Item P1 P.1
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
May 17, 2023
Agenda Item Number: P.1
Agenda Item Summary #12099
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for May 2023.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Lindsey Ballard Completed 05/02/2023 3:17 PM
Board of County Commissioners Pending 05/17/2023 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: May 2, 2023
SUBJECT: Monthly Activity Report for May 2023
MONTHLY ACTIVITY REPORT—Maw
Key West International AirportCL
15-16 KW NAS Air Show Sponsorship 21
18-19 Financial Team Meeting
0
20 Concourse A Construction Meeting w/NV2A
25-27 Financial Team Meeting
27 Meeting w/ Corporate Airline Reps lt�
0
Florida Keys Marathon International AirportCL
21 Meeting w/Million Air
0
Extension Services:
Number of services provided: 57 phone calls, 113 emails, 0 one on one consults, 4 office V_
visits/visits to clients, 16 learning events with 672 participants, 2 media submissions, and
128 publications distributed. Total Budget for FY 22/23: $255,112; Year to Date U
Expenditures and Encumbrances: $257,719.75; Remaining Balance: $78,978.18;
Percentage of budget spent and/or encumbered year-to-date: 69.04% E
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The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• As conference chair, Alicia organized and facilitated the Joint Council of Extension
Professionals, Public Issues Leadership Development Conference for 244 Extension
leaders and administrators. She led the plenary sessions, introduces speakers, and
moderated panels. The theme was Year-Round Advocacy and she brought advocacy
training workshops to help participants learn effective communication with national, state
and local elected officials. Sessions on the structure and funding of Extension helped the
177 new participants understand federal capacity funds and federal agency partners such
as USDA and the National Institute of Food and Agriculture. The three-day event
culminated in congressional visits on Capitol Hill. Alicia participated in visits with the
Florida delegation to remind representatives of the value and impact of UFAFAS
Extension.
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• A group of agents working in climate change met to develop a climate choices issue
guide. This is the Florida version of the national issues guide from the Kettering
Foundation. It will be previewed in May at the Extension Symposium.
• Alicia taught two more classes about Florida Keys fisheries as part of the Agriculture in
the Classroom effort.
• Alicia continues to work with Solar United Neighbors of Florida and has helped to launch
the Florida Keys 2023 Solar Coop. Find out more at.SolarUnitedNeighbors.org/Keys
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly taught Gray's Reef National Marine Sanctuary Advisory Council about stony
coral tissue loss disease. The multiple hard coral species involved in stony coral tissue
loss disease are not present at Gray's Reef off of Georgia, but the Council was keen to
hear about their neighboring sanctuaries at Florida Keys and Flower Garden Banks
National Marine Sanctuaries.
• Florida Sea Grant sponsored the Benthic Ecology Meeting in Miami and Shelly co- 0
chaired the Coastal Ecology session and spoke about sponge restoration during the W
Sponge Ecology Session H to 80 participants. 21
• Shelly was invited to teach 22 5th grade students at Sea Camp about sponges and
nearshore ecology and snorkel to identify sponges and sealife.
PARKS & BEACHES: U
DEPARTMENT HIGHLIGHTS: 1�
• Director, Kirrin Peart and John Frank received American Red Cross WSI C
certifications
21
• Director, Kirrin Peart and John Frank received CPR, AED and First Aid certifications
• Tom Henry and John Frank attended NRPA Certified Playground Safety Inspector 0
program 2
• Staff promotions: Jesus Campos, to Upper Keys Team Leader and Ricardo Torres to
MW3 U
• Director attended FRPA Agency Summit
• Keys Kids Swim pilot program started at Key Largo School
• Director met with Higgs Beach community at Dog Park
• Director attended Sock Island Association as guest speaker
• Director met with City of Marathon, Director of Parks and Recreation
UPPER KEYS
Friendship Park:
• Removed graffiti on walls
• Prepared baseball for games
Harry Harris Park:
• Celebration of life event on Wilkinson's Point
• Hosted Easter Sunday service
• Replaced signs on fence line of baseball field
• Prepared baseball field for little league
• Maintained beach area
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• Replaced flags on flagpole
• Cleared seaweed from beach area
• Installed accessible swing
• Installed concrete furniture at lagoon walkway and Wilkinson's Point
Key Largo Community Park:
• Daily ballfield preparation for little league
• Graffiti removed in restrooms
• Restrooms and concession stand painted
• Installed sunshades over baseball field bleachers
• Replaced benches
Rowell's Waterfront Park:
• Sponsored and hosted location for Earth Day event including preparation and cleanup
0
• Moved and anchored picnic tables
• Trimmed bushes
21
• Cleaned grounds for reopening of the park
• Trimmed trees and bushes near beach area 0
2
LOWER KEYS
U
Veterans Memorial Park:
• Installed new beach bucket cleaning station 0
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Big Pine Park: 21
• Hosted and sponsored Special Olympics soccer tournament
• Painted soccer field for Special Olympics tournament 2
• Hosting location for private events and classes T-
• Prepared bocce courts
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• Prepared and painted second field for flag football season
• Prepared baseball field for tournament
• Painted walls
Pine Channel Nature Park:
• Installed new beach bucket cleaning station
• Installed various signs
• Trimmed trees along the roadway
Sugarloaf School Shark Park:
• Installed new benches
Bay Point Park:
• Installed shade canopies at tennis court
• Installed windscreens at tennis court
• Installed new sleep inhibitors on benches and tables
• Installed various signs
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Big Coppitt Park:
• Painted and repaired basketball backboards, replaced rims and nets
• Installed sleep inhibitors on benches and tables
• Removed damaged water fountains
Wilhelmina Park:
• Removed damaged water fountains
• Installed sleep inhibitors on benches and tables
• Installed new safety gate latches
Bernstein Park:
• Hosted Stock Island Florida Health Town Hall meeting with Mayor
• Sponsored and hosted location for Earth Day event including preparation and cleanup
• Hosting location for private events and classes
• Cleaned carpet
21
• Painted second floor
• Installed no smoking signs 0
• Painted first floor restroom
• Touched up paint on building
U
• Installed new dog station 1�
• Trimmed trees 0
• Pressure washed playground area
• Installed new benches 2'
0
Higgs Beach:
• Installed new temporary pickleball net T-
• Removed damaged water fountains
U
• Installed numerous signs
• Power washed wall in preparation for art mural
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ENGINEERING SERVICES /ROADS
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2°d Street(Rockland Key) Sidewalk and Drainage Improvement:
• Task order for the Engineering Permitting and Design of a sidewalk, curb, and drainage
on 2nd Street Between Calle Uno and Calle Dos Streets in Rockland Key approved by
County Administrator February 8th 2023.
• Preliminary Design Plans were received March 23, and review comments were
addressed.
• Consultant applied for South Florida Water Management District permit exemption and
are awaiting approval.
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
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• Contracts for the Engineering Design and Permitting of both bridges to Kisinger Campo
& Associates were approved on the November 151h BOCC agenda.
• Notice to Proceed with design was issued to the consultant December 131h 2022.
• Kickoff meeting with FDOT, Consultant, and Monroe County was held Friday, Feb 3ra
2023.
• Preliminary design survey and soil borings were completed February 2023.
• Consultant submitted a proposed roadway typical section in mid-March for staff review
and approval. Staff has reviewed and submitted comments to Consultant.
Bimini Drive (Duck Key) Bridge Replacement:
• Concrete pile installation is complete.
• FOR is to review load calculations from contractor to construct a spread footer and
column in place of a pile that did not achieve load bearing capacity on northeast side of
bridge.
• Concrete cap on sheet pile wall on east end of bridge is nearly complete.
• Construction of bent cap on piles on the west end of bridge to be completed shortly.
• Excavation for MSE wall on both ends of bridge is ongoing. 21
0
Harbor Drive (Duck Key) Bridge Replacement:
• Staff is preparing project manual for construction.
• Staff is preparing RFQ to advertise for CEI services during construction U
0
Seaview Drive (Duck Key) Bridge Replacement:
• Guard rail installation on bridge deck is complete
• Demolition of bridge deck and asphalt approaches are complete.
• Layout and construction of critical wall is ongoing. 0
T-
o
Card Sound Bridge Navigational Lighting Replacement Project:
• Construction bid opening is May 17th.
1st Street and Bertha Street—Key West Drainage Improvement Project: E
• FDOT SCOP reimbursement in the amount of$250,000 received 4.21.23.
