Item N6 Pamela G. Hancock
From: Campo-Abra <Campo-Abra@monroecounty-fl.gov>
Sent: Wednesday, April 19, 2023 4:17 PM
To: Pamela G. Hancock
Subject: FW: Item N-6 BOCC 04/19/2023 Revised Back-up
Attachments: Agenda Item N6 (11935) SUSTAINABILITY.pdf
From: Ballard-Lindsey<Ballard-Lindsey@ Mon roeCounty-FL.Gov>
Sent: Monday, April 17, 2023 12:48 PM
To: County Commissioners and Aides<County_Commissioners2@monroecounty-fl.gov>; Kevin Madok
<kmadok@ Mon roe-Clerk.Com>; Senior Management Team and Aides
<Senior_Management_Team_and_Aides@ Mon roecounty-fl.gov>; Liz Yongue<eyongue@monroe-clerk.com>; Gomez-
Krystal <Gomez-Krystal@MonroeCounty-FL.Gov>; InternalAudit@monroeclerkFL.onmicrosoft.com
Cc: Gastesi-Roman <Gastesi-Roman@MonroeCounty-FL.Gov>; Shillinger-Bob<Shillinger-Bob@ Mon roeCounty-FL.Gov>;
Williams-Jethon <Williams-Jethon@MonroeCounty-FL.Gov>; Cioffari-Cheryl <Cioffari-Cheryl@MonroeCounty-FL.Gov>;
Live ngood-Kristen <Livengood-Kristen@ Mon roeCounty-FL.Gov>; Rubio-Suzanne<Rubio-Suzanne@MonroeCounty-
FL.Gov>; Pam Radloff<pradloff@monroe-clerk.com>; County_Attorney<Cou nty_Attorney@ Mon roeCou nty-FL.Gov>;
Allen-John <Allen-John@MonroeCounty-FL.Gov>; Danise Henriquez<d hen riquez@monroe-clerk.com>; Ballard-Sandra
<Ballard-Sandra@MonroeCounty-FL.Gov>; Saenz-Stephanie<Saenz-Stephanie@ Mon roeCounty-FL.Gov>; Hurley-
Christine<Hurley-Christine@ Mon roeCounty-FL.Gov>; Rosch-Mark<Rosch-Mark@ Mon roeCounty-FL.Gov>; Gambuzza-
Dina <Gambuzza-Dina@MonroeCounty-FL.Gov>; Beyers-John <Beyers-John@MonroeCounty-FL.Gov>
Subject: Item N-6 BOCC 04/19/2023 Revised Back-up
Good afternoon,
Please be advised, Item N-6 back-up has been revised.Agenda Item Summary and revised back-up is attached.
Agenda item wording remains the same.
"Approval of a$0 Amendment No. 1 for a time extension to deliverable dates under grant P0467 for the Pigeon Key
Resilience and Adoption Plan development."
Sincerely,
L%vuL .yy Ballard,
Aide to Roman Gastesi, County Administrator
Business Manager-Administration
1100 Simonton Street, Suite 2-205
Key West, FL 33040
(305)292-4443 (Office)
(305)393-4442 (Cell Phone)
(305)292-4544 (Fax)
Courier Stop#1
Ballard-Lindsey@monroecounty-fl.gov
www.monroecounty-fl.gov
i
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y
Monroe County, Florida
"The Florida Keys"
"We may encounter many defeats, but we must not be defeated." Maya Angelou
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM T}EE
COUNTY 2E4�ARDIN COUNTY BUSINESS ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON
REQUEST. YOUR EMAIL COMMUNICATION MAY BE SUBJECT'TO PUBLIC DISCLOSURE.
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2
County of Monroe °
BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y �� Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
April 19, 2023
Agenda Item Number: N.6
Agenda Item Summary #11935
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Approval of a $0 Amendment No. 1 for a time extension to
deliverable dates under grant P0467 for the Pigeon Key Resilience and Adaption Plan development.
ITEM BACKGROUND: This item is to approve an amendment to Grant 4P0467 to authorize an
extension to deliverable due dates as shown in Section 5, Deliverables, of Attachment 1, to the
Scope of Work. The grant is funding an Adaptation and Resiliency Plan to help Pigeon Key become
resilient to sea level rise.
The language describing the Agreement Period (after execution and before the expiration date of
June 30, 2023) in Section A of the Agreement is also revised to provide that expenses for services
performed after the Agreement Period may be eligible for reimbursement as long as they are
satisfactorily completed on or before August 15, 2023. Section K of the Agreement is amended to
provide that DEO must receive all invoices by no later than September 15, 2023.
PREVIOUS RELEVANT BOCC ACTION:
02/15/23: Approval of revenue grant P0467 to create a Pigeon Key Resilience and Adaption Plan in
the amount of$50,000 from the Florida Department of Economic Opportunity (DEO) Community
Planning Technical Assistance program.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
P0467 Monroe County Amendment 1 -Pigeon Key
Agreement P0467
FINANCIAL IMPACT:
Effective Date: Upon Execution Expiration Date: June 30, 2023
$Value of Grant Amendment: $0
Total Dollar Value of Grant: $50,000 Total Cost to County: $0 match
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: Grant
CPI: Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant: Yes
County Match: $ 0 -
Insurance Required: No Additional Details:
04/19/23 NEW COST CENTER ADDED $0.00
REVIEWED BY:
Rhonda Haag Completed 04/04/2023 2:23 PM
Cynthia Hall Completed 04/04/2023 3:17 PM
Purchasing Completed 04/04/2023 3:28 PM
Budget and Finance Completed 04/04/2023 3:33 PM
Brian Bradley Completed 04/04/2023 3:42 PM
Lindsey Ballard Completed 04/04/2023 3:54 PM
Board of County Commissioners Pending 04/19/2023 9:00 AM
Monroe County TA Grant#P0467
Amendment 1
AMENDMENT ONE
TO COMMUNITY PLANNING TECHNICAL ASSISTANCE GRANTAGREEMENT BETWEEN
THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND
MONROE COUNTY, FLORIDA
On February 22, 2023,the State of Florida, Department of Economic Opportunity("DEO"), and
Monroe County, Florida ("Grantee")entered into Grant Agreement#P0467 ("Agreement") for the
Grantee to undertake the project described in the Agreement.
WHEREAS,Section D of the Agreement provides that any amendment to the Agreement shall be in
writing executed by the Parties thereto;and
WHEREAS,the Parties wish to amend the Agreement as set forth herein.
NOW,THEREFORE, in consideration of the mutual covenants and obligations set forth herein, the
receipt and sufficiency of which are hereby acknowledged,the Parties agree to the following:
1. Section A,Agreement Period, is hereby deleted in its entirety and replaced with the following:
A. AGREEMENT PERIOD
This Agreement is effective as of July 1, 2022 (the"Effective Date") and shall continue until the
earlier to occur of(a)June 30, 2023 (the "Expiration Date")or(b)the date on which either Party
terminates this Agreement(the"Termination Date").The period of time between the Effective
Date and the Expiration Date or Termination Date is the "Agreement Period". Grantee shall not
be reimbursed for any eligible costs(hereinafter referred to as"obligations") incurred outside of
the Agreement Period; provided, however,that pursuant to Section 216.301, Florida Statutes
(F.S.)any such obligations Grantee incurred during the Agreement Period for which services,
tasks,or deliverable are expected to be completed after the Agreement Period may be eligible
for reimbursement as long as these services,tasks,or deliverables are satisfactorily completed
on or before August 31, 2023,as DEO shall determine in its sole and absolute discretion, and
comply with Section 216.301, F.S., Section K, Invoices and Payments, of this Agreement and
Section 10,Attachment 1 of this Agreement on or before August 31,2023.
2. Section K, Invoices and Payments, is hereby deleted in its entirety and replaced with the following:
K. INVOICES AND PAYMENTS
1) Grantee will provide DEO's Agreement Manager invoices in accordance with the
requirements of the State of Florida Reference Guide for State Expenditures
(https://www.myfloridacfo.com/docs-sf/accounting-and-aud iting-libraries/state-
agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_21 with detail
sufficient for a proper pre-audit and post-audit thereof. Grantee shall comply with the
invoice Submittal and Payment provisions of Section 10 of Attachment 1, Scope of Work,
and with the following requirements:
a) Invoice must be legible and must clearly reflect the goods/services that were provided
1
Monroe County TA Grant#130467
Amendment 1
in accordance with the terms of the Agreement for the invoice period. Payment does
not become due under the Agreement until the invoiced deliverable(s) and any required
report(s)are approved and accepted by DEO.
b) Invoices must contain the Grantee's name,address,federal employer identification
number or other applicable Grantee identification number,the Agreement number,the
Grantee's invoice number,an invoice date,the dates of service,the deliverable number,
a description of the deliverable, a statement that the deliverable has been completed,
and the amount being requested. DEO or the State may require any additional
information from Grantee that DEO or the State deems necessary to process an
invoice.
c) Invoices must be submitted in accordance with the time requirements specified in the
Scope of Work.
2) In accordance with Section 216.301, F.S., DEO may extend the invoice period for eligible
obligations Grantee incurred during the Agreement Period when the services related to the
invoice are expected to be completed outside of the Agreement Period (hereinafter referred
to as the "Extended Period"). In order for Grantee to receive payment for an Extended
Period invoice, all of the following terms and conditions must be compiled with:
a) Grantee must have incurred the obligation related to such an invoice through an
agreement with DEO executed prior to June 30,2023.
b) All work included in each such invoice must have started before June 30, 2023, be
ongoing, and must be satisfactorily completed, as DEO shall determine in its sole and
absolute discretion, on or before August 31, 2023.
c) DEO must have received and approved each such invoice for payment no later than
September 15,2023.
3) At DEO's or the State's option,Grantee may be required to invoice electronically pursuant to
guidelines of the Department of Management Services.
4) Payment shall be made in accordance with Section 215.422, F.S., Rule 691-24, F.A.C.,and
Section 287.0585, F.S.,which govern time limits for payment of invoices.Section 215.422,
F.S., provides that agencies have five (5)working days to inspect and approve goods and
services unless the Scope of Work specifies otherwise. DEO has twenty(20) days to deliver a
request for payment(voucher)to the Department of Financial Services.The twenty(20)
days are measured from the latter of the date the invoice is received or the goods or
services are received, inspected and approved.The Scope of Work may specify conditions
for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay
of payment. Invoice payment requirements do not start until a properly completed invoice
is provided to DEO. DEO is responsible for all payments under the Agreement.
5) Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of
interest payable on judgments and decrees, and pursuant to Section 215.422(3)(b), F.S., this
same process applies to the determination of the rate of interest applicable to late
payments to vendors for goods and services purchased by the State and for contracts which
do not specify a rate of interest.The applicable rate of interest is published at:
2
Monroe County TA Grant#P0467
Amendment 1
htt)s: www.m floridacfo.com Division AA LocalGovernments Current...htm
._
6) Grantee shall submit any outstanding Extended Period invoice and the final invoice for
payment to DEO no later than August 31,2023. If Grantee fails to do so, DEO, in its sole
discretion, may refuse to honor any requests submitted after this time period and may
consider Grantee to have forfeited any and all rights to payment under this Agreement.
3. Section 5, DELIVERABLES,of Attachment 1,Scope of Work, is hereby deleted in its entirety and
replaced with the following:
Deliverables and Tasks Minimum Level of Service Payment Amount F financial
Not to Exceed Consequences
Deliverable 1. Advisory Completion of Deliverable 1 as $25,000 ._..aaaa_
p As provided in
Group and Meeting; evidenced by submission of all Section 12 of
Guiding Principles; of the following: this Scope of
Monroe County Work.
Background Summary 1. List of Advisory Group
Report; Pigeon Key Members.
Existing Conditions
Report; Subcontract or 2. Written narrative summary
Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 3. Set of Guiding Principles as
3.A. of this Scope of Work: required by Section 3.A.2 of this
(1) create an Advisory Scope of Work.
Group and list of Advisory
Group members; (2) 4. Monroe County Background
conduct an Advisory Summary Report.
Group meeting and
prepare a summary of 5. Pigeon Key Existing
input received at the Conditions Report.
Advisory Group meeting;
(3) prepare a set of 6. Copy of a subcontract or
guiding principles; (3) amendment to a subcontract
prepare a Monroe County entered into by the Grantee, if
Background Summary any, or an email or other
Report; (4) prepare a document notifying DEO that no
Pigeon Key Existing such subcontract or amendment
Conditions Report; and (5) was entered into as of
provide a copy of a the Deliverable Due Date for this
subcontract, amendment Deliverable 1.
to a subcontract, or notice
of subcontract or Grantee shall submit copies of
amendment all required documentation
identified above on paper or
3
Monroe County TA Grant#130467
Amendment 1
Deliverable due date: electronically in MS Word or
April 7, 2023 PDF format. If maps are
required,they shall be provided
on a compact disc in PDF format
with ArcGIS 10.3.1 compatible
shapefiles if they are_available.
Deliverable 2. Pigeon Completion of Deliverable 2 as $10,000 As provi
ded in
Key Vulnerability evidenced by submission of all Section 12 of
Assessment Report; of the following: this Scope of
Advisory Group Meeting; Work.
Subcontract or Notice. 1. Written narrative summary
of input from Advisory Group
Grantee shall, in meeting.
accordance with Section
3.13. of this Scope of Work: 2. Pigeon Key Vulnerability
Assessment Report.
(1)conduct an Advisory
Group meeting and 3. Copy of a subcontract or
prepare a written amendment to a subcontract
narrative summary of entered into by the Grantee, if
input received at the any, or
meeting; (2) prepare a
Pigeon Key Vulnerability an email or other document
Assessment Report; and notifying DEO that no such
(3) provide a copy of a subcontract or amendment was
subcontract, amendment entered into as of the
to a subcontract, or notice Deliverable Due Date for this
of subcontract or Deliverable 2.
amendment.
Grantee shall submit copies of
Deliverable due date: all required documentation
June 16,2023 identified above on paper or
electronically in MS Word or
PDF format. If maps are
required,they shall be provided
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
Deliverable 3. Pigeon Key Completion of Deliverable 3 a s �s $15,000 As provided
g y p p 'ded in
Adaptation and Resiliency evidenced by submission of all Section 12 of
Report and of the following: this Scope of
implementation Plan; Work.
