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2004-CJ-J3-11-54-01-016 DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: October 22, 2003 TO: Jennifer Hill, Director Office of Management & Budget ATTN: FROM: Dave Owens Grants Management Pamela G. Hanc~ Deputy Clerk IT At the October 15, 2003, Board of County Commissioner's Meeting the Board granted approval of the following Certificate of Acceptance of Subgrant Awards between Monroe County and the Florida Department of Law Enforcement for programs funded by the Fiscal Year 2004 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program: Boys & Girls Club Street S.M.A.R.T. Gang Prevention 3, Grant No. 04-CJ-B-1l-54-01-0l6; Transitional Housing for the Homeless Substance Abuse Prevention Program 4, Grant No. 04-CJ-B-54-0l-0l7; Peacock Apartments Dual Diagnosed Offender Program 2, Grant No. 04-CJ-B-11-54-0l-020; Monroe Youth Challenge Program 3, Grant No. 04-CJ-B-11-54-0l-019. Enclosed is a duplicate original of each of the above-mentioned for your handling. Should you have any questions please do not hesitate to contact this office. cc: County Administrator wlo documents County Attorney Finance Filel State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Byrne Formula Grant Program CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 04-CJ-J3-11-54-01-016 in the amount of $27.450, for a project entitled: Boys & Girls Club Street S.M.A.R.T. Gang Prevention 3 for the period of 10/01/2003 through 09/30/2004, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's conditions of acceptance and agreement and special conditions governing this subgrant. ;t)J~ >n ~ (Signature of Authorized Official) ~ Ib, zoo:3 (Date of Acceptance) fVlft~/~ (~ (Typed Title of Official) r--.) g ." ~ C) n -t N N _ '/) J {j ~ 5 Pt1+f}-l<--. (Typed Name of Official) Monroe County (Name of Subgrantee) MONROE COUNTY ATTORNEY AP D. FORM: ROB . WOLFE CHIEF JASIS ANT.scf~~TTORNEY Date f...l).- r state of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Byrne Formula Grant Program SUBGRANT AWARD CERTIFICATE Subgrante.e: Monroe County Board of Commissioners Date of Award: September 25,~2003 Grant Period: From: 10/01/2003 To: 09/30/2004 Project Title: Boys & Girls Club Street S.M.A.R.T. Gang Prevention 3 Grant Number: 04-CJ-J3-11-54-01-016 Federal Funds: $27,450.00 State Agency Match: Local Agency Match: $9,150.00 Total Project Cost: $36,600.00 Program Area: 04A Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-69-.0, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-lID and A-21, in their entirety. It is ~lso subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P,L. 100-690. 04-CJ-J3-11-54-01-016 SUBGRANT AWARD CERTIFICATE (CONTINUED): This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. QQm.uJ-AA_ .J.l. ~ Author~fflclal Clayton H. Wilder Community Program Administrator q - 2-5,.. () 3. Date Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Please read instructions before completing this application. . The term "Department", unless otherwise stated, refers to the Department of Law Enforcement." . The term "OCJG" refers to the Office of Criminal Justice Grants. . The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior. . The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity eligible to be a subgrantee (ex. City of Live OaK) . Instructions are incorporated in this document by reference. A. SubQrant Data 1. This section to be completed by Subgrantee 2. This section to be com Dieted bv OCJG Continuation of Previous Subgrant? Yes Projed1E> # I progra~ 4AAa #: I CFDA #: 16.579 If Yes, enter CJ Contract # of Previous Subgrant ~CO'-\'2'l SFY 2003 CJ Contract # SFY 2004 CJ Contract # 2003- CJ - CJ - SA - 11 - 54 - 107 2004 - CJ --1.1 -lL - 5!:J. - .QL - Q.L.1:> B. Applicant Information 1. SubQrant ReciDient {SubQranteel Name of Subgrant Recipient (Unit of Government): Monroe County Board of County: County Commissioners Monroe Name of Chief Elected Official I State Agency Head: Dixie Spehar Title: Mayor Address: 500 Whitehead Street Area Code I Phone # 305-292-3440 City, County, State, Zip Code: Key West, FL 33040 SUNCOM # E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code I Fax # 305-292-3466 2. Chief Financial Officer of Subgrant ReciDient {Subgranteel Name of Chief Financial Officer: Danny L. Kolhage County Monroe Title: Clerk of the Circuit Court Address: 500 Whitehead Street Area Code I Phone # 305-292-3550 City, County, State, Zip Code: Key West, FL 33040 SUNCOM # E-mail Address: Area Code I Fax # 305-295-3663 3. Implementing Agency - Name of Implementing Agency: Monroe County Board of County Commissioners County Name of Chief Executive Official I State Agency Head I Subgrantee representative Monroe (if a subordinate agency of the subgrant recipient): James L. Roberts Title: County Administrator Address: 1100 Simonton Street Area Code I Phone # 305-292-4441 City, County, State, Zip Code: Key West, FL 33040 SUNCOM # E-mail Address: roberts-james@monroecounty-fl.gov Area Code I Fax # 305-292-4544 FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 1 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 4. Proiect Director Name of project Director: David P. Owens County (Implementing Agency Employee) Monroe Title: Grants Administrator Address: 1100 Simonton Street Area Code I Phone # 305-292-4482 City, County, State, Zip Code: Key West, FL 33040 SUNCOM # E-mail f\ddress: owens-david@monroecounty-f1.gov Area Code I Fax # 305-292-4515 5. Contact Person Name of Contact Person: same as project director County (if other than Project Director) Monroe Title: Address: Area Code I Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code I Fax # 6. Person Responsible For Financial Reporting (if known) Name: David P. Owens County Monroe Title: Grants Administrator Address: 1100 Simonton Street Area Code I Phone # 305-292-4482 City, County, State, Zip Code: Key West, FL 33040 SUNCOM# E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax # 305-292-4515 7. Person Responsible For Proarammatic Performance Reporting (if known) Name: David P. Owens County Monroe Title: Grants Administrator Address: 1100 Simonton Street Area Code I Phone # 305-292-4482 City, County, State, Zip Code: Key West, FL 33040 SUNCOM # E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax # 305-292-4515 8. Service Provider Contact Person Name: Daniel R. Dombroski, MSW County Monroe Title: Executive Director Area Code I Phone # Address: 1400 B United Street - 305-296-2258 City, County, State, Zip Code: Key West, Monroe, FL 33040 SUNCOM # Area Code I Fax # E-mail Address: bgckeysdan@bellsouth.net 305-296-4632 FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 2 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program C. Administrative Data 1. Project Title: Boys and Girls Club Street SMART Gang Prevention 2. Identify the year of the project (I, II, III, etc.) III 3. Project period I Start: 10/01/03 I End: 09/30/04 D. Fiscal Data Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in their office. If B2 is selected, do not reenter the contact information. This is onlv needed for desianee. 82 OR DESIGNEE XXX Name: Title: Address: City, State, Zip Phone Number: . 