• Final Completion walk thru scheduled for May 3, 2023. Contract last allowable day was <
March 5, 2023. Contractor rework and lack of performance to achieve project completion
has resulted in liquidated damages phase.
• Due to construction completion delay and SCOP grant closeout, CEI RS&H Amendment
3 and FOR EAC Amendment 7 contracts extended—approved April BOCC agenda.
• Amendment 1 of ILA for City of Key West design scope pending contract closeout for
final reconciliation anticipated for May BOCC agenda.
• FDOT SCOP agreement extended to June 30, 2023.
Sands-Big Pine Key SLR Roadway Pilot Project:
• Construction Rebid opened April 6, 2023.
• Construction Engineering and Inspection contract with HDR Construction Control
Corporation on hold pending construction scope funding acquisition.
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• DEO Release of Funds (RROF)received.
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• KLWTD construction requirements comments and revisions to FKAA water utility.
• FKAA design modifications required due to pipe elevation conflicts.
• FDEM —PDM (Pre-Disaster Mitigation — federal appropriation) — County responded to
FDEM funding questions March 27, 2023. FDEM response pending for grant award
amount.
• FDEP - Resilient Florida Infrastructure Grant Agreement 22SRP57 for construction and
construction engineering services fully executed by both parties.
• Staff prepared RFQ draft for Construction Engineering and Inspection Services to be
advertised upon receipt of FDEM grant agreement.
• FDEM construction grant and County funding from all sources required in place and
executed prior to proceed with construction bidding phase.
0
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• Project final completion inspection and approved by FDOT on February 16, 2023.
21
• FDOT LAP final grant reimbursement in the amount of$37,297.80 pending.
• Savings on FOR design consultant contract closed $8,000 under original maximum not to 0
exceed contract amount.
• Savings on CEI consultant contract closed $3,328 under original maximum not to exceed U
amount.
0
GIS Based Roadway Asset Management and Work Order System:
• Staff is negotiating a task order with HDR Engineering for support services for 21
implementation evaluation and procurement phase of the project.
2
Roadway Vulnerability Study and Capital Plan:
o
• Staff received confirmation of Resilient Florida grant award for the Conch Key SLR <
Roads adaptation project; waiting for notice of award of any other projects
• Staff submitted information to FDEM to evaluate several adaptation projects for HMGP
grant funds from Hurricane Michael;.
• Staff held meeting with FDEM staff on March 101h to provide update and additional
information on projects submitted for Hurricane Michael HMGP funds. FDEM requested
additional information on projects and will be submitting to FEMA for approval.
• Staff awaiting receipt of final deliverables to close out the SLR project.
Key Largo III—Burton Drive:
• Amendment 2 to On Call Task Order for FDOT SCOP requirements and to finalize
design and SFWMD permitting on May BOCC agenda.
• Received draft 90%plans from FOR on April 281h; staff reviewing
• SFWMD preapplication meeting scheduled for May 31, 2023.
• Staff drafted FDOT SCOP FY 2024 grant agreement for execution.
Boca Chica Road Hurricane Irma Repairs Project:
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• Construction started June 22nd consisting of removing existing rip-rap to make way for
sheet piling for sea wall.
• Staff met onsite with FDEM representative after Hurricane Ian to inspect and document
additional damage due to Hurricane Ian.
• Change order was approved by County Administrator on January 5th, 2023 for a time
extension due to extra work encountered by Hurricane Ian.
• All sheet piling, deadman anchors, and concrete cap have been installed. Excavation is
underway.
Card Sound Road Mill/resurface/restriping:
• Staff requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75%
of construction phase estimate) in its work program in fiscal year 2023 to partially fund
construction and CEI.
• Task order was approved for the Construction Engineering Inspection on the January
18th, 2023 BOCC agenda. CL
• Construction bid opening was held February 23, 2023 with General Asphalt Co. as the W
lowest responsible responsive bidder. 21
• Construction Contract with General Asphalt Co. was approved on the March 22nd BOCC
agenda.
• Pre-construction meeting scheduled for mid-May.
U
Card Sound Bridge Project Development& Environment Project: 1�
0
• Federal appropriation for $1,863,200 for 80% of the estimated cost of the PD&E study
was approved by Congress.
• Staff received notification from FHWA via county federal lobbyist that appropriation
funds had been released to State DOTS. FDOT District Six personnel are coordinating 0
with Central Office to move funds into work program. V_
• Staff held call with District 6 in mid April to discuss how to move forward with project.
d
U
Duval,Whitehead, and Front Street Roadway Improvement ILA w/ City of Key West:
• Project is completed and final invoice has been submitted for payment. E
• ILA and change order approval request to add resurfacing of two blocks of Eaton Street
was approved by the BOCC at the November 17th meeting.
• City staff advised that Eaton Street paving is tentatively scheduled for mid-May.
Hurricane Irma No Name Key Bridge Repairs:
• No change in status
Key Deer Boulevard Roadway Repairs:
• The construction contract with The Stout Group, LLC was approved at the March BOCC
meeting.
• Pre-construction meeting is scheduled for May 1st
• Staff will advertise lane closures and MOT plans 2 weeks before the NTP has been
issued.
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Toms Harbor Bridge Repairs:
• Engineering design and permitting is ongoing.
• Staff to meet with engineering consultant KCA at Duck Key for environmental
assessment on May 101h.
• Staff submitted a small county outreach program (SLOP) grant application to FDOT to
partially fund the construction phase of the project in February.
FDOT Local Agency Program (LAP) Re-certification
• Staff has begun process to renew LAP certification with FDOT, which is required every
three years;
• Certification process confirms county staff is knowledgeable and can comply with federal
requirements necessary to obtain grant funds through Federal Highway Authority
(FHWA).
• Staff coordinating with Facilities and Parks Depts. to obtain updates to county ADA 0
transition plan information to provide to FDOT
21
Crane Boulevard, Sugarloaf Shared Use Path:
• RFQ for design and FDOT checklist submitted and FDOT ERC comments received. 2
• FDOT NTP to advertise received April 25, 2023.
• Awaiting FDOT Transportation Alternatives Program (TAP) 2024 FY grant agreement U
for engineering design and permitting for execution.
0
• Staff presented FDOT TAP construction application at D6 offices on March 15, 2023, for
construction to be programmed in FDOT 5-year work program.
Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: 0
• Consultant forwarded draft bridge assessment reports on October 281h. Staff will review V_
and provide comments.
• Staff received 60% plans and cost estimate and provided comments; consultant is
finalizing plans.
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Stillwright Point Road Elevation and Drainage Engineering Design and Permitting
• Design contract on May BOCC agenda for approval.
• FDEP Resilient Florida Grant Agreement 22SRP56 for engineering design and permitting
fully executed by both parties.
• Land Authority staff reviewing available lots in the subdivision for pump station location.
4th Street and Avenue F Big Coppitt STOP sign Warrant Study
• Staff received final report in March and is placing item to add Stop signs to intersection
on the April agenda for approval.
• New signage was installed by Roads Maintenance personnel on April 251h.
Garrison Bight Bridge (Key West) Navigational Lights Replacement
• Engineering design is ongoing.
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First Street(Key West) Drainage Study
• Task order with HDR Engineering to undertake drainage study for eventual construction
of a pump station for county maintained First Street in Key West was approved at March
BOCC meeting
• Consultant has begun analysis.
Conch Key Roadway and Drainage Adaptation Project
• Staff received notification of Resilient Florida Grant program award for Conch Key SLR
adaptation project in March;
• Staff completed FDEP grant forms and information and submitted to FDEP on April 61h;
• Engineering staff will proceed with preparing a request for qualifications for engineering
design and permitting services in anticipation of receiving notice to proceed with work
after July 1, 2023 (state fiscal year).
0
CL
ROADS & BRIDGES
21
Upper Keys Road Department:
• Buzz Bar Operation—3.74 miles 2
• Buzz Debris —28,065 lbs.
• Mowing Operation—220.4 miles
U
• Sweeping Operation—44.2 miles 0
CL
• Sign Department- 44 new signs installed, 19 new posts installed and 17 locates
performed.
• Double yellow lines —2,721ft painted on 16 roads.
• Stop Bars - 111 stop bars painted or replaced.
• Shoulder Work—2,439 feet of shoulder work using 60 tons of material on 10 roads.
