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Item P2 P.2 County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS Mayor Craig Cates,District 1 Mayor Pro Tem Holly Merrill Raschein,District 5 The Florida Keys Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 County Commission Meeting May 17, 2023 Agenda Item Number: P.2 Agenda Item Summary #12115 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: Approval of a Resolution authorizing temporary closing of the Northbound Lanes of US1 from mile marker 98.2 to mile marker 100 from 9:45 AM to 11:45 AM for the annual 4th of July Parade sponsored by the Key Largo Chamber of Commerce and authorization for parade organizers to utilize the County's Bicentennial Logo to help commemorate the 200th anniversary of the establishment of Monroe County. ITEM BACKGROUND: Florida Law (F.S. 337.406(1) and F.A.C. 14-65.0035)requires that the County Commission approve requests to temporarily close U.S. 1 in the unincorporated for special events such as the 4th of July Parade in Key Largo. The Board must determine that the proposed use is a)necessary for the event; b)will not interfere with the safe and efficient movement of traffic; and c)will cause no danger to the public. This parade has been held for years. It traditionally drawn between 65-70 floats, bands, etc. and attracts thousands of residents and visitors. PREVIOUS RELEVANT BOCC ACTION: Previous approvals as requested by the Florida Department of Transportation. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. DOCUMENTATION: 4th of July Parade Resolution 05.02.2023 KLCOC 4th of July Letter to BOCC for Road Closure 2023 FINANCIAL IMPACT: Packet Pg. 2216 P.2 Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Bob Shillinger Completed 05/02/2023 12:53 PM Lindsey Ballard Completed 05/02/2023 12:56 PM Board of County Commissioners Pending 05/17/2023 9:00 AM Packet Pg. 2217 P.2.a Board of County Commissioners RESOLUTION NO. -2023 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE TEMPORARY CLOSING OF THE NORTHBOUND LANES OF US 1 FROM MM 98.2 TO MM 100 FROM 9:45 A.M. TO 11:45 A.M.ON THE 4T11 OF JULY 2023. WHEREAS, The FL Keys News and Key Largo Chamber of Commerce annually sponsors the 4 h of July parade in Key Largo; and WHEREAS, it is necessary to temporarily close the Northbound Lanes of US 1 Q from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 9:45 AM to 11:45 AM for the Parade; and WHEREAS, the 4t' of July Parade usually has between 65 to 70 floats, groups, 21 bands, etc.; and , 0 WHEREAS, the Key Largo Chamber of Commerce has requested the Board's S permission to use the County's Bicentennial Logo to help commemorate the 200t' M anniversary of the establishment of Monroe County; and N WHEREAS, The Florida Department of Transportation has requested the Monroe LO County also authorize the closure as stated herein; NOT THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY 0 COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Board authorizes: a� 1. The closing of the Northbound Lanes of US 1 from MM 98.2 at Anthony's L- Clothing Store to MM 100 at the Holiday Inn from 9:45 AM to 11:45 AM for 0- 21 the Annual 4t' of July Parade sponsored by The FL Keys News and Key Largo Chamber on July 4, 2023; and 4- 0 2. The parade organizers to use the County's Bicentennial Logo to help commemorate the 200t' anniversary of the establishment of Monroe County. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the May 17, 2023. Mayor Craig Cates Mayor Pro Tem Holly Merrill Raschein Commissioner District 3, James K. Scholl Commissioner Michelle Lincoln Commissioner David Rice Packet Pg. 2218 P.2.a Board of County Commissioners (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA By By Deputy Clerk Mayor Craig Cates cN cN 21 Approved for Form and Legal Sufficiency Robert B. Shillinger, County Attorney c� c� LO CU L- CU 21 4- 0 E c� Packet Pg. 2219 P.2.b Legendary 1 KEY LARGO Chamber cif Commerce 1060O0 overseas Highway•Key Large FL•3303'7.3051451-1414•Fax:3051451 4726•keylargochamber.org April 19, 2023 Mr. Roman. Gastesi � County Administrator cN 1 100 Simonton Street Key West, FL 33040 CL 21 Dear Mr. Gastesi, 4- 0 The KeyLora Chamber is applying for the FDOT application for a temporary road closure/reroutingof traffic for Overseas HWY 9 pp p Y (SR5) on July 4, 2021 The planned road closure is for the 47th Annual Key Largo 41h of July Parade. cN cN The Parade will begin at 10:00 AM, and we are asking for the permit starting at 9:45 AM- 1 1:45 AM. The Parade should have duration of approximately one and one - half hours. The event route is U51, Northbound lanes from MM 98.2, Anthony's U)Clothing Store to MM 100 at the Holiday lnn. The detour will be utilizing southbound lanes. U) U Throughout the Parade route, Monroe County Sheriff's Dept. units and officers will heip regulate traffic lRow. M Additionally, this year with the permission of the County, we would like to celebrate the Bicentennial and be able to incorporate 0 the special bicentennial logo created by the County. U U Please present this request to the Board of County Commission meeting to be held on May 17, 2023. The Florida Department of Transportation will need a copy of the minutes, showing the approval of the event, along with an approval letter from your office. 