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Item C21 C.21 County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS Mayor Craig Cates,District 1 Mayor Pro Tem Holly Merrill Raschein,District 5 The Florida Keys Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 County Commission Meeting May 17, 2023 Agenda Item Number: C21 Agenda Item Summary #12085 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527 n/a AGENDA ITEM WORDING: Approval of a Task Order with Bender & Associates Architects, P.A. for the Architectural Design and Engineering of the Veteran's Memorial Park Restroom Replacement project for $212,764. This project is part of the Hurricane Irma recovery effort. ITEM BACKGROUND: Veteran's Memorial Park was heavily damaged during Hurricane Irma including substantial damage to the aging restroom building. Originally, it was believed that the restroom building could be repaired and an Agreement with Sea Tech of the Florida Keys for the repairs was executed in May 2021. During the permitting process, multiple issues arose. It was eventually determined that a permit could not be obtained for the repairs due to the extent of the damage and the building now needs to be elevated to meet floodplain regulations. The current restroom building dates from at least the 1960s and is a concrete block structure and therefore, it would be more economical to demolish the existing structure and build a new modern, fully ADA accessible elevated restroom building in its place. Staff is requesting approval of a Task Order with Bender& Associates Architects to provide design through construction administration services for the replacement of the restroom building. PREVIOUS RELEVANT BOCC ACTION: 6/20/2018 —BOCC gave approval to advertise any required solicitations for work related to Hurricane Irma recovery. 5/19/21 —BOCC approved a contract with Sea Tech of the Florida Keys for the repair of the restroom building. 3/22/23 —BOCC approved termination of the contract with Sea Tech for the repair of the restroom building. CONTRACT/AGREEMENT CHANGES: n/a Packet Pg. 852 C.21 STAFF RECOMMENDATION: Approval of Task Order DOCUMENTATION: Task Order—Bender_Veterans Park RR—legal stamped 2023 02 COI GL AL WC Professional exp 2.10.24 signed FINANCIAL IMPACT: Effective Date: 5/17/2023 Expiration Date: upon project completion Total Dollar Value of Contract: $212,764.00 Total Cost to County: $10,638.20 Current Year Portion: $100,000.00 Budgeted: Yes Source of Funds: 125-0459110 CPI: n/a Indirect Costs: n/a Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: no If yes, amount: Grant: Yes —90% FEMA, 5% State, 5% County County Match: Yes Insurance Required: Yes —On File. Additional Details: 05/17/23 125-0459110 - HURRICANE IRMA $212,764.00 REVIEWED BY: Joseph DiNovo Completed 04/28/2023 3:31 PM Cary Knight Completed 05/01/2023 10:20 AM Kevin Wilson Completed 05/01/2023 11:24 AM Purchasing Completed 05/01/2023 2:35 PM Budget and Finance Completed 05/01/2023 3:08 PM Brian Bradley Completed 05/01/2023 5:31 PM Lindsey Ballard Completed 05/02/2023 11:11 AM Board of County Commissioners Pending 05/17/2023 9:00 AM Packet Pg. 853 C.21.a TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER &ASSOCIATES ARCHITECTS, P.A. FOR THE VETERAN'S MEMORAL PARK RESTROOM REPLACEMENT In accordance with the Agreement for Professional Architectural and Engineering Services, made 0 and entered into on January 18,2023, ("Agreement"),between MONROE COUNTY, ("County") and BENDER & ASSOCIATES ARCHITECTS, P.A., ("Consultant"), where professional services are allowed if construction costs do not exceed $4,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.00 ("Agreement"). a� All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement, in which case,the provision or Article will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. This Task Order is effective on the 17th day of May 2023. U) WHEREAS, Veteran's Memorial Park sustained heavy damage during Hurricane Irma including substantial damage to the ground level restroom building; and CL E WHEREAS, it was originally expected that the restroom building could be repaired, however due U) to the extent of the damages, a building permit could not be issued without the building meeting current building code including flood elevation. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: U) 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide design services through construction administration to facilitate >i the replacement of the restroom building at Veteran's Memorial Park. a� a� i The proposed restroom is located in an AE-7 and AE-8 flood zone, so the structure and a� components must be able to be permitted as such. The building will require a ramp and 0 stairs for access. The desire is to place the new facility just northwest of the existing U) structure. The exterior of the new restrooms will have rinsing showers. The proposed restroom building will be located directly under the main Keys Energy power tie-line feeding the Florida Keys. Coordination with Keys Energy will be required to establish setbacks and determine exact location of the new building. Page 1 of 3 Packet Pg. 854 C.21.a Consultant shall utilize services of various subconsultants to assist with the complete design of the new building including civil engineering, geotechnical reporting, structural engineering, mechanical, electrical, and plumbing (MEP) engineering, surveying, and landscape architecture. Services and/or Deliverables provided shall include: 0 • Site visit& kick-off meeting with County Staff U) • Verification of existing conditions for design and demolition plans • Planning, research, and coordination with Keys Energy Services • Schematic design & code analysis report • Architectural Demolition documents • Architectural Construction documents • Specifications • Project coordination • Attendance at Pre-Bid Meeting onsite ao • Response to pre-bid RFIs and review of addenda • Review and recommendation of bids received • Construction Administration Services — including jobsite meetings, responding to RFIs, Payment Application review/approval, and assistance with closeout documents. 2. In accordance with Article VII, Paragraph 7.1.1 of the Agreement, the County shall payCL the Consultant a lump sum total of Two-Hundred Twelve Thousand, Seven-Hundred Sixty- Four and 00/100 dollars ($212,764.00)paid on a percent complete basis for the following U) phases: a. Schematic Design&Planning Approval - $43,889.00 upon completion of site visit, document review and approval by the Director of Project Management. b. 65% Construction Documents - $50,875.00 upon document review and approval by the Director of Project Management c. 100% Construction Documents - $70,315.00 upon document review and approval by the Director of Project Management >i d. Bidding Phase- $14,495.00 upon completion e. Construction Phase Contract Administration- $33,190.00 upon project completion i All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect. U) [signature page to follow] Page 2 of 3 Packet Pg. 855 C.21.a IN WITNESS WHEREOF, each parry caused this Task Order to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA 0 U) By: By: As Deputy Clerk Mayor/Chairman CL MONROE COUNTY ATTORNEYS CWPIC'E Date: APPROVED AS TO FORM IiHDINOM .. COUNTY ATTORNEY as DATE: 4-28-2023 a� CONSULTANT: Consultant's Witness Attest: BENDER&ASSOCIATES ARCHITECTS,P.A. -199 U) By: By: Printed Name: Printed Name: U) Title: Title: a� CL U) >i i U) E c� Page 3 of 3 Packet Pg. 856 _---I ® FDA�TE C.21.b ,4c�o�zo CERTIFICATE OF LIABILITY INSURANCE 02/08/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE! BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement of this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Erinn E Collinsworth O Collinsworth Ins & Risk Mgmt Services In PHONE FAX P.O. Box 661628 A/C No Ext: (786) 930-4795 A/C,No: (786) 930-4794 E-MAIL ADDRESS: erinn@collinsworthinsurance.com U) Miami Springs FL 33266 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:The Phoenix Insurance Company 25623 INSURED (305) 296-1347 M INSURERB:Travelers Cas & Surety Co 19038 CL Bender & Associates Architects, P.A. U) INSURERC:Travelers Property Casualty of 25674 � 410 Angela Street INSURERD: Liberty Insurance Underwriters 19917 Key West FL 33040 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 17645 REVISION NUMBER: 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO1 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI: CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00C DAMAGE TO RENTED CLAIMS-MADE � OCCUR Y 660-8178X318 02/10/2023 02/10/2024 PREMISES(Ea occurrence $ 1,000,00C MED EXP(Any one person) $ 5,00C PERSONAL&ADV INJURY $ 1,000,00C U) M GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00C PRO- POLICY PRO JECT ❑ LOC PRODUCTS-COMP/OPAGG $ 2,000,00C OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ �y Ea accident 1,000,00C p, ANY AUTO Y 660-8178X318 02/10/2023 02/10/2024 BODILY INJURY(Per person) $ e4 OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ $ N CL C X UMBRELLALIAB X OCCUR CUP-4K489840 02/10/2023 02/10/2024 EACH OCCURRENCE $ 2,000,00C EXCESS LAB CLAIMS-MADE AGGREGATE $ 2,000,DOC sz DED X RETENTION$ 10,000 $ O WORKERS COMPENSATION PER OTH- B AND EMPLOYERS'LIABILITY Y/N UB-OK197735 02/10/2023 02/10/2024 X STATUTE ER U) ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,00C 42 OFFICER/MEMBER EXCLUDED? ❑N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,00C LM If yes,describe under CL DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,00C () D Professional Liability AEXNYAB62TB003 02/10/2023 02/10/2024 Each Claim $ 2,000,00C Claims Made Basis Policy Aggregate $ 3,000,00C DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. U 4. jl P k CN sy CN a 2 . 14 . 23 c'4 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI M THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED II ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Roo KeymWest6FL 33040 V vJ � ` ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Packet Pg. 857 Page 1 of 1