• Trench Drains refurbished/new - 60 ft using 12 tons of 4 4 rock on 3 roads. U
• Coconut removal —21,500 lbs of coconuts removed from 52 ROWs
• CEMEX material pick-up— 123.36 tons of aggregate.
• QPR Bluewater quarry material pick-up —23.15 tons of permanent cold patch
• Road Repair with permanent cold patch—3,972 Sq ft using 25.75 tons of cold patch on 9
roads.
• Tree Removal - 2 trees from ROW weighing 1.41 tons
• Vac Drains - 47 Drains on 25 roads
• Injection Wells cleaned- 0
• TRASH PICK UP - 72 bags weighing 1,224 lbs.
Upper Keys Roads Special Projects —Support:
• Repair barrier screen @ BIKINI BEACH on the 18-mile stretch.
• Assist Facilities to haul 10 tons of rock to Islamorada Library for beautification project.
• Assist Solid Waste, Long Key Transfer Station with hauling equipment.
• Assist Animal Shelter parking area clean up disposing of 2.24 tons of vegetation.
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• Assist Key Largo Transfer Station with drill truck to drill holes for area to cordon off area
to hold concrete barriers.
• Assist MCSO with clam truck to remove 4,900/lbs. of illegally dumped debris on
Sampson Road
.Lower Keys Road Department:
• Mowing Operation - 17 Miles
• Weed eating Operation - 9 Miles
• Brush Cut/Chip Operations - 2 Miles
• Recycled Mulch - 2 Loads delivered for free
• Sweeping Operations - 4 Miles
• Clean Storm Drains - Stock Island, Key Haven
• Sign Work- 63 Signs, 22 Posts, 30 Locates
0
Special Projects —Support:
• Stump Grind from tree removal, on Wahoo Lane, Sugarloaf Key. 21
• Damaged Manatee Grate had to be removed for repair and re-installed, Le Grand Street,
Little Torch Key 2
• Shoulder work, 3 miles on Crane Boulevard, Sugarloaf Key. Used 145 Tons of Recycled <
Fill (free from FKAA) 1�
• Installed French Drain on Dolphin East, Sugarloaf Key
• Pumped water on Avenue C and F, Big Coppitt Key
21
• Repaired Culverts on Blimp Road, Cudjoe Key
0
PROJECT MANAGEMENT
Hurricane Irma Repairs: U
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Community Center Flood Panels
• The construction contract has been awarded.
Affordable Housing Unit
• Closed
Long Key Transfer Station Metal Building and Recycle Bin Repairs:
• The project is completed, contract manager working on close-out documents.
Marathon, Tax Collector Seawall:
• The additional mitigation credit is being purchased and a new agreement with FP&L will
be executed.
MCSO Stock Island Jail and Admin Flood Panels:
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• The contractor has started preparing the building surfaces for the installation of the
panels.
• The contractor is revising engineering numbers on the flood panels after being reviewed
by the County's engineering firm.
• Estimated install of late May.
Veteran's Memorial Park:
ADA Pavilion & Tiki Huts
• Tiki but subcontractor mobilized 2/27/23 and completed construction of tiki huts.
• Pavilion delivered and currently being stored in Marathon Maintenance Yard.
• Issue encountered as cap rock assumed to be 2ft below surface is actually found to be 7ft
below surface.
• Pavilion installation pending FOR revised design of auger piles to account for site
conditions. 0
CL
Bathroom Repairs
• Determined that due to 50% rule, bathroom must be elevated due to expected flood 21
velocities exceeding 5ft/sec to meet FEMA and FBC ASCE 24-14 Flood Resistant
Design and Construction.
• Construction contract with SeaTech, Inc. cancelled and approved during March BOCC
Meeting. U
• Design proposal from Bender& Associates received 4/26/2023. Task Order drafted and 0
under legal review with the intention of receiving approval at the May BOCC Meeting.
21
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian. 2
Higgs Beach&West Martello:
• All damage assessments have been identified for the Higgs Beach "large project" contract
by Project Management.
• High priority repair work, such replacement of asphalt walkway, replacement of
playground equipment, etc., being completed by Parks & Beaches and/or Facilities staff.
• Repair project quantities being tabulated to develop cost estimates.
Key West Lighthouse:
• Approved Task Order sent to architect. He is working on the design drawings.
• No changes from April report.
East Martello:
• Preliminary drawings submitted by Architect.
• Awaiting approvals (FEMA, etc.)to proceed.
Special Projects and Initiatives
Following is a list ofprojects focusing on improving organizational efficiencies.
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Capital/Grant Funded Studies or Construction Projects:
Bay Point Park—ARP:
• Pre-Design scoping meetings took place to discuss available funding and desired scope.
• McFarland Johnson provided final version of design proposal 4/27/2023.
• Task order being drafted for legal review and approval with the intention of receiving
BOCC approval at the May meeting.
Big Pine Community Park Sports Field Improvements —ARP:
• Meeting took place with OMB to discuss a capital initiative for this park.
• Scope has been reduced to soccer field Musco lighting only.
• Working with Musco rep to develop set of plans.
Bernstein Park Re-Sod/Turf—ARP:
• Decision is to replace the natural turf with a grass type better suited for high traffic sports
fields. Scope will include necessary improvements to irrigation, replacement of
landscaping, and additions to hardscape and shade structures in the park.
• Bill Horn revising planning and engineering scope.
Blue Heron Park Master Plan—ARP: U
• Pre-Design scoping meetings took place to discuss available funding and desired scope. �
• McFarland Johnson provided final version of design proposal 4/27/2023.
• Task order being drafted for legal review and approval with the intention of receiving
BOCC approval at the May meeting.
0
Blue Heron Park Pickleball Improvements —ARP: V_
• Pre-Design scoping meetings took place to discuss available funding and desired scope.
• McFarland Johnson provided final version of design proposal 4/27/2023.
• Task order being drafted for legal review and approval with the intention of receiving
BOCC approval at the May meeting.
Boca Chica Shoreside Facility—TBD:
• County Marine Resources advertising for consultant to develop Mooring Field plans and
environmental permits.
• High-level site planning for Shoreside Facility will be required to support Mooring Field
permit applications. Budget proposal, combining possible grant funds and capital
funding developed for consideration.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• April progress incudes completion of all columns and roof deck, several tilt-up walls
placed, all pre-cast tilt walls poured by the end of April. Topping out celebration held
4/25/23.
• April also saw the rough-in of plumbing for domestic water, fire sprinklers and
wastewater. HVAC ductwork is going into the main level. Electrical conduits being
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installed throughout the building.
• Tilt-up wall placement on the building continues. Dry-in scheduled for May 31, 2023.
• Fire alarm and fire protection as well as public safety radio BDA permits submitted. All
approved accept fire sprinklers,pending analysis of FKAA water pressure issues.
• Submittal reviews and material procurement proceeding ahead. Delivery schedules are
being updated to identify potential schedule impacts, due to supply chain issues.
Gato Spalling—CAP:
• Bender& Associates conducted an onsite visit with their Structural Engineer.
• Awaiting proposal for repairs.
Gato Building HVAC —ARP:
• Dan Bensley is working on getting a second proposal (from Trane).
• No change from April report.
0
CL
Higgs Beach Restroom Replacement- TDC:
21
• Contract fully executed with Barracuda Builders.
• Scheduling pre-construction meeting and working towards May 22, 2023 0
mobilization/start date.
U
Higgs Beach Sand Re-nourishment-TDC:
• Post Construction activities (benthic surveys, environmental monitoring, etc.)will begin 0
as soon as consultant team can be scheduled. No change from March. W
21
HMGP Generators —HMGP:
0
• RFQ Selection committee held 3/13/23.
• Approval to negotiate with Matern Professional Engineering received during March
BOCC Meeting. U
• Revised design proposal received 4/26/2023; Task Order being drafted for legal
review/approval. Likely approval will be June BOCC Meeting.
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HMGP Wind Retrofit—HMGP:
• Design nearing 60% completion.
• Destructive testing completed; repairs to damaged areas pending restoration.
• During structural assessments, it was determined new roofing systems would be required
on the Marathon Government Center as well as the Ellis Building. Pending design
proposals to add this scope of work.
Jackson Square Jefferson Browne Redevelopment- CAP:
• Approved Design/Development phase proposal submitted by Architect in hand.
• No change from April report.