Advisory Group Meeting; 1. Written narrative summary
Subcontract or Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 2. Pigeon Key Adaptation and
4
Monroe County TA Grant#P0467
Amendment 1
3.C. of this Scope of Resiliency Report and................... ................................................................................w .......................
Work:(1)conduct an Implementation Plan.
Advisory Group meeting
and prepare a written 3. Copy of a subcontract or
narrative summary of amendment to a subcontract
input received at the entered into by the Grantee, if
meeting; (2) prepare a any, or an email or other
Pigeon Key Adaptation document notifying DEO that no
and Resiliency Report and such subcontract or amendment
Implementation Plan; and was entered into as of the
(3) provide a copy of a Deliverable Due Date for this
subcontract, amendment Deliverable 3.
to a subcontract, or notice
of subcontract or
amendment
Grantee shall submit copies of
Deliverable due date: all required documentation
July 21, 2023 identified above on paper or
electronically in MS Word or
PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
Total Amount Not to Exceed $50,000.00
4. All other terms and conditions of the Agreement remain in effect.
Remainder of page intentionally left blank
5
Monroe County TA Grant#P0467
Amendment 1
IN WITNESS WHEREOF,and in consideration of the mutual covenants set forth above,the Parties,
through their duly authorized representatives,sign this agreement and represent and warrant that they
understand the terms and conditions of this amendment. This amendment is effective on April 1, 2023.
DEPARTMENT OF ECONOMIC OPPORTUNITY MONROE COUNTY,FLORIDA
By By
Signature Signature
Benjamin Melnick Craig Cates
Title Deputy Secretary Title Mayor
Division of Community Development
Date Date
Approved as to form and legal sufficiency, Approved as to form and legal sufficiency, subject
subject to full and proper execution by the to full and proper execution by the Parties.
Parties. MONROE COUNTY ATTORNEY'S OFFICE
4-14-2023
OFFICE OF THE GENERAL COUNSEL
DEPARTMENT OF ECONOMIC OPPORTUNITY
By
Date
6
N.6
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
April 19, 2023
Agenda Item Number: N.6
Agenda Item Summary #11935
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval of a $0 Amendment No. 1 for a time extension to
deliverable dates under grant P0467 for the Pigeon Key Resilience and Adaption Plan development.
ITEM BACKGROUND: This item is to approve an amendment to Grant 4P0467 to authorize an
extension to deliverable due dates as shown in Section 5, Deliverables, of Attachment 1, to the
Scope of Work. The grant is funding an Adaptation and Resiliency Plan to help Pigeon Key become
resilient to sea level rise.
The language describing the Agreement Period (after execution and before the expiration date of
June 30, 2023) in Section A of the Agreement is also revised to provide that expenses for services
performed after the Agreement Period may be eligible for reimbursement as long as they are
satisfactorily completed on or before August 15, 2023. Section K of the Agreement is amended to
provide that DEO must receive all invoices by no later than September 15, 2023.
PREVIOUS RELEVANT BOCC ACTION:
02/15/23: Approval of revenue grant P0467 to create a Pigeon Key Resilience and Adaption Plan in
the amount of$50,000 from the Florida Department of Economic Opportunity (DEO) Community
Planning Technical Assistance program.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
P0467 Monroe County Amendment 1 -Pigeon Key
Packet Pg. 2530
N.6
Agreement P0467
FINANCIAL IMPACT:
Effective Date: Upon Execution Expiration Date: June 30, 2023
$Value of Grant Amendment: $0
Total Dollar Value of Grant: $50,000 Total Cost to County: $0 match
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: Grant
CPI: Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant: Yes
County Match: $ 0 -
Insurance Required: No Additional Details:
04/19/23 NEW COST CENTER ADDED $0.00
REVIEWED BY:
Rhonda Haag Completed 04/04/2023 2:23 PM
Cynthia Hall Completed 04/04/2023 3:17 PM
Purchasing Completed 04/04/2023 3:28 PM
Budget and Finance Completed 04/04/2023 3:33 PM
Brian Bradley Completed 04/04/2023 3:42 PM
Lindsey Ballard Completed 04/04/2023 3:54 PM
Board of County Commissioners Pending 04/19/2023 9:00 AM
Packet Pg. 2531
Monroe County TA Grant#P0467
Amendment 1
AMENDMENT ONE
TO COMMUNITY PLANNING TECHNICAL ASSISTANCE GRANTAGREEMENT
BETWEEN
THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
AND
MONROE COUNTY, FLORIDA
On February 22, 2023,the State of Florida, Department of Economic Opportunity ("DEO"), E
and Monroe County, Florida ("Grantee") entered into Grant Agreement#P0467 ("Agreement")for
the Grantee to undertake the project described in the Agreement.
CL
WHEREAS, Section D of the Agreement provides that any amendment to the Agreement shall be
in writing executed by the Parties thereto; and
WHEREAS,the Parties wish to amend the Agreement as set forth herein.
P
NOW,THEREFORE, in consideration of the mutual covenants and obligations set forth herein,
the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the following:
1. Section A, Agreement Period, is hereby deleted in its entirety and replaced with thefollowing:
A. AGREEMENT PERIOD
This Agreement is effective as of July 1, 2022 (the "Effective Date")and shall continue until 0
the earlier to occur of(a)June 30, 2023 (the "Expiration Date") or (b)the date on which
either Party terminates this Agreement (the "Termination Date").The period of time P>
between the Effective Date and the Expiration Date or Termination Date is the "Agreement
Period". Grantee shall not be reimbursed for any eligible costs (hereinafter referred to as
"obligations") incurred outside of the Agreement Period; provided, however, that pursuant
to Section 216.301, Florida Statutes (F.S.) any such obligations Grantee incurred during the
CL
Agreement Period for which services,tasks, or deliverable are expected to be completed
after the Agreement Period may be eligible for reimbursement as long as these services,
tasks, or deliverables are satisfactorily completed on or before August 30, 2023, as DEO shall
E
determine in its sole and absolute discretion, and comply with Section 216.301, F.S., Section
K, Invoices and Payments of this Agreement, and Section 10, Attachment 1 of this
Agreement on or before August 30, 2023. E
2. Section K, Invoices and Payments, is hereby deleted in its entirety and replaced with the
0
following: U
0
0
K. INVOICES AND PAYMENTS 0
1. Grantee will provide DEO's Agreement Manager invoices in accordance with the
requirements of the State of Florida Reference Guide for State Expenditures CL
(https://www.myfloridacfo.com/Division/AA/Maunuals/Auditing/ReferenceGuideForSta
teExpenditures.pdf), with detail sufficient for a proper pre-audit and post-audit thereof.
E
Grantee shall comply with the Invoice Submittal and Payment provisions of Section 10 of
Attachment 1, Scope of Work, and with the following requirements:
Packet Pg. 2532
Monroe County TA Grant#P0467
Amendment 1
a. Invoices must be legible and must clearly reflect the goods/services that were
provided in accordance with the terms of the Agreement for the invoice period. LU
Payment does not become due under the Agreement until the invoiced
deliverable(s) and any required report(s) are approved and accepted by DEO.
b. Invoices must contain the Grantee's name, address, federal employer
identification number or other applicable Grantee identification number, the E
Agreement number, the Grantee's invoice number, an invoice date, the dates of
service,the deliverable number,a description of the deliverable,a statement that E
the deliverable has been completed, and the amount being requested. DEO or
the State may require any additional information from Grantee that DEO or
the State deems necessary to process an invoice. CL
c. Invoices must be submitted in accordance with the time requirements specified
in the Scope of Work.
LU
2. In accordance with Section 216.301, F.S., DEO may extend the invoice period for
eligible obligations Grantee incurred during the Agreement Period when the services U)
related to the invoice are expected to be completed outside of the Agreement Period
(hereinafter referred to as the "Extended Period"). In order for Grantee to receive
payment for an Extended Period invoice, all of the following terms and conditions must
be compiled with:
a. Grantee must have incurred the obligation related to such and invoice, through
an agreement with DEO executed prior to June 30, 2023.
P
b. All work included in each such invoice must have started before June 30, 2023,
be ongoing, and must be satisfactorily completed, as DEO shall determine in its
sole and absolute discretion, on or before August 15,2023.
0
0
P
c. DEO must have received and approved each such invoice for payment no later CL
than September 15, 2023.
3. At DEO's or the State's option, Grantee maybe required to invoice electronically
pursuant to guidelines of the Department of Management Services.
E
4. Payment shall be made in accordance with Section 215.422, F.S., Rule 69I-24, F.A.C., and
Section 287.0585, F.S.,which govern time limits for payment of invoices. Section 215.422,
F.S., provides that agencies have five (5) working days to inspect and approve goods and U
services unless the Scope of Work specifies otherwise. DEO has twenty(20)days to deliver 0
a request for payment(voucher)to the Department of Financial Services.The twenty(20) 0
days are measured from the latter of the date the invoice is received or the goods or
services are received, inspected and approved.The Scope of Work may specify conditions
for retainage. Invoices returned to a Grantee due to preparation errors will result in a CL
delay of payment. Invoice payment requirements do not start until a properly completed
invoice is provided to DEO. DEO is responsible for all payments under the Agreement.
c�
5. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate
of interest payable on judgments and decrees, and pursuant to Section 215.422(3)(b),
F.S., this same process applies to the determination of the rate of interest applicable to
late payments to vendors for goods and services purchased by the State and for contracts
which do not specify a rate of interest.The applicable rate of interest is publishe Packet Pg. 2533
N.6.a
htt�s://www.myfloridacfo.com/Division/AA/LocalGovernments/Current.htm
6. Grantee shall submit any outstanding Extended Period invoice and the final invoice for ,
payment to DEO no later than August 30, 2023, 60 days after the Agreement ends, or 60
days after the Agreement is terminated. If Grantee fails to do so, DEO, in its sole
E
discretion, may refuse to honor any requests submitted after this time period and may
consider Grantee to have forfeited any and all rights to payment under this Agreement.
3. Section 5, DELIVERABLES, of Attachment 1, Scope of Work, is hereby deleted in its entirety and
replaced with the following:
Deliverables and Tasks Minimum Level of Service Payment Amount Financial
Not to Exceed Consequences
CL
Deliverable 1. Advisory Completion of Deliverable 1 as $25,000 As provided in
Group and Meeting; evidenced by submission of all Section 12 of
Guiding Principles; of the following: this Scope of
Monroe County Work.
Background Summary 1. List of Advisory Group
U)
Report; Pigeon Key Members.
Existing Conditions
Report; Subcontract or 2. Written narrative summary
Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 3. Set of Guiding Principles as
3.A. of this Scope of Work: required by Section 3.A.2 of this
(1) create an Advisory Scope of Work.
Group and list of Advisory
Group members; (2) 4. Monroe County Background
conduct an Advisory Summary Report.
Group meeting and
prepare a summary of 5. Pigeon Key Existing
input received at the Conditions Report.
Advisory Group meeting;
(3) prepare a set of 6. Copy of a subcontract or
guiding principles; (3) amendment to a subcontract
prepare a Monroe County entered into by the Grantee, if
Background Summary any, or an email or other
Report; (4) prepare a document notifying DEO that no
0
Pigeon Key Existing such subcontract or amendment U
Conditions Report; and (5) was entered into as of
provide a copy of a the Deliverable Due Date for this 0
subcontract, amendment Deliverable 1.
to a subcontract, or notice
of subcontract or Grantee shall submit copies of
amendment all required documentation
identified above on paper or
E
Deliverable due date: electronically in MS Word or
April 7,2023 PDF format. If maps are
Page 3 of 6
Packet Pg. 2534
N.6.a
required, they shall be provided
on a compact disc in PDF format
with ArcGIS 10.3.1 compatible
shapefiles if they are available.
Deliverable 2. Pigeon Completion of Deliverable 2 as $10,000 As provided in LU
Key Vulnerability evidenced by submission of all Section 12 of E
Assessment Report; of the following: this Scope of
Advisory Group Meeting; Work.
Subcontract or Notice. 1. Written narrative summary
E
of input from Advisory Group
Grantee shall, in meeting.
E
accordance with Section
3.13. of this Scope of Work: 2. Pigeon Key Vulnerability
Assessment Report.
(1) conduct an Advisory
Group meeting and 3. Copy of a subcontract or
prepare a written amendment to a subcontract
narrative summary of entered into by the Grantee, if
LU
input received at the any, or
meeting; (2) prepare a
Pigeon Key Vulnerability an email or other document
Assessment Report; and notifying DEO that no such
(3) provide a copy of a subcontract or amendment was
subcontract, amendment entered into as of the
to a subcontract, or notice
Deliverable Due Date for this
of subcontract or Deliverable 2.
amendment.
Grantee shall submit copies of
Deliverable due date: all required documentation P
June 16,2023 identified above on paper or
electronically in MS Word or
PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
E
Deliverable 3. Pigeon Key Completion of Deliverable 3 as $15,000 As provided in
Adaptation and Resiliency evidenced by submission of all Section 12 of
Report and of the following: this Scope of
implementation Plan; Work.
Advisory Group Meeting; 1. Written narrative summary t0
Subcontract or Notice. of input from Advisory Group
meeting.
Grantee shall, in 0
accordance with Section 2. Pigeon Key Adaptation and
3.C. of this Scope of Resiliency Report and
Work:(1) conduct an Implementation Plan.
Advisory Group meeting
and prepare a written 3. Copy of a subcontract or
narrative summary of amendment to a subcontract
input received at the entered into by the Grantee, if
Page 4 of 6
Packet Pg. 2535
N.6.a
meeting; (2) prepare a any, or an email or other
Pigeon Key Adaptation document notifying DEO that no
and Resiliency Report and such subcontract or amendment
Implementation Plan; and was entered into as of the
(3) provide a copy of a Deliverable Due Date for this LU
subcontract, amendment Deliverable 3.
to a subcontract, or notice
of subcontract or
amendment
E
Grantee shall submit copies of
Deliverable due date: all required documentation
July 21,2023 identified above on paper or E
electronically in MS Word or
PDF format. If maps are
required,they shall be provided CL
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
LU
Total Amount Not to Exceed $ 50,000.00
4. Attachment 1, Scope of Work Section 10.D is hereby deleted in its entirety and replaced with the
following:
D. Grantee shall submit a final Invoice no later than 60 days after this Agreement ends or is
terminated as provided in Section K.6 of this Agreement.
