1st Amendment 04/19/2023 DocuSign Envelope ID:6BE2CBA2-461 F-490E-ACF3-B23067F9B58E
Monroe County TA Grant#P0467
Amendment 1
AMENDMENT ONE
TO COMMUNITY PLANNING TECHNICAL ASSISTANCE GRANT AGREEMENT BETWEEN
THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND
MONROE COUNTY, FLORIDA
On February 22, 2023,the State of Florida, Department of Economic Opportunity ("DEO"), and
Monroe County, Florida ("Grantee") entered into Grant Agreement#P0467 ("Agreement") for the
Grantee to undertake the project described in the Agreement.
WHEREAS, Section D of the Agreement provides that any amendment to the Agreement shall be in
writing executed by the Parties thereto; and
WHEREAS,the Parties wish to amend the Agreement as set forth herein.
NOW,THEREFORE, in consideration of the mutual covenants and obligations set forth herein, the
receipt and sufficiency of which are hereby acknowledged, the Parties agree to the following:
1. Section A, Agreement Period, is hereby deleted in its entirety and replaced with thefollowing:
A. AGREEMENT PERIOD
This Agreement is effective as of July 1, 2022 (the "Effective Date") and shall continue until the
earlier to occur of(a)June 30, 2023 (the "Expiration Date") or (b)the date on which either Party
terminates this Agreement(the "Termination Date").The period of time between the Effective
Date and the Expiration Date or Termination Date is the "Agreement Period". Grantee shall not
be reimbursed for any eligible costs (hereinafter referred to as "obligations") incurred outside of
the Agreement Period; provided, however, that pursuant to Section 216.301, Florida Statutes
(F.S.) any such obligations Grantee incurred during the Agreement Period for which services,
tasks, or deliverable are expected to be completed after the Agreement Period may be eligible
for reimbursement as long as these services, tasks, or deliverables are satisfactorily completed
on or before August 31, 2023, as DEO shall determine in its sole and absolute discretion, and
comply with Section 216.301, F.S., Section K, Invoices and Payments, of this Agreement and
Section 10, Attachment 1 of this Agreement on or before August 31, 2023.
2. Section K, Invoices and Payments, is hereby deleted in its entirety and replaced with the following:
K. INVOICES AND PAYMENTS
1) Grantee will provide DEO's Agreement Manager invoices in accordance with the
requirements of the State of Florida Reference Guide for State Expenditures
(https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-
agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_21,with detail
sufficient for a proper pre-audit and post-audit thereof. Grantee shall comply with the
invoice Submittal and Payment provisions of Section 10 of Attachment 1, Scope of Work,
and with the following requirements:
a) Invoice must be legible and must clearly reflect the goods/services that were provided
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DocuSign Envelope ID:6BE2CBA2-461 F-490E-ACF3-B23067F9B58E
Monroe County TA Grant#130467
Amendment 1
in accordance with the terms of the Agreement for the invoice period. Payment does
not become due under the Agreement until the invoiced deliverable(s) and any required
report(s) are approved and accepted by DEO.
b) Invoices must contain the Grantee's name, address, federal employer identification
number or other applicable Grantee identification number, the Agreement number, the
Grantee's invoice number, an invoice date,the dates of service,the deliverable number,
a description of the deliverable, a statement that the deliverable has been completed,
and the amount being requested. DEO or the State may require any additional
information from Grantee that DEO or the State deems necessary to process an
invoice.
c) Invoices must be submitted in accordance with the time requirements specified in the
Scope of Work.
2) In accordance with Section 216.301, F.S., DEO may extend the invoice period for eligible
obligations Grantee incurred during the Agreement Period when the services related to the
invoice are expected to be completed outside of the Agreement Period (hereinafter referred
to as the "Extended Period"). In order for Grantee to receive payment for an Extended
Period invoice, all of the following terms and conditions must be compiled with:
a) Grantee must have incurred the obligation related to such an invoice through an
agreement with DEO executed prior to June 30,2023.
b) All work included in each such invoice must have started before June 30, 2023, be
ongoing, and must be satisfactorily completed, as DEO shall determine in its sole and
absolute discretion, on or before August 31, 2023.
c) DEO must have received and approved each such invoice for payment no laterthan
September 15, 2023.
3) At DEO's or the State's option, Grantee may be required to invoice electronically pursuant to
guidelines of the Department of Management Services.
4) Payment shall be made in accordance with Section 215.422, F.S., Rule 69I-24, F.A.C., and
Section 287.0585, F.S., which govern time limits for payment of invoices. Section 215.422,
F.S., provides that agencies have five (5)working days to inspect and approve goods and
services unless the Scope of Work specifies otherwise. DEO has twenty(20) days to deliver a
request for payment (voucher)to the Department of Financial Services.The twenty (20)
days are measured from the latter of the date the invoice is received or the goods or
services are received, inspected and approved.The Scope of Work may specify conditions
for retainage. Invoices returned to a Grantee due to preparation errors will result in a delay
of payment. Invoice payment requirements do not start until a properly completed invoice
is provided to DEO. DEO is responsible for all payments under the Agreement.
