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Item C07
C.7 County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS Mayor Craig Cates,District 1 Mayor Pro Tem Holly Merrill Raschein,District 5 The Florida Keys Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 County Commission Meeting May 17, 2023 Agenda Item Number: C.7 Agenda Item Summary #11983 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Natalie Maddox (305) 292-4450 N/A AGENDA ITEM WORDING: Approval of amendment number one (1) to the agreement with CleartrackHR, Inc. which provides service for the County's Benefits Administration Software System. This system provides electronic management of benefits eligibility, enrollment, data file feeds to carriers, compliance, reporting and other related proccesses. This amendment reflects a price increase from $ 3.00 per member per month to $ 4.00 per member per month and an increase in the hourly rate for add-on services (not specified in the contract)to $ 150.00 per hour. ITEM BACKGROUND: Approval of amendment number one (1)with ClearTrack HR, the County's Benefits Administration Software System provider. This system provides electronic management of benefits eligibility, enrollment, data file feeds to carriers, compliance, reporting and other related proccesses. This amendment reflects a price increase per member per month fee from $3.00 to $4.00, and an increase of the hourly rate for non-contracted services from $95.00 to $150.00 per hour. CleartrackHR has not changed the pricing for these services since establishing them in 2018. The rate increase is warranted by increases in platform usage costs passed along by Selerix, software designer of the system platform, and the $150.00 hourly rate for noncontracted services is equitable with other system support providers, and therefore appropriate. PREVIOUS RELEVANT BOCC ACTION: N/A July 2020 —Approval of 5 Year Contract with ClearTrack HR to provide Benefits Administration System to include electronic management of eligibility, enrollment, data file feeds to carriers, compliance, reporting and other related processes. November 20, 2019 - Approval to Advertise Request for Proposals Benefits Administration System Packet Pg. 342 C.7 CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. DOCUMENTATION: Amendment 1 to Benefits Consulting Agreement 5 17 23_HM 2023 04 COI Clear Track signed exp 1 12 2024 ClearTrack HR Contract July 2020 thru July 2025 FINANCIAL IMPACT: Effective Date: May 17, 2023 Expiration Date: July 15, 2025 Total Dollar Value of Contract: $ 86,400.00 Annually/$ 410,400.00 (5 Year Contract) Total Cost to County: $ 86,400.00 Annually/ $410,400.00 (5 Year Contract) Current Year Portion:$36,000.00 FY 22/23 Budgeted: Yes Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: Grant: N/A County Match: N/A Insurance Required: Yes Additional Details: 11/20/19 502-08001 - GROUP INS ADMIN $60,000.00 Benefits Admin System REVIEWED BY: Natalie Maddox Completed 04/18/2023 2:31 PM Bryan Cook Completed 04/18/2023 2:32 PM Christina Cory Skipped 04/18/2023 7:33 PM Cynthia Hall Completed 04/18/2023 7:33 PM Purchasing Completed 04/19/2023 8:27 AM Budget and Finance Completed 04/27/2023 4:09 PM Brian Bradley Completed 04/28/2023 10:10 AM Lindsey Ballard Completed 05/02/2023 9:25 AM Packet Pg. 343 C.7 Board of County Commissioners Pending 05/17/2023 9:00 AM Packet Pg. 344 AMENDMENT NO. 1 TO BENEFIT CONSULTING AGREEMENT THIS AMENDMENT NO. 1 ("Amendment") to the Benefit Consulting Agreement ("Agreement") dated July 15, 2020 by and between ClearTrack HR, LLC ("ClearTrack") and Monroe County Board of County Commissioners ("County" or "BOCC") (collectively, the "Parties"), is entered into as of the 17th day of May 2023, which shall be the Effective Date for this Amendment. WHEREAS, on July 15, 2020, ClearTrack HR and the County entered into a Benefit Consulting Agreement, pursuant to which ClearTrack agreed to provide the services shown on Exhibit A to the Agreement (ClearTrack HR Scope of Services); and WHEREAS, Exhibit B to the Agreement, Fee Schedule, set forth the fees that ClearTrack HR will receive for the services; and WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the monthly amount that ClearTrack HR will receive for the online benefit and administration and enrollment system to increase from $3.00 per employee per month ("PEPM") to $4.00 PEPM; and WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the hourly rate for additional services not otherwise included in the agreement to $ 150.00 per hour; and WHEREAS, the County is in agreement with the proposed increases. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties hereby agree as follows: 1. On Exhibit B, Fee Schedule, the monthly amount for online benefit administration and enrollment system (including technical/software support) is increased from $3.00 PEPM to $4.00 PEPM. 2. On Exhibit B, Fee Schedule, the hourly rate for additional services not otherwise include in the agreement will increase to $ 150.00 per hour. 3. The above change shall take effect as of May 17, 2023. 4. In all other respects, the terms and conditions contained in the Agreement between the Parties remain unchanged, and the Agreement remains in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth below. 1 (The remainder of this page left blank intentionally.) The Parties hereby agree and consent to the terms and conditions of the Amendment and acknowledge such by executing the Amendment below. Attest: Monroe County Board of County Kevin Madok, CPA, Clerk of Courts Commissioners By: By: As Deputy Clerk Mayor: ClearTrack HR, LLC By: *W$� Heather McFarland, CEO C.7.b CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) . 0. � 04/05/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), iF AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT MCGRIFF INSURANCE SERVICES INCIPHS LI) PHONE (866)467-8730 FAX 22273438 (AIC,No,Ext): (A1C,No): The Hartford Business Service Center 6 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS INSURER(S)AFFORDING COVERAGE NAIC# E INSURED tNSURER A: Twin City Fire Insurance Company 29459 CLEAR TRACK HR LLC INSURER B: Hartford Accident and Indemnity Company 22357 PO BOX 69 INSURER C HARVEST AL 35749-0069 INSURER D INSURER E U) INSURER F: I to COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 9= THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD O INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSIR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS , COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE-1 $2,000.000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $1,000,000 X General Liability MED EXP(Any one person) $10,000 A X 22 SBA RS9035 01/12/2023 01/12/2024 PERSONAL S ADV INJURY $2,000,000 0) GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 LIJ POLICY❑PRO- Q LOC PRODUCTS-COMPIOP AGG $4,000,000 O JECT OTHER: > AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $2,000,000 L_ I ANY AUTO BODILY INJURY(Per person) C" ALL A AUTOS NED AUTOS SCHEDULEo 22 SBA RS9035 01/12/2023 01/12/2024 BODILY INJURY(Per accident) HIRED NON-OWNED PROPERTY DAMAGE N X AUTOS X AUTOS (Peracatlertt) Q N UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESS LUIB CLAIMS- MADE AGGREGATE CLED RETENTION WORKERS COMPENSATION X PER OTH, AND EMPLOYERS'LIABILITY STATUTE R 9= ANY YIN E.L EACH ACCIDENT $1„000,000 °0) � B PROPRIETORIPARTNERIEXECUTIVE NIA 22 WEC AB3KK6 03/12/2023 03/12/2024 OFFICERIMEMSER EXCLUDED? EL DISEASE-EA EMPLOYEE $1,000,000 U (Mandatory in NH) If yes,describe under E.L DISEASE-POLICY LIMIT $1„000,000 PE5QRIPTIQN QE QFERATIONS.below A EMPLOYMENT PRACTICES 22 SSA RS9035 01/12/2023 01/12/2024 Each Claim Limit $10,000 LIABILITY Aggregate Limit $10,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE MOLDER CANCELLATION Monroe Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED N 1100 SIMONTON ST APPROVED BY RISK MANAGEMENT BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED CD KEY WEST FL 33040 IN ACCORDANCE WITH THE POLICY PROVISIONS. rr '" AUTHORIZED REPRESENTATIVE DATE 4/2 WAIVER N/A_YESX U No vehicles-all remote staff d 198-2015 ACORD CORPORATION.All rights reserved. Additional insured on VL waivedA ACORD 25(2016103) The ACCIRD name and logo are registered marks of ACORD Packet Pg. 345 C.7.b CI ient#:2145969 04C LEARTRAI [704/13/2023 (MWDDIYYYYI ACORDTM CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. cy IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed® If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME: Emerging Client