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5. All other terms and conditions of the Agreement remain in effect. CL6. Section I.F.1.a. within the "Governing Laws" section of the Agreement is hereby incorporated by
reference as if fully restated herein.
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IN WITNESS WHEREOF, and in consideration of the mutual covenants set forth above and, in the ,
X
attachment hereto, the Parties, through their duly authorized representatives, sign this agreement and
represent and warrant that they understand the terms and conditions of this agreement and the
attachment.This amendment is effective on April 1, 2023.
E
DEPARTMENT OF ECONOMIC OPPORTUNITY MONROE COUNTY, FLORIDA
By By
Signature Signature
Benjamin Melnick Craig Cates
Title Deputy Secretary Title Mayor _
Division of Community Development U)
Date Date
Approved as to form and legal sufficiency,subject Approved as to form and legal sufficiency,subject to 0
to full and proper execution by the Parties. full and proper execution by the parties.
MONROE COUNTYATTORNEY'S OFFICE
OFFICE OF THE GENERAL COUNSEL Date: 4-4-2023
DEPARTMENT OF ECONOMIC OPPORTUNITY
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P
By
Date E
E
0
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0
0
0
E
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Page 6 of 6 Packet Pg. 2537
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Agreement#P0467
COMMUNITY PLANNING TECHNICAL ASSISTANCE
GRANT AGREEMENT
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
THIS GRANT AGREEMENT("Agreement") is made and entered into by and between the State of Florida,
Department of Economic Opportunity ("DEO"), and Monroe County, Florida ("Grantee"). DEO and
Grantee are sometimes referred to herein individually as a "Party" and collectively as "the Parties."
0
WHEREAS, DEO has the authority to enter into this Agreement and distribute State of Florida
funds ("Award Funds") in the amount and manner set forth in this Agreement and in the following
Attachments incorporated herein as an integral part of this Agreement:
• Attachment 1: Scope of Work
• Attachment 1-A: Invoice: Grantee's Subcontractor(s) (Contractual Services) E
• Attachment 1-B: Invoice: Grantee's Employee(s)
• Attachment 1-C: Invoice: Combination of Grantee's Subcontractor(s) and Grantee's
Employee(s) CL
• Attachment 1-D: Grant Agreement Final Closeout Form
• Attachment 1-E: SERA Access Authorization Form (form provided after execution of this
agreement)
• Attachment 2 and Exhibit 1 to Attachment 2:Audit Requirements
• Attachment 3: Audit Compliance Certification
U)
WHEREAS, the Agreement and its aforementioned Attachments are hereinafter collectively
referred to as the "Agreement", and if any inconsistencies or conflict between the language of this
Agreement and its Attachments arise,then the language of the Attachments shall control, but only to the U)
extent of the conflict or inconsistency;
WHEREAS, Grantee hereby represents and warrants that Grantee's signatory to this Agreement
has authority to bind Grantee to this Agreement as of the Effective Date and that Grantee, through its
undersigned duly-authorized representative in his or her official capacity, has the authority to request, CL
_
accept, and expend Award Funds for Grantee's purposes in accordance with the terms and conditions of
this Agreement;
CL
NOW THEREFORE,for and in consideration of the covenants and obligations set forth herein and
for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, E
the Parties intending to be legally bound hereby agree to perform the duties described herein in this
Agreement as follows:
A.AGREEMENT PERIOD
E
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This Agreement is effective as of July 1, 2022 (the "Effective Date") and shall continue until the
earlier to occur of(a)June 30, 2023 (the "Expiration Date") or (b)the date on which either Party
terminates this Agreement (the "Termination Date"). The period of time between the Effective
Date and the Expiration Date or Termination Date is the "Agreement Period."
B. FUNDING
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This Agreement is a cost reimbursement Agreement. DEO shall pay Grantee up to Fifty Thousand
Dollars and Zero Cents ($50,000.00) in consideration for Grantee's performance under this
Agreement. DEO, in its sole and absolute discretion, may provide Grantee an advance of Award
Funds under this Agreement. Travel expenses are authorized under this Agreement.Grantee shall
submit bills for such travel expenses and shall be reimbursed only in accordance with Section (s.)
112.061, Florida Statutes (F.S.), and the Invoice Submittal Procedures delineated in Attachment
1, Scope of Work. DEO shall not pay Grantee's costs related to this Agreement incurred outside
of the Agreement Period. In conformity with s. 287.0582, F.S., the State of Florida and DEO's
performance and obligation to pay any Award Funds under this Agreement is contingent upon an
annual appropriation by the Legislature. DEO shall have final unchallengeable authority as to both
the availability of funds and what constitutes an "annual appropriation" of funds. Grantee shall
not expend Award Funds for the purpose of lobbying the Legislature,the judicial branch,or a state
agency. Grantee shall not expend Award Funds to pay any costs incurred in connection with any E
defense against any claim or appeal of the State of Florida or any agency or instrumentality
thereof (including DEO); or to pay any costs incurred in connection with the prosecution of any E
claim or appeal against the State of Florida or any agency or instrumentality thereof (including
DEO),which Grantee instituted or in which Grantee has joined as a claimant. Grantee shall either
(i) maintain Award Funds in a separate bank account, or (ii) expressly designate in Grantee's
business records and accounting system that the Award Funds originated from this Agreement.
Grantee shall not commingle Award Funds with any other funds. DEO may refuse to reimburse
Grantee for purchases made with commingled funds. Grantee's costs must be in compliance with
all laws, rules, and regulations applicable to expenditures of State funds, including the Reference
Guide for State Expenditures
P
(hops://www.myfloridacfo.com/Division/AA/IVlanuals/documents/Re ferenceGuideforStateExpe
nditures.pdf).
C. ELECTRONIC FUNDS TRANSFER
Within 30 calendar days of the date the last Party has signed this Agreement, Grantee shall enroll
in Electronic Funds Transfer (EFT) from the State's Chief Financial Officer. A copy of the
Authorization form can be found on the vendor instruction page at: o
https://www.myfloridacfo.com/Division/AA/Vendors/default.htm. Any questions should be
directed to the Direct Deposit Section of the Division of Accounting and Auditing at (850) 413-
5517. Once enrolled, invoice payments shall be made by EFT.
D. RENEGOTIATION OR MODIFICATION
The Parties agree to renegotiate this Agreement if federal and/or state revisions of any applicable
laws or regulations make changes to this Agreement necessary. In addition to changes
necessitated by law, DEO may at any time, with written notice to Grantee, make changes within
the general scope and purpose of this Agreement, at DEO's sole and absolute discretion. Such
changes may include modifications of the requirements, changes to processing procedures, or
other changes as decided by DEO. Grantee shall be responsible for any due diligence necessary
to determine the impact of each aforementioned modification or change.Any modification of this
Agreement Grantee requests must be in writing and duly signed and dated by all Parties in order
to be valid and enforceable.
E.AUDIT REQUIREMENTS AND COMPLIANCE
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1. Section 215.971, Florida Statutes ("F.S."). Grantee shall comply with all applicable provisions
of s. 215.971, F.S., and Attachment 2 and Exhibit 1 to Attachment 2: Audit Requirements.
Grantee shall perform the deliverables and tasks set forth in Attachment 1, Scope of Work.
Grantee may only expend Award Funds for allowable costs resulting from obligations incurred
during the Agreement Period. Grantee shall refund to DEO any: (1) balance of unobligated
Award Funds which have been advanced or paid to Grantee;or(2)Award Funds paid in excess
of the amount to which Grantee is entitled under the terms and conditions of this Agreement
and Attachments hereto, upon expiration or termination of this Agreement.
0
2. Audit Compliance. Grantee understands and shall comply with the requirements of s.
20.055(5), F.S. Grantee agrees to reimburse the State for the reasonable costs of investigation
the Inspector General or other authorized State official incurs for investigations of Grantee's
compliance with the terms of this or any other agreement between the Grantee and the State
which results in the suspension or debarment of Grantee. Grantee shall not be responsible
for any costs of investigations that do not result in Grantee's suspension or debarment.
F. RECORDS AND INFORMATION RELEASE
1. Records Compliance. DEC) is subject to the provisions of chapter 119, F.S., relating to public
records. Any document Grantee submits to DEC) under this Agreement may constitute public
records under the Florida Statutes. Grantee shall cooperate with DEC) regarding DEO's efforts
to comply with the requirements of chapter 119, F.S. Grantee shall respond to requests to
inspect or copy such records in accordance with chapter 119, F.S.for records made or received
P
by Grantee in connection with this Agreement. Grantee shall immediately notify DEC) of the
receipt and content of any request by sending an e-mail to PRRe uest@deo.myflorida.com
within one business day after receipt of such request. Grantee shall indemnify, defend, and
hold DEC) harmless from any violation of Florida's public records laws wherein DEO's
disclosure or nondisclosure of any public record was predicated upon any act or omission of
Grantee. As applicable, Grantee shall comply with s. 501.171, F.S. DEC) may terminate this
Agreement if Grantee fails to comply with Florida's public records laws. Grantee shall allow
public access to all records made or received by Grantee in connection with this Agreement, o
unless the records are exempt from s. 24(a) of Article I of the State Constitution or s. P
119.07(1), F.S.
2. Identification of Records. Grantee shall clearly and conspicuously mark all records submitted
to DEC) if such records are confidential and exempt from public disclosure. Grantee's failure
to clearly mark each record and identify the legal basis for each exemption from the
requirements of chapter 119, F.S., prior to delivery of the record to DEC) serves as Grantee's
waiver of a claim of exemption. Grantee shall ensure that public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed except
as authorized by law for as long as those records are confidential and exempt pursuant to
Florida law. If DEO's claim of exemption asserted in response to Grantee's assertion of
confidentiality is challenged in any court of law, Grantee shall defend, assume, and be
responsible for all fees, costs, and expenses in connection with such challenge.
3. Keeping and Providing Records. DEC) and the State have an absolute right to view, inspect,
or make or request copies of any records arising out of or related to this Agreement. Grantee
has an absolute duty to keep and maintain all records arising out of or related to this
Agreement. DEC) may request copies of any records made or received in connection with this
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Agreement, or arising out of Grantees use of Award Funds, and Grantee shall provide DEO
with copies of any records within 10 business days after DEO's request at no cost to DEO.
Grantee shall maintain all books, records, and documents in accordance with generally
accepted accounting procedures and practices which sufficiently and properly reflect all
expenditures of Award Funds. For avoidance of doubt, Grantee's duties to keep and provide
records to DEO includes all records generated in connection with or as a result of this
Agreement. Upon expiration or termination of this Agreement, Grantee shall transfer, at no
cost, to DEO all public records in possession of Grantee or keep and maintain public records
required by DEO to perform the service. If Grantee keeps and maintains public records upon
completion of this Agreement, Grantee shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to DEO, upon request from
DEO's custodian of records, in a format that is compatible with the information technology
systems of DEO.
4. Audit Rights. Representatives of the State of Florida, DEO, the State Chief Financial Officer,
the State Auditor General, the Florida Office of Program Policy Analysis and Government
Accountability or representatives of the federal government and their duly authorized
representatives shall have access to any of Grantee's books, documents, papers, and records,
including electronic storage media, as they may relate to this Agreement,for the purposes of
conducting audits or examinations or making excerpts or transcriptions.
5. Single Audit Compliance Certification. Annually within 60 calendar days of the close of
Grantee's fiscal year, Grantee shall electronically submit a completed Audit Compliance
P
Certification (a version of this certification is attached hereto as Attachment 3 to
Audit@deo.myflorida.com. Grantee's timely submittal of one completed Audit Compliance
Certification for each applicable fiscal year will fulfill this requirement for all agreements
between DEO and Grantee.
6. Ensure Compliance. Grantee shall ensure that any entity which is paid from, or for which
Grantee's expenditures will be reimbursed by, Award Funds, is aware of and will comply with
the aforementioned audit and record keeping requirements. o
0
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7. Contact Custodian of Public Records for Questions. IF THE GRANTEE HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS by telephone at (850) 245-7140, via e-mail at
guest eo.my lori a.com, or by mail at Department of Economic
Opportunity, Public Records Coordinator, 107 East Madison Street,
Caldwell Building, Tallahassee, Florida 32399-4128.
G.TERMINATION AND FORCE MAJEURE
1. Termination due to Lack of Funds: In the event funds to finance this Agreement become
unavailable or if federal or state funds upon which this Agreement is dependent are
withdrawn or redirected, DEO may terminate this Agreement upon no less than 24 hour
written notice to Grantee. DEO shall be the final authority as to the availability of funds and
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will not reallocate funds earmarked for this Agreement to another program thus causing"lack
of funds." In the event of termination of this Agreement under this provision, Grantee will be
paid for any work satisfactorily completed prior to notification of termination. The lack of
funds shall not constitute DEO's default under this Agreement.
2. Termination for Cause: DEO may terminate the Agreement if Grantee fails to: (1) deliver the
services within the time specified in the Agreement or any extension; (2) maintain adequate
progress, thus endangering performance of the Agreement; (3) honor any term of the
Agreement;or(4)abide by any statutory, regulatory,or licensing requirement. The rights and
remedies of DEO in this clause are in addition to any other rights and remedies provided by
law or under the Agreement. Grantee shall not be entitled to recover any cancellation charges
or lost profits.
3. Termination for Convenience: DEO, by written notice to Grantee, may terminate this
Agreement in whole or in part when DEO determines in DEO's sole and absolute discretion E
that it is in DEO's interest to do so. Grantee shall not provide any deliverable pursuant to
Attachment 1: Scope of Work after it receives the notice of termination, except as DEO
otherwise specifically instructs Grantee in writing. Grantee shall not be entitled to recover CL
any cancellation charges or lost profits.
4. Grantee's Responsibilities Upon Termination: If DEO issues a Notice of Termination to
Grantee, except as DEO otherwise specifies in that Notice, Grantee shall: (1)Stop work under
this Agreement on the date and to the extent specified in the notice; (2) complete
P
performance of such part of the work DEO does not terminate; (3)take such action as may be
necessary, or as DEO may specify, to protect and preserve any property which is in the
possession of Grantee and in which DEO has or may acquire an interest; and (4) upon the
effective date of termination, Grantee shall transfer, assign, and make available to DEO all
property and materials belonging to DEO pursuant to the terms of this Agreement and all
Attachments hereto. Grantee shall not receive additional compensation for Grantee's
services in connection with such transfers or assignments.
