Item C18 C.18
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
April 19, 2023
Agenda Item Number: C.18
Agenda Item Summary #11984
BULK ITEM: Yes DEPARTMENT: Information Technology
TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110
N/A
AGENDA ITEM WORDING: Approval of Agreement between Gartner, Inc. and Monroe County
in the amount of $46,267.00 for research and analysis of products and systems for the County in
selecting hardware, software solutions, Telecom, and other IT services.
ITEM BACKGROUND:
Monroe County contracted with Gartner for the first time in 2016.
They have been an asset since then, assisting with:
• Negotiating our Microsoft Enterprise Agreement Licensing between $250K and $300K per
year
• Assisting us with researching vendors and tools in the following space:
• Firewall insight in preparation for 2020 budget and replacement of existing
Watchguard solution
• Secure Web Gateway (Web Application Firewall or WAF) insight in 2019 purchase
of Fortinet appliance
• Agenda Software insight after Granicus purchased Accela's MinuteTraq solution
• US Community Development and Regulation Applications (Community Plus /
CentralSquare)
• Insight on Human Capital Management(HR) space
• Enterprise Switching and Routing Network Equipment(Cisco)
• Nutanix Hyperconverged Computing Environment updates and DR capabilities
• Asset Management vendors and options
• Unified Communication (Mitel) options and best practices
• File Storage (OpentText)
• Access Point Infrastructure (Meraki)
• Enterprise Backup and Recovery
• Policies and Procedures
• Key Metrics Comparison
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C.18
Saving the County money by providing critical analysis and research - lending expertise to a fast
changing environment.
IT is seeking an additional term of 1 Year to continue having Gartner as a resource which provides
assistance with analysis of current products and systems as well as future purchases of hardware,
software, telephone system and other services needed to transition county operations to more
streamlined and efficient operations.
This contract is utilizing cooperative purchase pricing.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approval April 201h, 2022 Item C9
BOCC approval March 17th, 2021 Item C17
Purchased as a Contract less than $50,000.00 on April 29th, 2020 after March 2020 meeting
cancelled. Item C11 in March 2020 Agenda
BOCC approval March 21st, 2019 Item C26
BOCC approval March 21st 2018 Item C3
BOCC approval April 12th 2017 Item C13
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2023-24 FL Gartner Pricing_
Gartner Service Agreement Monroe County 2023
2023-24 State Renewal Amendment 3 - Gartner Inc
FINANCIAL IMPACT:
Effective Date: May 1st, 2023
Expiration Date: April 30th, 2024
Total Dollar Value of Contract: $46,267.00
Total Cost to County: $46,267.00
Current Year Portion: $46,267.00
Budgeted: Yes
Source of Funds: Ad Valorem
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
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C.18
Grant: No
County Match: No
Insurance Required: No
Additional Details:
04/01/21 001-05002 - TECHNICAL SERVICES $46,267.00
REVIEWED BY:
Alan MacEachern Completed 04/03/2023 2:12 PM
Christine Limbert Completed 04/03/2023 4:01 PM
Purchasing Completed 04/04/2023 8:42 AM
Budget and Finance Completed 04/04/2023 8:50 AM
Brian Bradley Completed 04/04/2023 9:34 AM
Lindsey Ballard Completed 04/04/2023 9:40 AM
Board of County Commissioners Pending 04/19/2023 9:00 AM
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C.18.a
S"I'A"IT OF FLORIDA
Information Technology Research and Advisory Services
81141902-VITA-18-ACS
EXHIBIT C-SCHEDULE OF PRICES
Prices are effective for purchase orders received February 01, 2023 to January 31, 2024 unless indicated
otherwise in the table.The actual price an eligible client will pay for the renewal of any existing Service or the
issuance of a new order will be consistent with the then-current State of Vfir ;ir�nla Mlasteir A ireeinrn irnt No. VA-
a.faaJi:l15-GAnraG pricing for the Service(s) ordered plus applicable administrative fee(s). Gartner reserves the y
right to refresh its pricing and product offerings on a quarterly basis.