5) Section 55.03(1), F.S., identifies the process applicable to the determination of the rate of
interest payable on judgments and decrees, and pursuant to Section 215.422(3)(b), F.S., this
same process applies to the determination of the rate of interest applicable to late
payments to vendors for goods and services purchased by the State and for contracts which
do not specify a rate of interest.The applicable rate of interest is published at:
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DocuSign Envelope ID:6BE2CBA2-461 F-490E-ACF3-B23067F9B58E
Monroe County TA Grant#130467
Amendment 1
https://www.myfloridacfo.com/Division/AA/LocalGovernments/Current.htm
6) Grantee shall submit any outstanding Extended Period invoice and the final invoice for
payment to DEO no later than August 31,2023. If Grantee fails to do so, DEO, in its sole
discretion, may refuse to honor any requests submitted after this time period and may
consider Grantee to have forfeited any and all rights to payment under thisAgreement.
3. Section 5, DELIVERABLES, of Attachment 1, Scope of Work, is hereby deleted in its entirety and
replaced with the following:
Deliverables and Tasks Minimum Level of Service Payment Amount Financial
Not to Exceed Consequences
Deliverable 1. Advisory Completion of Deliverable 1 as $25,000 As provided in
Group and Meeting; evidenced by submission of all Section 12 of
Guiding Principles; of the following: this Scope of
Monroe County Work.
Background Summary 1. List of Advisory Group
Report; Pigeon Key Members.
Existing Conditions
Report; Subcontract or 2. Written narrative summary
Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 3. Set of Guiding Principles as
3.A. of this Scope of Work: required by Section 3.A.2 of this
(1) create an Advisory Scope of Work.
Group and list of Advisory
Group members; (2) 4. Monroe County Background
conduct an Advisory Summary Report.
Group meeting and
prepare a summary of 5. Pigeon Key Existing
input received at the Conditions Report.
Advisory Group meeting;
(3) prepare a set of 6. Copy of a subcontract or
guiding principles; (3) amendment to a subcontract
prepare a Monroe County entered into by the Grantee, if
Background Summary any, or an email or other
Report; (4) prepare a document notifying DEO that no
Pigeon Key Existing such subcontract or amendment
Conditions Report; and (5) was entered into as of
provide a copy of a the Deliverable Due Date for this
subcontract, amendment Deliverable 1.
to a subcontract, or notice
of subcontract or Grantee shall submit copies of
amendment all required documentation
identified above on paper or
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DocuSign Envelope ID:6BE2CBA2-461 F-490E-ACF3-B23067F9B58E
Monroe County TA Grant#130467
Amendment 1
Deliverable due date: electronically in MS Word or
April 7,2023 PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS 10.3.1 compatible
shapefiles if they are available.
Deliverable 2. Pigeon Completion of Deliverable 2 as $10,000 As provided in
Key Vulnerability evidenced by submission of all Section 12 of
Assessment Report; of the following: this Scope of
Advisory Group Meeting; Work.
Subcontract or Notice. 1. Written narrative summary
of input from Advisory Group
Grantee shall, in meeting.
accordance with Section
3.13. of this Scope of Work: 2. Pigeon Key Vulnerability
Assessment Report.
(1) conduct an Advisory
Group meeting and 3. Copy of a subcontract or
prepare a written amendment to a subcontract
narrative summary of entered into by the Grantee, if
input received at the any, or
meeting; (2) prepare a
Pigeon Key Vulnerability an email or other document
Assessment Report; and notifying DEO that no such
(3) provide a copy of a subcontract or amendment was
subcontract, amendment entered into as of the
to a subcontract, or notice Deliverable Due Date for this
of subcontract or Deliverable 2.
amendment.
Grantee shall submit copies of
Deliverable due date: all required documentation
June 16,2023 identified above on paper or
electronically in MS Word or
PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
Deliverable 3. Pigeon Key Completion of Deliverable 3 as $15,000 As provided in
Adaptation and Resiliency evidenced by submission of all Section 12 of
Report and of the following: this Scope of
implementation Plan; Work.
Advisory Group Meeting; 1. Written narrative summary
Subcontract or Notice. of input from Advisory Group
meeting.
Grantee shall, in
accordance with Section 2. Pigeon Key Adaptation and
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DocuSign Envelope ID:6BE2CBA2-461 F-490E-ACF3-B23067F9B58E
Monroe County TA Grant#130467
Amendment 1
3.C. of this Scope of Resiliency Report and
Work:(1) conduct an Implementation Plan.
Advisory Group meeting
and prepare a written 3. Copy of a subcontract or
narrative summary of amendment to a subcontract
input received at the entered into by the Grantee, if
meeting; (2) prepare a any, or an email or other
Pigeon Key Adaptation document notifying DEO that no
and Resiliency Report and such subcontract or amendment
Implementation Plan; and was entered into as of the
(3) provide a copy of a Deliverable Due Date for this
subcontract, amendment Deliverable 3.
to a subcontract, or notice
of subcontract or
amendment
Grantee shall submit copies of
Deliverable due date: all required documentation
July 21,2023 identified above on paper or
electronically in MS Word or
PDF format. If maps are
required, they shall be provided
on a compact disc in PDF format
with ArcGIS compatible
shapefiles if they are available.
Total Amount Not to Exceed: $ 50,000.00
4. All other terms and conditions of the Agreement remain in effect.
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