0
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5. Force Majeure and Notice of Delay from Force Majeure. Neither Party shall be liable to the P
other for any delay or failure to perform under this Agreement if such delay or failure is
neither the fault nor the negligence of the Party or its employees or agents and the delay is
due directly to acts of God,wars, acts of public enemies, strikes,fires,floods, or other similar CL
cause wholly beyond the Party's control, or for any of the foregoing that affects
subcontractors or suppliers if no alternate source of supply is available. However,in the event
of delay from the foregoing causes, the Party shall take all reasonable measures to mitigate
any and all resulting delay or disruption in the Party's performance obligation under this
Agreement. If the delay is excusable under this FORCE MAJEURE AND NOTICE OF DELAY
FROM FORCE MAJEURE section,the delay will not result in any additional charge or cost under
the Agreement to either Party. In the case of any delay Grantee believes is excusable under
this FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE section, Grantee shall
notify DEO in writing of the delay or potential delay and describe the cause of the delay either:
(1) within 10 calendar days after the cause that creates or will create the delay first arose, if
Grantee could reasonably foresee that a delay could occur as a result; or (2) within five
calendar days after the date Grantee first had reason to believe that a delay could result, if
the delay is not reasonably foreseeable. THE FOREGOING SHALL CONSTITUTE GRANTEE'S
SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance
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with this FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE section is a
condition precedent to such remedy. DEO, in its sole discretion, will determine if the delay is
excusable under this FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE section
and will notify Grantee of its decision in writing. No claim for damages, other than for an
extension of time, shall be asserted against DEO. Grantee shall not be entitled to an increase
in the Agreement price or payment of any kind from DEO for direct, indirect, consequential,
impact,or other costs,expenses or damages, including but not limited to costs of acceleration
or inefficiency arising because of delay, disruption, interference, or hindrance from any cause
whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the
causes described in this FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE
section, after the causes have ceased to exist, Grantee shall perform at no increased cost,
unless DEO determines, in its sole discretion,that the delay will significantly impair the value
of the Agreement to DEO or the State, in which case, DEO may terminate the Agreement in E
whole or in part.
H. BUSINESS WITH PUBLIC ENTITIES
Grantee is aware of and understands the provisions of s. 287.133(2)(a), F.S., and s. 287.134(2)(a),
F.S. As required by s. 287.135(5), F.S., Grantee certifies that it is not: (1) listed on the Scrutinized
Companies that Boycott Israel List, created pursuant to s. 215.4725, F.S.; (2)engaged in a boycott
of Israel; (3) listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List,created pursuant to s.215.473,
F.S.; or (4) engaged in business operations in Cuba or Syria. DEO may immediately terminate this
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Agreement if Grantee submits a false certification as to the above, or if Grantee is placed on the
Scrutinized Companies that Boycott Israel List, engages in a boycott of Israel, is placed on the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in
the Iran Petroleum Energy Sector List, or has engaged in business operations in Cuba or Syria.
I. CONTINUING DISCLOSURE OF LEGAL PROCEEDINGS. (Not applicable)
J. ADVERTISING AND SPONSORSHIP DISCLOSURE
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1. Limitations on Advertising of Agreement. DEO does not endorse any Grantee, commodity,
or service. Unless authorized under the scope of work, subject to chapter 119, F.S., Grantee
shall not publicly disseminate any information concerning this Agreement without prior
written approval from DEO,including, but not limited to mentioning this Agreement in a press
release or other promotional material, identifying DEO or the State as a reference, or
otherwise linking Grantee's name and either a description of the Agreement or the name of
DEO or the State in any material published, either in print or electronically, to any entity that
is not a Party to this Agreement, except potential or actual employees, agents, ;
representatives, or subcontractors with the professional skills necessary to perform the work
services required by the Agreement.
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2. Disclosure of Sponsorship. As required by s. 286.25, F.S., if Grantee is a nongovernmental
organization which sponsors a program financed wholly or in part by state funds, including
any funds obtained through this Agreement, it shall, in publicizing, advertising, or describing
the sponsorship of the program, state: "Sponsored by (Grantee's name) and the State of
Florida, Department of Economic Opportunity." If the sponsorship reference is in written
material, the words "State of Florida, Department of Economic Opportunity" shall appear in
the same size letters or type as the name of the organization.
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K. INVOICES AND PAYMENTS
1. Grantee will provide invoices in accordance with the requirements of the State of Florida
Reference Guide for State Expenditures
(https://www.myfl0ridacf0.cOm/C7ivisi0n/AA/Manuals/documents/ReferenceGuidef
OrStateExpenditures.pdf), with detail sufficient for a proper pre-audit and post-audit ,
thereof. Grantee shall comply with the Invoice Submittal and Payment provisions of Section
10 of Attachment 1, Scope of Work, and with the following requirements:
a. Invoices must be legible and must clearly reflect the goods/services that were provided
in accordance with the terms of the Agreement for the invoice period. Payment does not
become due under the Agreement until the invoiced deliverable(s) and any required
report(s) are approved and accepted by DEO.
b. Invoices must contain the Grantee's name, address, federal employer identification
number or other applicable Grantee identification number, the Agreement number, the
Grantee's invoice number, an invoice date, the dates of service, the deliverable number, CL
a description of the deliverable, a statement that the deliverable has been completed,
and the amount being requested. DEO or the State may require any additional
information from Grantee that DEO or the State deems necessary to process an invoice.
c. Invoices must be submitted in accordance with the time requirements specified in the
Scope of Work.
2. At DEO's or the State's option, Grantee may be required to invoice electronically pursuant to
guidelines of the Department of Management Services.
3. Payment shall be made in accordance with s. 215.422, F.S., Rule 691-24, F.A.C., and s.
287.0585, F.S., which govern time limits for payment of invoices. Section 215.422, F.S.,
provides that agencies have five (5) working days to inspect and approve goods and services 0
unless the Scope of Work specifies otherwise. DEO has twenty (20) days to deliver a request
for payment (voucher) to the Department of Financial Services. The twenty (20) days are E
measured from the latter of the date the invoice is received or the goods or services are
received, inspected and approved. The Scope of Work may specify conditions for retainage.
CL
Invoices returned to a Grantee due to preparation errors will result in a delay of payment.
Invoice payment requirements do not start until a properly completed invoice is provided to
DEO. DEO is responsible for all payments under the Agreement.
4. Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of
interest payable on judgments and decrees, and pursuant to s. 215.422(3)(b), F.S., this same
process applies to the determination of the rate of interest applicable to late payments to
vendors for goods and services purchased by the State and for contracts which do not specify
a rate of interest. The applicable rate of interest is published at:
https://www.myfloridacfo.com/Division/AA/LocalGovernments/Current.htm
5. Grantee shall submit the final invoice for payment to DEO no later than 60 days after the
Agreement ends or is terminated. If Grantee fails to do so, DEO, in its sole discretion, may
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refuse to honor any requests submitted after this time period and may consider Grantee to
have forfeited any and all rights to payment under this Agreement.
L. RETURN OR RECOUPMENT OF FUNDS
1. Recoupment. Notwithstanding anything in this Agreement to the contrary, DEO has an
absolute right to recoup Award Funds. DEO may refuse to reimburse Grantee for any cost if
DEO determines that such cost was not incurred in compliance with the terms of this
Agreement. DEO may demand a return of Award Funds if DEO terminates this Agreement.
The application of financial consequences as set forth in the Scope of Work is cumulative to
any of DEO's rights to recoup Award Funds. Notwithstanding anything in this Agreement to
the contrary, in no event shall the application of any financial consequences or recoupment
of Award Funds exceed the amount of Award Funds, plus interest. E
2. Overpayments. If Grantee's (a) noncompliance with this Agreement or any applicable E
federal, state, or local law, rule, regulation or ordinance, or (b) Grantee's performance or
nonperformance of any term or condition of this Agreement results in (i) an unlawful use of
Award Funds; (ii)a use of Award Funds that doesn't comply with the terms of this Agreement;
or(iii)a use which constitutes a receipt of Award Funds to which Grantee is not entitled (each
such event an "Overpayment"),then Grantee shall return such Overpayment of Award Funds
to DEO.
3. Discovery of Overpayments. Grantee shall refund any Overpayment of Award Funds to DEO
within 30 days of Grantee's discovery of an Overpayment, or receipt of notification from DEO
that and Overpayment has occurred. DEO is the final authority as to what may constitute an
Overpayment of Award Funds. Refunds should be sent to DEO's Agreement Manager and
made payable to the "Department of Economic Opportunity". Should repayment not be
made in a timely manner, DEO may charge interest at the lawful rate of interest on the
outstanding balance beginning 30 days after the date of notification or discovery.
4. Right of Set-Off. DEO and the State shall have all of its common law, equitable and statutory
rights of set-off, including,without limitation,the State's option to withhold for the purposes
of set-off any moneys due to Grantee under this Agreement up to any amounts due and owing
to DEO with respect to this Agreement, any other contract with any State department or
agency, including any contract for a term commencing prior to the term of this Agreement,
plus any amounts due and owing to the State for any other reason. The State shall exercise
its set-off rights in accordance with normal State practices including, in cases of set-off
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pursuant to an audit, the finalization of such audits by the State or its representatives.
M. INSURANCE
Unless Grantee is a state agency or subdivision as defined in s. 768.28(2), F.S., Grantee shall
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provide and maintain at all times during this Agreement adequate commercial general liability
insurance coverage. A self-insurance program established and operating under the laws of the
State of Florida may provide such coverage.
Grantee, at all times during the Agreement, at Grantee's sole expense, shall provide commercial
insurance of such a type and with such terms and limits as may be reasonably associated with this
Agreement, which, as a minimum, shall be: workers' compensation and employer's liability
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insurance in accordance with chapter 440, F.S., with minimum employer's liability limits of
$100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policy shall
cover all employees engaged in any Agreement work.
Grantee shall maintain insurance coverage of such types and with such terms and limits as may
be reasonably associated with this Agreement, as required by law, and as otherwise necessary
and prudent for the Grantee's performance of its operations in the regular course of business.
The limits of coverage under each policy maintained by Grantee shall not be interpreted as
limiting Grantee's liability and obligations under this Agreement. All insurance policies shall be
through insurers licensed and authorized to write policies in Florida, and such policies shall cover
all employees engaged in any Agreement work. Grantee shall maintain any other insurance
required in the Scope of Work. Upon request, Grantee shall produce evidence of insurance to
DEC). E
DEC) shall not pay for any costs of any insurance or policy deductible, and payment of any E
insurance costs shall be Grantee's sole responsibility. Providing and maintaining adequate
insurance coverage is a material obligation of Grantee,and failure to maintain such coverage may
void the Agreement, at DEO's sole and absolute discretion, after DEO's review of Grantee's CL
insurance coverage when Grantee is unable to comply with DEO's requests concerning additional
appropriate and necessary insurance coverage. Upon execution of this Agreement, Grantee shall
provide DEC) written verification of the existence and amount for each type of applicable
insurance coverage.Within 30 calendar days of the effective date of the Agreement,Grantee shall
furnish DEC) proof of applicable insurance coverage by standard ACORD form certificates of
insurance. In the event that an insurer cancels any applicable coverage for any reason, Grantee U)
shall immediately notify DEC) of such cancellation and shall obtain adequate replacement
coverage conforming to the requirements herein and provide proof of such replacement coverage
within 15 business days after the cancellation of coverage. Copies of new insurance certificates
must be provided to DEO's Agreement Manager with each insurance renewal.
N. CONFIDENTIALITY AND SAFEGUARDING INFORMATION
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Each Party may have access to confidential information made available by the other. The P
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provisions of the Florida Public Records Act, Chapter 119, F.S., and other applicable state and
federal laws will govern disclosure of any confidential information received by the State of Florida.
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Grantee must implement procedures to ensure the appropriate protection and confidentiality of
all data, files, and records involved with this Agreement.
Except as necessary to fulfill the terms of this Agreement and with the permission of DEO,Grantee
shall not divulge to third parties any confidential information obtained by Grantee or its agents,
distributors, resellers, subcontractors, officers, or employees in the course of performing
Agreement work, including, but not limited to, security procedures, business operations
information, or commercial proprietary information in the possession of the State or DEC).
Grantee shall not use or disclose any information concerning a recipient of services under this
Agreement for any purpose in conformity with state and federal law or regulations except upon
written consent of the recipient, or Recipients' responsible parent or guardian when authorized
by law, if applicable.
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When Grantee has access to DEO's network and/or applications, in order to fulfill Grantee's
obligations under this Agreement, Grantee shall abide by all applicable DEO Information
Technology Security procedures and policies. Grantee (including its employees, subcontractors,
agents, or any other individuals to whom Grantee exposes confidential information obtained
under this Agreement), shall not store,or allow to be stored, any confidential information on any
portable storage media (e.g., laptops, thumb drives, hard drives, etc.) or peripheral device with
the capacity to hold information. Failure to strictly comply with this provision shall constitute a
breach of Agreement.
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Grantee shall immediately notify DEO in writing when Grantee, its employees, agents, or
representatives become aware of an inadvertent disclosure of DEO's unsecured confidential
information in violation of the terms of this Agreement. Grantee shall report to DEO any Security
Incidents of which it becomes aware, including incidents sub-contractors or agents reported to E
Grantee. For purposes of this Agreement, "Security Incident" means the attempted or successful
unauthorized access, use,disclosure, modification,or destruction of DEO information in Grantee's E
possession or electronic interference with DEO operations; provided, however, that random
attempts at access shall not be considered a security incident. Grantee shall make a report to
DEO not more than seven business days after Grantee learns of such use or disclosure. Grantee's CL
report shall identify,to the extent known: (i)the nature of the unauthorized use or disclosure, (ii)
the confidential information used or disclosed, (iii) who made the unauthorized use or received
the unauthorized disclosure, (iv) what Grantee has done or shall do to mitigate any detrimental
effect of the unauthorized use or disclosure, and (v) what corrective action Grantee has taken or
shall take to prevent future similar unauthorized use or disclosure. Grantee shall provide such
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other information, including a written report, as DEO's Information Security Manager requests.
In the event of a breach of security concerning confidential personal information involved with
this Agreement, Grantee shall comply with s. 501.171, F.S., as applicable. When notification to
affected persons is required under this section of the statute, Grantee shall provide that
notification, but only after receipt of DEO's written approval of the contents of the notice.