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InncR,iiviidu�ull„Acce ,�„_Advii;scan, Single User 72,380
Multi-User 65,857
Single User 71,486 0
Temporary Price-Must purchase before 01-Apr-2023 - 76
Multi-User 65,044
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... .a.r:Y:n.....I. e a e r. 65,857
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Temporary Price-Must purchase before 01-Apr-2023 65,044 CL
...... " .... ...... ....... _________ ___ ___ __'__--__- 41,782
Advii.sor a earn Mcnsnli er or Advil sir a e aim II e Marie it
(Advusor �eairn I....eader irrrnust(purchase I a I....eadersHIp aeairrrn F:1us Meirrrnlbers)
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Temporary Price-Must purchase before 01-Apr-2023 39,792 LL
Cross I.:.!umic.�.11.�?.mi.......�..e a,r�p....IM, ,ryfl er 29,162 rn
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Temporary Price-Must purchase before 01-Apr-2023 27,773 cN
Gartner for CIOs with Industry Individual Access (one industry)
IridR,iviirluallAcce asAdvii scan,;, Single User 82,605
Multi-User 75,000
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GARTNER RAS SUBSCRIPTIONS Effective
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Gartner for CIOs Team Plus with Industry 10(one industry)
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Executive Programs Individual Access '
Irid!.vllcRuall...Acce** Single User 113,471
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Multi-User 101,988
Renewing Subscriber 6 Single User 113,471
(01-Mar-2022 to 28-Feb-2023) Multi-User 100,829
Single User 110,520
Renewing Subscriber 6(before 01-Mar-2022) -
Multi-User 98,067 0
6 Single User 103,678
Renewing Subscriber (before 01-Mar-2022)
Temporary Price-Must purchase before 01-Apr-2023 Multi-User 91,995
Executive Programs Leadership Team z ,LM
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i.e an7rn II e ader., 104,090
Renewing Subscriber 6(01-Mar-2022 to 28-Feb-2023) 102,908
Renewing Subscriber 6(before 01-Mar-2022) 100,278
Renewing Subscriber 6(before 01-Mar-2022)
Temporary Price-Must renew before 01-Apr-2023 93,892
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I F I::::.xecu#iive i earn Merrnik:aer or I..i.. :.xecu#iive i ear n II eader 104 090
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I'a,rknner I.eaunrn IMe,rrnikae,r,or I'aur#nn e,r I eaunrp„II eauder., Invitation Only 90,499
(I=:'srtrler Vesirn I....eader irnust Ipurchsse I.::rite rprise I V I....eadershIlp Vesirn Meirrrnlbers)
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GARTNER RAS SUBSCRIPTIONS Effective
2023-Feb-01
Renewing Subscriber 6(01-Feb-2021 to 01-Mar-2022) 83,921
Renewing Subscriber 6(before 01-Feb-2021) 80,107
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�e Tearni -eadeir Renewal Only 52,557
i Merrflber or D��l wee
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Temporary Price-Must renew before 01-Apr-2023 49,817
Adviisor Fearn Merrflber or Advisor earn I eadeir 38,333
..................................................................................................................................... ....................................................................................................................................
(Advisor learn I eader irrnust purchase I l' I eadersHIp learn Meirnbers)
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Temporary Price-Must purchase before 01-Apr-2023 36,508 U)
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.0 r.22 s u r i cl.J..o r i [..e. a r Y] M e r Y]t.)e r. 26,727 >
Rlde Fearn Merrflber 18,977
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Fear n I eader 113,323
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Renewing Subscriber 6(01-Mar-2022 to 28-Feb-2023) 112,148
Renewing Subscriber 6(before 01-Mar-2022) 109,222
Renewing Subscriber 6(before 01-Mar-2022) 102,172
Temporary Price-Must renew before 0 1-Apr-2023
1 F :::::.xecufive Fearn Merrflber or 1" Executive Tearni II-eadeir 113,323
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l' l:..:.:.xecutJve l'earn I eader rnust Ipurchase I l' I eadersHIp l'earn F:Ilus Meirnbers)
..e Y] Y.!L r.o !'a rtrI e r [e a rY] I e der. Invitation Only 98,674ar ier [' ar Me ] )e :::. .. '. ! .