Jackson Square Communications Tower Move - CAP:
• Agreement for new tower location being reviewed by all parties. No Change in Status.
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KW Lighthouse New Oil House Display- TDC
• Tower windows being refurbished.
• Work began. Top of tower metal work in progress.
KW Lighthouse Stables Building Renovations and ADA improvements —TDC
• Approved Task Order sent to Architect for designs.
• Architect working with Planning for potential Variance.
Historic Sheriff Residence and Jail Museum at Jackson Square- TDC:
• Alternate ADA requirements, the VR solution equipment has arrived.
• An issue arose with a broken Sprinkler water pump.
o Remaining TDC funds are being held at the moment, to assess the cost for repair,
or an alternate solution.
o Preliminary cost estimates have been received.
o Working on details to repair or bypass broken water pump in Jefferson Browne
Building. 21
• All other contracted work is complete.
2
Land Authority Offices in Big Pine—CAP
• Opportunity to move into Blue Heron cancelled the RFP prior to opening. U
• Christine Hurley wants us to re-open the RFP for construction at old Stigletts location. 0
a�
Marathon Professional Building—Roof Replacement: 21
• IT completed installation of new AT&T service.
• Permit ready for pickup at City of Marathon Building Department. 2
• Project currently being advertised for Contractor. Late RFI questions received. To ensure
appropriate responses received, Bid Opening has been pushed back to mid-May to allow
RFI answers to be posted.
a�
Monroe County Courthouse Masonry Repairs —CAP, DHR:
• State DHR confirmed the contract with Monroe County.
• Approved Task order sent to Bender& Associates to begin designs.
MCSO Stock Island Jail Stucco and Spalling Repairs —CAP:
• Contract is pending the engineer's signature.
MCSO Stock Island Jail Dormitory Window Replacement—CAP:
• The window fabrication has started with an estimated delivery date of early September.
MCSO Stock Island Detention Center Generator Building—CAP:
• The design documents are underway.
• Additional survey and soil samples are needed.
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MCSO Stock Island Detention Center Curbing & Pavement—ARP:
• Being reviewed by legal for advertisement.
MCSO Stock Island Detention Center Kitchen Floors —ARP:
• RFP being finalized for advertisement.
MCSO Stock Island Detention Center Elevator 6& 7 Upgrades —ARP:
• Elevator Upgrades are being priced.
MCSO Stock Island Detention Center Air Handlers —ARP:
• Facility Maintenance is pricing out replacement equipment with their HVAC equipment
supplier.
MCSO Stock Island Detention Center Ground Floor Door Replacement—ARP:
• Door pricing is being collected.
a�
21
Murray Nelson Parking Lot—ARP
• Pre-Design scoping meetings took place to discuss available funding and desired scope. 0
• McFarland Johnson provided final version of design proposal 4/27/2023.
• Task order being drafted for legal review and approval with the intention of receiving U
BOCC approval at the May meeting. 1�
0
Pine Channel Nature Center Trail Enhancements —TDC:
21
• Received $200,000 in TDC Funding.
• RFP drafted for landscaping improvements, under legal review. 0
V-
Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR:
• Project in closeout phase. U
• Protective Covenant being finalized.
• Final DHR grant reimbursement package being prepared. E
c�
• Received two ceramic star preservation awards.
Pigeon Key Sprinkler System - TDC:
• Final start-up/testing completed 3/13/23.
• Long term maintenance of fire pump under departmental discussion.
• Project final documentation being prepared.
Pigeon Key Wastewater System -Unfunded:
• Pigeon Key Foundation requested direct appropriation included in Legislature passed
budget,pending formal award/funding availability.
Plantation Key Courthouse and Detention Center - CAP:
• AC work, lighting, and camera changes are all complete.
15
Packet Pg. 2172
P.1.a
• Punchlist and letter of substantial completion have been issued.
Plantation Key Campus Redeployment of the Ellis and Old Courthouse -CAP:
Ellis Building:
Revisions to the North Side 2nd Floor plan have been made, and drawings are
proceeding to construction documents.
• Old Courthouse:
o Spalling repairs need to occur before any build back.
o Engineer has identified all Spalling issues and has designed the repair work.
Public Defender Offices at 316 Simonton in Key West- CAP:
• Demolition of roof parapet complete and rebuild is at 90%.
• Working on repairs for new roof(slope corrections, etc.).
• All five buildings progressing with Spalling repairs and structural reinforcements. 0
• Change Order request to be submitted to address alternate roofing system.
21
Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP:
• FDOT TAP grant funds now programmed for construction in FY26-27.
• Advertisement for engineering and permitting consultant in Q2 2023 to prepare PS&E <
package for FDOT review in FY25. No change from March. U
0
Rockland Key Fleet Facility—CAP: CL
• RFQ opened and being reviewed. 21
Roth 911 —MCSO: 0
• Electrical designers are needed to redesign the electrical infrastructure. The architect
is actively reaching out to engineering firms.
d
U
Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
a�
• Construction of the redesigned drainage pond to be completed the first week of May. E
• Library kiosk shelter delivery expected in early July.
• Staff working on RFS for the shelter installation.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• Finalizing the RFP for construction services.
• Task order to use Hale Innovations for grant administration was approved on 3/6/23.
Rowell's Waterfront Park Phase III (Tiki Huts)—TDC:
• Staff working with CPH on additional services request for design.
Ruth Ivan's Generator and Platform —CAP
• Team meeting scheduled. Proposal requested for design of the platform.
Supervisor of Elections Key West Office Relocation - SOE:
16
Packet Pg. 2173
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• Drawings completed.
• Completed a pre-bid walk-through with prospective bidding Contractors.
• Currently addressing questions for an Addendum.
• Contract expected to be signed in April.
• Construction to begin in April.
Tavernier Fire Station Hardening—CDBG-MIT:
• CPH working on higher level environmental review.
Transfer Stations Equipment Buildings -MCSW:
• Pending task order proposal from CPH.
FACILITIES —UPPER KEYS
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21
Maior Accomplishments
• Rockland-Continuation of Carpenter Shop trailer set-up 2
• Lester Bldg.-Continuation of renovation Lester Bldg. lst floor Records dept.
• Gato Bldg.-Started to build wall for new office in Purchasing dept. U
• Big Pine Library-started demolitions of library renovations �
• Big Pine Senior Center-started work for build-out
• Big Pine Building Dept.-started work for build-out
FACILITIES —CORRECTIONS 0
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Packet Pg. 2177
P.1.a
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FLEET MAINTENANCE 2
GPS: U
• Add GPS Unit installations to the PMI—On Going 1�
0
• Lead Mechanics GPS vehicle monitor training—On Going.
• Providing new and/or re-programed GPS Prokees for various Departments —On Going W
• Over 400 GPS units installed.
• Initiate a Pilot Program on the latest GPS systems- installed and online as of 8-23 assisted 0
SST and MCSO with GPS trials. Going on May Agenda V_
• Replacement of 3G, GPS units received and being installed.
U
Generators:
• Plan being worked on to take GENMEDEX offline with backup as temp replacement. E
150kw
• Relocated and replaced portable generator 0903/986 with 0903/985 @ Cudjoe Sheriff's
substation due to road construction and a compromised fuel tank on 986. 986 back in
Marathon yard
• Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring
detects the presence of liquid in the interstitial space. Double-walled tank continuous
electronic monitoring or monthly visual inspection of the interstitial space for signs of
leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond
repair. Needs generator tank assembly needs replacement. Working on replacement tanks
Plumbing in fuel trailers, removing fuel from compromised tank. Fuel trailer plumbing
completed and tested.
• November 15, 2022, Agenda Item Number: F.36, Agenda Item Summary 411369
Approved donated T Mobile generator transfer. Generator added to system.
21
Packet Pg. 2178
P.1.a
• TAVENIER FIRE STATION Generator 1437/492 ingested an Iguana that damaged the
fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not
leaking. Generator is in need of replacement.
• Solid Waste Transfer Station Generators Status?
• Working on getting Old Jail power transfer to FAC43084
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected,
and secured to the site.
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site.
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp
Portable has been connecter to the building. Transfer switch failed and repaired.
• Sugarloaf fire station A portable generator 4 0903/989 a 30kW, has been assigned,
connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling.
• Specing right sized back-up generator for Bernstein Park—per the usage, a 100Kw has
been determine for the need.
