Item C16 C.16
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
May 17, 2023
Agenda Item Number: C.16
Agenda Item Summary #12069
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
n/a
AGENDA ITEM WORDING: Approval to reject all proposals received for the Request for
Qualifications (RFQ) for Professional Engineering Continuing Services Small Contract and cancel
the RFQ.
ITEM BACKGROUND: Project Management sought engineering services for various small
County projects on an on-going basis. On December 15, 2022, the County received five (5)
responses to the Request for Qualifications (RFQ) for Professional Engineering Continuing Services.
The intent of this RFQ was to contract with multiple firms for small jobs up to $50,000.00 with most
Task Orders issued being less than $10,000.00. The intent was to allow smaller, specialized or local
businesses the opportunity to bid on and work with the County on various smaller jobs. The hope
was that smaller or local firms would be able to provide quicker service for small emergency
projects that come up and reduce the cost of those services by reducing the insurance requirements
of the consultants.
Of the five (5) proposals submitted, none were small, local firms. The County already has contracts
with multiple large firms for projects up to $4 million so signing additional contracts with similar
large firms would not increase the speed of services or decrease the cost of services provided.
Project Management is requesting approval to reject all proposals and cancel the RFQ as there
appears to be minimal or no benefit to the County to re-advertise at this time.
PREVIOUS RELEVANT BOCC ACTION:
7/15/20 — BOCC gave approval to advertise an RFQ for Continuing Engineering & Surveying
Services.
12/9/20 — BOCC gave approval to reject ranking determination and readvertise as two (2) separate
RFQs.
7/20/22—BOCC gave approval to reject ranking determination and readvertise RFQ due to technical
difficulties with the electronic bid process.
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C.16
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval to reject all proposals and cancel RFQ.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 5/17/23
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: advertising costs
Current Year Portion: advertising costs
Budgeted: yes
Source of Funds: 304-22004
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: no
County Match: n/a
Insurance Required: no
Additional Details:
n/a
REVIEWED BY:
Joseph DiNovo Completed 04/26/2023 9:08 AM
Cary Knight Completed 04/26/2023 2:43 PM
Kevin Wilson Completed 04/26/2023 4:00 PM
Purchasing Completed 04/26/2023 4:27 PM
Budget and Finance Completed 04/26/2023 4:33 PM
Brian Bradley Completed 04/28/2023 9:30 AM
Lindsey Ballard Completed 05/02/2023 11:47 AM
Board of County Commissioners Pending 05/17/2023 9:00 AM
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