(F:Iartner learn I eader irrnust purchase rite rp rise I l' I eadersHIp learn F:Ilus
Meirnbers)
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Renewing Subscriber (01-Mar-2022 to 01-Feb-2023) 97,319 LM
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Renewing Subscriber6(01-Feb-2021 to 01-Mar-2022) 91,485
Renewing Subscriber6(before 01-Feb-2021) 87,327 M
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Temporary Price-Must renew before 01-Apr-2023 54,263 Q
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A.........d.......v..ii..s.......o........r...............e........a.......r....n..... IMerrflber orA---d-v-so--T--e--a--n II--ea-de 41,782
(Advisor learn I eader irrnust purchase I l' I eadersHIp learn F:Ilus Meirnbers) E
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Temporary Price-Must purchase before 01-Apr-2023 39,792
.0 r.22 s u i cl.J..o r i [..e. a r Y] M e r]L)e r. 29,162
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GARTNER RAS SUBSCRIPTIONS Effective
Executive Programs Leadership Team Plus for Global Enterprises 2
Goba�l rj.2..r....s e s ['..e. a r Y..i I e a d e r 165,404
............................................................... ............... ........... .. ..........................
Temporary Price-Must purchase before 01-Apr-2023 151,746
.G............o..b.a........l.l....................... .......e.....s I :xecufive 165,404
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(I� 1::.:::.xecutive �earn I eader rnay(purchase I� I eadersHIp �earn F:1us Meirnbers)
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Temporary Price-Must purchase before 01-Apr-2023 151,746 U
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Goba�� e s a r.t.r i e r. Invitation Only 143,494 0
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(F:Iartner �earn I eader rnay(purchase rite rp rise I� I eadersHIp �earn F:1us
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Temporary Price-Must purchase before 01-Apr-2023 131,105
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Renewal Only 57,247 >
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(I.Delegate �earn I eader rnay(purchase I I eadersHIp earn F:1us Meirnbers)
Adviisor Fearn I eader 41,782
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(Advusor �earn I eader rnay(purchase I� I eadersHIp �earn F:1us Meirnbers) U)
Temporary Price-Must purchase before 01-Apr-2023 39,792
Cross uncfion Fearn Meryflber 29,162
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Executive Programs with Industry Individual Access (one industry)
Executive Flirogf2gis Wth industir n6Vdua�� Acc ss (one industry) Single User 132,292
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Multi-User 118,750
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Executive Programs Leadership Team with Industry 2 (one industry)
i..'..e a r Y.] !I e a d e r. 121,250
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I F :::::rxecufive Fearn Meryflber or 1" Executive Teanni -eader 121,250
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(I� 1:..:.:.xecutive �earn I eader rnust purchase Industry Advisory Services I eadersHIp �earn Meirnbers) CN
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F:Iariner Fearn Meryflber or Flartineir Teanni -eader Invitation Only 112,709
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(F:Iartner �earn I eader rnust Ipurchase 1::.:::.rite rp rise I� I eadersHIp �earn with Industry Meirnbers)
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a ate,Team IMerrnlber or D �e Teanni -eadeir Renewal Only 62,125
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GARTNER RAS SUBSCRIPTIONS Effective
2023-Feb-01
A.........d.......v..ii..s.......o........r...............e........a.......r....n............M.........e.r..r....fl....b......e...........or A- d-v--i-s-o---"-e--a--r-n- II----e-a-d-er 48,459
(Advisor reairn I eader irnust(purchase Indus"Advisory Services I eadershIp �eairn Members)
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.0 r.22 s u r i cl.J..o r i !.'..e. a r Y] M e r Y]t.)e r. 32,271
Rlo e Fearn Merrflber 22,969
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Executive Programs Leadership Team Plus with Industry 2 (one industry)
Fear n I eader 132,188 0
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Renewing Subscriber 6(before 01-Mar-2022) 121,303 0
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I F :::.xecufive Fearn Merrflber or 1" Executive 1"earn -eadeir 132,188
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(I� ::.xecutJve learn I eader irnust(purchase Industry Advisory Services I eadershIp �eairn ::1us Members)
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F:Iariner Fearn Merrflber or Flairtineir 1"earn -eadeir Invitation Only 123,125 >
.................................................................................................................................... -------------------------------
(F:Iartner reairn I eader irnust Ipurchase 1.:::.rite rp rise I t I eadersHIp teairrn :::1us with Industry Members)
67,594
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(1..)elegate teairn I eader irnust(purchase Industry Advisory Services I eadershIp teairn :::1us Members)
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(Advisor teairn I eader irnust(purchase Indus"Advisory Services I eadersHIp Learn :::1us Members)
0
.0 r.22 s u r i cl.J..o r i !.'..e. a r Y] M e r Y]t.)e r. 35,219 76
Executive Programs Leadership Team Plus with Industry for Global
Enterprises 2 (one industry)
Goba�l e s E..e. a r Y..i I e a d e r 192,917
............................................................... ............... ........... .. .......................... .2
Goba�l Int e s I :::::xecufive 192,917 CL
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(I t Execritive Learn I eader irnay(purchase Industry Advisory Services I eadersHIp