• Marathon Sheriff's Substation generator is Offline for repairs. Back online repairs made 21
A portable generator 4 FAC10010 a 40kW, has been assigned, connected, and secured to the
site. Repaired Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's 2
Firing range removed after season facility. Staged at the Marathon garage when needed. <
Installed and tested Ruth Ivins Build has been assessed for a generator. Quote has been U
received for a 30kW, submitted for review. 1�
0
• BPK Senior Citizen Center Building generator out of service, generator is no longer
serviceable. Generator has been drained of all Fluids and removed from site. Taken to
Rockland for Surplus. On current surplus list
• KW new courthouse gen "no start" addressed in house. 0
• Quotes obtained for new 100kw and 150kw portables. V_
• New fuel tanks being fabricated for various portable generators.
• Fleet re-establishing oil sample program for generators U
• Solid Waste Transfer Station Generators Status?
a�
• All stationary generators inspected—Scheduled for a minimum of once a month. E
• All generators exercised a minimum of once a month. Scheduled for Wednesday
Exercise.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• Sigsbee Comm out of service gen to be verified that fluids have been removed. Done
• All Power annuals have begun.
• Load banking in progress. Communicate with Assistant County Administrator as to status
report on all generators. —On Going.
Sheriff Department:
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus
reducing the downtime in the dealerships
22
Packet Pg. 2179
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• Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring.
• Provide documents on service and repair and accreditations to MCSO Corrections for
their accreditation process.
• Including one MCSO unit in GPS Pilot Program to isolate a GPS signal loss on the 18-
mile stretch.
• Budget discussions taking place with MCSO.
Vehicle Accident Repair:
• Creating SOP for processing accidents. Draft completed.
• Incident/accident process up for further discussion at March staff meeting.
• Five accident repairs in progress.
Vehicle Replacement:
• Assisted the Library with a long-term loaner vehicle until their new vehicle can be built.
• Hurricane Ian replacement of assets, working with Risk Management and OMB.
Hurricane damage list composed and W. O's. created. 21
• Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list.
• Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit 2
is for Upper Keys Roads & Bridges.
• Hazardous Box Truck for Solid Waste Department as per the Budgeted Vehicle U
Replacement list ordered projected delivery 8-23 0
• Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list,
received a quote and submitted to Facilities for review. Order bank still closed.
• Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand
Pro, Toro Workman HD —P&B have created the PO's and equipment has been ordered. 0
• Helping R&B order concrete saw and tamper T-
• Reassigned 2 trucks to FAC to meet current immediate needs.
• Creating SOP for commissioning new vehicles - 1 st Draft completed.
Surplus:
• Assisting Social Service Department with surplus vehicle sales —On Going
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
Using Paradise Towing and Weeks for scrap removal
• Working with an upper keys scrap man. - On going
• Creating SOP for decommissioning and Surplus Sales of County Assets. 1 st Draft in
revision.
• Scrapped drive on lift at Marathon.
• Confirmed surplus list being finalized for May agenda.
Fuel Management:
• Assisting FAC with FDEP with proper documentation for in ground fuel tank storage.
• FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the
repairs performed by vendor. Vendor came out once to perform diagnosis quote obtained
23
Packet Pg. 2180
P.1.a
and will be processing this week. Parts ordered under warranty and are in, scheduled the
service call now. Ongoing contacted Ben Leigh to diagnose.
• Looking into Catwalk for Magnolia Fuel Tank
• Fuel Billing cross training-High Priority-ongoing
• The two fuel sites combined processed and distributed approximately (7,656.700)
gallons of unleaded and (3,88.300) gallons of diesel fuel.
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event. Developed a Disaster Preparedness Plan for Fleet rechecked all team
members for foul weather gear and readiness.
• Work with Preliminary Damage Assessment Team with training—
• New Web EOC Training with Bill Uptegrove and Keith Moriarity, —on going. Keith to
join EOC and has completed training.
0
Fleet Employees:
• Overhire created with the retirement of Norman Haney at the Rockland Key Garage on 21
June 30th. Position has been posted.
• Fleet Director created extensive Professional Development training planners, applicable 2
to the automotive industry, for all Fleet Personnel. On-Going
• "In-House" Ford warranty training and connectivity-ongoing U
• Keith Moriarity is following the Professional Development training planner be the Ford �
CL
Warranty Administrator for Monroe County.
• Provide Techs with personal protective equipment, hones Gatorade t-shirts rain ear,
p pp g , >%
hybrid safety equipment, etc. —On Going E
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET 0
with A.S.E. to manage employee A.S.E. Certifications. —On Going V_
• The Fleet Team currently has over 100 A.S.E. Certifications. 1 Heavy Truck Master, 2
Truck Equipment Masters and 6 Automotive Masters. U
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop certification.
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop certification. E
• Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop certification.
• All garage employees received monthly safety training—Safety Topics —eye injuries and <
inside your home Fire Safety and Stress Reduction
• Free On-Line training available through our STARS access through Ford—On Going
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training—On Going.
• Fleet cross training and refresher training—On Going.
• Creating "In-House"new hire and departure checklist. On-going (Tania and Bill).
• Rewrite of Mechanics Job Descriptions into a progressive tier. This includes a Part
Time/Internship position to hire students from Monroe County High School Automotive
Programs at Coral Shores and Key West High Schools.
Other Fleet Items:
• Amazon purchasing proving to be helpful.
24
Packet Pg. 2181
P.1.a
• Meeting with IBS for NAPA parts contract held with potential resolution.
• Assisting Transportation Department with Safety Advisory safety bulletin. Assisting with
preparation for the DOT Tri-Annual review
• New Fleet fellable PDF PM Report created.
• New Generator Program fellable PDF PM forms created. Monroe County Fleet
Management is providing Maintenance, Repairs and Ford"In-House"warranty work for
the following agencies:
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles
3. Keys Energy
4. The Monroe County School District
5. Florida Highway Patrol for Troop - E
• The City of Key West will begin to perform Speedo Calibrations starting November 2022
Performed 4 in March
• Perform Speedo Cal for Florida Highway Patrol for Troop - E 0
• FHP to perform Speedo Cal
• In discussion with FWC to perform Speedo Cal 21
• Assist with 2 more underground fuel storage tanks into FDEP compliance.
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their 2
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional U
Qualifications, 1�
0
0.
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
21
o NFPA 1912: Standard for Fire Apparatus Refurbishing
o This will Help MCFC with their ISO rating. - On Going Mentoring 0
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
d
• Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for U
Rockland Key will support the Ford F550 ambulance chassis when needed.
• Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract
Pricing—On Going
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus
and Robert Egger. Both are now under the Ford STARS training and both have access to
all Ford Service publications with IDS and FDRS diagnostic systems to support their
operations. —On Going Mentoring
• Created four(4)binders, one for each garage and generator shop with needed information
on how to address items like injuries, emergencies, and contact information to perform
daily duties in the absence of the Mechanic Leads.
• Monthly Administrative Staff meeting held at the Marathon Garage Next meeting is for
May 9, 2023.
• Garage Inspections held Monthly - On-Going
• Replacement of vehicle lifts at all garages- On Going of this Safety Item. Research
Florida law in relation to in-house vehicle lift inspection and repair—Reviewing OSHA
information. New lifts for Marathon quoted to be Replaced under the ARPA grant.
25
Packet Pg. 2182
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• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• Mandatory Take home vehicles for on-call mechanics—On Going.
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going.
• Replace old, three outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending www.msds.com/
• Three garages combined opened and/or completed approximately) 265 to date work
orders.
• Updating Risk Department; advising of added and deleted units for insurance purpose -
On Going
• Verified toll by plate invoices for various Departments - On Going
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
21
Sending CDL driving exams to the KW campus, CDL Background and fingerprints are
performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this 0
time)they will not be able to do test on individuals if their permit was issued AFTER 2-7
due to a new testing procedure???
• Verify mechanics CDL driver license and endorsements —Verified and scheduled for U
exams —On Going
• Communicating with Transportation Dept regarding specialized PMI program in progress
and data is imported to the FASTER Work-Order of that Asset. 21
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance
Indicators (KPI's). Meeting with Faster April 61h to discuss web-based model. 2
• S.O.P. being created for receiving and commissioning assets. Draft Completed
• Scheduled and monitored annual bucket truck inspections and die electric test with Altec. U
• Quoted and scheduled rack relocation at the Rockland shop will be completed week of 4-
15 Completed E
• Assisting with FDEP compliance at the Roth Building
• Cal Amp/Synovia contract updated signed and approved by the Board.