2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram? (Reimbursement cannot be remitted to any entity other than the subgrantee.) Yes XX No 3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX 4. Subgrant Recipient FEID #: 59-6000749 5. State Agency SAMAS #: 6. Project Generated Income (PGI): Will the project eam PGI? (See Section G, Item 9.) Yes_ No XX 7. Cash Advance: Will you request an advance? Yes - Amount No XX If yes, a letter of request must be submitted with the application or prior to submission of the first claim for reimbursement. Amount requested must be justified and accepted by FDLE. FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 3 OCJ G - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program E. Project Narrative 1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms of Problem Description, Problem Significance and Needs Assessment, as described in the application instructions. Continue narrative on a second page if necessary. Do not exceed two pages. Use a readable size font, per instructions. 1 a Too many children today grow up with few, if any, positive role models and little, if any encouragement to resist alcohol, tobacco, other drugs, delinquent acts, or sexual activity. The norm and expectation for these young people, whether perceived or real, is that it is almost a "rite of passage" to participate in these destructive and often dangerous behaviors or actions. Not only is this the perception of young people themselves but often the perception of the adults in their lives whose passive resignation encourages rather than discourages these behaviors. While young people are often taught skills to prepare them to face educational challenges, at critical stages of psychological, emotional and intellectual de\€lopment they are often not taught the skills needed to make the successful transition from childhood to adulthood and to resist engaging in delinquent behaviors, premature sexual activity, or experimenting with drugs and alcohol. The Boys and Girls Club is committed to offering positive after school programs for youth in the community that address the issues of tobacco, alcohol, drugs, premature sexual activity, violence, STD's, gang activity, and healthy life skills choices. 1 b) In Monroe County, a high percentage of families with children are single parent homes or families with annual incomes of less than $22,000. Many are receiving subsidized childcare support and, due to the high cost of living and the lack of affordable housing, most parents are forced to work two jobs. This results in a tremendous number of latch key children being left with little or no adult supervision during the critical after school hours, school holidays, and vacations. While these young people seem particularly vulnerable, statistics and experience make it crystal clear that all children are at risk in the after school hours if left unsupervised. The problem transcends demographics. 1 c) At the end of each school day, nearly 4,700 children from the city of Key West and another 4,286 children from the remainder of Monroe County will leave the safety of their classrooms. Some will go home to a parent, some will go to an extracurricular activity and some will go to work. But many children will go it alone. Lacking adult supervision or access to an after school program, these children will be in danger. We know from various studies and statistics that the rate of juvenile-related crime actually doubles during the after school hours. This period of time is when a youth is most likely to commit a sexual assault, become involved in substance abuse, sexual activities or crime. The Boys and Girls Club fills that void and reduces the risk of criminal and anti-social behaviors by offering positive after school programming for children. FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 4 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You should include project goals, administration, enhancement/expansion, staff, service providers, clients or other participants, equipment, location, and expected project results, as described in the application instructions This section should address the basic points of who, what, when, where, and how. Continue on additional a es if necessa ; do not exceed three a es. 2a In conjunction with the Boys and Girls Club, existing after school recreational, sports, arts and crafts and academic programs the funding from this project have allowed us to expand and offer the SMART moves programs to the population of youth served. 2b Our goals, with continued funding, are for the Boys and Girls Club to hire an experienced preventive worker and be able to open and offer programming and services at our Teen Center five nights per week (it is currently open only two nights a week). We also hope to expand the number of youth served as well as establish satellite programs in the Big Pine and rvlarathon areas. 2c For twenty years, first as the Florida Youth Center and than later as the Boys and Girls Clubs of the Keys Area, our organization has been at the forefront of youth and character development, working with young people from disadvantaged economic, social, and family circumstances. The Boys and Girls Club of the Keys currently holds a Universal Prevention License for the Florida Department of Children and Families, and is managed bya local board of directors. Our goal and commitment o>ver the next funding cycle is to continue and enhance our efforts with our SMART Moves preventive programs. These preventive programs are age specific and designed to encQurage collaboration, interaction, support and education among Club staff, youth, parents and community service providers. The SMART Moves program serves as the foundation for SMART Parents; SMART Girls; Passport to Manhood, Act Smart and Street Smart. In addition to continuing to enhance ourefforts with our SMART MOVES programs, we will continue with our efforts to improve and expand our academic tutoring program, Power Hour, which currently provides academic assistance to over 20 youth daily at our May Sands office. Expansion and formalizing of the Club's commitment to \arious community service projects will be enhanced. The Club feels that it is important for our members to give something back to the community which fosters each child's belief that he/she is part of a larger community. An additional goal is to be able to afford to open our existing Teen Center 5 days per week and on weekends. Currently, our budget only affords us to utilize this valuable resource two nights weeks, weekdays during the summer and during school vacations. 2d n/a 2e The funding from this project would allow the Boys and Girls Club to hire a qualified Teen Prevention worker who would be responsible for supervising and coordination the Smart Moves programs as well as other services for our teenage population. In addition, the fUnding would allow us to continue to have a Certified Addiction Prevention Professional counselor available to our youth for group and individual work. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 5 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2f Although not directly supported from funds from this project, the Club has a computer lab available for the youth to use everyday for homework, projects etc. 29 The club operates at three different sites: May Sands School, Bayview Park, and the Teen Center. All are within the city of Key West and in Monroe County. 