Item C16 C.16
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
April 19, 2023
Agenda Item Number: C.16
Agenda Item Summary #11980
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of March 2023,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There was one (1) change order considered and approved by the County Administrator/Assistant
Administrator for the period beginning 03/01/2023 and ending 03/31/2023 for a total of$0.00.
There were two (2) Owner Direct Purchase deductive change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 03/01/2023 and ending
03/31/2023 for a total of($378,723.04).
There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt April 2023
Packet Pg. 395
C.16
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
REVIEWED BY:
Cary Knight Completed 04/03/2023 11:01 AM
Joseph DiNovo Completed 04/03/2023 11:03 AM
Purchasing Completed 04/03/2023 11:21 AM
Budget and Finance Completed 04/03/2023 12:41 PM
Brian Bradley Completed 04/03/2023 1:36 PM
Lindsey Ballard Completed 04/03/2023 3:58 PM
Board of County Commissioners Pending 04/19/2023 9:00 AM
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MONROE Coin/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Plantation Key Courthouse & Detention Center CHANGE ORDER NO: 014
INITIATION DATE: 01/3112023
CONTRACT DATE: 12'/1 3/2017
TO CONTRACTOR:
Biltmore Construction Company
N
10,55 Ponce De Leon Blvd. Q
N
Belleair, Florida 33756
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The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............... ...... ....... $32,818,441.14
Net change by previously authorized Amendments............................................... $2,231,070.34 0
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Net change by previously authorized Change Orders................ ....... ................... ($3,182,136.07)
The (Contract Sum)(Guaranteed Maximum Price) prior to this Change order was....... $31,867,375.41
The (Contract Sum) (Guaranteed Maximum Price)will be (increased), (decreased)
0
(unchanged) by this Change Order........ $0.00
The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.. $31,86 ,375.41
The Contract Time will be (increased) (decreased), (unchanged) by..... ................ 910 days U
The date of Substantial Completion as of the date of this Change Order is ................. 03/31/2023 21
Detailed description of change order and justification: 0
2
The County is currently in the process of redesigning the Detention Center AC system at the request o M
the MCSO. A building permit for the now work was not received until Vanua ty 2023 necessitating an N
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extension of the substantial corn m pletion, The substantial coma date has been extended from N
December 31, 2022, to March 31, 2023, with an expected final completion 30 daVs after this substantial CL
completion.
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Change order is 0.0% of ong#nal contract price.
Not valid until signed by Owner, Architect if applicable), and Contractor 0
January 31,2023
ARCHITECT:
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Currie Sowards Aguila Architects, Inc. Date
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CONTRACTOR:
Biltmore Construction Company Date
Digitally signed by Cary Knight
Cal ry Knight Date:2023.02.27 10:49:53
DEPARTMENT DIRECTOR: -05'00'
Cary Knight Date
' I ' Kevin G.Wilson,P.E.
COUNTY/ASSISTANT ADMINISTRATOR: 2023.03.01 17:22:31 -05,00,
Roman Gastesi Date
Kevin Wilson
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 020
INITIATION DATE: 2/23/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
N
109 Commerce Boulevard Q
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders.................................................... ($4,444,734.98)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $27,411,540.02
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order................... $(86,965.92)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $27,324,574.10
The Contract Time will be increased decreased (unchanged) b 0 days
( ) (decreased) Y........................... 0
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024 21
Detailed description of change order and justification: 0
Monroe County wishes to purchase ACT Grid and Tile materials directly from the supplier to take
advantage of the County's tax-free status. The GMP will be reduced, and the funds will then be used to N
procure the same materials via a Purchase Order from OMB (attached). N
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Change order is-0.27% of original contract price.