Defined statutorily, and for purposes of this Agreement, "breach of security" or "breach" means
the unauthorized access of data in electronic form containing personal data. Good faith 0
acquisition of personal information by an employee or agent of Grantee is not a breach, provided P
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the information is not used for a purpose unrelated to Grantee's obligations under this Agreement
or is not subject to further unauthorized use.
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O. PATENTS, COPYRIGHTS,AND ROYALTIES
1. All legal title and every right, interest, claim or demand of any kind, in and to any patent,
trademark or copyright, or application for the same, or any other intellectual property right
to, the work developed or produced under or in connection with this Agreement, is the
exclusive property of DEO to be granted to and vested in the Florida Department of State for
the use and benefit of the state; and no person, firm or corporation shall be entitled to use
the same without the written consent of the Florida Department of State. Any contribution
by Grantee or its employees, agents or contractors to the creation of such works shall be
considered works made for hire by Grantee for DEO and, upon creation, shall be owned
exclusively by DEO. To the extent that any such works may not be considered works made
for hire for DEO under applicable law, Grantee agrees, upon creation of such works, to
automatically assign to DEO ownership, including copyright interests and any other
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intellectual property rights therein, without the necessity of any further consideration.
2. If any discovery or invention arises or is developed in the course or as a result of work or
services performed with funds from this Agreement, Grantee shall refer the discovery or
invention to DEO who will refer it to the Department of State to determine whether patent
protection will be sought in the name of the State of Florida.
3. Where activities supported by this Agreement produce original writings, sound recordings,
pictorial reproductions, drawings or other graphic representations and works of any similar
nature, DEO has the right to use, duplicate, and disclose such materials in whole or in part, in
any manner, for any purpose whatsoever and to allow others acting on behalf of DEO to do
so. Grantee shall give DEO written notice when any books, manuals, films, websites, web
elements, electronic information, or other copyrightable materials are produced. E
4. Notwithstanding any other provisions herein, in accordance with s. 1004.23, F.S., a State E
University is authorized in its own name to perform all things necessary to secure letters of
patent, copyrights, and trademarks on any works it produces. Within 30 calendar days of
same, the president of a State University shall report to the Department of State any such CL
university's action taken to secure or exploit such trademarks, copyrights, or patents in
accordance with s. 1004.23(6), F.S.
P. INFORMATION TECHNOLOGY RESOURCE
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Grantee shall obtain prior written approval from the appropriate DEO authority before purchasing U)
any Information Technology Resource (ITR) or conducting any activity that will impact DEO's
electronic information technology equipment or software in any way. ITR includes computer
hardware,software, networks,devices,connections,applications,and data.Grantee shall contact
the DEO Agreement Manager listed herein in writing for the contact information of the
appropriate DEO authority for any such ITR purchase approval.
Q. NONEXPENDABLE PROPERTY o
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1. For the requirements of this Nonexpendable Property section of the Agreement,
"nonexpendable property"is the same as"property"as defined in s. 273.02, F.S., (equipment,
fixtures, and other tangible personal property of a non-consumable and nonexpendable CL
nature).
2. All nonexpendable property, purchased under this Agreement, shall be listed on the property
records of Grantee. Grantee shall inventory annually and maintain accounting records for all
nonexpendable property purchased and submit an inventory report to DEO with the final
expenditure report. The records shall include, at a minimum, the following information:
property tag identification number, description of the item(s), physical location, name, make
or manufacturer, year, and/or model, manufacturer's serial number(s), date of acquisition,
and the current condition of the item.
3. At no time shall Grantee dispose of nonexpendable property purchased under this Agreement
without the written permission of and in accordance with instructions from DEO.
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4. Immediately upon discovery, Grantee shall notify DEO, in writing, of any property loss with
the date and reason(s)for the loss.
5. Grantee shall be responsible for the correct use of all nonexpendable property Grantee
purchases or DEO furnishes under this Agreement.
6. A formal Agreement amendment is required prior to the purchase of any item of
nonexpendable property not specifically listed in Attachment 1, Scope of Work.
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7. Upon the Expiration Date of this Agreement,Grantee is authorized to retain ownership of any
nonexpendable property purchased under this Agreement; however, Grantee hereby grants
to DEO a right of first refusal in all such property prior to disposition of any such property
during its depreciable life, in accordance with the depreciation schedule in use by Grantee.
Grantee shall provide written notice of any such planned disposition and await DEO's
response prior to disposing of the property. "Disposition" as used herein, shall include, but is
not limited to, Grantee no longer using the nonexpendable property for the uses authorized
herein; the sale, exchange, transfer, trade-in, or disposal of any such nonexpendable
property. DEO, in its sole discretion, may require Grantee to refund to DEO the fair market CL
value of the nonexpendable property at the time of disposition rather than taking possession
of the nonexpendable property.
R. REQUIREMENTS APPLICABLE TO THE PURCHASE OF OR IMPROVEMENTS TO REAL PROPERTY(Not
applicable)
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S. CONSTRUCTION AND INTERPRETATION
The title of and the section and paragraph headings in this Agreement are for convenience of
reference only and shall not govern or affect the interpretation of any of the terms or provisions
of this Agreement. The term "this Agreement" means this Agreement together with all
attachments and exhibits hereto, as the same may from time to time be amended, modified,
supplemented,or restated in accordance with the terms hereof. The use in this Agreement of the
term "including" and other words of similar import mean "including, without limitation" and
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where specific language is used to clarify by example a general statement contained herein, such
specific language shall not be deemed to modify, limit, or restrict in any manner the construction
of the general statement to which it relates. The word "or" is not exclusive and the words CL
herein," "hereof," "hereunder, and other words of similar import refer to this Agreement, �
including any Exhibits and Attachments, and not to any particular section, subsection, paragraph,
subparagraph, or clause contained in this Agreement. As appropriate, the use herein of terms
importing the singular shall also include the plural,and vice versa. The reference to an agreement,
instrument, or other document means such agreement, instrument, or other document as
amended, supplemented, and modified from time to time to the extent permitted by the
provisions thereof and the reference to a statute means such statute as amended from time to
time and includes any successor legislation thereto and any regulations promulgated thereunder.
All references to "$" shall mean United States dollars. The term "Grantee" includes any person
or entity which has been duly authorized to and has the actual authority to act or perform on
Grantee's behalf. The term "DEO" includes the State of Florida and any successor office,
department, or agency of DEO, and any person or entity which has been duly authorized to and
has the actual authority to act or perform on DEO's behalf. The recitals of this Agreement are
incorporated herein by reference and shall apply to the terms and provisions of this Agreement
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and the Parties. Time is of the essence with respect to the performance of all obligations under
this Agreement. The Parties have participated jointly in the negotiation and drafting of this
Agreement, and each Party has read and understands this Agreement. In the event an ambiguity
or question of intent or interpretation arises, this Agreement shall be construed as if drafted
jointly by the Parties, and no presumption or burden of proof shall arise favoring or disfavoring
any Party by virtue of the authorship of any of the provisions of this Agreement.
T. CONFLICT OF INTEREST
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This Agreement is subject to chapter 112, F.S. Grantee shall disclose the name of any officer,
director, employee, or other agent who is also an employee of the State. Grantee shall also
disclose the name of any State employee who owns,directly or indirectly, more than a 5%interest
in Grantee or its affiliates. E
U. GRANTEE AS INDEPENDENT CONTRACTOR E
Grantee is at all times acting and performing as an independent contractor. DEO has no ability to
exercise any control or direction over the methods by which Grantee may perform its work and CL
functions,except as provided herein. Nothing in this Agreement may be understood to constitute
a partnership or joint venture between the Parties.
V. EMPLOYMENT ELIGIBILITY VERIFICATION—E-VERIFY
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1. Section 448.095, F.S., requires the following:
a. Every public employer, contractor, and subcontractor shall register with and use the E-
Verify system to verify the work authorization status of all newly hired employees.A public
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employer, contractor, or subcontractor may not enter into a contract unless each party to
the contract registers with and uses the E-Verify system.
b. A private employer shall, after making an offer of employment which has been accepted
0
by a person,verify such person's employment eligibility.A private employer is not required
to verifythe employment eligibility of a continuing employee hired before January 1, 2021. P>
However, if a person is a contract employee retained by a private employer, the private
employer must verify the employee's employment eligibility upon the renewal or
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extension of his or her contract.
2. E-Verify is an Internet-based system that allows an employer, using information reported on
an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all
new employees hired to work in the United States.There is no charge to employers to use E-
Verify. The Department of Homeland Security's E-Verify system can be found at:
https://www.e-verify.gov/. E
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3. If Grantee does not use E-Verify, Grantee shall enroll in the E-Verify system prior to hiring any
new employee or retaining any contract employee after the effective date of this Agreement.
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W. NOTIFICATIONS OF INSTANCES OF FRAUD
Upon discovery, Grantee shall report all known or suspected instances of Grantee, or Grantee's
agents, contractors or employees, operational fraud or criminal activities to DEO's Agreement
Manager in writing within 24 chronological hours.
X. NON-DISCRIMINATION
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Grantee shall not discriminate unlawfully against any individual employed in the performance of
this Agreement because of race, religion, color, sex, physical handicap unrelated to such person's
ability to engage in this work, national origin, ancestry, or age. Grantee shall provide a
harassment-free workplace, with any allegation of harassment to be given priority attention and
action.
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Y.ASSIGNMENTS AND SUBCONTRACTS
1. Grantee shall not assign, subcontract, or otherwise transfer its rights, duties, or obligations
under this Agreement, by operation of law or otherwise,without the prior written consent of
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DEO,which consent may be withheld in DEO's sole and absolute discretion. DEO is at all times
entitled to assign or transfer its rights, duties, or obligations under this Agreement to another
governmental entity in the State of Florida. Any attempted assignment of this Agreement or
any of the rights hereunder by Grantee in violation of this provision shall be void ob initio.
2. Grantee agrees to be responsible for all work performed and all expenses incurred in fulfilling P
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the obligations of this Agreement. If in the scope of work or in a separate writing DEO permits
Grantee to subcontract all or part of the work contemplated under this Agreement, including
entering into subcontracts with vendors for services, it is understood by Grantee that all such
subcontract arrangements shall be evidenced by a written document containing all provisions
necessary to ensure subcontractor's compliance with applicable state and federal law, and
that Grantee remains fully responsible for all work performed and all expenses incurred in
fulfilling the obligations of this Agreement. Grantee further agrees that DEO shall not be liable 0
to the subcontractor for any expenses or liabilities incurred under the subcontract and
Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred
under the subcontract. Grantee, at its expense, will defend DEO against such claims.
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3. Grantee agrees that all Grantee employees,subcontractors,or agents performing work under ,
the Agreement shall be properly trained technicians who meet or exceed any specified
training qualifications. Upon request, Grantee shall furnish a copy of technical certification or
other proof of qualification. All Grantee employees, subcontractors, or agents performing
work under the Agreement must comply with all DEO security and administrative
requirements identified herein. DEO may conduct, and Grantee shall cooperate in, a security
background check or otherwise assess any employee, subcontractor, or agent furnished by
Grantee. DEO may refuse access to, or require replacement of, any of Grantee's employees,
subcontractors, or agents for cause, including, but not limited to, technical or training
qualifications, quality of work, change in security status, or non-compliance with DEO's
security or administrative requirements identified herein. Such refusal shall not relieve
Grantee of its obligation to perform all work in compliance with the Agreement. DEO may
reject and bar from any facility for cause any of Grantee's employees, subcontractors, or
agents.
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4. Grantee agrees that the State of Florida shall at all times be entitled to assign or transfer its
rights, duties, or obligations under this Agreement to another governmental agency in the
State of Florida, upon giving prior written notice to Grantee. In the event the State of Florida
approves transfer of Grantee's obligations, Grantee remains responsible for all work
performed and all expenses incurred in connection with the Agreement. In addition, this
Agreement shall bind the successors, assigns, and legal representatives of Grantee and of any
legal entity that succeeds to the obligations of the State of Florida.
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5. Grantee agrees to make payments to the subcontractor within seven (7) working days after
receipt of full or partial payments from DEO in accordance with s. 287.0585, F.S., unless
otherwise stated in the Agreement between Grantee and subcontractor. Grantee's failure to
pay its subcontractors within seven (7) working days will result in a penalty charged against
Grantee and paid to the subcontractor in the amount of one-half of one percent of the
amount due per day from the expiration of the period allowed herein for payment. Such
penalty shall be in addition to actual payments owed and shall not exceed fifteen (15) percent
of the outstanding balance due.
6. Grantee shall provide a monthly Minority and Service-Disabled Veteran Business Enterprise CL
Report for each invoice period summarizing the participation of certified and non-certified
minority and service-disabled veteran subcontractors/material suppliers for that period, and
project to date. The report shall include the names, addresses and dollar amount of each
certified and non-certified Minority Business Enterprise and Service-Disabled Veteran
Enterprise participant and a copy must be forwarded to DEC's Agreement Manager. The
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Office of Supplier Diversity at (850) 487-0915 will assist in furnishing names of qualified
minorities. DEC's Minority Coordinator at (850) 245-7471 will assist with questions and
answers.
7. DEO shall retain the right to reject any of Grantee's or subcontractor's employees whose
qualifications or performance, in DEC's judgment, are insufficient.
Z. ENTIRE AGREEMENT; SEVERABILITY; CONFLICTS; COUNTERPARTS. o
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This Agreement, and the attachments and exhibits hereto, embody the entire agreement of the
Parties with respect to the subject matter hereof. There are no provisions, terms, conditions, or
obligations other than those contained in this Agreement; and this Agreement supersedes all CL
previous communications, representations,or agreements, either verbal or written, between the
Parties. If a court of competent jurisdiction voids or holds unenforceable any provision of this
Agreement, then that provision shall be enforced only to the extent that it is not in violation of
law or is not otherwise unenforceable,and all other provisions shall remain in full force and effect.
If any inconsistencies or conflict between the language of this Agreement and its Attachments
arise, then the language of the attachments shall control, but only to the extent of the conflict or
inconsistency.This Agreement may be executed in counterparts,each of which shall be an original
and all of which shall constitute but one and the same instruments.