2h Our Smart Moves programs are designed to be small, focused, age specific and at times gender specific groups that will meet formally at least once per week for one hour. These groups are. designed to encourage collaboration, interaction, support from activities such as community service projects, formal discussion academic tutoring, arts and crafts and recreational and cultural activities. Activities with each group can range from formal discussions or educational groups to informal outings or activities. Examples of such activities are tutorial sessions, cake sales, dances, cleaning Bay.Jiew Park, team building activities and formal discussion groups. We also offer academic tutoring, recreational programs, arts and crafts, trips as well as community service projects. 2i. Targeted youth are those who have experienced involvement in the Juvenile Justice System, weak family structure, lack of a positive role model, poor academic performance behavioral problems in school, absenteeism or truancy, substance abuse byfamily members. Also staff observation and parental referrals will also be included in the selection process. The SMART Moves preventive programs will be offered to the )'Outh are deemed at risk by either information at the time of intake, staff observations, or referral from outside agencies. The Boys and Girls Club has an open enrollment policy and is available for all children from the ages of 5 to 18. 2j Attendance and successful completion of the post test evaluationl interview will determine successful completion of the program. In addition to detelTT1ine success the Club will remain in contact with the original referral source to assess the individual's progress during and after their participation in the SMART Moves Program, as well as, continued contact after the child completes the programming. The Boys and Girls Club will also document and determine if there is a reduction in the number of incident reports prior to the child's participation in each program and at the conclusion of each program. FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 6 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Part I Community Crime Prevention State Program Area 04 This document provides guidance for project applications prepared for state program area 04. This includes suggested length of responses for some items as well as identifying specific information to be provided. The narrative should be as concise as possible. Please also see other guidance in application instructions. Federal Purpose Area Providing community and neighborhood programs that assist citizens in preventing and controlling crime, including special programs that address the problems of crimes committed against the elderly and special programs for rural jurisdictions. State Program Areas approved under Federal Purpose Area 04 04A: Community Crime Prevention SECTION E: 2. PROJECT DESCRIPTION NEW PROJECTS If this is a first year project that begins a new 48 month cycle and you seek funding for the same previously funded state program area, please describe any significant changes in the target population, geographical location, and/or project activities in 300 words or less. CONTINUATION PROJECTS If this is year 2 or later for the project, please address the following items. 1. Briefly describe the major accomplishments for each year. This project year, the Boys and Girls club was able to secure the services of a Certified Drug and Alcohol Counselor to provide services to the youth served by the Club. The Club conducted over 30 drug free events. Our average population each day was between 80 to 90 children and we provided services for over 150 children daily during the summer months. Our Teen center was reopened two nights a week and we collaborated with other agencies in the area to refurbish it and secure the funding for new pool tables and other recreational activities. We expanded our community service opportunities for youth as well as offering over 20 substance abuse educational classes. Our Keystone Leadership Club was reestablished and is providing mentoring services to the Clubs younger children. 2. Briefly describe any major obstacles that were identified the previous year and what approach to overcoming them is incorporated in the current year. The organization struggled with staff turnover. The organizations Executive Director, Unit Director, and Prevention Worker all left he agency in November and Dece-mber of 2003. A new Executive Director came on board in November and a new Unit Director was hired in January. Each has a Master's Degree and over 20 years of experience working with children. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 7 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 3. If there are any changes or enhancements planned for the current year, please describe them in 300 words or less, including how they will more effectively address the identified problem. Making the Organization's Teen Center available for programming and activities 5 evenings days per week. It is currently open 2 evenings per week. These enhanced hours will increase the Clubs ability to identify and provide additional service hours for the target group beyond the Club's traditional hours of operation. (Monday to Friday from 1 pm to 5pm) The Teen Center will be open from 6pm to 9pm each night. This will assist the Club in enhancing and expanding the SMART MOVES programming during the evening hours and some weekends. 4. If the project will continue to operate as previously established, provide any critical additional information that has not otherwise been addressed in the application in 300 v.ords or less. NOTE: If your project includes only one service provider, complete the following information for this provider. If your project includes more than one provider, include this information for each provider that you list in the table, including questions in the talOet qroup section and the proiect activities section. SERVICE PROVIDER / PERSONNEL 1. Identify the service provider agency that will be part of this project. Boys and Girls Club of the Florida Keys 2. Be sure to include the following information if the provider is known: a. List the Service Provider Name: Boys and Girls Club of the Florida Keys b. Identify the Service Provider's administrative location. 1400-B United Street; Key West, FL c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the Service Provider be a contractual one (ex. non-profit service provider)? Or are they administratively part of either the subgrantee and/or implementing agency (ex. police department or county social service division)? Contractual. d. Does the agency providing the proposed service require a license? Yes e. List all licenses the Service Provider will use in providing only the services through this contract. Do not list all other licenses the Service Provider holds. Florida Department of Children and Families Universal Prevention License. 