teairn :::1us Members)
.G............ob.a.........l...................... .......e.....s .......a r...t r i e.. Invitation Only 166,875
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(F:Iartner teairn I eader irnay(purchase 1.:::.rite rp rise I t I eadersHIp teairrn :::1us with -j
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.e.a.rr.i......I......e...a......de...... Renewal Only 6 67,594 CV1)CN
(1..Megate �eairn I eader irnay Ipurchase Industry Advisory Services I eadershIp teairn :::1us Members) Q
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Adviisor Fearn II eader 53,230
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Cross uncfion Fearn Merrflber 35,521
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Inndviidu any Access Advii scan• Single User 72,380
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Multi-User 65,857
Temporary Price-Must purchase before 01-Apr-2023 Single User 71,486 U
Multi-User 65,044 0
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i.e anY.n II eader., 65,857 >
Temporary Price-Must purchase before 01-Apr-2023 65,044
i.. nnn IM nnnika n 43,554 2
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Temporary Price-Must purchase before 01-Apr-2023 43,016
i ech I Iro ssllcann�� i ear n....IMeryllbe 16,517
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Temporary Price-Must purchase before 01-Apr-2023 16,313
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Gartner for CDAOs Executive Individual Access '
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nncR,iiviidu.a��ll„Access,„_Advil;�,or Single User 141,498 E
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Multi-User 128,558 CL
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Temporary Price-Must purchase before 01-Apr-2023 Single User 139,752
Multi-User 126,971
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Gartner for CDAOs Executive Team10 CN
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i.e annn II eader., 128,558 Q
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Temporary Price-Must purchase before 01-Apr-2023 126,971
Temporary Price-Must purchase before 01-Apr-2023 48,315
tech I,',noFe �ii,ra,m�,��II,.......�,.e a,r1rp....IM, ,ryflbe 19,042
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Temporary Price-Must purchase before 01-Apr-2023 18,807
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Inndviidu any Access Advil scar Single User 72,380
...............................
Multi-User 65,857
Temporary Price-Must purchase before 01-Apr-2023 Single User 71,486 0
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Multi-User 65,044 U)
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2
Gartner for CISOs Team 'o
... .arY.:n.....Le fade r. 65,857 0
Temporary Price-Must purchase before 01-Apr-2023 65,044
i enaannn IMeiarllber 43,554
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Temporary Price-Must purchase before 01-Apr-2023 43,016
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tech F:IroFe �iiram��aall........Feaar�p....IM ryflb _n 16,517
Temporary Price-Must purchase before 01-Apr-2023 16,313
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Inndviidu.n��ll„Acc� ,�„Advii;so Single User 141,498
Multi-User 128,558 ,CL
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1 Packet Pg. 603
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2023-Feb-01
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FA000118 version 2023-01-aft Page 1.3 of 22
1 Packet Pg. 604
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, "Single User" applies to o buying center that has one individual license; ^K8u|d User" applies to o
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Gartner Business Services Team licenses require the purchase of a team configuration and are not
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Leader license. A Customer Service & Support Team or Legal & Compliance Leaders Team with
one Team Leader and two Team Members is permissible. All licenses in a Team must be of the
same business domain; for example, a Finance Leaders Team may only consist of Finance Leaders
Team licenses. Human Resources Professionals requires the purchase and maintenance of a
coterminous Chief Human Resources Officers Team or Human Resources Team.
8 Ticket prices apply to orders received by December 31 st of the year indicated for the start of each
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Purchasing prerequisites apply. Check with Sales representatives before purchasing.
10 Gartner for CIOs, CISOs, CDAOS, and other like kind role-based team solutions require the
purchase of a team configuration and are not available for purchase as standalone licenses. A
maximum of one Leader per team configuration. Each Leader must have one (1)to ten (10)
coterminous Team Member licenses. All licenses in a team configuration must purchase
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licenses Team etc. A CIOs Team Plus with Industry configuration may only contain CIOs Team Plus 76
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Gartner,Inc. Service Agreement for COUNTY OF MONROE ("Client")
of 1200 Truman Ave Ste 211,Key West,FL 33040-7270
This Service Agreement("SA")is between Gartner. Inc., of 56 Top Gallant Road. Stamford. CT 06904 ("Gartner")on behalf of itself and all
wholly-owned affiliates of Gartner,Inc.and Client and includes the Master Client Agreement No. 811419 02-VITA-18-ACS between Gartner
and Client or Client' s parent or affiliate dated MAY-2018, the terms of which are incorporated by reference, and all applicable Service
Descriptions.This SA constitutes the complete agreement between Gartner and Client. Client agrees to subscribe to the following Services for
the term and fees set forth below.