• Provided a contract to Legal for Samsara GPS provider.
• Altec bucket truck inspections scheduled.
• Eye wash station installed at Rockland.
• Fleet looking into Web based Faster program.
• Fleet considering hats for employees.
• Fleet adding Marathon Airport air compressors to maintenance program.
• Considering Keith to cross train with Knostman
• Considering certain "Fixed Charges'
• Considering changes to pats mark up.
• Considering changed to labor rate.
26
Packet Pg. 2183
P.1.a
County of Monroe Monroe County Fire Rescue
The Florida Keys
490 63rd Street Ocean
Marathon, FL 33050
- ' Phone (305) 289-6005
Monthly Activity Report - April 2023
Fire Rescue
■ Provided Standby Operations with medical support for the Annual 7-Mile Bridge Run.
■ Provided Standby Operations for the Special Olympics Soccer Tournament at the Big Pine
Key Community Park.
■ Assisted in coordinating the Unified Incident Command Post with NAS Key West for the
Southernmost Spectacular "Blue Angels"Air Show, including special detail activities. CL
■ Fire Station 11, Cudjoe Key, hosted the Habitat for Humanity's Moss Landing Housing
Dedication Ceremony. 21
■ Crews for Fire Stations 18, 13, 10 and 8 completed monthly Live Fire Facility Training at
the Fire Academy.
■ Administrative staff attended training for the PEAK software for preparation of Board of
County Commission agenda items. U
0
CL
Trauma Star/ EMS
21
■ Trained all personnel on new airway medical equipment (Airtraq Video Laryngoscope,
BVM's), medications and associated protocols and patient care documentation 2
improvements.
■ Conducted Landing Zone training, including Trauma, Stroke, STEM1,ACS and Dive Emergency
U
alert criteria, alert forms, and patient preparation for flight; conducted in person countywide
for every agency and station from Key West to Ocean Reef(Over 350 Personnel reached).
■ Completed a Central Dispatch Exercise. The drill evaluated Monroe County's 911 dispatch
center,their capabilities and flight following processes for HEMS (Helicopter Emergency
Medical Services) aircraft and emergency response plan for a downed aircraft.
■ Conducted Flight team monthly meeting which included Quality Assurance and
documentation guidelines/feedback, upcoming trainings, and Landing Zone radio
communications.
■ Conducted Quarterly Trauma Star Safety Meeting,
■ Conducted Quality Assurance meetings with Lower Keys Medical Center and Baptist Health
(Fisherman's/Mariners) hospitals.
■ Conducted Monthly Medical Director Quality Assurance Meeting.
■ Two (2) personnel attended an Advanced Psychological First Aid and Disaster Mental Health
course.
■ Paramedic Preceptor Provisional Program completed for one (1) Firefighter, including
testing and approval by Medical Director.
Packet Pg. 2184
P.1.a
Monthly Activity Report April 2023
Page 2 of 2
■ 38 personnel attended Air Medical Resource Management (AMRM) course, focused on in-
flight communications, Error Trapping/Management, Risk Assessments, Human Factors,
Crew Member Personalities, and the financial, physical, and emotional fallout following an air
medical crash. This in-person course was hosted by MCFR and held in County.
Key West International Airport/Fire Station 7
■ Assisted in coordinating the Unified Incident Command Post with NAS Key West for the
Southernmost Spectacular "Blue Angels"Air Show, including special detail activities.
■ Conducted Quarterly/ Periodic Airfield inspection, which includes ARFF Response drills,
suppression product maintenance, foam testing and Airport fueling inspections.
■ Attended each of the EYW Operations / Construction Meeting,Airlines Meeting and
Airport Tenant Meeting.
■ Completed fire extinguisher training for airport fueling personnel. CL
■ Three (3) MCFR ARFF firefighters traveled to the Fire Academy of the South in Jacksonville,
FL to complete their annual ARFF live fire and refresher training. 21
■ Five (5) MCFR ARFF firefighters traveled to Atlanta Fire Department to complete their
annual ARFF live fire and refresher training.
Fire/EMS Training U
■ Conducted Live Fire Training for Crews from Stations 18, 13, 10 and 8.
CL
■ Facilitated Drone training for eight (8) members of the Florida Highway Patrol.
■ Facilitated live Fire Training for members of the Key West Fire Academy. 21
■ Reviewed the Firefighter Skills Task Books and conducted testing and final sign-off for
annual evaluations of Firefighter Skills for three (3) Probationary Firefighters to move to 2
career status.
o
■ Conducted one-week Officer Training for Firefighter re-assignment to a 24-hour shift. <
■ Reviewed plan and estimate for burn simulator at the Training Academy grounds.
Fire Marshal's Office
c�
■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits for
the building departments in Ocean Reef,the Upper Keys, Middle Keys and the Lower Keys.
■ Providing annual Fire and Life Safety inspections to commercial properties.
■ Conducted five (5) meetings with representatives of architects, engineers and development
firms for property redevelopment, conditional use applications and right-of-way
abandonments.
■ Issued one (1) Special Event/Public Assembly Letter of Coordination with Fire and Life
Safety requirements.
■ Provided 11 responses to Public Records Requests.
■ Conducted one (1) Arson / Fire investigation.
■ Attended the monthly Development Review Committee Meeting and completed two
Conditional Use Application Reviews.
■ Participated in the Earth Day event at the Marathon Airport, distributing Fire Prevention
materials and snow cones.
Packet Pg. 2185
P.1.a
Employee Services- April, 2023
Employee Benefits
1. Distribution of Weekly Benefits Eblasts (3): This Week, Lunch & Learn (4/3), Health&
Wellness Grand Prize Winner(4/2)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with Clear Track HR
4. Weekly Employee Benefits Meetings
5. Employee Services Monthly Meeting
6. Phone/Email/In-person support to general benefit questions
7. Phone/in-person support to"near retirement" employees (3)
8. Extensive Rx Support 21
9. Domestic Partnerships (0) 2
10. Processing of MN Life Claims U
11. Lunch& Learn event Key West April 5, 2023 0
12. Lunch& Learn event, Marathon April 6, 2023
13. Lunch& Learn event Key Largo April 7, 2023 0
14. Photo Contest Prep Meeting T-
d
15. Clear Track webinar training, Effective Dates and issues
16. Health Fair Kickoff Meeting E
c�
16. Purchasing Policy Changes meeting
Packet Pg. 2186
P.1.a
Employee Benefits Department
2022/2023 Monthly Report
MAY JUNE JULY AUGUST SEPT OCT
NEW HIRES 13 15 20 25 20 13
TERMINATIONS 14 16 12 20 12 14
NEW RETIREES MEDICAL 0 1 2 0 1 1
NEW RETIREES'LIFE ONLY 0 0 1 1 0 0
DECEASED#LIFE CLAIMS 1 2 2 1 0 1
OTHER COVERAGE CHANGES 8 14 11 10 8 10
ACCOUNT CHANGES 29 4 4 2 4 3
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120
0
RETIREES WITH MEDICAL 278 278 278 278 278 278 0.