3. If the relationship with the service provider is contractual, will you use competitive bids or sole source procurement? The applicant should note that if sole source procurement is used, and the budgeted amount is greater than $100,000, preapproval must be obtained from FDLE prior to the reimbursement of funds. Sole source procurement. 4. If service provision occur at more than one location and/or at a location other than the one identified in item 2 above, please specify all service location addresses. FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 8 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program May Sands School, 1400 United Street, Key West Bayview Park Truman Ave, Key West Teen Center, North Roosevelt Ave, Key West 5. Identify the role(s) of key personnel by title and provide a brief description of their primary responsibility. These individuals mayor may not be grant funded but provide project activities that are eligible for Byrne Program funding and that establish the "program" your will be reporting on in the quarterly performance reports. For example, if you only purchase drug prevention education materials, you would identify personnel, such as a crime preven~ion officer, who conducts project activities such as classes using the materials. a. List position title, job description (list only key tasks) and agency. Teen Prevention Worker, Drug and Alcohol Counselor b. Indicate the number of staff who will provide project activities. Two or three. . c. Specify whether positions are Agency or Contract staff. Agency d. Indicate whether positions will be funded with project funds. Yes e. Specify whether positions provide services under a Service Provider's license. Yes f. Indicate whether positions require a license for individuals providing project services. No g. If any license is required, specify the status of the license. Indicate "YES" if the license is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is "YES" and your response in column 8 is "NO", you must provide an explanation. N/A TARGET GROUP 1. Identify the basic demographics of your target group. Include age range and gender. Members of the Boys and Girls Clubs of the Keys. Males and females between the ages of 5 and 18. 2. Estimate the number of participants. If the project includes multiple components or activities and not all participants will be included in each, please discuss briefly the differences. 40 to 50 children will be enrolled in the Smart Moves Prevention Program. The Club also offers after school recreational, sports, academic tutoring, trips and arts and crafts activities and programs to the Club members. The Club averages between 80 to 90 children each day and last summer served 150 daily. 3. In 300 words or less, respond to the following items regarding your selection of project participants. a. Indicate what criteria you will use in selecting project participants and how (process) you will select them. If you select participants based upon a referral by an organization or agency, include this information as well. For a community policing project, this may be based on residence in a targeted neighborhood. Youth in grades 5 to 8 with two or more of the following traits will be targeted for this program. Involvement in the Juvenile Justice System, weak family structure, lack of a positive role model, poor academic performance, behavioral problems in school, absenteeism or truancy, or substance abuse by family members. Staff observation and FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 9 Rule 110-9.006 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program parental referrals will also be included in the selection process. b. List all other criteria you will require in order for participants to qualify for selection. If your project will provide activities for family members or significant others, please include them in this description as well. If you will use either specific age groups or school categories (Le., second grade, high school) as categories, then also include this information. None. ..see 3.a. above. c. Identify individuals by position title(s) who will determine project participant eligibility. Executive Director Unit Director Prevention Worker ACTIVITIES 1. If your proposed project does not stand alone, but is part of an existing program, please describe this relationship Please indicate the activities your project will provide. Select from the following list of commonly funded activities or add additional activities, as appropriate. Note: Please be consistent betv.een activities you select from the list and the Objectives and Performance Measures on which you will be reporting: Common Project Activities Prevention and Community Policing . Academic tutorina x Alternative drua-free events x Citizen hot line Citizen patrol Community leader meetinas Community service proiects x Comprehensive assessment for families Crime and substance abuse prevention education x Crisis intervention or counselina services Escort services Life skill development education activities x Media packaQe develooment Neiahborhood watch meetinQs Property identification activities Recreation proQrams in school/neigh.lcommunity x Referral to community resources x Security surveys of homes/businesses Substance abuse education oroQram development Summer camp activities x Other: x 3. Provide the following information for all proposed project activities and/or events listed in response to item 3 above. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 10 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program a. Describe the project activity. b. Define the unit of measurement for this activity. (Ex. one hour class for 10 students) c. Estimate the frequency that the project will perform this activity. d. Estimate the number of participants that will engage in this activity. e. Estimate the number of defined units that the project will provide. Daily afterschool activies and programs are offered by the Boys and Girls Club of the Keys. Our successful and extensive experience in youth development has shown that utilizing small, peer-driven groups, such as the SMART Moves programs, is the best way to promote sound character and strong leadership skills. With the guidance of caring adults, who mentor and empower them, members develop essential cha'racter traits - responsibility, respect for self and others, trustworthiness, fairness and caring - as they learn positive leadership skills that help them influence others in positive ways. Education and career development activities are designed to give young people the sense that they can do something well and have individual worth. Career exploration, discussing and debating important social issues, such as gang awareness, drug use and prevention, teenage pregnancy, STD's, nutrition, and child abuse prevention offer constructive and ongoing dialogue. Health and fitness playa vital role in the Club, which fosters and encourages healthy physical development, team building skills other important life skills. Through recreational activities, Club members have fun and acquire self-confidence, a sense of fair play and skills in interpersonal relationships. Academic Tutoring: Monday to Friday offered from 2:30 pm to 5pm. Also includes a computer lab and instruction. At least 15 children