Commercial Client Center McGriff Insurance Services PHONE 888 743-2217 Arc No Eat: Arc No: 8888279861 7701 Airport Center Dr A DRESS. ClientServiceCenter@ 9me riff.com 6 Suite 1800 ADDRE INSURER{S AFFORDING COVERAGE NAIC N , Greensboro,NC 27409 INSURER A:Twin City Fire Insurance Company 29459 INSURED INSURER B:Hartford Accident&Indemnity Ins Co 22357 ClearTrack HR LLC Landmark American Insurance Co 33138 PO Box 69 INSURER C INSURER D: Harvest,AL 35749 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: U) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ID EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ++ INSR ADDL SUB POLICY EFF POLICY EXP LTR TYPE OF INSURANCEINSR WVQPOLICY NUMBER MMID01YYYY MMIODIYYYY LIMITS a+ A X COMMERCIAL GENERAL LIABILITY 22SBARS9035 1/12/2023 0111212024 EACHGOCTCURRENCE s2 000 000 _ CLAIMS-MADE �OCCUR REMIS ENTE6 e $1,000 000- MED EXP(Anyone person) S 10.000 PERSONAL&ADV INJURY s 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE s4,000r000 POLICY ET :LOC PRODUCTS-COMPIOPAGG s4,000,000 OTHER: s AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - Ea aideni ANY AUTO BODILY INJURY(Per person) S NED SCHEDULED BODILY INJURY(Per aeddonti S 0 AUTOS ONLY AUTOS Lm To NON-OWNED PROPERTY DAMAGE s AUTOS ONLY AUTOS ONLY Par acradent s _ UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LU46 CLAIMS-MADE, AGGREGATE s N CD nDED RETENTIONS I S N B WORKERS COMPENSATION 22WECA83KK6 3112l2023 03112l202 X PER OTH N AND EMALOYERS'LIABILITY' Eg ANY PROPRIETORYPARTNERIEXECUTIVE YIN E.L.EACH ACCIDENT S1 00O 000 OFFICERIMEMBER EXCLUDED? N N d A (Mandalory In NH) " '� E.L.DISEASE-EA EMPLOYEE S1 00O 000 If Yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S1,000,000 C Professional LCY801194 1/31/2023 01131/2024 3,000,000 Aggregate Liability 1,000,000 Each Claim U) 5 000 Deductible c� DESCRIPTION OF OPERATIONS r LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space is required] CD Policy: LCY801194 Professional Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date:06/28/19 Technology Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06128/19 Media Activities Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06/28/19 55 Network Security&Privacy Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date: U (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION C1I CD Monroe Count Board of County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C1I y ty THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street Key West, FL 33040 AUTHORIZED REPRESENTATIVE A . C%�UJ*M i 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) 1 of 2 The ACORD name and logo are registered marks of ACORD #S319692531M31941009 LRN Packet Pg. 346 C.7.b DESCRIPTIONS (Continued from Page 1) 06/28/19 Regulatory Matter:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro pate:06/28119 Privacy Breach:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date: 06/28/19 Data Assets Corruption:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date:06/28119 Cyber Extortion Threat:Aggregate$500,000 Each Claim$500,000 Ded:$5,000 Cyber Crime:Aggregate$100,000 Each Claim$100,000 Ded:$5,000 U d E E U) E U) 4- 4- 0 0 CL CL cN cN cN CL X c� U U M cN cN E c� SAGITTA 25.3(2016/03) 2 of 2 #S319692531M31941009 Packet Pg. 347 C.7.c J �� BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys � ��] j Mayor Pro Tem Michelle Coldiron,District 2 _ y 1� _� €da Craig Cates,District 1 X e David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting U July 15, 2020 Agenda Item Number: C.3 z Agenda Item Summary #6625 E E BULK ITEM: Yes DEPARTMENT: Employee Services U) TIME APPROXIMATE: STAFF CONTACT: Natalie Maddox (305) 292-4450 N/A AGENDA ITEM WORDING: Approval to award bid and 5 year contract for $ 64,800.00 Annually/ $ 324,000.00 over 5 Years with CleartrackHR, Inc. for continuation of the County's Benefits Administration System which provides electronic management of benefits eligibility, enrollment, data file feeds to carriers, compliance, reporting and other related processes; and approval to waive hard copy signature in the submitted proposal. a� ITEM BACKGROUND: 0 In November 2019, the BOCC approved the Employee Services/Benefits Department to issue a request for proposals (RFP)to select a Benefits Administration System to include electronic management of eligibility, enrollment, data file feeds to carriers, compliance, reporting and other d related processes. LO c� Five proposals were received and reviewed by the selection committee. The highest ranked proposer was ClearTrack HR, the incumbent provider. Employee Services/Benefits wishes to award the bid and approve a five (5)year contract with ClearTrack HR for the Benefits Administration System. Under the Monroe County Small Contract Purchasing option, ClearTrack HR has been providing the services noted above since open enrollment 2018. ClearTrackHR was excellent in the implementation process, open enrollment for 2018, and has continued to provide outstanding services and support to the Employee Services Department/Benefits. The Employee Services Department/Benefits wishes to continue this relationship on a long-term basis with ClearTrackHR. 0 In addition, Employee Services/Benefits is seeking approval to waive for irregularity in the bid W presented by a ClearTrackHR for the Benefits Administration System RFP. The bidder submitted a X complete and sufficient proposal but did not provide an original signed hard copy to Monroe County. All submissions were signed digitally. On the date of the closing of the RFP, an original signature t and hard copies were required. As the result of the recent health care emergency, COVID-19, hard a copies and original signatures are no longer accepted in the submission process. Employee U Services/Benefits wishes to waive requirement for hard copy original signature. E c� Packet Pg. 348 C.7.c c� PREVIOUS RELEVANT BOCC ACTION: N/A November 20, 2019 - Approval to Advertise Request for Proposals Benefits Administration System c, T- CONTRACT/AGREEMENT CHANGES: d n/a STAFF RECOMMENDATION: Approval. E DOCUMENTATION: E ClearTrack 6.24.2020 FINANCIAL IMPACT: g Effective Date: July 15, 2020 °9= Expiration Date: July 15, 2025 d Total Dollar Value of Contract: $ 64,800.00 Annually/ $ 324,000.00 (5 Year Contract) ; Total Cost to County: $ 64,800.00 Annually/ $324,000.00 (5 Year Contract) Current Year Portion:$ 16,200.00 FY 19/20 Budgeted: Yes 0 Source of Funds: > CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: N/A LO c� Revenue Producing: No If yes, amount: 75 Grant: N/A County Match: N/A Insurance Required: As per Exhibit E to the agreement. cN Additional Details: CN, 11/20/19 502-08001 - GROUP INS ADMIN $60,000.00 Benefits Admin System 0 U REVIEWED BY: Natalie Maddox Completed 06/22/2020 3:10 PM Bryan Cook Completed 06/22/2020 3:22 PM a Assistant County Administrator Christine Hurley Completed U 06/23/2020 10:31 AM Cynthia Hall Completed 06/23/2020 12:55 PM Purchasing Completed 06/23/2020 1:37 PM Packet Pg. 349 C.7.c Budget and Finance Completed 06/23/2020 2:08 PM Maria Slavik Completed 06/23/2020 2:27 PM Kathy Peters Completed 06/24/2020 11:28 AM Board of County Commissioners Pending 07/15/2020 9:00 AM c, T- d E E c ,E E 4- 0 0 CL CL LO N N N N U 0 U c� t U E c� Packet Pg. 350 =1 C.7.c BENEFIT CONSULTING AGREEMENT 9 � THIS AGREEMENT ("Agreement") is made and entered into as of this 1st day of ; U June 2020 ("Effective Date"), by and between ClearTrack HR, LLC, 305A Quality Circle, Huntsville, Alabama 35806, a foreign limited liability corporation authorized d s to do business in the State of Florida ("ClearTrack HR" or "ClearTrack" or "Contractor"), and Monroe County Board of County Commissioners ("County" or "BOCC") (collectively, the "Parties"). .i WHEREAS, on August 30, 2018, the County entered into a Benefit Consulting a Agreement with ClearTrack for the provision of services identified in that Agreement, including the development of an online benefits enrollment platform to be utilized by members of the County health plan ("Health Plan") in selecting their o County health plan benefits; and s WHEREAS, pursuant to that Agreement, with subsequent amendments and ' tl renewals, ClearTrack developed and built a platform exclusively for the County, to facilitate selection of health plan choices and other benefits by all of the Health Plan members; and i i ' o a WHEREAS, the platform was rolled out and used during the Open Enrollment G o periods of 2018 and 2019; and d WHEREAS, pursuant to that Agreement, ClearTrack also provided