1. DEFINITIONS AND ORDER SCHEDULE:
Services are the subscription-based research and related services purchased by Client in the Order Schedule below and described in the Service
Descriptions. Service Names and Levels of Access are defined in the Service Descriptions. Gartner may periodically update the names and the t0
deliverables for each Service. If Client adds Services or upgrades the level of service or access,an additional Service Agreement will be e)
required. 0
Service Descriptions describe each Service purchased,specify the deliverables for each Service,and set forth any additional terms unique to a 0
specific Service. Service Descriptions for the Services purchased in this SA may be viewed and downloaded through the hyperlinks listed in
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Contract Contract
Name of User Annual Fee Total Fee
Service Name Level of Access Quantitv Term Start Term End
to be Licensed USD USD
Date Date
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Gartner for IT Individual Access I Alan 01-MAY-2023 30-APR-2024 U)
Leaders Advisor Maceachern
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rendered) in accordance with the Prompt Payment Act, F.S. 218.70. Payment is due 30 days from the invoice date. Client, is a 0
political subdivision of the State of Florida and thus shall not pay any sales, use, value-added or other tax or charge imposed or
assessment by any governmental entity upon the sale, use or receipt of Services, including any taxes imposed on the net income of
Gartner. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the
Board of County Commissioners.
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Please attach any required Purchase Order ("PO") to this SA and enter the PO number below. If an annual PO is required for multi-year
contracts,Client will issue the new PO at least 30 days prior to the beginning of each subsequent contract year. Any pre-printed or additional
contract terms included on the PO shall be inapplicable and of no force or effect. All PO's are to be sent to purchaseorders�� artner.com. This
SA may be signed in counterparts.
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Department of
MANAGEMENT
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SERVICES
We serve those who serve Florida
CONTRACT AMENDMENT NO.: 3
Contract No.: 81141902-VITA-18-ACS
Contract Name: IT Research and Advisory Services
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This Amendment to Alternate Contract Source No. 81141902-VITA-18-ACS ("Contract" or
"ACS") to the State of Virginia Master Agreement No. VA-180315-GARG ("Master Agreement")
is made by the State of Florida, Department of Management Services ("Department") and Gartner
Inc. ("Contractor"),with its principal place of business located at 12600 GATEWAY BOULEVARD,
FORT MYERS, FL 33913 collectively referred to herein as the "Parties." 0
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WHEREAS the Parties entered into the Contract which became effective on May 1, 2018 for the
provision of IT Research and Advisory Services;
WHEREAS, the Contract was susbequenty amended to expire on March 13, 2023, in correlation
with the term of the Master Agreement;
WHEREAS, the Master Agreement term has since been amended to expire on March 13, 2024;
WHEREAS, the Parties agreed that the ACS may be amended by written mutual agreement as 0
provided in Section 3, Modifications or Additions to Master Agreement, of the ACS; and
WHEREAS the Secretary has reevaluated the Master Agreement and determined that use of the
Master Agreement remains cost-effective and the best value to the state;
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ACCORDINGLY, and in consideration of the mutual promises contained in the Contract
documents, the Parties agree as follows:
I. Contract Amendment. The Contract is amended to reflect a new expiration date of March 13, ,
2024.
II. Warranty of Authority. Each person signing this Amendment warrants that he or she is duly
authorized to do so and to bind the respective party.
III. Conflict. To the extent any of the terms of this Amendment conflict with the terms of the
Contract, the terms of this Amendment shall control.
IV. Effect. Unless otherwise modified by this Amendment, all terms and conditions contained in
the Contract shall continue in full force and effect. This Amendment is effective when signed by
both Parties.
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IN WITNESS WHEREOF, the Parties have executed this Amendment by their duly authorized
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CONTRACT AMENDMENT NO.: 3
Contract No.: 81141902-VITA-18-ACS
Contract Name: IT Research and Advisory Services
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State of Florida: Contractor:
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