will be involved daily. Alternative Drug Free events offered each day include: sporting activities such as baseball, kickball, flag football, soccer, Jump rope, basketball and 4 square. Recreation Programs in schoollneigh./community: Daily activities (kickball, basketball jump rope baseball etc,) Each activity is at least Y:z hour and involves a minimum of 5 children. Participation in these events inspires and teaches cooperation, fair play sportsmanship as well as bonding the participants and strengthening the anti drug message. Our two smart girls group meets every Monday afternoon for an hour and they are run by the Club's Certified Additions Prevention Professional. These groups are divided by ages and focus on drug and alcohol education, life skills education, anger management and health issue. Our Passport to Manhood meets each Monday for an hour and focuses on substance abuse education, crime prevention, anger control and other preventive and life skills associated with male adolescents. Community Service Projects: Every other month on Saturday or Sunday. Hours will vary, but will be a minimum of 2 hours and will have a minimum of 15 children participating with each project. Crime and Substance Prevention Education: Once per week, 1 hour for each class and a maximum of 10 children kids in each class Life Skill Development educational activities: Once per week, 1 hour for each class and a maximum of 10 children kids in each class. Summer Camp activities: 10 weeks during the public school's summer vacation. A minimum of 90 children will participate in the summer program. Hours will be Monday to Friday from 8 am to 5 pm. The program will offer the same programs as offered to each child during our traditional after school program rr Rule 110-9.006 Grant Application Section II - Page 11 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro~ram after school program 4. Briefly describe what you consider successful completion of a project activity and how you will measure it. This should include whether it is time, activity or content based. For example, successful completion for an individual could be attendance at all classes the project provided. Attendance at all classes and successful completion of a post test or post interview at the conclusion of each program. 5. What happens if someone does not successfully complete a project activity? If this includes expulsion, please list the criteria. Project/Program will be offered ag~inin next four-week cycle. 6. Will you use incentives and/or sanctions to encourage participation and completion of project activities? If yes, please respond to the following: a. Identify and describe all sanctions and/or incentives. b. Describe how and when they will be used. There will be a ceremony for the successful graduates of each SMART Moves preventive program offered at the Club. Award certificates will also be issued to each graduate. Sanctions, depending on behavior would include time outs/removal from program/activities. 7. If any special training is planned for personnel at any level, please identify this training and describe how it will further the operation of the project. Also identify the position or types of positions that would attend such training N/A 8. If equipment purchases will be a significant part of project funding, describe how this equipment will be used in project operations. N/A Nine Computers, not funded by the project will be used during our academic tutoring program. COOPERATING OR PARTICIPATING AGENCIES 1. List all agencies and/or organizations participating in project implementation or whose cooperation and/or support are necessary for the success of your project. Monroe County Sheriffs Department, Department of Juvenile Justice, Key West Police department, DCF, and public schools. 2. Describe the role of each agency/organization. Referrals and aftercare services if applicable 3. Have you obtained a commitment for support from each listed agency / organization? If it has not been obtained, describe how this will be accomplished. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 12 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Not a formal one. OTHER KEY INFORMATION In 400 words or less, provide any other key information regarding the project that you have not previously addressed in this subgrant application. This should include identifying any other Byrne-funded project/activity/client that overlaps with this request. FDLE Byrne Formula Grant Application Package Rule 11 0-9.006 Grant Application Section If - Page 13 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 3. Program Obiectives and Performance Measures: Up to three types of objectives may be included in this section of your subgrant application, Le., Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410- 8700 for further guidance. Continue on a second page if necessary. a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a listing of authorized program areas. (Select only 1 Program Area) 04-A Community Crime Prevention (#) (Title) b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address. If additional objectives are included, please identify whether they are Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly performance reporting. Uniform Obiectives (Mandatory, copy as worded for the program area addressed and include all appropriate questions. Include Objectives from only 1 program area, Objectives from a different program area could be included as Project Specific Objectives). Provide eight (8) alternative drug-free events. [Alternative drug-free events would include such things as sporting events, games, field trips, parties, etc., Le., any participatory event designed to strengthen 04A.01 the anti-drug message and bond those participating in the event.] Part 1 - During this reporting period, how many alternative drug free events were conducted? [Identify in the narrative portion of this report the names of these events and describe how the anti-drug and/or anti-crime message was incorporated in each event.] Present twenty-five (25) crime and substance abuse prevention education classes. 04A.02 Part 1 - During this reporting period, how many crime prevention and substance abuse education classes were presented? [Briefly discuss these classes in the narrative.] Conduct twenty-five (25) life skill development education classes. 04A.03 Part 1 - During this reporting period, how many life skill development education classes were presented? [Briefly discuss these classes in the narrative.] Create, expand, or enhance community, neighborhood, or school-based recreation programs. Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation programs? Part 2 - No longer applicable. 04A.04 Part 3 - No longer applicable. Part 4 - No longer applicable. Part 5 - Did the activities include academic tutoring? Part 6 - No longer applicable. . Part 7 - Did the activities include drug awareness and prevention education? Part 8 - No longer applicable. 