assistance to County staff with the online member enrollment services, and also provided a' Q technical support both for the members and County staff as well as services to maintain the database; and a 4 1 WHEREAS, on or about November 20, 2019, the County issued a Request for c Proposals (RFP), seeking a vendor for the provision of web-based benefit c administration services including an online enrollment system; and c Q C c� WHEREAS, following submission of proposals with a deadline of January 28, 2020, ` a selection committee met to review the proposals, and ultimately ranked ClearTrack c0 as the top ranked proposer and has recommended to the Board of County Commissioners that a contract be awarded to ClearTrack; and a 1 WHEREAS, the parties now wish to memorialize their arrangement in the form of this Agreement; and ' U a E Packet Pg. 351 =1 C.7.c NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: U 1 , 8 1.0 Description of Services. The services to be performed by ClearTrack HR for d the County shall include the services referenced in the body of this Agreement and those listed on Exhibit A, attached hereto and made a part hereof. In the event of a conflict between the body of this Agreement and Exhibit A, the Parties agree that the terms in the body of this Agreement shall control. The services to be performed may only be modified as agreed E upon by the parties in writing. The parties further agree that ClearTrack HR is an independent contractor and is not an employee of Monroe County. ClearTrack HR has the right to determine the means and methods to be 2 used in accomplishing and providing the services to be rendered hereunder. 2.0 Duties required of the County. The County shall provide ClearTrack HR with any and all information related to its benefit program that ClearTrack HR may reasonably request in order to perform the services contemplated hereunder including, but not limited to, accurate and timely information related to the County and the plans and products subject to the services. i ,- Furthermore, the County shall distribute in a reasonable manner a e � communication material related to the services being offered by ClearTrack G 0 HR. ClearTrack HR will not independently verify or authenticate information provided by the County or on the County's behalf. The County shall solely a be responsible for the accuracy and completeness of such information and other documentation furnished to ClearTrack HR. .0 Term, This Agreement is effective and will remain in effect for five (5) a years from the Effective Date. 1 1 C N 4.0 Fees for Services Performed. The fees to be paid to ClearTrack HR are C N those outlined in the Employee Benefit Enrollment Overview proposal from c ClearTrack HR to Monroe County attached as Exhibit B, with the clarification c that there shall be no charge for Additional EDI files for currently existing files (Blue Cross Blue Shield, Envision Rx, Delta Dental, and Vision Service ; c0 Plan). The County would only pay the Additional EDI file charge of $1,500 " per file if additional files are added. The County agrees to timely pay all fees, costs, and expenses arising out of or resulting from the services in accordance with the Florida Local Government Prompt Payment Act. This Agreement is subject to annual appropriation by the Monroe County Board of ', U County Commissioners. 2 Packet Pg. 352 =1 C.7.c c� 5.0 Expenses. The County will not be responsible for direct expenses associated with ClearTrack HR's services other than those specifically referenced in this Agreement. e d �Q Indemnification. 'd 9 E a. The parties acknowledge that ClearTrack HR is not named as a fiduciary with respect to any plan for which it may provide services. The parties agree that ClearTrack HR is not nor shall become a E fiduciary of any insurance plan as the result of providing the services anticipated by this Agreement. d � b. In order to provide the services identified herein, it may be ' o necessary for ClearTrack HR to receive from the County, or from the County's agent, information of a personal nature that may be protected by various privacy laws. ClearTrack HR advises that the County consult with legal counsel as to laws that may impact the County or the County's plans). The County warrants that the County or the County's agent have the right and authority to i disclose certain protected health information to ClearTrack HR for ! 0 a ClearTrack HR's use in performing the services anticipated by this Agreement. The County warrants that ClearTrack HR's use of this information to perform the services anticipated by this Agreement does not violate any privacy notice issued by the County, a benefit ; LO CN program the County maintains, or any applicable law. Q IN c. Neither ClearTrack HR nor the County shall have any liability for any failure or delay in performance of obligations under this Agreement 4 because of circumstances beyond reasonable control, including without limitation, acts of God, fires, floods, earthquakes, acts of war or c Q terrorism, civil disturbances, sabotage, accidents, unusually severe c weather, governmental actions, power failures, computer/network c Q viruses that are not preventable through generally available retail C, products, catastrophic hardware failures, or attacks on servers. d. The Parties further agree, notwithstanding any other terms or conditions contained here, that neither ClearTrack HR nor the County ' e � shall have any liability for indirect, special, punitive, consequential or incidental damages, including, without limitation loss of profits. e. Except to the extent prohibited by law, the County will indemnify, a defend, and hold harmless ClearTrack HR, its directors, officers, and c� 3 Packet Pg. 353 C.7.c associates from and against any and all claims and/or lawsuits brought by any person, entity or governmental authority from and against any and all judgments, settlements, costs, penalties, and expenses (including reasonable attorneys' fees and expenses) resulting from or e arising out of criminal conduct, negligence, or fraud on the part of the d County or any of the County's directors, officers, or associates (acting alone or in collusion with others) in connection with this Agreement, except to the extent such claim or lawsuit arises from a wrongful act or wrongful omission that ClearTrack HR, pursuant to rights under this E Agreement, specifically directed the County to engage in or which E arises from criminal conduct, negligence, or fraud on the part of ClearTrack HR or any of ClearTrack HR's directors, officers or associates (acting alone or in collusion with others). f. Except to the extent prohibited by law, ClearTrack HR will indemnify, defend, and hold harmless the County, the County's directors, , officers, and associates from and against any and all claims and/or lawsuits brought by any person, entity or governmental authority against any and all judgments, settlements, costs, penalties, and expenses (including reasonable attorneys' fees and expenses) resulting from or arising out of criminal conduct, negligence, or fraud ! 0 on the part of ClearTrack HR or any of its directors, officers, or associates (acting alone or in collusion with others) in connection with ` c 0 this Agreement, except to the extent such claim or lawsuit arises from a a wrongful act or wrongful omission that the County, pursuant to rights under this Agreement, specifically directed ClearTrack HR to engage in or a' Q which arise from criminal conduct, negligence, or fraud on the part of the County or any of the County's directors, officers or associates (acting alone a or in collusion with others). 