Item C23 C.23
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
May 17, 2023
Agenda Item Number: C23
Agenda Item Summary #12101
BULK ITEM: Yes DEPARTMENT: Information Technology
TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110
N/A
AGENDA ITEM WORDING: Approval of Amendment 2 to revise the start date from December
1, 2022 to February 28, 2023 (3 month extension) for our previously approved Oracle consulting
services - at no cost and authorization for the County Administrator to sign contract documents that
are for no additional cost or that do not exceed the County Administrator's signatory authority.
ITEM BACKGROUND: The original consulting request from November of 2022 is below. This
amendment is to change the start date from December of 2022 to February of 2023 — at no cost. No
other changes are in the contract. This change reflects the fact that during the December, January and
February timeframe, the Oracle team was providing implementation services and that Monroe
County wasn't able to utilize the consulting resources. Oracle recognized this and rather than
penalize us, they allowed us to move the contract forward a quarter so that we are better able to
focus consulting services on targeted improvement efforts.
This agenda item presents a request for consulting services to support our Community Development
software application. As we anticipated when we selected this product, we will require an amount of
ongoing consulting services for the next couple of years as we continue to optimize our electronic
processes and gather feedback from our internal and external users. The hours included in this
contract will give us the support we need as we continue to refine our processes and review further
automation opportunities.
PREVIOUS RELEVANT BOCC ACTION:
Agenda Item—F38 , November 15th, 2022 -Approve
Agenda Item—C5,April 21st, 2021 -Approve
CONTRACT/AGREEMENT CHANGES:
N/A
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C.23
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
Amendment 2
Consulting Amendment to Agreement with DLT Solutions_-signed
Monroe County Agreement with DLT Solutions - 2021-04-05 with Appendix B Included
DLT Solutions Proposal - Monroe County - 3-26-2021- Attachment A to the Agreement
FINANCIAL IMPACT:
Effective Date: 02/28/2022
Expiration Date: 05/31/2024
Total Dollar Value of Contract: $0
Total Cost to County: $0
Current Year Portion: $0
Budgeted: Yes
Source of Funds:
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
No Fiscal Impact From This Amendent- Change in Start Date Only
REVIEWED BY:
Alan MacEachern Completed 05/01/2023 6:24 PM
Christine Limbert Completed 05/02/2023 11:49 AM
Purchasing Completed 05/02/2023 11:56 AM
Budget and Finance Completed 05/02/2023 12:32 PM
Brian Bradley Completed 05/02/2023 1:33 PM
Lindsey Ballard Completed 05/02/2023 2:18 PM
Board of County Commissioners Pending 05/17/2023 9:00 AM
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TD SYNNEX
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April 25,2023
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CountyMonroe
Oracle Firm Fixed Price Services Exhibit >`
DLT Quote #: 5120664 `N
Offer Valid through: 26-MAY-2023
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This amendment("Amendment Two")amends the order identified below and all amendments thereto
(the"order")between You and DLT Solutions,LLC("DLT").
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You and DLT agree to amend the order as follows: CL
m Attachment
a. Sections I.A.Services--Delete the first paragraph in its entirety and replace with the
following:
"Oracle will provide You with the following Services related to Your implementation of the Oracle E
Public Sector Compliance and Regulation module("Compliance and Regulation") and Your t0
Oracle Policy Automation("OPA"),deployment. Specifically,Oracle will assist with planning for
and executing upgrades,understanding of new features and functionality and how to deploy new U
functionality.The Services under this Exhibit shall be provided for a period of eight(8)
consecutive calendar quarters with up to forty-two(42)hours per quarter commencing on 0
February 28th,2023("Services Period").Any portion of the quarterly hours not used within the
relevant quarter will expire at the end of such quarter, and any hours of Services not used within
the relevant quarter will be automatically forfeited by You,with no further action required of
either party.You will not be entitled to a refund,or any credit toward additional or other Services,
for any unused portion of the fees paid for any unused Services.You may not use the hours
and/or days of Services,or fees paid,for any Services other than the Services stated in this
exhibit.In order for Oracle to provide Services to You after the Services Period,Oracle and You
shall mutually agree,in writing,under a separate ordering document and exhibit,to the terms
and fees for such Services."
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TD SYNNEX
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2.