04A.15 Provide academic tutoring to twenty (20) students. Part 1 - During this reporting period, how many individuals receives academic tutoring services? FDLE Byrne Formula Grant Application Package Grant Application Section If - Page-1-o \ lJ OCJG - 005 (rev. 04/04/03) \ Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Project Specific Objectives: PS001 Continue to involve at least fifty (50) youth in grades 5 to 8, who meet the program criteria, to be involved in Club programs in 2004. PS002 To continue for at least 75% of these youth to be involved and participate in at Least one SMART Move preventive program. PS003 Through staff observation and documentation for all of the groups at each level, to observe an increase in the ability to successfully problem solve as documented with 75% decrease of acting out or problematic behavior(s) at the Club PS004 Through staff observation and documentation, over the course of the funding cycle, to see a decrease of at least 75% of the number of children having to use the Club's Time Out Area for inappropriate behavior(s). psoas To involve at least 50 youth to participate and attend monthly evening and weekend programs and activities at the Teen Center. . .. . PS006 To have at least 75% of our youth to actively participate in at least one community service project. PS007 To have at least 50% of the parent(s) participate in SMART parent meetings. PS008 To provide four community service events. FDLE Byrne Formula Grant Application Package Rule 11 D-9.006 Grant Application Section If - Page 15 OCJG - 005 (rev. 04/04103) Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram 4. Activitv Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic Activities." Your Quarterly Performance Reports will be reviewed against this schedule. Subgrant Period (Beginning Date - Ending Date) Administrative Activities ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aua SeD Submit Financial Reimbursement X X X X Requests Submit Financial Closeout Package X Submit Quarterly Program Reports X X X X (04) (04) (04) (04) Submit Quarterly PGI Reports (If applicable) Programmatic Activities (Continue on a second page if necessary.) Be sure to include activities mentioned in the Project Description ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Smart Clubs Orientation Meeting X X X ( orientation/reevaluation) SMART Kids Meeting/Activity X X X X X X X X X (includes prelpost assessments) Street SMART Meeting/Activity X X X X X X X X X (includes pre/post assessments) STAY SMART Meeting Activity X X X X X X X X X (includes pre/post assessments) Act SMART Meeting Activity X X X X X X X X X (includes pre/post assessments) SMART Girls X X X X X X X X X (includes pre/post assessments) SMART Parents X X X X X (includes pre/post assessments) Passport to Manhood X X X X X X X X X (includes pre/post assessments) Police Officer/Community Educator X X X X X X X X X X X X Community SeNice projects/Activites X X - X X Academic Tutoring X X X X X X X X X X Teen Center Activities X X X X X X X X X X X X FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 16 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program F. Project Budget 1. Budget Schedule a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget. b. Enter the amount of federal, matching, and total funds by budget category that you will use to support project activities. Enter dollar amounts only in applicable categories based on totals from the Budget Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Budget. c. Show all figures rounded to the next highest dollar; do not include cents. Type ov=?AffiPt~b~/,U!"l '/!-l Rts~ Applic~ble Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits Contractual Services 27,450.00 9,150.00 36,600.00 Expenses Operating Capital Outlay Indirect Costs - Totals 27,450.00 9,150.00 36,600.00 FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 17 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2. Budget Narrative a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Indirect Costs). The Total Project Costs should be included. b. You must describe the line items for each applicable budget category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only be made for items clearly identified in the .budget narrative. c. Costs must not be allocated or included as a cost to any other federally financed program. Continu'e on additional. a es if necessa . Please respond to the following five items before providing the details of the Budget Narrative. 1. Source of match must be cash and represent no less than twenty-five (25) percent of the project's cost. a. Identify your specific sources of matching funds. Monroe County General Revenue fund. b. Is match available at the start of the grant period? yes c. If match will be provided from a source other than the subgrant recipient or the implementing agency, how will the match be tracked and verified? (The subgranteeis responsible for compliance.) n/a 2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the initial year? If no, please explain. No: Yes: xx If yes, please list number and title of position and type of benefits. 3. Indicate the OCO threshold established by the subgrantee. $750.00 4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. n/a FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section If - Page 18 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram 5. If the budget includes services based on unit costs, be sure to provide a definition and cost for each service as part of the budget narrative for contractual services. Provide the following information. a. What is the basis for the unit costs? b. How recently was the basis established or updated? Personnel Teen Prevention/Center Director (F/T) (supervision, recruitment of prevention programs/activities) 40 hrs X $15.00 hr X 52 weeks FICA, rounded Subtotal $31,212 $ 2,388 $33,600 Police Offices/Certified Addictions Prevention Professional (per diem) 2 hrs X $25.00 per hr X 40 school weeks $ 2,000 4 hrs X $25.00 per hr X 10 summer weeks $ 1.000 Subtotal $ 3,000 $36,600 Total Budget Local Match provided by the Monroe County Grants Matching Funds. Purchasing methods to be used will conform to existing Federal, State, and Local laws and regulations. Services provided under contract with the Boys and Girls Club. Rule 11 D-9.006 Grant Application Section If - Page 19 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram G. Conditions of Acceptance and Agreement Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 16 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and Byrne Program Guidance Document as well as Florida laws and regulations including the Florida Admin'istrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. 2. Allowable Costs a. Allowance for costs irwurred under the subgrant shall be determined according to the general principles of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State. Local and Indian Triba/ Governments", or OMB Circular A-21, "Cost Principles for Educational Institutions ". b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110 and Florida lawto be eligible for reimbursement. 3. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly ProjectPerformance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in sanctions, as specified in item 16 of Section G, performance of Agreement Provisions. (2) Report Contents: Performance reports must include both required sections, the quantitative response (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in performance measures, and also identify problems with project implementation and address actions being taken to resolve the problems. b. Financial Reports (1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". (2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 20 OCJG - 005 (rev. 04/04/03) Rule 11 D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Item 10, Program Income.) c. other Reports The subgrant recipient shall submit other reports as may be reasonably required by OCJG. 4. Fiscal Control and Fund Accounting Procedures a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by OCJG. b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal Office of Management and Budget's (OMB) Circulars A-21, A-8?, and A-11O, in their entirety. c. All funds not spent accordiog to this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation . The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the subgrant recipient's project are eligible for reimbursement. 7. Advance Funding Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant recipient upon a written request to the Department justifying the need for such funds. This request, including the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the budgeted activities for the period. 8. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds. 9. Travel and Training a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written approval from the Department for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips that were not listed in the approved project description and budget. b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, Florida Statutes. c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida Statutes. Rule 110-9.006 Grant Application Section If - Page 21 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 10. Program Income (also known as Project Generated Income) Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 - Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement Fund). 11. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. 12. Property Accountability . . a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or request Department disposition. b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110. This Obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 13. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMB Circular A-11 O. 14. Copyright The awarding agency.resenies a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 15. Audit a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or program- specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipi~nt. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section II - Page 22 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. h. The completed audit report or notification of non-applicability should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 16. Performance of Agreement Provisions In the event of defaLllt, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 17. Commencement of Project a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project starting date. b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised project starting date. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement. 18. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section /1- Page 23 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 19. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same term~and conditions s~t.forth i~ the initi<;ll contract. Only one .extension of the contract shall be acceptable, unless failure to'-complete the contract is due to events beyond the control of the contractor. 20. Written Approval of Changes in this Approved Agreement Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but are not limited to: a. Changes in project activities, target populations, service providers, implementation schedules, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the Department. Transfers do not allow for increasing the quantitative number of items documented in any approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and Benefits category.) d. Under no circumstances can transfers of funds increase the total bUdgeted award. 21. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Access To Records a. The Department of Law Enforcement, the Auditor General of the State of Florida~ the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of Rule 110-9.006 Grant Application Section II - Page 24 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance - Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Justice Common Rule for State and Local Governments. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant recipient or its contractor in conjunction with this agreement. 24. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statenient and be available for audit and public disclosure upon request of duly authorized persons. 25. Signature Authority Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority to request changes to.the approved agreement. The prior mentioned individuals have authority to sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee. 26. Delegation of Signature Authority When the authorized official of a subgrant recipient or the implementing agency designates some other person signature authority for him/her, the chief officer or elected official must submit to the department a letter or resolution indicating the person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. The letter must also specify the authority being delegated. 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply. a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department Rule 110-9.006 Grant Application Section II - Page 25 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grall! Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program of Law Enforcement for processing and forwarding, when requested by the employing agency. to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.s. Depart!llent of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining 'Drug Courts: The Key Components", January 1997. This document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700. b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE upon request. 30. Overtime for Law Enforcement Personnel" . Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this c()nsultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for deten,tion space. 31. Criminal Intelligence System a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of individuals. b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections B02(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. c. This certification is. a material representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant- funded development or operation of a criminal intelligence system. 32. Confidential Funds A signed certification th'at the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from all projects that are involved with confidential funds from either Federal or matching funds. The signed certification must be submitted at the time of grant application. 