Not valid until signed by Owner,Architect (if applicable), and Contractor
P Digitally signed by Mickey Pruitt (U
Mickey 1 �U I tt D Group,
E=m U=CA,atlgusa org O Architects
ARCHITECT: DesignG u2.7 C1 CN 600' Pruitt p
Date 2023.02.27 09 12 43 05 00 W
Architects Design Group Inc. Date
Marshall QuarlesBldUsEpayCN - �1Qar�,'°9`omo-A,ax
CONTRACTOR: DX,2023 02 27 08 18 31 0500
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Ajax Building Company, LLC Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.03.02 10:27:44-05'00'
Cary Knight Date
Project Management
Kevin G. Wilson, P.E. DateDigitally
023.03077y1534 Kevin 17 05'000 Wilson,PE.
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
Packet Pg.401
CHANGE ORDER LEDGER C.16.a
FL Keys Marathon Airport Non-Aeronautical Use Building (E0Q
NNN�12/2/2022
N I IIII I � vm
0 Days $9,230," 00 90
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 ) CN
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02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66")'&))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames, CL
04 Inc Hardware 0 ($293„!':)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($5" 10,787,00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8" 420,00) U
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+an 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ( !),74 7,00) 0
09 CDP#09 White Cap, LP CDP Rebar 0 ($368 3 I 38)
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10 CDP#10 City Electric Supply CDP Electrical 0 ($73„4u96,07) C14
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ( "41,620,00) CL
CDP#12 Monroe Concrete ,
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12 Products CDP Concrete 0 ($!'0 24068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( °i.4,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699,53 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in U
15 Correction CDP request 0 $30 935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($2 0,897 J0)
17 CDP#16 Ferguson ODP Storm Piping 0 ( A p4,!) 4 9)
18 CDP#17 Technical Sales ODP Lift Station 0 ($3,3 ''0,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($29„03:p.,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20- Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
Packet Pg.402
Monroe County Board of County Purch C.16.a
f t Commissioners
500 Whitehead Street Key West, FL 33040 Purchase Order Number B-PO-0223-00000466
United States of America Purchase Order Date 02/21/2023
Tax Exempt#:
Requested Delivery Date
i 85-8013825294C-7 Payment Terms Due on Receipt
� Payment Type Check
Buyer Stan Thompson
Phone Number +1 (305)2924524
Email Thompson-
Stan@MonroeCounty-Fl.g
Page 1 i
Supplier: Ship To:
Foundation Building Materials. LLC Monroe County Board of County Commissioners
P.O.Box 740862 7280 Overseas Highway
Los Angeles,CA 90074-0862 Marathon, FL 33050 cis
United States of America United States of America c14
Cary Vick c14
+1 (305)2951339
c5
Comments: Bill To:
Attn: Marshall Quarles Monroe County Board of County Commissioners CL
500 Whitehead Street
Key West, FL 33040
United States of America
Stan Thompson
+1 (305)2924524(Landline)
0
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--c-11—Y Total Lines Amount Total Tax Amount Total PO Ames
USD 86 965.92 0.00 86 965.92
Shippinn Terms Shipping Method Shipping Instruction
FOB Origin
Ground Freight Packages must not be greater thar
150 pounds.
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Service Lines CN
Line Number Item Name Description Start Date End Date Due Date iil Amount
CL
1 Emergency Operations 86,965.92
Center-Owner Direct ,I
Purchase#20
Foundation Building
Materials
Messages
Purchase Order Number must appear on all correspondence, invoices,shipping papers and packages.
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Tina Boan-Purchasing Agent
Packet Pg.403
C.16.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 021
INITIATION DATE: 2/23/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
N
109 Commerce Boulevard Q
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($4,230,700.90)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $27,625,574.10
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order................... $(291,757.12)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $27,333,816.98
The Contract Time will be increased decreased (unchanged) b 0 days
( ) (decreased) Y........................... 0
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024 21
Detailed description of change order and justification: 0
Monroe County wishes to purchase Cable, Connectors, Hardware, etc. materials directly from the supplier
to take advantage of the County's tax-free status. The GMP will be reduced, and the funds will then be N
used to procure the same materials via a Purchase Order from OMB (attached). N
CL
Change order is-0.92% of original contract price.