AA.WAIVER;GOVERNING LAW;ATTORNEYS' FEES, DISPUTE RESOLUTION
1. Waiver. No waiver by DEO of any of provision herein shall be effective unless explicitly set
forth in writing and signed by DEO. No waiver by DEO may be construed as a waiver of any
failure, breach, or default not expressly identified by such written waiver, whether of a
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similar or different character, and whether occurring before or after that waiver. No failure
by DEO to exercise, or delay in exercising, any right, remedy, power or privilege under this
Agreement may be construed as a waiver thereof; nor shall any single or partial exercise of
any right, remedy, power or privilege hereunder preclude any other or further exercise
thereof or the exercise of any other right, remedy, power or privilege. The rights and
remedies set forth herein are cumulative and not exclusive.
2. Governing Law. The laws of the State of Florida shall govern the construction,enforcement,
and interpretation of this Agreement, regardless of and without reference to whether any
applicable conflicts of laws principles may point to the application of the laws of another
jurisdiction. The Parties expressly consent to exclusive jurisdiction and venue in any state
court located in Leon County, Florida, and waive any defense of forum non conveniens, lack
of personal jurisdiction,or like defense. IN ANY LEGAL OR EQUITABLE ACTION BETWEEN THE
PARTIES, THE PARTIES HEREBY EXPRESSLY WAIVE TRIAL BY JURY TO THE FULLEST EXTENT
PERMITTED BY LAW.
3. Attorneys' Fees, Expenses. Except as set forth otherwise herein,each of the Parties shall pay
its own attorneys' fees and costs in connection with the execution and delivery of this CL
Agreement and the transactions contemplated hereby.
4. Dispute Resolution. DEO shall decide disputes concerning the performance of the
Agreement, and DEO shall serve written notice of same to Grantee. DEO's decision shall be
final and conclusive unless within 21 calendar days from the date of receipt,Grantee submits
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a petition for an administrative hearing to DEO's Agency Clerk. DEO's final order on the
petition shall be final,subject to any right of Grantee to judicial review pursuant to s. 120.68,
F.S. Exhaustion of administrative remedies is an absolute condition precedent to Grantee's
ability to pursue any other form of dispute resolution; provided however, that the Parties
may employ the alternative dispute resolution procedures outlined in chapter 120, F.S.
BB. INDENTIFICATION
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1. If Grantee is a state agency or subdivision, as defined in s. 768.28(2), F.S., pursuant to s.
768.28(19), F.S., neither Party indemnifies nor insures or assumes any liability for the other
Party for the other Party's negligence.
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2. Grantee shall be fully liable for the actions of its agents, employees, partners, or ,
subcontractors and shall fully indemnify, defend, and hold harmless the State and DEO, and
their officers, agents, and employees,from suits, actions, damages, and costs of every name
and description, including attorneys' fees, arising from or relating to personal injury and
damage to real or personal tangible property alleged to be caused in whole or in part by
Grantee, its agents, employees, partners, or subcontractors; provided, however, that
Grantee shall not indemnify,defend,and hold harmless the State and DEO,and their officers,
agents, and employees for that portion of any loss or damages the negligent act or omission
of DEO or the State proximately caused.
3. Further, Grantee shall fully indemnify, defend, and hold harmless the State and DEO from
any suits, actions, damages, and costs of every name and description, including attorneys'
fees, arising from or relating to violation or infringement of a trademark, copyright, patent,
trade secret or intellectual property right; provided, however, that the foregoing obligation
shall not apply to DEO's misuse or modification of Grantee's products or DEO's operation or
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use of Grantee's products in a manner not contemplated by this Agreement. If any product
is the subject of an infringement suit, or in Grantee's opinion is likely to become the subject
of such a suit, Grantee may, at Grantee's sole expense, procure for DEO the right to continue
using the product or to modify it to become non-infringing. If Grantee is not reasonably able
to modify or otherwise secure for DEO the right to continue using the product, Grantee shall
remove the product and refund DEO the amounts paid in excess of a reasonable fee, as
determined by DEO in its sole and absolute discretion, for past use. DEO shall not be liable
for any royalties.
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4. Grantee's obligations under the two immediately preceding paragraphs above, with respect E
to any legal action are contingent upon the State or DEO giving Grantee (1)written notice of
any action or threatened action, (2) the opportunity to take over and settle or defend any
such action at Grantee's sole expense,and (3)assistance in defending the action at Grantee's
sole expense. Grantee shall not be liable for any cost, expense, or compromise incurred or
made by the State or DEO in any legal action without Grantee's prior written consent,which
shall not be unreasonably withheld.
5. The State and DEO may, in addition to other remedies available to them at law or equity and
upon notice to Grantee, retain such monies from amounts due Grantee as may be necessary CL
to satisfy any claim for damages, penalties, costs and the like asserted by or against them.
The State may set off any liability or other obligation of Grantee or its affiliates to the State
against any payments due Grantee under any Agreement with the State.
CC. CONTACT INFORMATION FOR GRANTEE AND DEO
Grantee's Agreement Manager:
Rhonda Haag, Chief Resiliency Officer
102050 Overseas Highway
Key Largo, Florida 33037
Telephone: 305-453-8774
Facsimile: (305)453-8774
Haag-Rhonda@monroecounty-fl.Lov
DEO's Agreement Manager:
Cristin Beshears
Department of Economic Opportunity
107 East Madison Street, MSC 160
Tallahassee, FL 32399-4120
Telephone: (850) 717-8486
Facsimile: (850) 717-8522
Email: Cristin.BeshearsC deo.myflorida.com
DD. NOTICES
The Parties' respective contact information is set forth in the immediately preceding paragraph
and may be subject to change at the Parties' discretion. If the contact information changes, the
Party making such change will notify the other Party in writing. Where the term "written notice"
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is used to specify a notice requirement herein, said notice shall be deemed to have been given (i)
when personally delivered; (ii) when transmitted via email with proof of delivery; (iii) the next
business day following the day on which the same has been delivered prepaid to a recognized
overnight delivery service;or(iv)the day on which the same is sent by certified or registered mail,
postage prepaid, with return receipt.
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[Rest of page left intentionally blank;Attachments to follow after signature page]
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CIL
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IN WITNESS THEREOF, and in consideration of the mutual covenants set forth above and in the
attachments hereto, the Parties, through their duly-authorized representatives, sign this Agreement and
represent and warrant that they understand the Agreement and Attachments'terms and conditions as of
the Effective Date.
DEPARTMENT OF ECONOMIC OPPORTUNITY MONROE COUNTY, FLORIDA
0
By By
Signature Signature
Benjamin M. Melnick Craig Cates E
Deputy Secretary of
Title Division of Community Development Title Mayor
Date Date
CL
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Approved as to form and legal sufficiency,subject Approved as to form and legal sufficiency:
only to full and proper execution by the Parties. Monroe County Attorney's Office 2-7-2023
2)
OFFICE OF GENERAL COUNSEL
DEPARTMENT OF ECONOMIC OPPORTUNITY
By:
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0
Approved Date:
CL
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Attachment 1
SCOPE OF WORK
1. GRANT AUTHORITY. This Community Planning Technical Assistance grant is provided pursuant to
Section(s.) 163.3168, Florida Statutes(F.S.),and Specific Appropriation 2285,Chapter 2021-156, Laws
of Florida, to provide direct and/or indirect technical assistance to help Florida communities find ,
creative solutions to fostering vibrant, healthy communities, while protecting the functions of
important State resources and facilities.
2. PROJECT DESCRIPTION: Pigeon Key is a five-acre island located in Monroe County. Monroe County
Board of County Commissioners("Grantee")shall: (1)create the Pigeon Key Adaptation and Resiliency
Advisory Group and conduct Advisory Group meetings; (2) prepare a background report that
summarizes existing resources and studies on vulnerability, adaptation, and resiliency in Monroe
County; (3) collect and analyze data and prepare a vulnerability assessment report on the assets of
Pigeon Key that describes the vulnerability of historic buildings and supporting infrastructure to sea
level rise and coastal flooding and the consequences on people, structures,and the environment;and
(4) prepare an Adaptation and Resiliency Report and Implementation Plan for Pigeon Key that
identifies strategies,actions and projects to enhance the protection of the historic and environmental
resources of Pigeon Key from the potential effects of natural disaster and changing environmental
conditions.
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3. GRANTEE'S RESPONSIBILITIES: Grantee shall timely perform the Deliverables and Tasks described in
this section and in Section 5 below, and in doing so, Grantee shall comply with all the terms and
conditions of this Agreement. All deliverables and tasks under this Agreement must be completed
on or before the end of the agreement period in Section A. of this Agreement, unless extended by
an amendment to this Agreement signed by both parties.
A. Deliverable 1. Pigeon Key Adaptation and Resiliency Advisory Group and Meeting; Guiding 0
Principles; Monroe County Background Summary Report; Pigeon Key Existing Conditions
Report; Subcontract or Notice.
Grantee shall:
1. Create a Pigeon Key Adaptation and Resiliency Advisory Group that includes stakeholders
related to the long-term sustainability and success of Pigeon Key. The following stakeholders
shall be invited to be members of the Advisory Group: (1) representatives from Monroe
County; (2) Pigeon Key Foundation Board and staff; (3) local utilities and Florida Department
of Transportation; (4) any other person(s) deemed appropriate by the Grantee. Grantee shall E
host a minimum of at least three (3)Advisory Group meetings throughout the Project to
gather input regarding the Project. At least one (1) of the Advisory Group meetings shall
occur as part of Deliverable 1, and Grantee shall prepare a written narrative summary of the
input received at the Advisory Group meeting.
2. The Advisory Group shall prepare a set of guiding principles to inform the creation of each set
of goals and priorities within the adaptation and resiliency planning effort of the Project.
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3. Grantee shall prepare a Monroe County Background Summary Report ("Background
Summary Report") that describes the past and current vulnerability, adaptation, and
resiliency policies of Monroe County and examines implications of these policies for Pigeon
Key. The Background Summary Report shall include a list of all necessary considerations to
support the protection of the historic, built and natural resources on Pigeon Key, and it shall
summarize the impact of these considerations on the future adaptation and resiliency work
on Pigeon Key. The Background Summary Report may include any other information
deemed appropriate by the Grantee.
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4. Grantee shall prepare a Pigeon Key Existing Conditions Report ("Existing Conditions Report")
that includes site-specific data of Pigeon Key, including the following: (1) shoreline
characteristics; (2) structural conditions; (3) elevations; and (4) any other information E
deemed appropriate by the Grantee to develop adaptation actions.
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5. If the Grantee enters into a subcontract or an amendment to an existing subcontract for work
to be performed under the Agreement that has not previously been provided to DEO,
provide a copy of the subcontract or amendment to DEO or notify DEO in writing by email or
other document that no such subcontract or amendment was entered into as of the
Deliverable Due Date for this Deliverable 1.
B. Deliverable 2. Pigeon Key Vulnerability Assessment Report; Advisory Group Meeting;
U)
Subcontract or Notice.
Grantee shall:
1. Conduct an Advisory Group meeting to gather input regarding the Pigeon Key Vulnerability
Assessment Report. Grantee shall prepare a written narrative summary of the input received
at the Advisory Group meeting.
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2. Prepare a Pigeon Key Vulnerability Assessment Report that includes the following: (1) a
summary list of all assets (e.g., buildings, infrastructure, environment and people) on Pigeon
Key; (2) a risk, exposure and sensitivity analysis of the potential sea level rise and flood risk of
the buildings, infrastructure, environment and people on Pigeon Key; (3) a determination of
the type and location of adaptation and resiliency strategies appropriate for Pigeon Key to
address the vulnerability of buildings, infrastructure, environment and people; and (4) any
other information deemed appropriate by the Grantee.
3. If the Grantee enters into a subcontract or an amendment to an existing subcontract for work E
to be performed under this Agreement that has not previously been provided to DEO,
provide a copy of the subcontract or amendment to DEO or notify DEO in writing by email or
other document that no such subcontract or amendment was entered into as of the
Deliverable Due Date for this Deliverable 2.
C. Deliverable 3. Pigeon Key Adaptation and Resiliency Report and Implementation Plan;Advisory
Group Meeting; Subcontract or Notice.
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Grantee shall:
2. Conduct an Advisory Group meeting to gather input regarding the Pigeon Key Adaptation and
Resiliency Report and Implementation Plan. Grantee shall prepare a written narrative
summary of the input received at the Advisory Group meeting.
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3. Prepare a Pigeon Key Adaptation and Resiliency Report and Implementation Plan that
includes the following: (1) a summary of Advisory Group input; (2) a summary of existing
Monroe County plans and studies related to vulnerability , adaptation and resiliency; (3) a
summary of the vulnerability assessment and asset inventory; (4) a prioritized list of
adaptation and resiliency strategies and projects and potential funding sources for each
project; (5)a plan that identifies the roles and expectations for local government, community
organizations(s) and community member(s) responsible for implementation of the strategies
and projects; (6) an Implementation Plan timeline to encompass a schedule of activities,
actions and actors for each strategy; and (7) any other information deemed appropriate by
the Grantee.
4. If the Grantee enters into a subcontract or an amendment to an existing subcontract for work
to be performed under this Agreement that has not previously been provided to DEO, provide
a copy of the subcontract or amendment to DEC) in writing by email or other document that a
no such subcontract or amendment was entered into as of the Deliverable Due Date for this P
U)
Deliverable 3.
4. DEO RESPONSIBILITIES: DEC) shall receive and review the Deliverables and, upon DEO's acceptance
of the Deliverables and receipt of Grantee's pertinent invoices in compliance with the invoice
procedures of Section K of this Agreement and of Section 10 of this Scope of Work, DEC) shall process
payment to Grantee in accordance with the terms and conditions of this Agreement.
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5. DELIVERABLES: The specific deliverables, tasks, minimum levels of service, due dates, and payment
amounts are set forth in the following table:
Deliverables and Tasks Minimum Level of Service Payment Amount Financial
Not to Exceed Consequences
Deliverable 1. Advisory Completion of Deliverable 1 as $25,000 As provided in
Group and Meeting; evidenced by submission of all Section 12 of
Guiding Principles; of the following: this Scope of
Monroe County Work, below.
Background Summary 1. List of Advisory Group
Report; Pigeon Key Members.
Existing Conditions
Report; Subcontract or 2. Written narrative summary
Notice. of input from Advisory Group
meeting.
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Grantee shall, in 3. Set of Guiding Principles as
accordance with Section required by Section 3.A.2 of
3.A. of this Scope of Work: this Scope of Work.