33. Equal Employment Opportunity (EEO) a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H. b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and maintained a current EEO FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Sect/onU - Page 26 OCJG - 005 (rev. 04/04/03) Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157,42 U.S.C. 3701, etseq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information). c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan must be submitted. . .... .. ":' ~ '.' 'f- d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 34. Americans with Disabilities Act Subgrantees must comply with the.requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, whicn prohibits discrirnination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title I), state and local government services and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV). 35. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department 36. National Environmental Policy Act (NEPA) a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as'the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 1 OO-year flood plain; (3) A renovation, lease, or any other proposed LIse of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) tradition.ally used, for example, in office, household, recreational, or educational environments. b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 27 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. 37. Non-Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.5.'0, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file tfle most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $1 00,000 or more; or federal loan of $150,000 or more. b. Ihis..~ertification is_.a, n)aterial repres.e~tatjon.of fact .up9nwbich reliance was placed when this agreement was made. Submission .of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. . c. The undersigned certifies, to the best of his or her knowledge and belief, that: .. (1) No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of .any federallcan, the entering into of any renewal, amendment, or modification of any federal contract, :grant, loan or cooperative agreement.. (2).lf any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobbvinq Activities, according to its instructions. FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 28 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (3) The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 39. state Restrictions on Lobbying In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. "Pay -to-Stay" Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are creati:!d for the sallJ~ or similar offef1ders wit!1in a jurisdiction. 41. Mitigation of Health,Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories . . If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condition, which provides for individual site environmental assessmenUimpact statements as required under the National Environmental Policy Act. a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. b. Specific Requirements: The subgranteeunderstands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest. Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure if of clandestine methamphetamine laboratories; 2. Provide Occupational Safely and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; 5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; Rule 110-9.006 Grant Application Section II - Page 29 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProClram 6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that ant residual contamination is remediated, if necessary, and in accordance with existing State and Federal requirements; and 9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have immediate .a.c~ess. to, qualifi~d. per,sonnel whg. can respond to. t.~e potential health needs of any .-- offender(s)' children or other .children present or living at the seized laboratory site. Response actions . should include, at a minimum and as necessary, taking children into protective custody, immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests, examinations or health care. FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 30 OCJG - 005 (rev. 04/04/03) Rule 110-9.006 APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program SUBGRANTEE CERTIFICATION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) (Select one of the following): xx Meets Act Criteria Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient. . . (Select one of the following): xx Has a Current EEO Plan _Does Not Have a Current EEO Plan Has included a copy of the current approval letter from the US DOJ I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days a~n ~s approved or face loss of federal funds. Signature of Subgrantee Authorized Official Type Name: James L. Roberts Title: County Administrator Subgrant Recipient: Monroe County Board of County Commissioners (pI <<-1/03 Date: Rule 110-9.006 EEO Certification Appendix IV - Page~ :b J OCJG - 006 (rev. 04/04/03) . FDLE Byrne Formula Grant Application Package APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program IMPLEMENTING AGENCY CERTIFICATION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and. Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the following): xx Meets Act Criteria Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate. implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency. . . (Select one of the following): xx Has a Current EEO Plan Does Not Have a Current EEO Plan Is Included in the EEO Plan of the Subgrant Recipient. Has included a copy of the current approval letter from the US DOJ I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement. and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. --=:I---:? ,k-- Signature of Implementing Agency Authorized Official Type Name: James L. Roberts Name of Subgrant Recipient: Monroe County Board of County Commissioners Name of Implementing Agency: Monroe County Board of County Commissioners Title: County Administrator Date: GI vi 03 FDLE Byrne Formula Grant Application Package EEO Certification Appendix IV - Page ~ ~?-- OCJG - 007 (rev. 04/04/03) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program H. Signature Page In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: (ll?'1~i./. ~fJ~ Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator Date: C) - 2.5- 03 Typed Name of Subgrant Recipient: Monroe County ~~~ Board of County Commissioners Signature: Typed Name and Title: James L. Roberts, County Administrator Date: (0/ 'II D 5 Typed Name of Implementing Agency: Monroe County --:::::T~~0- Board of County Commissioners Signature: Typed Name and Title: James L. Roberts, County Administrator Date: & I '-I! D ;; Rule 110-9.006 Grant Application Section /I - Page.38- 3.3 OCJG - 005 (rev. 04/04/03) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram H. Signature Page In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: QQ~.~ Typed Name and Title: Clavton H. Wilder. Community Prooram Administrator Date: It} - 2.5. (;> 3 Signature: Typed Name and Titl,= James L. Roberts. County Administrator Date: Cat" / /J:; Typed Name of Implementing Agency: Signature: ~ Typed Name and Title: James L. Roberts. Countv Administrator Date: ~/4/'D3 FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 33 OCJG - 005 (rev. 04/04/03) Rule 11 D-9.006