4 E 7.0 Confidentiality, c C14 < C14 C 7_1 To the maximum extent allowed by law and specifically in accordance c with Florida public records law, ClearTrack HR will retain in confidence all C information and technical data derived from or disclosed to ClearTrack HR ` by the County, the County's Employees, the County's representatives, or the ; c0 County's agents, which is not generally known to the public, hereinafter referred to as "Confidential Information." Examples of Confidential a Information include, but are not limited to, information or data disclosed in oral, written, graphic, or machine-readable form or in forms otherwise embodying or displaying such information which is visible or audible to ' U ClearTrack HR by virtue of ClearTrack HR having an employee, 4 Packet Pg. 354 =1 C.7.c subcontractor, or agent visiting or performing services at a facility controlled by the County or one of the County's subsidiaries, agents or subcontractors; or by having access to the County's systems including, but not limited to, employee information, which may constitute personally identifiable information. Examples of personally identifiable information include, but are d not limited to, individual names, addresses, phone numbers, email d addresses, employment information, financial information, social security numbers, drivers' license or other identification card numbers, or other similar information. ClearTrack HR shall use all Confidential Information solely to perform its obligations under this Agreement. The disclosure of Confidential Information is subject to privacy laws. This obligation of confidentiality shall not, however, apply to information that: (a) is or becomes available in the public domain through no wrongful act or omission of 2 ClearTrack HR; (b) is already in ClearTrack HR's rightful possession without an obligation of confidentiality prior to disclosure by the County; (c) is rightfully disclosed to ClearTrack HR by a third party without an obligation of "E confidentiality that is known to ClearTrack HR; (d) is independently U) developed by ClearTrack HR; or (a) is required to be disclosed by law or pursuant to any order of a court of competent jurisdiction or regulatory order properly served on ClearTrack HR. i a a. ClearTrack HR agrees to regard and preserve as confidential all records and other information including but not limited to participant ` demographic and benefit election information and any materials a developed exclusively for the County. ClearTrack HR will not, ; LO without written authority from the County, disclose to others during a' Q the term of this Agreement or thereafter, any such records or other information except as required by applicable law. a 4 b. Upon Termination of this Agreement, each party shall promptly return to the other party all copies of materials involving confidential c Q information in the other party's possession or control. c c. Public Records Requirements: c C � 0 Pursuant to F.S. 119.0701 and the terms and conditions of this contract, U the CONTRACTOR is required to: e � (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County U with a copy of the requested records or allow the records to be inspected or 5 Packet Pg. 355 =1 C.7.c copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt ; U from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion ; o of the contract if the CONTRACTOR does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONTRACTOR or keep and maintain public records that would be required by the County to perform the service. If a the CONTRACTOR transfers all public records to the County upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable ' tl requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. i ' o (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the CONTRACTOR of a the request, and the CONTRACTOR must provide the records to the County or ; , allow the records to be inspected or copied within a reasonable time. ' `� 'I � If the CONTRACTOR does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance 4 with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the CONTRACTOR. A c �' CONTRACTOR who fails to provide the public records to the County or c pursuant to a valid public records request within a reasonable time may be c Q subject to penalties under section119.10, Florida Statutes. The CONTRACTOR shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. e � IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF 6 Packet Pg. 356 =1 C.7.c PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY-BRIAN@MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL U 1 , 33040. e 6 $Q Miscellaneous. 9 BA Governing Law. Any action, suit, or proceeding arising under or ; in connection with this Agreement must be commenced within two (2) years after the claim or cause of action arises. This Agreement shall be governed in all respects by the laws of the state in which the County is located, without regard to conflicts of law. d � 8_2 Assignment. Neither party may assign (voluntarily, by operation of c law, or otherwise) this Agreement (or any rights or obligations contained herein) without the prior written consent of the other party, whose consent shall not be unreasonably withheld. Any permitted assignee shall assume all obligations of its assignor under this Agreement. Any purported assignment or transfer in violation of this section shall be void. 8_3 Entire Agreement. This Agreement is the entire agreement between the parties. This Agreement supersedes all prior or contemporaneous a oral or written communications, proposals, and representations with G respect to the subject matter covered by this Agreement. The terms and conditions of this Agreement can only be modified via a written a agreement signed by all parties. 3N 8_4 Counterparts. This Agreement may be executed by the parties in e separate counterparts each of which when so, executed and delivered d 4 shall be an original, but all such counterparts together shall constitute but ° one and the same instrument. c N c � c 8_5 Notices. Any notice, communication or payment required under c this Agreement shall be addressed as follows: c 9 0 U Client: - Vendor@ Monroe County BQCC ClearTrack HR, LLC " 1100 Simonton Street 305A Quality Circle a � U 5ulte 2-288 Huntsville, AL 35806 a � c� 7 Packet Pg. 357 =1 C.7.c Key West, FL 33040 f Attn: Contracting Department 9 Attn: Maddox- natalie@monroecounty-fl.gov natalie@monroecounty-fl.gov ; U 0 s d 8_6 Attorneys' Fees. In the event ClearTrack HR or the County institutes legal proceedings related to this Agreement against the other party the prevailing party in such proceedings shall be entitled to recover from the other party (in addition to any damages or other relief granted as a result of such litigation) all costs and expenses incurred a therein, including reasonable attorneys' fees and courts costs. a d 8_7 HIPAA and HITECH Compliance. ClearTrack HR and the County shall comply with all federal and state laws and regulations governing the privacy and security of health information, including without nE limitation, the Health insurance Portability and Accountability Act (HIPAA), Health Information Technology for Economic and Clinical Health Act (HITECH), and their related regulations, and shall remain in compliance with these laws and regulations, and any other applicable laws, rules or regulations pertaining to the services, as they may be 3 0 amended from time to time. The parties shall execute whatever G 0 additional documents or agreements may be necessary to comply with these laws and regulations. < a e LO 9.0 Provisions Reguired by 2 CFR part 200. 9.1 Termination for Cause and Remedies. In the event of breach of any a contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause c �, with CONTRACTOR should CONTRACTOR fail to perform the < N C covenants herein contained at the time and in the manner herein c provided. In the event of such termination, prior to termination, the c COUNTY shall provide CONTRACTOR with two (2) calendar days' notice and provide the CONTRACTOR with an opportunity to cure the ; c0 breach that has occurred. If the breach is not cured within 24 hours of notice, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY ' U exceeds the funds remaining in the contract; however, the COUNTY c� 8 Packet Pg. 358 =1 C.7.c reserves the right to assert and seek an offset for damages caused by the breach, including the cost of corrective work. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to a recoup monies paid under this Agreement, including the right to sue for d breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. 9.2 Termination for Convenience. The COUNTY may terminate this Agreement for convenience, at any time, upon ninety (90) days' notice a to CONTRACTOR. If the COUNTY terminates this agreement with the a CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to date of termination. d 9.3 Equal Employment Opportunity, No Discrimination. During the ; n s performance of this Agreement, the CONTRACTOR agrees as follows: ' tl 1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are ! treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, a demotion, or transfer, recruitment or recruitment advertising; layoff or , termination; rates of pay or other forms of compensation; and selection for ' Q N training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for a employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. c N 2. The contractor will, in all solicitations or advertisements for employees c placed by or on behalf of the contractor, state that all qualified applicants c will receive consideration for employment without regard to race, color, C religion, sex, sexual orientation, gender identity, or national origin. 