RETIREES DVL ONLY 96 96 96 96 96 96
21
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 5 5 0
COBRA 4 4 4 4 8 10
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 u
t3
0
NOV DEC JAN FEB MAR April
21
NEW HIRES 26 18 14 9 15 17
TERMINATIONS 13 16 13 14 9 7 0
NEW RETIREES MEDICAL 3 1 0 0 6 4
NEW RETIREES'LIFE ONLY 1 1 0 0 2 2
DECEASED#LIFE CLAIMS 2 0 2 2 0 3 u
OTHER COVERAGE CHANGES 5 7 3 5 10 10 0
ACCOUNT CHANGES 0 5 3 3 6 7
c�
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 12 12
COBRA 5 5 4 3 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
Packet Pg. 2187
P.1.a
Human Resources
Sr.HR Administrator Monthly Report for April 2023
• Reviewed salary analysis forms for all departments with above entry new hires
• Processed and assisted employees with FMLA 1 employees processed in April
• Reviewed updated Administrative Instructions 4705.16
• Initiated the enrollment Employee Housing Program
• Held interviews for the open Talent Acquisition Coordinator position and hired candidate
• Predetermination Hearing for Facilities employee
• Predetermination Hearing for MCFR employee
• Provided Salary Increase report
• Attended routine HR meetings to discuss the needs and outstanding tasks of the departments
• Provided requested data for Evergreen study
HR Generalist Monthly Report for April 2023
• Sick Leave Pool— Open Enrollment—Recording Secretary
CL
• JJ Keller Online Training -Enrollment& Setup for Employees
• Review Compliance and Training Videos—KnowBe4, Kantola, JJ Keller, BOCC In-House
• Administrative Instructions Overall Review in SharePoint
• Cross-training with Ken: 0
o Monthly Reporting
o Job Postings
o Job Requisitions U
o Applicant Processing �
o Verifications of Employment C,
a�
o Records Requests
o Key West Chamber of Commerce Wage &Benefit Survey
o Alchemy Term Files Project
• College of the Florida Keys Job Fair—4/12/23
• Compiling Exit Stories/Employment Challenges for termed employees
• PEAK Agenda Training—4/27/23
• Talent Acquisition Coordinator Candidate Reviews &Interview Questions
Recruitine: E
As of 12pm,3/28/2023
• In January, the County had 58 open positions for which we received 103 total applicants: 11 internal and 92
external. Of the total applicants, 94 were deemed to have met the minimum requirements for the positions to
which they applied, 9 did not qualify, and 0 withdrew their application. Of our total applicants, 36 are reapplying
and 67 are new applicants.
• Of our 58 openings: 30 were closed/filled, 15 position was re-posted from a previous posting, 11 were new
postings, and 17 remained posted.
Turnovers:
We had 7 new hires 0 Temporary) and 0 promotions.
• ***We had a total of_5_resignations/retirements/terminations and 0 Deceased for the month of April 2023:
Resignations average year to date 2.11 %
Retirements average year to date 0.81 %
Packet Pg. 2188
P.1.a
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 4 5 5 0 0 0 0" 0 0 0" 0 20
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39%
2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 1.09% 10.61%
2023 1.09% 0.73% 0.91% 0.91% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3.25% _
0
CL
Resignations and Terminations by Month 0
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 91 4 8 5 2 8 4 6 2 4 61
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 0
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59
526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48 CL
0
615 2023 3 3 2 5 0 0 0 0 0 0 0 0 13 0
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89%
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 0
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44% U
2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54% 4i
2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.09% 1.09% 7.96%
dt
2023 0.54% 0.54% 0.36% 0.91% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.11%
U
Retirements(and Deaths)By Month
a.a
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 21 3 21 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 1 3 0 0 0 0 0 0 0 0 0 5
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.009/o 2.85%
2022 0.18% 0.36% 0.18%1 0.00% 0.36% 0.00% 0.73% 0.00% 0.36% 0.18% 0.18% 0.0oo/ol 2.99%
2023 0.18% 0.18%1 0.54o/ol 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%T 0.00% 0.00% 0.0oo/ol 0.81%
Packet Pg. 2189
P.1.a
Human Resources — Turnover Report
Termination Date Employee ee Position Primary Termination Reason
4/11/2023 Michele Safos Executive Assistant Resigned/Relocation
4/13/2023 Dylan Al ers Temporary Maintenance Worker 2 Temunated
4/13/2023 Barbara Grenfell Customer Service Representative I Resigned
4/17/2023 Haley Kilgour Library Assistant Resigned/Other Employment
4/29/2023 IMeghanBrunelli 113ranch Manager Resi ned/Retum to priorresidence
Countywide TurnoverCL
14 21
12 0
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Packet Pg. 2190
P.1.a
Human Resources Information Systems Management Report -April 2023
Projects started that month- 13
1. Updated report of BOCC salaries, position ID#'s in Workday to John Quinn for April
2. Position ID# and Base Salary report to Social Services
3. Position, salary,pay range report for Megan
4. New videos replaced in Mandatory Employee Compliance Training
5. Most recent WebEOC video content updated in Workday
6. Mandatory Employee Compliance Training assigned with related helpdesk tickets submitted
7. Written instructions for Mandatory Employee Compliance Training for Workday Mobile
8. Worked jointly with Megan and Alana on Workday set up for Medical Examiner
9. Working jointly with Megan - IT department Job Reclassifications
10. Working jointly with Mark on a solution to pull employee driver's license information
11. Working jointly with Benefits team on the Benefits Photo Contest
12. Worked jointly with HR and IT to get the HR related training videos removed from Intranet(now located in
Workday)
13. Building Allowance Pay Report for Michelle Yzenas 0
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Projects in progress that month- 17 21
1. Workday Support/Training/Testing - ongoing
2. Security Surveillance Project- ongoing 2
3. Workday Additional Training Material
4. Workday Weekly/Monthly Reports - ongoing U
5. Remote Workers department set up and tracking in Workday-helpdesk ticket submitted �
6. Position ID# editing and tracking for departments C
7. Workday Video Training Tutorials
21
8. Workday Governance Committee organization and meetings -Combining and prioritizing OMB and HR
Heppdesk tickets
9. Solution for Internal Candidate Record Veterans status display
10. Probation Period setup reconfigured in Workday
11. Revised Performance Review Questions and structure U
12. 7-minute Grace period issue in Workday
13. Headcount calculations
14. Updated documentation for .PDF format files
15. PMP Membership, training, certification process
16. Updated Workday instructions and video tutorial for Emergency hours
17. 7-minute Grace period issue in Workday
Projects Finished that month- 15
1. Updated report of BOCC salaries, position ID#'s in Workday to John Quinn for April
2. Position ID# and Base Salary report to Social Services
3. Position, salary,pay range report for Megan
4. New videos replaced in Mandatory Employee Compliance Training
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P.1.a
Safety and Security Office
The Safety and Security Office continues with the installation of Access ControlNideo management
system at the Key West Library and will begin the installation at Marathon Government Center in early
May.
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P.1.a
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with 00.
environmental regulations, such as: clearing limits, wetland delineation, landscaping, storm water, land clearing, Wo
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 21
0
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining U
conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 1�
0
0.
0
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data W
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data. 0
The Marine Resources Office provides a variety of services focusing on protection of the marine environment, <
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump Zj
-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
Packet Pg. 2203
P.1.a
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were
accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals &
vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits.
All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed
for 3 days (September 27, 28 & 29) due to Hurricane Ian.
Planning and Environmental Resources Comparison of Total Annual Applications
1000
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21
800
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2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* 2022* 2023*
*Includes ROGO Allocation Applications thru Mar.