Additional ,rerms 0
In the event of any inconsistencies between the order and this Amendment Two,this Amendment
Two shall take precedence. Subject to the modifications herein,the order shall remain in full force
and effect. >`
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DLT Solutions, LLC Monroe Countv o
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Authorized Signature: Authorized Signature:
Name: Name:
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Signature Date: Signature Date:
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C.23.b
AMENDMENT TO AGREEMENT FOR IMPLEMENTATION OF THE ORACLE PUBLIC
SECTOR COMPLIANCE AND REGULATION PRODUCT
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This Amendment to the Agreement ("Agreement") dated April 21, 2021 is made and
entered into this day of 2022 by and between Monroe County, a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida,
33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe
County Board of County Commissioners ("BOCC"), AND DLT Solutions, LLC, a Foreign Limited U
Liability Company of the State of Florida, whose principal address is 2411 Dulles Corner Park,
Suite 800, Herndon, VA 20171 its successors and assigns, hereinafter referred to as "DI-7 or
"CONTRACTOR",
WITNESSETH:
WHEREAS, the parties entered into an Agreement for the Oracle Public Sector
Compliance and Regulation (PSCR) product for building permitting and contractor licensing to
be utilized by the COUNTY'S Building Department; and
WHEREAS, by this amendment the County will add additional support services needed
after the implementation period;
NOW,THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONTRACTOR agree as follows:
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1. The Agreement will be amended to add the following support services as set forth
Attachment A to this Agreement
2. The Agreement dated April 21, 2021, as amended herein, shall remain in full force and n
effect.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
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(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
By: By: E
As Deputy Clerk Mayor/Chairman
(Seal) CONTRACTOR
Attest:
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BY: By: 0
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Title: Title: Sr. Director of Sales
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END OF AGREEMENT
MONROE COUNTY ATTORNEY
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DATE _-9.0131/22.......--...
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Attachment A-
Price Quote/Oracle Firm Fixed Price Service Exhibit
DLT Solutions,LLC Proposal
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Ot..i te,: 5120664
1E1°�pp F�efeiEein e,: 1726988
Price QuotationDate,: 1 O/24/2O22
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TTIC T ntl,'14T4, (.70„°KFOHVY [:Exp ire s: 11/30/2022
if o Alan MacEachern i lroi ri Jessica Marino
Monroe County(FL) DLT Solutions, LLC
1100 Simonton St 2411 Dulles Corner Park
Key West, FL 33040 Suite 800
Herndon, VA 20171 0
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Flhoine: (305)453-8792 Flhoine: (703)773-9262
i a x i s x:c (703)773-9262
E iriai'ill: maceachern-alan@monroecounty-tl.gov E ir7aill[:jessica.marino@dlt.com
l:11....11 Fla id No Contract ct: Qt:y L.Jinit:lFlidce E::::cf:. lFlidce �
1 9891-27186 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 1)
PoP: 12/1/2022 through 11/30/2024
2 9891-27187 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 2)
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PoP: 12/1/2022 through 11/30/2024
3 9891-27188 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 3)
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PoP: 12/1/2022 through 11/30/2024
4 9891-27189 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 4)
PoP: 12/1/2022 through 11/30/2024
5 9891-27190 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 5)
PoP: 12/1/2022 through 11/30/2024
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6 9891-27191 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 6)
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PoP: 12/1/2022 through 11/30/2024
7 9891-27192 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 7)
PoP: 12/1/2022 through 11/30/2024 �y
8 9891-27193 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 8)
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PoP 12/1/2022 through 11/30/2024 U
Total $77,600,.00
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Ot..i fe,: 5120664
)��pp RefeirellnA e,: 1726988
Price QuotationDate,: 10/24/2022
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T ICH,E,14 T 4, t.70„°KFOHVY l.:xlplilres: 11/30/2022
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l::11....11 lFla irf:lNo Contract ct: V..Yin t:lFlidce E:::xf:. lFlidce
-----------------------------------------------------------------------------------------
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Contract Serial No. 180233-001 U
Contract Expires: 11/30/2023
UEI - F1N2KDGBDTU8
Federal ID #: 54-1599882
FOB: Destination
Terms: Net 30 (On Approved Credit)
DLT accepts VISA/MC/AMEX
Ship Via: Fedex Ground/UPS 0
THIS QUOTE IS SUBJECT TO THE TERMS AND CONDITIONS OF CONTRACT SERIAL NUMBER 180233.
CUSTOMER IS DIRECTED TO INCORPORATE (BY REFERENCE)THIS QUOTE IN ANY RESULTING
TASK/DELIVERY ORDER OR AWARD. THE TERMS OF THE AFOREMENTIONED CONTRACT ARE THE
ONLY CONTROLLING TERMS AND ANY TERMS OR CONDITIONS CONTAINED IN AN ORDER, AWARD OR
OTHER INSTRUMENT OF BUYER, WHICH ARE IN ADDITION TO OR INCONSISTENT WITH ANY OF THE
TERMS OR CONDITIONS CONTAINED IN THOSE REFERENCED HEREIN, SHALL NOT BE BINDING ON DLT
OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY
DLT.
CPARs requests should be sent to the attention of AJ Ezersky at cpars@dlt.com.
PI,,,,,,EASE F" jE J"]�` A Cit DLT Solutions, LLC iMlail DLT Solutions, LLC e)
�' .A.Y.M. .,°;°; 1........� ..............I° Bank of America P.O. Box 743359 U)
ABA#111000012 Atlanta,GA 30374-3359
Acct#4451063799
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Customer orders subject to applicable sales tax.
Documentation to be submitted to validate Invoice for payment:
a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names,
days, and hours worked. ,
b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting
receipts.
c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed,and where
applicable the name of attendees.