3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation c of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has I access to the compensation information of other employees or applicants a as a part of such employee's essential job functions discloses the c� 9 ° Packet Pg. 359 C.7.c compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, ; U proceeding, hearing, or action, including an investigation conducted by the a employer, or is consistent with the contractor's legal duty to furnish d s information. 4. The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's a commitments under section 202 of Executive Order 11246 of September a 24, 1965, and shall post copies of the notice in conspicuous places C available to employees and applicants for employment. d 5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of ' tl the Secretary of Labor. 6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and 3 0 a will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ` ascertain compliance with such rules, regulations, and orders. a 7. In the event of the contractor's non-compliance with the e LO nondiscrimination clauses of this contract or with any of such rules, i N regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared 4 ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other C N sanctions may be imposed and remedies invoked as provided in Executive c CN Order 11246 of September 24, 1965, or by rule, regulation, or order of the c Secretary of Labor, or as otherwise provided by law. c C. 9.4 OTHER FEDERAL CONTRACT REQUIREMENTS. The CONTRACTOR and its subcontractors must follow the provisions as set U forth in Appendix II to 2 CFR Part 200, as amended, including but not limited to: a A. Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- a 1387) and will reports violations to FEMA and the Regional Office of the c� 10 Packet Pg. 360 =1 C.7.c Environmental Protection Agency (EPA). B. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR i U 1 , §401.2 (a) and the recipient or sub recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the ; c substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or sub recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. i 2 C. Debarment and Suspension (Executive Orders 12549 and 12689-A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or i otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. G CL D. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352�—Contractors that aCL apply or bid for an award exceeding $100,000 must file the required ' e LO certification. The certification is attached to this Agreement as Exhibit D. Q Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or a attempting to influence an officer or employee of any agency, a member of 4 L- E Congress, officer or employee of Congress, or an employee of a member c N of Congress in connection with obtaining any Federal contract, grant or any < N other award covered by 31 U.S.C. 1352. Each tier must also disclose any c lobbying with non-Federal funds that takes place in connection with c obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. ClearTrack will submit Exhibit D to the ; U County's Benefits office _within 10 days following execution of this Agreement by the County. Other Federal Requirements: E. Americans with Disabilities Act of 1990 (ADA) — The CONTRACTOR I Will comply with all the requirements as imposed by the ADA, the a regulations of the Federal government issued thereunder, and the c� i� Packet Pg. 361 =1 C.7.c assurance by the CONTRACTOR pursuant thereto. F. Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as ; L) amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds under this ; c Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps a in accordance with applicable federal and state laws and regulations to a ensure that the DBE's have the opportunity to compete for and perform 1 2 contracts. The COUNTY and the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. n� 1 G. The Contractor shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant i to the Contract to likewise utilize the U.S. Department of Homeland a e � Security's E- Verify system to verify the employment eligibility of all new rr employees hired by the subcontractor during the Contract term. 9 a 1 LO 9.5 ClearTrack HR warrants that he/it has not employed, retained or .' Q otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Monroe County Ordinance No. 10-1990 or any County a officer or employee in violation of Section 3 of Monroe County Ordinance No. 10-1990. c C14 For breach or violation of this provision the County may, in its discretion, c terminate this contract without liability and may also, in its discretion, deduct c from the contract or purchase price, or otherwise recover, the full amount of c any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. ; c0 9.6 The County and ClearTrack HR understand and agree that County officers and employees are required to comply with the standards of conduct c for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing ; business with one's agency; unauthorized compensation; misuse of public a U position, conflicting employment or contractual relationship; and disclosure or c� 12 Packet Pg. 362 =1 C.7.c use of certain information, or the County's gift policy, set forth in Section 1.06 of the County's Personnel Policies and Procedures Manual (Code of Ethics), available at: https://www.monroecounty-fl.gov/210/Policies-Procedures. 1 , 9.7 Insurance Requirements. At or prior to execution of this Agreement, all I of the insurance coverages listed in Exhibit E, Insurance Checklist, will be d s obtained and certificates of insurance will be provided to Monroe County Board of County Commissioners. Monroe County Board of County Commissioners will be listed as an additional insured on the following coverages: liability (general, vehicle, and cyber). E The insurance coverages will be maintained in force at all times throughout the E a 1 contract term. If any policies expire or lapse during the term, new certificates a of insurance will be provided by the vendor to the County. 9.8 A person or affiliate who has been placed on the convicted vendor list d following a conviction for public entity crime may not submit a bid on a contract ; °E to provide any goods or services to a public entity, may not submit a bid on a E contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, i subcontractor, or CONTRACTOR under a contract with any public entity, and 3 may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By entering into this Agreement, ClearTrack warrants that it has read the above and states ' I LO that neither ClearTrack nor any Affiliate has been placed on the convicted Q vendor list within the last 36 months. I a 4 [THE BALANCE OF THIS PAGE IS INTENTIONALLY BLANK] cC14 c c14 c c c Q c cs 9 0 U I I a 1 1 S � U I a a � C E U 1 Packet Pg. 363 =1 C.7.c c� IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the date set forth below. U 1 , The parties hereby agree and consent to the terms and conditions of the Agreement and acknowledge such by executing the Agreement below. s I 1 � 9 I Attest: Monroe County Board of County Kevin Madok, CPA, Clerk of Courts Commissioners , a 1 By: By: 9 a 1 As Deputy Clerk Mayor Date: I � ' tl Witnessed: ClearTrack HR, LLC 9 I By: By: Print Name: Heather McFarland, CEO i ' 0 Date: Date: May 20, 2020 G 0 1 I 9 a 1 LO 7 1 a 4 1 1 1 C C14 C N C C C C C 1 � 9 0 U I I a 1 1 S � U I a a � C E U 14 Packet Pg. 364 =1 C.7.c c� EXHIBIT A CLEARTRACK HR SCOPE OF SERVICES 1 CLEARTRACK HR shall provide the following checked services to the County under this Agreement: i d Services i E ❑ Cal1 center—Enrolment O Traditional and interactive assistance materials ' ❑ Onsde one-on-one meetings ❑ Enrollment platform(Hel x) ❑ Group rrxebngs 0 Enrollment platform(Seierix) i ® Enrollment platform user support ❑ Dependent Elig ility Vefitrration Enrollment Solutions 9 Open ervollment ❑ Year-round status changes (9 New hire enrolment ❑ Dependent verification ❑ Acquisitions Qf applicable) r Benefit Ad ministration ❑ Benefit e6gib3ity 0 Carrier File Interface ❑ Rehires Development ❑ Terminations ❑ Schedu:ed EDI fees to carriers i © Life event changes throughout the year ❑ Premium billing and ❑ Integration with Wartime ACA I 0 recondAation compliance suite 0 Standard and custom reports for ❑ Pre-enf llmoent data audit G 0 administenng benefits CL CL i 9 Effacdve Communication e LO ❑ Benefit fairs C7 Benefit Summary Books CN ❑ Webinar meeting presentations ❑ Benefits guide and workbook ❑ Online Calendar Enrollment Custom Scheduling call center prompts ' ❑ Open enrolment announcement 0 Branded online enrollment letter screens ❑ Open enrollment poster M Benefit c cN ❑ Payroll staffers Staterrbentsl'Conflnnatfens c c14 ❑ Auto call recordings ❑ Preparing for open enrollment c ❑ Text and email messages benefit c c, 0 0 8mployee and management ❑ PMt and Fulfillment surveys 0 Interactive Nital Booklets ❑ Total Compensation Statements ❑ Enrollment Guides a cs ❑ Employee Decision Tools ❑ Gorporabe Messaging ❑ Video ❑ Family Medical Lowe ❑ Web Portals ❑ Financial Piamli lg Toots O Emad and Can Reminders ❑ Social Medta ; U O V*k* s Engagstment ❑ Design and Copywriting c� 15 Packet Pg. 365 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 366 M- Ann': =1 C.7.c EXHIBIT B FEE SCHEDULE CLEARTRACK HR is providing open enrollment platform services on a one-time basis. The fees shall be in the amounts set forth below: s Web-based Enrollment Platform includes 4 EDI files No charge Additional EDI files if re wired $1,500 per file **** Online Benefit Administration and Enrollment System $3.00 PEPM includes technical/software support) **Total estimated expenses are based on enrollment of 1400 employees. Actual cost will be calculated based on actual number of benefit eligible employees during open enrollment, but are capped at no more than five (5) months. d *** Call center support does not include benefit consulting and/or assistance with enrollment of benefits. ****Estimated expenses calculated based on 4 EDI files (4 are included). At present, Monroe County does not believe that an additional EDI file is required. However, if it is, the cost per additional EDI file will be $1500. i ' 0 Invoicin_q and Payments. The invoice shall be sent to the County o the 15t (first) day of each month. Invoices will be delivered via e-mail to the address provided by the County and are due `, and payable in accordance with the Florida Local Government Prompt Payment Act. 9 � a If any additional services are requested by the Monroe County BOCC, the County will request '0 a quote and ClearTrack will provide a quote. The additional services will be provided only after written approval of the County to the quote. Examples would be customized programing or development outside the scope of the Benefit Administration System. Monroe County BOCC 4 must authorize all additional services and fees, in writing, prior to work being performed. c � c c14 c c c Q c cs 9 0 U I I a 1 1 S � U I a a � C E U 1 Packet Pg. 367 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 368 M- Ann': =1 C.7.c EXHIBIT C Approved by OMB 0348-0046 Disclosure of Lobbying Activities '. Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 P Y g P See reverse for public burden disclosure 0 s 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a.contract X a.bid/offer/application X a. initial filing ; E X b.grant b. initial award b.material change s a c.cooperative agreement c.post-award ', d. loan For material change only: e. loan guarantee Year quarter a f. loan insurance Date of last report a 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, i X Prime Subawardee Enter Name and Address of Prime: ' e Tier ,if Known: NIA Monroe County Board of County Commissioners 1100 Simonton Street ' tl Key West,FL 33040-3110 Congressional District,if known:FL26 Congressional District,if known: ! 6. Federal Department/Agency: 7. Federal Program Name/Description: U.S. Department of Justice I Office of Justice Programs a e Bureau of Justice Assistance CFDA Number,if applicable: 16.738 ' y G 0 8. Federal Action Number,ijknown: 9. Award Amount,if known: BJA-2019-13626 $13,982 LO e 10.a.Name and Address of Lobbying Registrant b. Individuals Performing Services (including address i cN (if individual, last name,first name, MI): different from No. 10a) CN (last name,first name,MI): NIA NIA ' a 4 1 1 C N 11.Information requested through this form is authorized by c c14 title 31 U.S.C. section 1352. This disclosure of lobbying Signature: C activities is a material representation of fact upon which c reliance was placed by the tier above when this transaction Print Name: was made or entered into. This disclosure is required �, pursuant to 31 U.S.C.1352.This information will be reported to the Congress semi-annually and will be available for public Title: i 0 inspection. Any person who fails to file the required U disclosure shall be subject to a civil penalty of not less than Telephone No.: Date: $10,000 and not more than$100,000 for each such failure. ' t cs Federal Use Only Authorized for Local Reproduction Standard Form-LLL(Rev.7-97) ' I s U r . 17 a a � e c� Packet Pg. 369 n- mono>. C.7.c INSTRUCTIONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action,or a material change to a previous filing, pursuant to title i U 31 ! ! U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any ' lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of 3 Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action.Complete all items that apply for both the initial filing and material change report.Refer to the implementing guidance published by the Office of Management and Budget for additional information. s � 1. Identify the type of covered Federal action for which lobbying activity is and/or has been E secured to influence the outcome of a covered Federal action. ! E 2. Identify the status of the covered Federal action. 1 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. ' Enter the date of the last previously submitted report by this reporting entity for this covered Federal i 9 action. ! ,� 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the l st tier.Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. ' I 5. If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,address, a city,State and zip code of the prime Federal recipient.Include Congressional District,if known. ' y G 0 6. Enter the name of the federal agency making the award or loan commitment. Include at least one i CL organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action(item 1). If known,enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, 75 loans,and loan commitments. e a 4 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item ! ° 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement C c14 number;the contract,grant,or loan award number;the application/proposal control number assigned by C cN theFederal agency).Included prefixes,e.g.,"RFP-DE-90-001." C c 9. For a covered Federal action where there has been an award or loan commitment by the Federal c y agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or5. 9 0 U 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered ' Federal action. t a 1 (b) Enter the full names of the individual(s)performing services, and include full address if different ' from 10(a).Enter Last Name,First Name,and Middle Initial(MI). U r . 11. The certifying official shall sign and date the form,print his/her name,title,and telephone number. c� 18 Packet Pg. 370 =1 C.7.c EXHIBIT 9 Cro be submitted with eschW or o iU 1 , llm=du$iP$d.tc4mpmyl Cleartrack HR, LLC carfilles,to the bear ofbis or her 0 bwwlft�m thats 1 1®No Federal appropiated fands hwe bun paid*1 win be paid,by or an behalf of 6e on&n*aad employeeto any persm for hilluencing or aftemipfing to indoem an officer cc 9 agency, MERSAW Of COOSMS96 an OEM or employee of C40smss,of an employee of a Member*fCvspm in connection with the awardiqg ofany Federal conbact,dw mating ofoey Federal grank dw making E of my Federal loan.dw entering into of 1 2.9 any finds other bm Federal appropruned ftw&have been paid or will be pwd to any pers= I 883 a for infinencing or allempfmi;to u0nuce an officer or employee f my agency.9 Member of Cespvss, an officer or empkryee of Congoess,of an employee of wbatit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance vntb zw I Mae=dwiped shall mqdire dim the language n� In 7 of this certficatian be included in aw award U) at S 4m loans,and cooperative agreements)and that an wWm-qdenft shall cestify and&eclase wm*qoy f hce upon which reliance was placed when dw transaction was made or entered into.Submimion of dds certificsfion it a pmequisite for making cc ; 3 ,U.S.C. 135 G Act f CL of not less dun$110,000 and not awn than S 100,000 for each such fidCL I < Cleartrack HR, LLC certifies or af&rms the tra*&Oness and e accmcy of each datenzent of i c� cN of31 . 