST FL 33040.
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36. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. E
768.28, Florida Statutes, the participation of the LESSOR and LESSEE in this Lease
Agreement and the acquisition of any commercial liability insurance coverage, self-
insurance coverage, or local government liability insurance pool coverage shall not E
be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the LESSOR be required to contain any provision for
waiver.
37. PRIVILEG_ES AND IMMUNITIES. All of the privileges and immunities from
liability, exemptions from laws, ordinances, and rules and pensions and relief,
disability, workers' compensation, and other benefits which apply to the activity of
officers, agents, or employees of any public agents or employees of the LESSOR,
when performing their respective functions under this Lease Agreement within the S
territorial limits of the County shall apply to the same degree and extent to the
performance of such functions and duties of such officers, agents, volunteers, or
employees outside the territorial limits of the County.
38.to rely upon BY theor any ofAtRhem, of this please Aerson greement reement entity all be entitled
y p y g to enforce or 2
attempt to enforce any third-party claim or entitlement to or benefit of any service
or program contemplated hereunder, and the LESSOR and LESSEE agree that
neither the LESSOR nor the LESSEE or any agent, officer, or employee of either
shall have the authority to inform, counsel, or otherwise indicate that any particular
individual or group of individuals, entity or entities, have entitlements or benefits
under this Lease Agreement separate and apart, inferior to, or superior to the ,
community in general or for the purposes contemplated in this Lease Agreement.
39. ATTESTATION . LESSEE agrees to execute such documents as the LESSOR
may reasonably require, to include a Public Entity Crime Statement, an Ethics
Statement, and a Drug-Free Workplace Statement.
11
Packet Pg. 183
C.5.a
40. EXECUTION' IN COUNTERPARTS. This Lease Agreement may be executed �
in any number of counterparts, each of which shall be regarded as an original, all of
which taken together shall constitute one and the same instrument and any of the
parties hereto may execute this Lease Agreement by signing any such counterpart.
41. EFFECTIVE DATE. This Agreement will take effect on May 1, 2023.
IN WITNESS WHEREOF, each party has caused this Agreement to be
executed by its duly authorized representative.
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(SEAL) BOARD OF COUNTY COMMISSIONERS OF
ATTEST: KEVIN MADOK, CLERK MONROE COUNTY, FLORIDA, LESSOR
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By By
As Deputy Clerk Mayor/Chairman
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STATE OF FLORIDA, DEPARTMENT OF U)
HEALTH, MONROE COUNTY HEALTH
DEPARTMENT, LESSEE
Witness # 1 Signature
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Printed Name Da
Title Administrator
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Witne # 2 Signatures Date
A.
Printed Name Date
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MONROE COUNTY ATTORNEY's OFFICE
PATRICIA EASLES E
ASSISTW S/ RNE'4" cis
DATE
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Ruth Ivins Center Health Department-EXHIBIT B
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Room a uare Foota, e
101 55.06
102 81.61
103 47.78
104
370.76
105 127.70
106 228.24 CL
107 75.02
107 75.02
108
109 84.09
17.50 M
110 94.73
111 67.22
112 58 05
113 126.09
114 121.50CL
115 54.50
117 22.47 U
118 22.47
119 40.83
120 40.83
121 121.98
122 66.64 L-
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124 108.00 CL
126 297.00
127 72.00 U)
127 149.00
129 80.00
130 262.76
133 75.32 E
135 120.77 U-
136 115.24 zsr
137 81.26
138/139 127,29
138/139 127.29
140 87.29
141 87.00
142 8.44
142 8.44 E
142 8.44
142 '
8.44 �s
Corridors 777,00
TOTALS uare I=`cola e
41618.39,
TOTAL Scivare Footage 4 618
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DUARTMENT OF FINANCIAL.SERVICES
Division of Risk Management
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STATE RISK MANAGEMENT
TRUST FUND
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Policy Number: GL-8300 General Liability U
Certificate of Coverage
Name Insured: Department of Health E
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General Liability Coverage provided pursuant to Chapter 284, Part Il, Section 768.28, Florida
Statutes, and any rules promulgated thereunder.
Coverage Limits:
General Liability: $200 000.00 each person
$300,000.00 each occurrence
Inception Date: July 1, 2022
Expiration Date: July 1, 2023
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(REV 7/17)
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DEPARTMENT OF FINANCIAL.SERVICES
` Division of Risk Management
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STATE RISK MANAGEMENT
TRUST FUND
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Policy Number: GL-8300 General Liability
Certificate of Coverage
Name Insured: Department of Health :c
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General Liability Coverage provided pursuant to Chapter 284, Part I1, Section 768.28, Florida
Statutes, and any rules promulgated thereunder.
Coverage Limits: T
General Liability: $200 000.00 each person
$300,000.00 each occurrence
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Inception Date: Jul 1 2022
p Y , APPROVED BY RISK MANAGEMENT 0
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Expiration Date: July 1, 2023 BY CL
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DATE 4/4/2023
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(REV 7/17)
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