The Quote Number referenced above incorporates Oracle's Technical Support Policies located at:
http://www.oracle.com/us/support/policies/index.htm1. Issuance of an order pursuant to this quote is acknowledgement and
acceptance of these terms and conditions. Please reference and incorporate this Quote Number on your purchase order.
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A TECH DA64 COMPANY
September 20, 2022
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Alan MacEachern
Monroe County, FL
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DLT Quote: 512o664
i. Description of Services and Deliverables
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A. Services
Oracle will provide You with the following Services related to Your implementation of the
Oracle Public Sector Compliance and Regulation module("Compliance and Regulation")and
Your Oracle Policy Automation ("OPA"), deployment. Specifically, Oracle will assist with
planning for and executing upgrades, understanding of new features and functionality and howCL
to deploy new functionality. Such Services shall be limited to u to forty-two 2 hours per
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quarter for up to eight(8)quarters.Any portion of the quarterly hours not used within the
relevant quarter will expire at the end of such quarter; any unused amounts are non-refundable
and are forfeited upon expiration.
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Services included in the scope of this exhibit are:
i. Planning and coordination of services to be completed quarterly; 0
2. Guidance and assistance with process and procedures around quarterly upgrades, including
testing;
3. Review,training, and demonstration of new product features and functions;
4. Guidance with product direction and configuration changes and enhancements-
S.Assistance with configuration issues and requests;
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6.Assistance with reports and dashboards;
7. Creation and delivery of eight(8) Post Production Support Reports provided electronically
every quarter,which will include the following details of work provided to You during that 0
period:
a.Tasks worked,
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b. Resources that worked on those tasks,
c. Hours worked,
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d. Hours remaining, and
e. Synopsis of the outcomes related to the tasks.
8.Additional product training as mutually agreed to in writing; and
g. Preparing quarterly post production support reports. 0
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B. Deliverables
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Services performed by Oracle under this exhibit shall be for the purpose of providing the
following deliverables:
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No. Deliverable Name Deliverable Description
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z Post Production The report provided electronically every quarter outlining the details of post production
Support Report support work provided during that period,as described in Section z.A.7 above. y
2. Acceptance of Deliverables
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Upon completion of any deliverable set forth in Section 1.13 above, Oracle shall provide a copy E
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to You and demonstrate that the deliverable conforms to its description upon Your request. If U
the deliverable does not conform with its description,You shall have three(3) business days
after Oracle's submission of the deliverable ("acceptance period")to give Oracle written notice
specifying the deficiencies in detail. Oracle shall use reasonable efforts at no cost to You to C
promptly cure any such deficiencies and, after completing such cure, Oracle shall resubmit the
deliverable for Your review within a new acceptance period. Upon accepting any deliverable, 0
You shall provide Oracle with written acceptance of such deliverable. If You fail to provide
written notice of any deficiencies within the acceptance period, such deliverable shall be
deemed accepted at the end of the acceptance period.
3. Fees, Expenses, and Taxes
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A. You agree to pay Oracle the fee specified below for the Services and deliverables in this exhibit.
This fee does not include expenses or taxes. Upon completion of a milestone,the
corresponding fee for such milestone specified below becomes due and payable and Oracle
shall thereafter invoice, and You shall pay, such fee;this payment obligation shall become non- �sl
cancelable and the sum paid non-refundable on such completion date.A milestone is
completed once all the deliverable(s) under such milestone are accepted, or deemed accepted,
in accordance with Section 2(Acceptance of Deliverables)above.
No. Milestone Milestone Fee
1 Post Production Support Report $9,700.00
Quarter 1
2 Post Production Support Report $9,700.00
Quarter 2
3 Post Production Support Report $9,700.00 0
Quarter 3
4 Post Production Support Report $9,700.00
Quarter 4
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5 Post Production Support Report $9,700.00 E
Quarter 5
6 Post Production Support Report $9,700.00
Quarter 6
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7 Post Production Support Report $9,700.00 0
Quarter 7
8 Post Production Support Report $9,700.00 0
Quarter 8
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Total Fixed Fee $77,600.00
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4. Project Management
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You and Oracle each agree to designate a project manager who shall work together to facilitate 2
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an efficient delivery of the Services.Your project manager shall have the authority to approve
Services on Your behalf. Oracle shall have the sole right to exercise direct control and
supervision over the work assignments of Oracle resources.
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S. Your Cooperation. Subject to the terms in the Policies,the following obligations apply in E
addition to those in the Policies: U
A. Assign and provide one point of contact to request work from Oracle staff via Oracle point of
contact.
6. Project Assumptions.
A. Electronic delivery of the Post Production Support Report each quarter will indicate to Your 0
project manager the completion of support for that quarter.
B. The parties acknowledge and agree that the performance of Services does not require or
involve the processing of personal data.
C. A formal request process will be established whereby You can request Services from Oracle as
part of this engagement; however, Oracle will have no obligation to perform such requested
Services except pursuant to the change control process in accordance with section B.S. of the CL
ordering document.
D. Oracle will provide an overview of each release prior to its release into production suggesting
features and functions that You may utilize.
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