3801 otseq, disclaxture,if any. 1 i c c� Heather McFarland C14 Narita and Tideof c June 9, 2020 CU Date 9 0 U I I a 1 1 S � U I a a � C E U 0 Packet Pg. 371 n— mane. C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 372 =1 C.7.c EXHIBIT E INSURANCE CHECKLIST - 9 � I U 1 � I 0 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 .2 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C C14 c C C C c 1 � 9 0 U I I l a 1 1 S � U I a a � C E U 2 Packet Pg. 373 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 374 M- Ann.: =1 C.7.c �a r R��i"PT1Pt q c� GENERAL INSURANCE1 q e FOR CONTRACT / S I U BETWEEN }(Il't it F MONROE COUNTY, FLORIDA 0 6&'r-Trx Prior to the commencement of work governed this contract, the Contractor will obtain Commercial General Liability Insurance. Coverage will be maintained throughout the life of Elie contract and include,as a minimum: ! • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability d The minimum limits acceptable is; ' tl $3 0,0 ombined Single Limit ( SL) � An Clccarrren e Form policy is preferred. If covera e is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the efl® ctive date of this contract, In addition, the period for which claims may be reported Should extend for a mirurn ni of tsvcls°e (12) nionths follosvincy the acceptance of work by Elio County. I 0 a ! The Monroe County Boind of County ri miwsinncv, will be nanied its Additional Insured an all d policies is"lled to 4a M) (lie above rquircnients. CL LO CL 9 a 1 1 7 1 a 4 1 1 1 C C14 C N C C C C C 1 � 9 0 U AI,I a 1 1 S � U I a a � C E U rtciminisrrati ve Irrstrtiol art 7500 8 � Packet Pg. 375 M- Ann' C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 376 =1 C.7.c 101 c� PROFESSIONAL LIABILITY 9 � INSURANCE FOR CONTRACT Zii REQUIREMENTS MONROBETWEEN z t COUNTY, FLORIDAi 7 9 !6 Asue` E Recognizing that the work governed by this contract involves the furnishing of advice or services of a professional nature, the Contractor will purchase and maintain, throughout the life the contract, Professional Liability Insurance which will respond to damages resulting from any claim arising. out of the performance of professional services or any error or ornission of the Contractor arising out of work governed by this contract. The minimum limits of liability area s $300,000 per ecurr ncel$5 afire ate ' tl If coo r`t®e is pros%ided on `r claim% made basis, an extended claims reporting period of four..(4) years will be required. I ' 0 a e G 0 c CL d CL LO a 1 1 N 7 1 a 4 1 1 1 C N C C14 C C C C C 1 � l 0 U I PRO I a 1 1 I E roc minis€rattive instruction 7500.7 6 Packet Pg. 377 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 378 =1 C.7.c f$ " its c� WORKERS' COMPENSATION INSURANCE REQUIREMENTS 9 CONTRACTa rFOR Iu 1 BETWEEN 3 MONROE COUNTY, FLORIDA ! 6 0 1 EAC mg-/ 144e i E r s � Prior to the commencement of work governed by this contract,the Contractor will obtain orkers' Compensation Insurance with limits sufficient to respond to applicableWorkers' Compensation ' state statutes and the requirements of Chapter 440, Florida Statutes. a In addition, the Contractor will obtainEmployers' Liability ln,,urance with limits of not less than. 9= i 2 $100,000 Bodily Injury by Accident d $500,000 BodilyInjury by Disease, policy limits 100,000 Bodily Injury Disease,each employee Cc:sverae will be maintained throughout the entire term of Elie contract. 9 Co\eraae w0l be provided by a company or companics aUt orized to transact business in the Statr of Florida. I 4- ' 0 Ville Contractor has been approved by the Florida's Department of Labor, its an truthovifed self iilti NI< , the County riltay recognize and h llor tilt ►n[ractor`s :stat►s4. The Contractor Inaty lie G 0 [`(XjUhVd trt subitiit ,r I.-elter or ALltl70ri•ra1ti0ri is,�ucd by 0ic Deparmicnt of Labor and a CertiFicate, CL CL O1 hli 0r,►sic , It1'0\idit10 &1,61s [cart the Co tract,tr`s Excess Insurance Prouraim 9 a 1 LO ll th° Comractor lttrtti,'ip;ttr:s ill a W1f-iristrrc rtr.;e f►€rttl a Cellilic`rtc gal' histtt,tnce will be ret.ltalred. c'4 In additioll, [lie Coll tractor Etta►) hC rttltrit'Cd 10 sttNtait JjXhlled Iir nici,tl stettenlents i'rrstit the t'atnd �3CN trgra¢i recguest f'°ttn� tltt. C t>trnt}s. e a 4 1 1 C CN C N C C C C C 1 � 0 IU I I a 1 1 l I `� s U r . a a � ct rttsatttidstratisc IMIFULfinn 75003 Packet Pg. 379 C.7.c c� 1 9 � I 1 � I 1 1 � 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 380 =1 C.7.c 2018 Edam CYBER c� LIABILITYINSURANCE CONTRACTBETWEEN i t3 1 , MONROE COUNTY, FLORIDA 6 s 9 I Prior to the commencement of work governed by this contract, the Contractor will obtain Cyber Liability Insurance. Coverage will be maintainedthroughout the life of the contract and include ', E the following coverages: a 1 I e� • Data Breach a 1 • Network Security Liability � � Internet Media • Network Extortion • Regulatory Proceedings • PCI Fines and Costs U) The minimum limits acceptable iti: $1, ,000 I a 0 e G 0 c CL I L LO a 1 CN 7 1 a 4 1 1 1 C CN C N C C C C C C. 1 � 9 0 U I I a Cl-l g1 S � U I a a � C E U Administrative Imirmfion MO h 41 Packet Pg. 381 C.7.c c� 1 9 � I (� 1 � I 1 1 � s � 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 382 =1 C.7.c Maddox-Natalie From: Slavik-Maria Sent: Tuesday, June 23, 2020 1:18 PM To: Maddox-Natalie Subject: RE: ClearTrack FIR- Agenda Item in route Attachments: DOC208.pdf e d s I 1 � Here you go Natalie. i E s � i From: Maddox-Natalie<Maddox-Natalie@MonroeCounty-FL.Gov> E Sent:Tuesday,June 23, 2020 lal PM To:Slavik-Maria <Slavik-Maria@MonroeCounty-FL.Gov> Subject: ClearTrack HR-Agenda Item in route 0 d Maria, s � tl I have another agenda item for Benefits Administrative System in route to you as well. 3 The vendor is ClearTrackHR, who we already have a small contract in place with and just last month signed off on their COI. I 0 Here is COI again for this vendor for the long-term ClearTrackHR contract/agenda item. e G > 0 Thank you, d 9 .Natalie _%faddox I LO Employee Benefits -administrator ICN itoo Simonton Street Suite: 2-268 Xey -West, FL 33040 4 305-292-4448 c cN c cN c c c Q c cs 9 0 U I I a 1 g1 S � U I a a � C E U Packet Pg. 383 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 384 =1 C.7.c I n :2145969 0CL T 1 OATE lMM1MyYrn ACORD. CERTIFICATE OF LIABILITY INSURANCE 0410812020 IS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS i CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED Y THE POLICIES BELOW.THISCERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INS E ( ),AUTHORIZED a REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. IMPORTANT:if the cartilicato holder is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed. if SLISROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on I this cartillca does not confer any ri hts to the certificate holder in lieu of such ando elnent(s). O s PRODUCER 7 1 + cri Insurance Services 1 716- 777 9171681 A C Ne a' Ax No 3201 a l f Ct,Suite 200 Ae I P.0.Box 31128 NSURIERIBI AFFOJUMG COVERAGE NAIc r , g= Raleigh.INC 27604 ! u RA: *ISURED INS~e ClearTrack HIR LLC 306 Quality Circle INSURER c: i INSURER D: Huntsville,AL 358D6 I INSURER a 1 COVERAGES CERTIFICATE NUMBER- REVISION NU I 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEENISSLIED TO THE INSURED NAMEDABOVE FORTHE POLICY PERIOD ! INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VMICH THIS j CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSLANCE AFFORDED eY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- I � TYPE OF INSURANCE L UR WVDI POLICY NV H I YPO M LI YY LIMITS I n COMMERCIAL GENERAL LIAEPLtTY EACH OCCURRENCE S CLAIMS-MAC OCCUR MC TO ReENTEo S U U) MED FAP I We f rn) iS APPROVED RISK T ! PERSONAL&AOV W.RIFtY S a � GEN'L AGGREGATE LIMIT APPLIES PER —23-202 GENERAL AGGREGATE $ I Pp El �. 