Not valid until signed by Owner,Architect (if applicable), and Contractor
Dig tally signed by Mickey Pruitt �
itt f=US E c org,
O=A hitects Design Group,
CN=Mickey
ARCHITECT: Mickey Prut
,..,.11, •?ms nsm 1n 91?1_nsnn
Architects Design Group Inc. Date
O, A,,, d b,M r-111-1c,
Marshall Quarles-Aa a�1d 9C ba CN�ar-11'a-1-
CONTRACTOR: D
at
e:2023 0307 1029.18-05 00
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Ajax Building Company, LLC Date
Cary Kn i g h t Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.03.08 09:30:24-05'00'
Cary Knight Date
Project Management
Kevin G. Wilson P.E, Digitally signed by Kevin G.Wilson,P.E.
V t Date:2023.03.09 12:51:33-05'00'
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
Packet Pg.404
CHANGE ORDER LEDGER C.16.a
FL Keys Marathon Airport Non-Aeronautical Use Building (E0Q
NNN�12/2/2022
N I IIII I � vm
0 Days $4,,lug 22,4,58.'0
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 ) CN
cN
02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66!)'&))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames, CL
04 Inc Hardware 0 ($ 93,!)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($5" 10,787,00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8" 420,00) U
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+an 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ( !),74 7,00) 0
09 CDP#09 White Cap, LP CDP Rebar 0 ($368 3 I 38)
c14
10 CDP#10 City Electric Supply CDP Electrical 0 ($73„ 66,0 ) �°"��+'
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ( "41,620,00) CL
CDP#12 Monroe Concrete ,
CL
12 Products CDP Concrete 0 ($!'0 24068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( °i.4,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699, 3 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in U
15 Correction CDP request 0 $30 935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($20,89 7,J0)
17 CDP#16 Ferguson ODP Storm Piping 0 ( A p4,!) 4 9)
18 CDP#17 Technical Sales ODP Lift Station 0 ($3,3 ''0,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($ 9,03:p.,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20- Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
Packet Pg.405
CHANGE ORDER LEDGER C.16.a
CDP Cable, Connectors,
21 CDP#21 AVI Hardware, etc. 0 ( 91,T5 7,A )
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Packet Pg.406
Monroe County Board of County Purch C.16.a
f t Commissioners
500 Whitehead Street Key West, FL 33040 Purchase Order Number B-PO-0223-00000530
United States of America Purchase Order Date 02/27/2023
Tax Exempt#:
Requested Delivery Date
i 85-8013825294C-7 Payment Terms Due on Receipt
� Payment Type Check
Buyer Stan Thompson
Phone Number +1 (305)2924524
Email Thompson-
Stan@MonroeCounty-Fl.g
Page 1 i
Supplier: Ship To:
AVI-SPL LLC Monroe County Board of County Commissioners
P.O.Box 844612 7280 Overseas Highway
Boston, MA 02284-4612 Marathon, FL 33050 t%s
United States of America United States of America c14
Cary Vick c14
+1 (305)2951339
c5
Comments: Bill To:
ATTN: Marshall Quarles Monroe County Board of County Commissioners CL
500 Whitehead Street
Key West, FL 33040
United States of America
Stan Thompson
+1 (305)2924524(Landline)
0
U
--c-11—Y Total Lines Amount Total Tax Amount Total PO Ames
USD 291 757.12 0.00 291 757.1:
Shippinn Terms Shipping Method Shipping Instruction
FOB Origin
Ground Freight Packages must not be greater thar
150 pounds.
cN
Service Lines CN
Line Number Item Name Description Start Date End Date Due Date iil Amount
CL
1 Emergency Operations 291,757.12
Center-Owner Direct ,I
Purchase#21 -AVI-SPL
International LLC
messacles
Purchase Order Number must appear on all correspondence,invoices,shipping papers and packages.
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Tina Boan-Purchasing Agent
Packet Pg.407