0 1 have attached the approval letter from the Key Largo Fire Department and Monroe County Sheriff's Department, which will also be included in the permit application, along with our liability insurance certificate and the parade route. ®a 21 Thank you in advance for your assistance with this matter. If you have any questions, please do not hesitate to call the Key Largo Chamber. Either speak with me, or if II am not available, please talk to Eileen Eadie. We can be reached at (305) 451-1414. 0 U Respectfully, U Elizabeth Moscynski Key Largo Chamber of Commerce President Mission statement Creating a vibrant business and community environment Packet Pg. 2220 e . , r ,. Iluamuwwuamwriwnmuwwwwmw iuww , renwurmuw;nwu"wawumawxwnmuvwwwmummww� ,. ,w , .. ..„.,,. e,,®e. ,,.a ,,,,,, ,,,,,,, ,.,,, _ ,,. wwmwf nroaww wwlrnwmwwu�wwlwurvwwmwrlwlwwmr Imwrownmaw i rr April 17, 2023 a rrlr � 1° I vl rl Elizabeth Moscynski Key Largo Chamber of Commerce 04 Key Largo,FL 33037 04 President Moscynski: 21 This letter is written as part of the application process for permitting of the annual Key Largo Chamber of Commerce 4 h of July Parade and the temporary closing of State Road 5 (US-1). The - date of this year's event if July 4 h, 2023 from 9:45 AM to 11:45 AM. The northbound roadway will be closed to vehicular traffic from the 98.2 Mile Marker to the 100 Mile Marker. Northbound traffic will be diverted to a contra flow in the southbound lane. Additionally there N will be off duty Deputies assigned along the parade route to direct traffic and ensure a safe N parade route. Deputies will also be present to address any safety issues or concerns. U) e Please feel free to contact me with any questions or concerns you may have. U CU 0 0 Sincerely, U U 0 sCaptain Spenser Bryan Monroe County Sheriffs Office 21 50 Highpoint Rd. Suite 100 0 Tavernier, FL. 33070 Office(305)853-3211 Cell(305)340-7706 0 w:b]C1"rflIII:�I,I° :�"Y":. ilUwlC�.et E c5 m9 EMIG' 5 POINT_[._R7a; "G � 1 " �.I �p �" 115 �r � � r 070....., ........ ...... . ... . t , lip A& d Packet Pgf2221 wl 24 121 Key Largo Fire Department 1 East Drive Key Largo, Florida 33037 Tel: 305-451-2700 dgarrido@keylargofire.com N Date: April 14, 2023 N Event: July 4t" Parade Date of event:July 4, 2023 CL Sponsor: Key Largo Chamber of Commerce Location: Key Largo, Florida 75 n 4- 0 c14 c14 Dear Mrs. Eadie U) 0 Thank you for contacting me and informing the Key Largo Fire Department of your U 0 upcoming event. 0 We understand this event is scheduled to be held on July 41".The parade is from 10:00 A.M—11:45 A.M. U and the firework show commences at 9:45 P.M. between the Caribbean Club and Sundowners. o The Key Largo Fire Department is aware and will respond to all emergencies via the 911 system. If you have any questions, please, don't hesitate to contact me. - Sincerely, U t3 Captain David Garrido Packet Pg. 2222 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/D P 2 b 03/30/26 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT REGAN INSURANCE AGENCY INC/PHS NAME: 21224589 PHONE (866)467-8730 FAX (A/C,No,Ext): (A/C,No): The Hartford Business Service Center 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN INSURED INSURERA: Sentinel Insurance Company Ltd. 11000 N KEY LARGO CHAMBER OF COMMERCE INSURERB: 106000 OVERSEAS HWY KEY LARGO FL 33037-3116 INSURER C INSURER D CL INSURER E INSURER F: 0- COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE C®1 TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE POLICY NUMBER LIMITS LTR INSR WVD MM/DD/YYYY MM/DD/Y COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $1,000,000 2 PREMISES Ea occurrence) U X General Liability MED EXP(Any one person) $10,000 A 21 SBM BS8815 04/28/2023 04/28/2024 PERSONAL&ADV INJURY $1,000,000 CU O GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑PRO- LOC PRODUCTS-COMP/OPAGG $2,000,000 0- JECT OTHER: L) IL) AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) O A ALL OWNED SCHEDULED 21 SBM BS8815 04/28/2023 04/28/2024 BODILY INJURY(Per accident) AUTOS AUTOS HIRED NON-OWNED PROPERTY DAMAGE ' X AUTOS X AUTOS (Per accident) UMBRELLA LIAB CCUR EACH OCCURRENCE EXCESS LIAB CLAIMS- AGGREGATE - ADE DED RETENTION$ WORKERS COMPENSATION PER OTH- (, AND EMPLOYERS'LIABILITY AT ER ANY Y/N E.L.EACH ACCIDENT IL) PROPRIETOR/PARTNER/EXECUTIVE N/A »J OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE (Mandatory in NH) , If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below EMPLOYMENT PRACTICES Each Claim Limit $10,000 A 21 SBM BS8815 04/28/2023 04/28/2024 Aggregate Limit $10,000 LIABILITY DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ' Those usual to the Insured's Operations.Certificate Holder is an Additional Insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION MONROE COUNTY BOARD OF COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED COMMISSIONERS BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED 1100 SIMONTON ST IN ACCORDANCE WITH THE POLICY PROVISIONS. KEY WEST FL 33040 AUTHORIZED REPRESENTATIVE �,16AII 6f ©1988-2015 ACORD CORPORATION.All rights reserved. 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