9 POLICY JECT LOC PRODUCTS-C NOP AGO S I ROTHER 3 a AUTOMOBILE LIABILITY - 'C' COMBIHEO S$NM LRAIT ----- ! ANY AUTO c, GCIDILY INJURY IPw par) S G 0- OVMED SCHEOULEo I CL AUTOS ONLY AUTOS BODILY wJURY(Pa na} $ I I§ICL RED NON-OA%EO O RTY GE. a AUTOS ONLY .AUTOS ONLY P + S I S a I UMBRELLALIA8 OCCUR EACMOCCl RENCE S 01 EXCESS LIAR CLAIMS-IDE AGGREGATE S 3 C14 D RETEN LI S RNERSc PENSA YIN N s FAR OTN• C AND EMKOYERS`LABILITY , Ir I ANY PROPRIMTORIPART'HERIEXECUTIVE a OFFICE EMBER EXCLUDED? NIA E-L EACN ACrtIOEAdT S 4 (MandMery M ) E.L.DISEASE-EA EMPLOYEE S If Tes. emdw CIESCRIPPON OF OPERATIONS bel7m I A Professional LCY780761 D1131120 113112021 1,0 Each Claim C CD Liability 3,000,000 Aggregate c c14 c c 75 0E5 PTION OF OPERATIONS I LOCAMONS IVEHICLES(ACORD 141 Addlponal RsmuU Sch e„may be aercnsd IT mom space Is rs al l C Policy Number.LCY774239 c y Professional Services rror: g reate$3,000.000 Each Claim 1,1100,000 Ded:$5,000 Retro Date 0113111 L Technology Services Error:Aggregate$3,000,000 Each Claim 1,000,0 Ded: 5,000 Retro Date 0113111 Media Activities Error:Aggregate$3,000,000 Each Claim 1,000,000 to :$ ,000 Retro Date 01/31/18 ; 0 Network Security Error:Aggregate$3,000,000 Each Claim 1,000, 00 Oed:$5,000 Retro Date 01/31/18 I (See Attached Descriptions) , CERTIFICATE HOLDER CANCELLATION c C5 a SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE i Monroe County Board of County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN I Commissioners ACCORDANCE MTN THE POLICY PROVISIONS, 110 Simonton Street Suite -266 Key West,FL 33040 AUTHORIZED REPMSENTATIVE E W 198 .2015 ACORD CORPORATION,All rights reserved. ACORD 2 (201&03) 1 of 2 The ACORD name and logo are registered marks of ACORD OS25545435/M25645338 Packet Pg. 385 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 386 n- moon =1 C.7.c DESCRIPTIbNS (Connect From Pale Regulatory Matter:Aggregate$3,000,000 Each Claim 1,000,000 Dad:i5,000 Retro Date 01131/16 Privacy Breach:Aggregate$3.000,000 Each Claim 1,000,000 Ded:$5,000 Data Assets Corruption:Aggregate$3,000,000 Each Claim 1.000,000 Ded:$5,000 i Cyber Extortton Threat:Aggregate$3,000,000 Each Claim 1,000,000 Ded:$5,000 Electronic Business Interruption:Aggregate$1,000,000 Each Claim 1,000,000 Cyber Crime:Aggregate$100,000 Each Claim$100,000 Dad:$5,000 D s I 1 � 9 I I E .i a 1 I rB3 a 1 I 1 � 1 1 In 7 I 9I S I 0 CL CL 1 G 0 1 I 9 a 1 1 CN 7 1 d 4 1 1 1 C N C CN C C C , C 1 � 9 p0q V I I a 1 g1 S � U I a ass 't SAGI77A,25.3(2016103) 2 of 2 #S2 5545435IM 251545338 Packet Pg. 387 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 388 =1 C.7.c bATRJKM1bDNVYYICERTIFICATE OF LIABILITY INSURANCE ,�• 0410812020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Y AND CONFERS NE-F-UGHTSUPON THE CERTIFICATE HOLDER. C5 m THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER E COVERAGE AFFORDED BY THE POLICIES BELOW,THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING SURE (S), AUTHORIZED SNTATIV OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT., If certificate holder Is an ADDITIONAL INSURED, the policiriiss) must be endorsed. If SUBROGATIONIS WAIVED, 1 � subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not i confer rights to the certificate holder in lieu of such dome nt(s). PRODUCER CIO14TACT O CG IFF INSURANCE SERVICES INCIPHSI 2 734 PHONE (8 )467. 730 FAX (8 }44 11 The Hartford Business Ser4ce Center 7 9 3600 Wseman Blvd E-MAIL I n Antonio,TX 78251 ADDRESS Rts)AFFORDING COVERAGE NAICP ASURED INSURER A: Twin City Fire Insurance Company 29459 CLEARTRACKHR,LLC INSURER 0: 305 QUALITY CIR NW#A i HUNT ILLE AL 3 4 2 1 RC: INSUREROI INSURER E: I I O 9 INSU R F: g COVERAGES CERTIFICATE R: REVISION NUMBER,- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODg m INDICATED.NOTWTKSTANDING ANY REQUIREMENT.TERM DR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT RESPECT TO WHICH TH S I S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL T-HE I , TERMS.EXCLUSIONS CONDITIONS OF SUCH POLICIES LIMITS SHOWN Y HAVE BEEN REDUCED BY PAID CLAIMS, 7 TYPEof INSURANCE A L SU POLICY NUMBER POLICY LIGY BXp LIMITS LTR U) CCMMERCLAL GENERAL LW®ILITY EACH OCCURRENCE �.�� $2,0 ,0 .~,V CLAIMS-MADE X OCCUR DAMAGE TO RENTED Y ,0%000 D X General Liability oExPIAnYonaPtrsonl $10,000 i A X 22 SEA RS9035 01112/2020 0111 21 PERSONAL a ADV INJURY $2.6 , I GEWL AGGREGATF UMrr APPLIES PER GENERAt Ae REOATE 54,900,000 a ! POLICY D X LOC PRODt TS-COMRIOP AGO 4,000,0 y OIDIER G 0 CL AUTOM081LE LIA ITY COMBINED SINGLE UMIt $2,000XII) CL a ANY ALTO GODLY INJURY IPar I ALL OWNED SCHEDULED p A AUTOS AUTOS X 22 S8A RS9035 0111 020 01l I2r2021 BODILY INJURY{Ptr av ant} � HIRED NON-OWNED PROPERTY DAMAGE X AUTOS X AUTOS (Parawdonq 01 N T e UMBRELLA LIA0 OCCUR EACH OCCURRENCE Excess U CLAIMS ELATE a DE a L- E RETENtIONS I WORKERS S COMPENSATION ;PER iOTH• C N AND EMPLOYARS°UI LITY 3TAT;" I;I• ANYPRO eETG hRTNE %£CUTIVE Y E L EACH ACCIDENT C N OFF ERoM aEREXCU T A EL SE•EA EMPLOYEE........ C (Mtn iy'omY In 1 C Ityta,as EL DISEASE-POLICYVMIT a RIPTd OF PC AT N C U 0 A EMPLOYMENT PRACTICES --El22 SBA 9035 01J12l2420 a1r12T2021 E Claim Limit ;ia,000 LIABILITY A ate Limit $10,00a i D93CMPTWM OP OPERATIONS/LOCATTONSI VEHICLES JACORO 101.AdMonal AIM&IIIS schedule,maybe ehtd M Moro®Poet It.rtguw+d) y U Those usual to the Insureds Operations.Certlificate holder is an additional insured r the Business Liability Coverage Form 5 008 attached to this F policy- I CERTIFICATE O O CANCE O C O M County TjSHOULO ANY OF T ABOVE DESCRIBED POLICIES E CANCELLED m Board Of County Commissioners BEFORE E EXPIRATION DATE THEREOF,NOTE WILL DELIVERED a 11 SIONTO ST ST 2 IN ACC A E WITH THE POLICY PROVISIONS. KEY WEST FL 33040-3110 AUTNORIZEDREPA TAnvEI U 1988-2015 ACORD CORPORATION.All rights reserved. e AOR 25(201 3) The ACORD nama and logo are registered marks of ACORD c5 m Packet Pg. 389 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 390 =1 C.7.c TE l Y .04,c7i5m"IF CERTIFICATE OF LIABILITY INSURANCE d08/2020 IS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, � THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED Y THE POLICIES BELOW.T S CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS), AUTHORIZED PRES NTATIVE OR PRODUCER,AND T14E CERTIFICATE HOLDER, IMPORTANTz If the certificate holder is an ADDITIONAL INSURED, the potlay(les) must be endorsed. If SUBROGATIONIS WAIVED, + t3 subject to the terms and eondAlons of the policy,certain policies may require are andarsomenL A statement on this cortificate does not I confer rights to the UP3rtlfiCate holder in lieu of such dorserriant(s}. PRODUCER CONTACT 0 MCORIFF INSURANCE SERVICES IN0PHS � 2227 38 PHONE (S )47&73U FAx ( 50)443 611 The Hartford Business Service Center 9 man Blvd &MAIL I n Antonio.TX 78251 s INSUREP451 A€FORCING COVERAGE NAIC/ INSURED INSURER A: Hanford Accident and IrIdemnity Company 22357 i McFarland Enterprises,Inc. IN Pry: 305A QUALITY CIR NVVa HUN SVILLE 3 0 4542 1N RC: i U) 1 IK i RE: I I= I 0 INSURER F: 1 + COVERAGES CERTIFICATE NUMBEM REVISION NUMBER: I THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TKE POLICY PER2 INDICATED.NOTWTHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE E FFOR D BY THE POL LIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE I TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN Y HAVE BEEN REDUCED BY PAID CLAW � I TnT YPE Gp W4SU PACE A LICY R LICYEFF LPCY Exw LIMIT$ J COMMERCIAL GENERAL LRILITY EACH OCCURRENCE CLAIMS-MA 4— CLAIMS-MAM OCCUR -- --- ! DAMAGE TO RE6dEG C EXP IAffY P I PER AL&ADV INJURY I GeWL AGGREGATE LIMIT APPLIES PER, GENERAL AOGREGAtE a 0 9 POLICY JE� LGC PRODUCTS•COMROP AGOy OTHER G 0 56- AUTOMOBILE LIABILITY WMW,%D SINGLE LIMIT I I I a ARY AUTO BODILY INJURY(Par I ) ALL OWNED SCHEDULED CN BODILY INJURY(Pas eniq 1 AUTOS AUTGS I :1 � HIRED NOrY WNEG PROPERTY AGE � AUTO$ AUTOS (Per cftnl) I 7 C UNEMLLA LP/tI3 EACw CURRENCEUA13LOCCUMR G S"MADE AOGREGATF y 1 r@ETENTIr3rq x G e C14 AND EMPLOYERS'UA81LITY A ir. ANY YIN EL EACHACCIDENT S1, _aao CN R RIETORiPARTNEWEXECUTIvE GFFICEPJM REREXCLUDEDI NrA 22 C 31616 0311 rJ 02O 0318 021 C EL DISEASE EA LO-EE $1 0,0000 75 IMandstoOrInn NNI C If yos.d®ac bo wsdw E L DISEASE•P:)L'„uY';JMJT 1,000,000 e DESCRIPTION F QEERA ta5 I C C' L, DESCMPHON pA OPERA TIGMSrLOCRT9 S;VEHICLES(ACORD101,A d I Ranwarks Schadole,MAY be Ptoohorfrr Mon Sploo It required) i f0 Thoseusual to the Insur 's ratio F 9 CERTIFICATC HOLDER CANC 87NROE COUNTY BOARD OF COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED COMMISSIONERS BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED c � 1100 SI ONTON ST STE 2.26E BI ACCORDANCE WITH THE POLICY PROVISIONS. a El VVEST FL 33040-3110 AUTHORIZED REPRESENTAMIE U Otis 1989.2013 ACORD CORPORATION.All rights reserved. a ACORD 25(20161031 The ACORD name and logo are registered marks of ACORD E c5 Packet Pg. 391 =1 C.7.c c� 1 9 � I (� 1 � I 1 1 � 7 9 I I E .i a 1 I 883 a 1 1 � 1 � 1 1 In 7 I 9I S 1 0 CL 1 G 0 1 1 CL I � LO CD 9 a 1 1 CN 7 1 a 4 1 1 1 C CN C CN c C C C c 1 � 9 0 U I I I a 1 1 S � U I a a � C E U Packet Pg. 392