(1) create an Advisory
Group and list of Advisory 4. Monroe County Background
Group members; (2) Summary Report.
conduct an Advisory
Group meeting and 5. Pigeon Key Existing
prepare a summary of Conditions Report.
input received at the
Advisory Group meeting; 6. Copy of a subcontract or
(3) prepare a set of amendment to a
guiding principles; (3) subcontract entered into
prepare a Monroe County by the Grantee, if any, or
Background Summary an email or other
Report; (4) prepare a document notifying DEO
Pigeon Key Existing that no such subcontract
Conditions Report; and (5) or amendment was
provide a copy of a entered into as of the
subcontract, amendment Deliverable Due Date for
to a subcontract, or notice this Deliverable 1.
of subcontract or
amendment Grantee shall submit copies of
all required documentation
Deliverable due date: identified above on paper or
March 31,2023 electronically in MS Word or
PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS 10.3.1 compatible
shapefiles if they are available.
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Deliverable 2. Pigeon Key Completion of Deliverable 2 as $10,000 As provided in
Vulnerability Assessment evidenced by submission of all Section 12 of
Report;Advisory Group of the following: this Scope of
Meeting; Subcontract or Work, below.
Notice.
1. Written narrative summary
Grantee shall, in of input from Advisory Group
accordance with Section meeting.
3.13. of this Scope of Work:
E
(1) conduct an Advisory 2. Pigeon Key Vulnerability
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Group meeting and Assessment Report.
prepare a written
narrative summary of 3. Copy of a subcontract or
input received at the amendment to a
meeting; (2) prepare a subcontract entered into
Pigeon Key Vulnerability by the Grantee, if any, or
Assessment Report; and an email or other
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(3) provide a copy of a document notifying DEO
subcontract, amendment that no such subcontract
to a subcontract, or notice or amendment was
of subcontract or entered into as of the
amendment Deliverable Due Date for
this Deliverable 2.
Deliverable due date:
May 31,2023 Grantee shall submit copies of
all required documentation
identified above on paper or
electronically in MS Word or
PDF format. If maps are
required, they shall be provided E
on a compact disc in PDF format
with ArcGIS compatible E
shapefiles if they are available.
Deliverable 3. Pigeon Key Completion of Deliverable 3 as $15,000 As provided in
Adaptation and Resiliency evidenced by submission of all Section 12 of
Report and of the following: this Scope of
Implementation Plan; Work, below.
Advisory Group Meeting; 1. Written narrative summary
Subcontract or Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 2. Pigeon Key Adaptation and
3.C. of this Scope of Work: Resiliency Report and
(1) conduct an Advisory Implementation Plan.
Group meeting and
a written 3. Co
prepare py of a subcontract or
narrative summary of amendment to a
input received at the subcontract entered into E'
meeting; (2) prepare a by the Grantee, if any, or
Pigeon Key Adaptation an email or other
and Resiliency Report and document notifying DEO
Implementation Plan; and that no such subcontract
(3) provide a copy of a or amendment was
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subcontract, amendment entered into as of the
to a subcontract, or notice Deliverable Due Date for
of subcontract or this Deliverable 3. ;
amendment
Grantee shall submit copies of
all required documentation
identified above on paper or
Deliverable due date: electronically in MS Word or
June 14,2023 PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
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with ArcGIS compatible
shapefiles if they are available.
Total Amount Not to Exceed $50,000.00
6. SUBCONTRACTS. In accordance with Section Y., Assignments and Subcontracts, of this Agreement
and subject to the terms and conditions in sections Y.I. through 7 of this Agreement, this paragraph
constitutes DEO's written approval for Grantee to subcontract for any of the deliverables and/or tasks
identified in the Scope of Work for this Agreement. A copy of any executed subcontract(s) or
amendment to any existing subcontract(s) shall be provided to DEO's Agreement Manager when
submitting reimbursement request documents for payment. Grantee shall be solely liable for all work E
performed and all expenses incurred as a result of any such subcontract. Any subcontracts between
the Grantee and a subcontractor for work performed under this Agreement shall identify the hourly E
rate of pay to be charged by the subcontractor and shall require all invoices from the subcontractor
to the Grantee to identify the hourly rate of pay, actual hours worked on the grant project, and any
expenses incurred by the subcontractor in performing such work.
7. DELIVERABLE DUE DATE. The "deliverable due date" is the date the deliverable must be received by
DEC) by 11:59 p.m. on that date. For extensions of deliverable due dates, see Section 15 of this Scope
of Work.
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8. BUSINESS DAY;COMPUTATION OF TIME. For the purpose of this Agreement, a "business day" is any
day that is not a Saturday, Sunday, or a state or federal legal holiday. In computing any time period ,
provided in this Agreement, the date from which the time period runs is not counted. The last day of
the time period ends at 11:59 p.m. on that day.
9. COST SHIFTING. The deliverable amounts specified within the Deliverables section above are
established based on the Parties' estimation of sufficient delivery of services fulfilling grant purposes
under the Agreement in order to designate payment points during the Agreement Period; however, o
this is not intended to restrict DEO's ability to approve and reimburse allowable costs, incurred by
Grantee in providing the deliverables herein. Prior written approval from DEO's Agreement Manager
is required for changes to the above Deliverable amounts that do not exceed ten(10) percent of each
deliverable total funding amount. Changes that exceed ten (10) percent of each deliverable total
funding amount will require a formal written amendment, as described in Section D., Renegotiation
or Modification, of this Agreement. Regardless, in no event shall DEC) reimburse costs of more than
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the total amount of this Agreement.
10. INVOICE SUBMITTAL AND PAYMENT.
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A. DEC)agrees to reimburse the Grantee for costs under this Agreement in accordance with Section
K,Invoices and Payments,of this Agreement in the amount(s)identified per deliverable in Section
5 of this Scope of Work, above. The deliverable amount specified does not establish the value of
the deliverable. Pursuant to s. 215.971(1), F.S. Grantee will be reimbursed for allowable costs
incurred during the Agreement Period by Grantee in carrying out the Project.
B. Subject to the terms and conditions of this Agreement, an itemized invoice and all documentation
necessary to support the payment request for each deliverable shall be submitted into DEO's
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Subrecipient Management Reporting Application (SERA). SERA Access Authorization Form will be
provided after the execution of this Agreement. Invoices are not required to be submitted
through the Ariba Supplier Network described in Section K.2. of this Agreement. Invoices shall
be submitted in the format shown on Attachments 1-A, 1-B, and 1-C hereto, electronic copies
of which shall be provided by DEO to the Grantee.Grantee shall use Attachment 1-A if work for
the deliverable is completed entirely by a subcontractor, Attachment 1-B if work for the
deliverable is completed entirely by Grantee's employee(s), and Attachment 1-C if work for the
deliverable is completed both by a subcontractor and by Grantee's employee(s).
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C. Grantee shall provide one (1) itemized invoice for each deliverable submitted during the
applicable period of time. The invoice shall include, at a minimum, the following:
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1. Grantee's name and address;
2. Grantee's federal employer identification number;
3. the Agreement number;
4. Grantee's invoice number;
5. an invoice date;
6. the dates of service; ,
7. the deliverable number;
8. a description of the deliverable;
9. a statement that the deliverable has been completed; and
10. the amount being requested.
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U)
D. Grantee shall submit a final invoice no later than 60 days after this Agreement ends or is
terminated as provided in Section K.S. of this Agreement.
E. Documentation that must accompany each itemized invoice: The following documents shall be
submitted with the itemized invoice:
1. For Work Performed by a Subcontractor:
0
a. A cover letter signed by the Grantee's Agreement Manager certifying that the
payments claimed for the deliverables were specifically for the project, as described E
in this Scope of Work;
b. Copies of paid invoices submitted to Grantee by the Subcontractor that show the
hourly rate of pay charged for the work performed,the actual hours expended on the
work performed, and any expenses incurred by the subcontractor in performing said
work; and
c. Proof of payment of invoices submitted to Grantee by the Subcontractor for work
performed pursuant to this Agreement (e.g., cancelled checks, bank statement
showing deduction).
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2. For Work Performed by Grantee's Employees:
a. A cover letter signed by the Grantee's Agreement Manager certifying that the
payments claimed for the deliverables were specifically for the project, as described
in this Scope of Work.
b. Identification of Grantee's employees who performed work under this Agreement
and, for each such employee:
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i. The percentage of the employee's time devoted to work under this
Agreement or the number of total hours each employee devoted to work
under this Agreement.
ii. Payroll register or similar documentation that shows the employee's gross
salary, fringe benefits, other deductions, and net pay. If the employee is paid
hourly, a document reflecting the hours worked times the rate of pay is
acceptable.
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c. Invoices or receipts for other direct costs.
d. Usage log for in-house charges (e.g., postage, copies, etc.) that shows the number of E
units times the rate charged. The rate must be reasonable.
F. Payment shall be provided to Grantee in accordance with Section K., Invoices and Payments, of
E
this Agreement.
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11. SUBMITTAL, REVIEW AND ACCEPTANCE OF DELIVERABLES; NOTICE; OPPORTUNITY TO CURE.
Grantee shall submit all deliverables to DEO's Agreement Manager or upload the deliverable
documents into DEO's SERA system for review. DEO will review all work submitted for payment under
the deliverables and will determine in DEO's sole and absolute discretion whether the deliverables
are sufficient to satisfy the requirements in this Scope of Work. Within 15 business days after receipt
of a deliverable, DEO shall provide written notice to Grantee by electronic mail of DEO's determination
that the deliverable is sufficient and is accepted or that the deliverable is not sufficient to satisfy the
requirements in the Scope of Work and how the Grantee can address the insufficiency. If DEO
determines that a deliverable is not sufficient under this Agreement, Grantee shall have 10 business
days from the date of receipt of notice from DEO to correct the insufficiency, and during this 10
business day period, the financial consequences specified in Section 12 of this Scope of Work will not
be assessed. DEO may extend this timeframe in writing (which may be by electronic mail) if Grantee
is actively working with DEO to resolve the insufficiency; provided, however, that any extension of
time under this section will not extend the Agreement Period in Section A. of this Agreement and
provided further that, notwithstanding the timeframes in this section, all deliverables and tasks must 0
be completed on or before the end of the Agreement Period in Section A of this Agreement. An
extension of time under this section does not require an amendment to this Agreement. Payment for E
a deliverable shall not be due until DEO notifies the Grantee's Agreement Manager in writing that the
deliverable or corrected deliverable is sufficient under the Scope of Work and is accepted by DEO.
12. FINANCIAL CONSEQUENCES. E
A. Financial consequences of$50 a business day up to a maximum amount of$500 shall be imposed 0
in each of the following circumstances: ;
1. Grantee submits a deliverable to DEO more than ten (10) business days after the E
deliverable due date. Financial consequences begin to accrue on the eleventh business
day following the deliverable due date and continue until the deliverable is received by
DEO or the maximum amount of financial consequence accrues, whichever occurs first.
2. Grantee is given a notice of insufficiency and fails to submit to DEO a corrected deliverable
within the timeframe provided in Section 11 of this Scope of Work. Financial
consequences begin to accrue on the business day following the deadline under Section
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11 of this Scope of Work and continue until the corrected deliverable is received by DEO
or the maximum financial consequence accrues,whichever occurs first.
B. Imposition of the above described financial consequences shall in no manner affect DEO's right
to impose or implement other provisions in this Agreement including the right to terminate this
Agreement.
13. PRELIMINARY DRAFT DELIVERABLES; DEO REVIEW AND COMMENT. Preliminary draft deliverables
of proposed or adopted comprehensive plan amendments are required to be provided to DEO for
comment prior to the deliverable due date as provided in Section 3. of this Scope of Work. Unless E
other preliminary draft deliverables are required to be submitted to DEO under Section 3 of this Scope
of Work, above, Grantee is encouraged, but not required, to submit preliminary drafts of all
substantive written deliverables (e.g., master plans,studies, reports)to DEO for review and comment E
no later than ten (10) business days before the deliverable due date. If DEO provides comments,
Grantee is urged to address them in the deliverable submitted to DEO for payment. If submission of
a preliminary draft deliverable for DEO review and comment is required under Section 3 or Section 5
of this Scope of Work, above, DEO shall provide comments to the Grantee no later than four business
days before the deliverable due date and the deliverable must address DEO's comments. ,
14. LIMITED COMPLIANCE REVIEW;NO DUPLICATION OF WRITTEN MATERIAL.Proposed comprehensive
plan amendments that are deliverables under the Scope of Work must be "in compliance" as defined
in s. 163.3184(1)(b), F.S., and will be evaluated for compliance as part of DEO's review and C
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determination of whether the deliverable is sufficient to satisfy the requirements in the Scope of U)
Work. DEO's compliance determination will be a limited determination without input from the
reviewing agencies identified in s. 163.3184(1)(c), F.S. A limited compliance determination for the
purpose of this Agreement is not binding on DEO in a subsequent review under section 163.3184, F.S.
Further, a limited compliance determination under this Agreement does not preclude review and
comment by reviewing agencies and does not preclude a challenge to the adopted plan amendment
by DEO based on comments by DEO or other reviewing agencies. Documents submitted to DEO for
payment under this Agreement may not copy or duplicate reports or other written material prepared
prior to the Agreement Period in Section A.,Agreement Period, of this Agreement or prepared by or 0
on behalf of someone other than the Grantee for a purpose other than the specific grant project
identified in this Scope of Work. At the option of the Grantee,copies of such relevant documents may
be appended to documents submitted to DEO for payment. ,
15. EXTENSIONS OF TIME OF DELIVERABLE DUE DATES. Notwithstanding Section D., Renegotiation or
Modification, of this Agreement, DEO's Agreement Manager, in DEO's sole discretion, may authorize
extensions of deliverable due dates without a written modification of this Agreement. Extensions ;
shall be requested by Grantee's Agreement Manager (not Grantee's consultant or subcontractor) in
E
accordance with the following:
A. Requests for extension of one or more deliverable due dates shall be submitted by Grantee's
Agreement Manager in writing (which may be by electronic mail) to DEO's Agreement Manager
no later than one (1) business day before the deliverable due date (or the earliest of multiple
due dates for which the extension is requested);
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B. A request for an extension of time received by DEO's Agreement Manager on or after the
deliverable due date to which the extension applies will not be granted;
C. If requested by DEO's Agreement Manager, Grantee's Agreement Manager must explain the
reason for the requested extension; and
D. DEO's Agreement Manager shall approve or deny a request for extension of a deliverable due
date by electronic mail to Grantee's Agreement Manager within two (2) business days after
receipt of the request. Only written approvals of extensions shall be effective.