Packet Pg. 2204
P.1.a
2019
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1 0 4
Appeals& Settlements 1 1 1 5 8
Development Agreements 0 1 0 0 1
Environmental Resources 3 3 0 3 9
FLUM Amendments 3 1 0 2 6
Historic Preservation 4 3 3 1 11
Home Occupation 0 1 0 0 1
LDRD 0 2 0 1 3
LUD Amendments 3 1 2 1 7
Major Conditional Use 0 1 0 2 3
Minor Conditional Use 3 4 6 3 16
NROGO 0 0 1 0 1
Plats 1 0 0 2 3
Pre-A 12 13 19 12 56
Public Assembly 1 2 4 5 12 0,
0
Road Abandonment 0 1 0 1 2
21
ROGO/ROGO Exemptions 50 67 34 66 217
Shoreline Approvals 1 0 0 0 1 0
TDR 0 0 1 0 1
Temp Const Staging 0 0 2 0 2
Text Amendments 8 12 6 4 30 U
Tier Amendment 1 2 2 0 5
CL
Time Extensions 2 0 0 0 2
THE transfer 0 1 3 0 4
Vacation Rentals 26 102 265 75 468
Variance 11 8 4 6 29
Variance -Dock(Lon ) 1 0 0 1 2
Variance -PC 0 2 2 3 7
Total 132 230 356 193 911 U
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Packet Pg. 2205
P.1.a
2020
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 1 3 5
LUD Amendments 1 1 1 3
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55
a�
Public Assembly 2 1 3
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164 0
Shoreline Approvals
TDR 1 1
Temp Const Staging U
Text Amendments 2 8 2 3 15
Tier Amendment 1 1 a0s
Time Extensions jt3 j 2 1 1 7
THE transfer
Vacation Rentals 63 59 70 72 264 0
Variance 3 2 7 4 16
Variance -Dock(Lon ) 3 3
Variance -PC 4 1 5 U
Total 168 121 177 105 635
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Packet Pg. 2206
P.1.a
2021
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1 4
Appeals& Settlements 2 2 1 3 8
Development Agreements 1 1
Environmental Resources 7 6 10 7 30
FLUM Amendments
Historic Preservation 6 9 8 5 28
Home Occupation 2 2
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 3 5
Minor Conditional Use 3 4 4 5 16
NROGO
Other Traffic Reviews 1 3 1 5
Plats 1 4 5 0,
Pre-A 17 1 24 22 17 80
Public Assembly 2 2 3 7 21
Road Abandonment 1 1 2
0
ROGO/ROGO Exemptions 55 58 80 68 261
Shoreline Approvals
d
TDR U
Temp Const Staging 2 2 1�
0
Text Amendments 2 5 1 8 CL
Tier Amendment 1 1
21
Time Extensions 6 1 7
THE transfer 1 1
0
Vacation Rentals 40 75 66 74 255
Variance 8 8 9 11 42
Variance -Dock(Lon ) 1 1 2
Variance -PC 4 4 8
Total 144 198 225 203 770
c�
Packet Pg. 2207
P.1.a
2022
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 1 3 5
Appeals& Settlements 1 2 3
Development Agreements 1 1
Environmental Resources 7 8 14 19 48
FLUM Amendments 1 2 2 5
Historic Preservation 7 1 3 4 15
Home Occupation
LDRD 5 1 4 2 12
LUD Amendments 4 2 1 1 8
Major Conditional Use 1 2 3
Minor Conditional Use 3 1 2 2 8
NROGO 1 1
Other Traffic Reviews 3 1 1 5
Plats 1 1 2 4 0,
Pre-A 16 22 13 22 73
Public Assembly 2 2 1 5 10 21
Road Abandonment 2 1 3
0
ROGO/ROGO Exemptions 80 55 69 53 257
Shoreline Approvals 1 1
d
TDR 1 1 U
Temp Const Staging 3 1 4 1�
0
Text Amendments 9 4 8 1 1 14 C
Tier Amendment
21
Time Extensions 2 2
THE transfer 1 2 1 4 i 0
Vacation Rentals 49 61 69 59 238
Variance 5 3 3 7 18
Variance -Dock(Lon ) 1 3 2 1 7
Variance -PC 2 1 4 7
Total 192 179 196 190 757
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Packet Pg. 2208
P.1.a
2023
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 3 3
Appeals& Settlements 1 1
Development Agreements
Environmental Resources 24 24
FLUM Amendments
Historic Preservation 4 4
Home Occupation
LDRD 1 1
LUD Amendments
Major Conditional Use 1 1
Minor Conditional Use 1 1
NROGO
Other Traffic Reviews
Plats 2 2
Pre-A 22 22
Public Assembly
Road Abandonment
ROGO/ROGO Exemptions 51 51 1
Shoreline Approvals
0
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Temp Const Staging 1 1
Text Amendments 1 1 U
Tier Amendment 2 2 1�
0
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Vacation Rentals 68 68
Variance 6 1 6 0
Variance -Dock(Lon ) 2 2
Variance -PC
Total 195 195 U
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GIS Accomplishments — March 2023
GIS Projects - Data/Map Requests/Technical/Web App Development
- Oracle APO Project—Planning - Karen Pleasant—Oracle Consultants
- Key Deer Boulevard Mapping (SCOP)—Engineering Services—Judith Clarke
- MCLA-GIS App Updates—MC Land Authority—Christine Hurley
- ROGO Dedication Letter GIS Mapping—MC Land Authority—Christine Hurley
- Repetitive Loss Areas Mapping—Floodplain Department—Lori Lehr
- Municipal Boundary Map Request—Monroe County Transit—Richard Clark
- PRP ArcGIS Pro Tool Development—Environmental Resources— Tim Douma
- Drainage Structure Analysis—Roads & Bridges—Giovanna Basham
- AAA—GIS Application —Planning & Environmental—Julie Cheon
- Building Footprints—GIS Updates— GIS Department 21
- MLS Vacant Lands—MC Land Authority —Christine Hurley
- FLUM/LUD/Tier Amendments— Mapping—Planning Department—llze Aguila
Physical Address Assignments: 10 U
GIS Data Requests: 7 �
Public GIS Planning & Environmental GIS Map App Usage 21
March 2023
0
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Packet Pg. 2212
P.1.a
Marine Resources Office - Accomplishments- April 2022 through March
2023
Channel Marker Program:
Channel Marker/Buoy Replacements = 165
120
100
80
60
0
CL
40
21
20
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0
Apr May June July Aug Sep Oct Nov Dec Jan Feb Mar
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April 2022 $8,900.00
0
May $0.00
June $0.00
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July $9,870.00 U
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August $109,410.00
September $0.00
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October $0.00
November $4,800.00
December $0.00
January 2023 $5,800.00
February $0.00
March $24,208.00
Total $162,988.00
Total annual cost for marker/buoy replacements for the past twelve-month period were significantly higher
than the cost during the same timeframe in 2021 ($85,405.76) due to routine maintenance needs and
replacement of 91 regulatory buoys funded in part by a Florida Fish and Wildlife Conservation Commission
Boating Improvement Grant($74,805.00). Additionally, 20 regulatory signs were damaged during Hurricane
Ian and replaced with FEMA emergency disaster relief funds ($11,892).
Packet Pg. 2213
P.1.a
Derelict Vessel Program:
Derelict Vessels Removed = 82
32
28
24
20
16
12
8
4ffli
0
Mar Apr May June July Aug Sep Oct Nov Dec Jan Feb
2022 2023 C,
21
March 2022 $94,207.00
April $168,315.00
d
May $53,682.00 U
June $3,440.00 0
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July $0.00
August $0.00 21
September $50,537.00
October $42,169.00
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November $2,800.00
December $4,732.00 U
January 2023 $95,290.00
February $15,630.00
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Total $515,172.00
A total of 76 vessels were removed in the past twelve-month period which is slightly lower compared to the
90 vessels removed during the same timeframe in 2021 ($518,916.00). Fifty-one (51) of these vessels were
grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of
$493,739.00 to the County (or 85% of total expenditures) in the past twelve-month period. These costs are
included in the table above. An additional vessel was removed in August 2022 funded through an Interlocal
Agreement with the Village of Islamorada for $297,843.
Additionally, Florida Department of Emergency Management (FDEM) has identified 43 derelict vessels in
Monroe County related to Hurricane Ian. FDEM has removed 38 of the Hurricane Ian derelict vessels at this
time. Due to the influx of migrant landings in Monroe County, FDEM has also been able to remove 312 of
the 371 migrants vessels that have been identified in the county waters.
Packet Pg. 2214
P.1.a
Vessel Pumpout Program:
1200
Number of Pumpouts
1000
800
600
400
200
0
Jan Feb Mar Apr May June
®Monroe County 683 873 1117 0
❑DEP 362 0 0 0 0 0 W
21
14000
12000 sewage Removed (Gallons)
10000 U
8000 0
CL
6000
4000
2000
0
Jan Feb Mar Apr May June
®Monroe County 6435 7879 11584
ODEP 3410 0 0 0 0 0 0
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The Florida Department of Environmental Protection (FDEP) selected On the Hook Marine Services LLC
("On the Hook") as the highest scored and ranked proposer in response to a competitively solicited Request
of Proposals (RFP) for Mobile Vessel Pumpout Services for Monroe County. In November 2021, FDEP
entered into a contract with On the Hook to provide Mobile Vessel Pumpout Services in Monroe County. The
contract between FDEP and On the Hook is in effect until June 30, 2025.
In June 2022, the Florida Legislature the Florida Legislature awarded $300,000 to the FDEP Mobile Vessel
Pumpout Services for Monroe County. The $300,000 awarded to the FDEP Mobile Vessel Pumpout Services
for Monroe County will not fully fund the anticipated program costs for FY 22-23. Monroe County budgeted
Boating Improvement Funds (BIF) to fund this agreement to ensure that there is no interruption in services
that are provided under the FDEP's Monroe County Mobile Vessel Pumpout Program.
Utilizing the pricing under the FDEP's competitively bid contract for substantially the same services, Monroe
County entered into contract with On the Hook in December 2022 for the provision of pumpout services from
the time that the FY 22-23 Legislative allocation was exhausted (mid-January 2023) until the State's new
fiscal year on July 1, 2023.
Packet Pg. 2215