This authority and procedure do not apply to an extension of the Agreement Period defined in Section
A.,Agreement Period, of this Agreement. E
16. ADVERTISING AND INFORMATION RELEASE. Notwithstanding Section J., Advertising and E
Sponsorship Disclosure, and Section F., Records and Information Release, of this Agreement,
Grantee is authorized to disclose to the public on its website or by other means that it has been
awarded a Community Planning Technical Assistance Grant from DEO for the work described in this
Scope of Work.
17. NOTIFICATION OF INSTANCES OF FRAUD. Instances of Grantee's operational fraud or criminal
activities shall be reported to DEO's Agreement Manager in writing within twenty-four (24) C
chronological hours.
18. GRANTEE'S RESPONSIBILITIES UPON TERMINATION. If DEO issues a Notice of Termination to
Grantee, except as otherwise specified by DEO in that notice,the Grantee shall:
A. Stop work under this Agreement on the date and to the extent specified in the notice;
B. Complete performance of such part of the work as shall not have been terminated by DEO;
0
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C. Take such action as may be necessary, or as DEO may specify, to protect and preserve any _
property which is in the possession of Grantee and in which DEO has or may acquire an interest;
and
D. Upon the effective date of termination of this Agreement,Grantee shall transfer,assign,and make
available to the DEO all property and materials belonging to DEO. No extra compensation will be
paid to Grantee for its services in connection with such transfer or assignment.
19. CONFLICTS BETWEEN SCOPE OF WORK AND REMAINDER OF AGREEMENT. In the event of a conflict ;
between the provisions of this Scope of Work and other provisions of this Agreement, the provisions
of this Scope of Work shall govern.
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Attachment 1-A—Invoice: Grantee's Subcontractor(s) (Contractual Services)
INVOICE
GRANTEE'S NAME: INVOICE NO.:
FEIN: INVOICE DATE: ,
x
Agreement No.:
TO: FOR:
Florida Department of Economic Opportunity [Grantee name] E
Division of Community Development [Grantee address]
Attn.: Cristin Beshears [Grantee phone number]
107 East Madison Street
Caldwell Building, MSC 160
Tallahassee, FL 32399
DESCRIPTION AMOUNT
P
Dates of Service:
Deliverable Completed:
[copy description of the deliverable from Scope of Work, Section 3]
0
0
Category expenditures:
Contractual Services $
E
TOTAL $_
E
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Attachment 1-113—Invoice: Grantee's Employee(s)
INVOICE
GRANTEE'S NAME: INVOICE NO.:
FEIN: INVOICE DATE:
x
Agreement No.:
TO: FOR:
Florida Department of Economic Opportunity [Grantee name] E
Division of Community Development [Grantee address]
Attn.: Cristin Beshears [Grantee phone number] E
107 East Madison Street
Caldwell Building, MSC 160
Tallahassee, FL 32399
DESCRIPTION AMOUNT
P
Dates of Service: U)
Deliverable Completed:
[copy description of the deliverable from Scope of Work, Section 3]
0
0
Category expenditures:
Salaries $
Fringe Benefits $_
Travel $_
Postage $_ E
[other direct costs: identify them] $_
E
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TOTAL $_
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Attachment 1-C—Invoice:Combination of Grantee's Subcontractor(s) and Grantee's Employee(s)
INVOICE
GRANTEE'S NAME: INVOICE NO.:
FEIN: INVOICE DATE:
Agreement No.:
0
TO: FOR:
Florida Department of Economic Opportunity [Grantee name]
Division of Community Development [Grantee address] E
Attn.: Cristin Beshears [Grantee phone number]
107 East Madison Street E
Caldwell Building, MSC 160
Tallahassee, FL 32399
DESCRIPTION AMOUNT
Dates of Service:
P
Deliverable Completed:
[copy description of the deliverable from Scope of Work, Section 3] ,
Category expenditures:
Contractual Services $_
Salaries $_
Fringe Benefits $_
Travel $
Postage $_
[other direct costs: identify them] $_
E
TOTAL $_
E
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Attachment I-D—Grant Agreement Final Closeout Form
Ron DeSantis Meredith Ivey
A(
(:�': "",ll ": ll "Y lN(:( S 1""(1ZI,;Y All. '
FLORIDA CDEPARTMENT4
ECONOMIC OPPORTUNIrf
GRANT AGREEMENT FINAL CLOSEOUT FORM
FLAIR Contract ID:
E
Recipient Name: Contract Amount
Vendor ID: Deobligated Funds
Contract End Date: Final Contract Amount
Section A:Financial Reconciliation Gi
E
1.Total Recipient Funds Received from DEO
a
2.Total Recipient Expenditures
3.Balance of Unexpended Program Income fiom Section B
4.If negative,this amount must be refunded to the Department.If positive,this amount is to be remitted to the *A
Recipient.
Section B:Statement of Recipient Income
There was no recipient income earned under this contract.
The followin recipient income was earned under this contract.
Description of Recipient Income
U)
Source Amount Expended Balance
Total Program Income $0.00 $0.00 $0.00
Section C:Property Inventory Certification
No tangible property was purchased in the contract period.
0 jll non-expendable and non-consumable tangible property having a useful life of more than one year and acquired at a
cost of$1,000 or more per unit with grant funds are listed below. I do hereby certify that the property inventory described
below is complete and correct.Notification will be sent immediately to the Department of Economic Opporamity if any 0
changes occur to this inventory.I will not destroy,sell,or otherwise dispose of this property without written permission of
LSY
the Department.
lbeseiipjtion of Property Inventory
Description and Serial Quantity Acquisitions Condition Location
Number
Cost Date +
E
Section D:Recipient Certification
B signing below,I certify,that the above representations for Financial Reconciliation Recipient Income and Property Inventory are
Y g � fS'> P P P h' rS'
true and accurate.
Name: Signature:
E
Title: Date Signed:
U
Section E:DEO Internal Review and Approval
By signing below,I certify,that the above representations for Financial Reconciliation,Recipient Income,and Property Inventory are
true and accurate.
Name: Signature:
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Attachment 1-E—Subrecipient Enterprise Resource Application (SERA) Form
Attachment 1-E will be provided after execution of this Agreement
X
0
E
E
U)
0
E
E
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Attachment 2
AUDIT REQUIREMENTS
The administration of resources awarded by DEO to the recipient (herein otherwise referred to
as"Grantee") may be subject to audits and/or monitoring by DEO as described in this Attachment
2.
0
MONITORING. In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit E
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see AUDITS below), monitoring
procedures may include, but not be limited to, on-site visits by DEO staff, limited scope audits as defined
by 2 CFR §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply
and cooperate with any monitoring procedures or processes deemed appropriate by DEO. In the event the
DEO determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply
with any additional instructions provided by DEO staff to the recipient regarding such audit.The recipient
further agrees to comply and cooperate with anyinspections, reviews, investigations, or audits deemed
necessary by the Chief Financial Officer(CFO) or Auditor General.
AUDITS.
PART I: FEDERALLY FUNDED. This part is applicable if the recipient is a state or local government or a
nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single C
or program-specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -
U)
Audit Requirements. EXHIBIT 1 to this form lists the federal resources awarded through DEO by
this agreement. In determining the federal awards expended in its fiscal year, the recipient shall
consider all sources of federal awards, including federal resources received from DEO. The
determination of amounts of federal awards expended should be in accordance with the
guidelines established in 2 CFR§§200.502-503. An audit of the recipient conducted by the Auditor
General in accordance with the provisions of 2 CFR §200.514 will meet the requirements of this
Part.
0
0
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the P
requirements relative to auditee responsibilities as provided in 2 CFR§§200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to
have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit ,
Requirements. If the recipient expends less than $750,000 in federal awards in its fiscal year and
elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -
Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost
of such an audit must be paid from recipient resources obtained from other than federal entities).
PART II: STATE FUNDED. This part is applicable if the recipient is a nonstate entity as defined by Section E
215.97(2), Florida Statutes.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in
excess of$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and
thereafter), the recipient must have a state single or project-specific audit for such fiscal year in
accordance with s. 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and
Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations),
Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded
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through DEO by this agreement. In determining the state financial assistance expended in its fiscal
year, the recipient shall consider all sources of state financial assistance, including state financial
assistance received from DEO, other state agencies, and other nonstate entities. State financial
assistance does not include federal direct or pass-through awards and resources received by a
nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the
audit complies with the requirements of section 215.97(8), F.S. This includes submission of a
financial reporting package as defined by section 215.97(2), F.S., and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal
years ending June 30,2017,and thereafter), an audit conducted in accordance with the provisions E
of s. 215.97, F.S., is not required. If the recipient expends less than $750,000 in state financial
assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions E
of s. 215.97, F.S.,the cost of the audit must be paid from the nonstate entity's resources (i.e., the
cost of such an audit must be paid from the recipient's resources obtained from other than state
entities). CL
PART III: OTHER AUDIT REQUIREMENTS.
(NOTE: This part would be used to specify any additional audit requirements imposed by the State
awarding entity that are solely a matter of that State awarding entity's policy(i.e., the audit is not required
by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to
P
Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of state financial
assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In
such an event, the State awarding agency must arrange for funding the full cost of such additional audits.)
INSERT ADDITIONAL AUDIT REQUIREMENTS, IF APPLICABLE, OTHERWISE TYPE "N/A": N/A
PART IV: REPORT SUBMISSION.
I Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-
Audit Requirements, and required by Part I of this form shall be submitted, when required P
by 2 CFR §200.512, by or on behalf of the recipient directly to the Federal Audit Clearinghouse
(FAC) as provided in 2 CFR §200.36 and §200.512.
The FAC's website provides a data entry system and required forms for submitting the single audit CL
reporting package. Updates to the location of the FAC and data entry system may be found at the
OMB website.
2 Copies of financial reporting packages required by Part II of this form shall be submitted by or on
behalf of the recipient directly to each of the following: ;
E
m DEO at each of the following addresses:
Electronic copies (preferred): or Paper(hard copy):
Audit2cleo.myflorida.com Department Economic Opportunity
MSC#75, Caldwell Building
107 East Madison Street
Tallahassee, FL 32399-4126
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K The Auditor General's Office at the following address: Auditor General
Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (httLs://flauditor. ov/) provides instructions for filing an
electronic copy of a financial reporting package.
X
0
3. Copies of reports or the management letter required by Part III of this form shall be submitted by
or on behalf of the recipient directly to:
Electronic copies (preferred): or Paper(hard copy):
Audit@deo.myflorida.com Department Economic Opportunity
MSC#75, Caldwell Building
107 East Madison Street
Tallahassee, FL. 32399-4126
4 Any reports, management letters, or other information required to be submitted DEO pursuant to �
this agreement shall be submitted timely in accordance with 2 CFR§200.512, section 215.97, F.S.,
and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, as applicable.
S. Recipients, when submitting financial reporting packages to DEO for audits done in accordance
with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550(local governmental entities)
and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate
the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
PART V: RECORD RETENTION. The recipient shall retain sufficient records demonstrating its compliance
with the terms of this Agreement for a period of five (5)years from the date the audit report is issued, or 0
five (5) state fiscal years after all reporting requirements are satisfied and final payments have been
received, whichever period is longer, and shall allow DEO, or its designee, CFO, or Auditor General access E
to such records upon request.The recipient shall ensure that audit working papers are made available to
DEO, or its designee, CFO,or Auditor General upon request for a period of five (5)years from the date the
audit report is issued, unless extended in writing by DEO. In addition, if any litigation, claim, negotiation,
audit, or other action involving the records has been started prior to the expiration of the controlling
period as identified above, the records shall be retained until completion of the action and resolution of
all issues which arise from it, or until the end of the controlling period as identified above, whichever is
longer.
- Remainder of Page Intentionally Left Blank-
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EXHIBIT 1 to Attachment 2
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST
OF THE FOLLOWING:
N/A
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
N/A
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING: E
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
N/A
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
State Project: DEPARTMENT OF ECONOMIC OPPORTUNITY — CSFA 40.024 — GROWTH
MANAGEMENT IMPLEMENTATION -$50,000
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
• ACTIVITIES ARE LIMITED TO THOSE IN THE SCOPE OF WORK.
0
NOTE: Title 2 C.F.R. § 200.331, as revised, and Section 215.97(5), Florida Statutes, require that
the information about Federal Programs and State Projects included in Exhibit 1 be provided to ,
the recipient.
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ATTACHMENT 3
Audit Compliance Certification
Grantee Name:
FEIN: Grantee's Fiscal Year: ,
X
Contact Person Name and Phone Number:
Contact Person Email Address:
1. Did Grantee expend state financial assistance, during its fiscal year,that it received under any agreement
(e.g., agreement, grant, memorandum of agreement, memorandum of understanding, economic
incentive award agreement, etc.) between Grantee and the Department of Economic Opportunity(DEO)?
Yes No
If the above answer is yes, also answer the following before proceeding to item 2:
Did Grantee expend $750,000 or more of state financial assistance (from DEO and all other sources of
state financial assistance combined) during its fiscal year? Yes No
If yes,Grantee certifies that it will timely comply with all applicable state single or project-specific audit a
requirements of section 215.97, Florida Statutes, and the applicable rules of the Department of
U)
Financial Services and the Auditor General.
2. Did Grantee expend federal awards, during its fiscal year that it received under any agreement (e.g.,
agreement, grant, memorandum of agreement, memorandum of understanding, economic incentive
award agreement, etc.) between Grantee and DEO? Yes No
If the above answer is yes, also answer the following before proceeding to execution of this certification:
0
P
Did Grantee expend$750,000 or more in federal awards(from DEO and all other sources of federal awards
combined) during its fiscal year? Yes No
If yes, Grantee certifies that it will timely comply with all applicable single or program-specific audit ,
requirements of 2 C.F.R. part 200,subpart F,as revised.
By signing below, I certify, on behalf of Grantee, that the above representations for items 1 and 2 are
true and correct.
E
Signature of Authorized Representative Date
Printed Name of Authorized Representative Title of Authorized Representative
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 2-7-2023
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