Item R1 R.1
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
May 17, 2023
Agenda Item Number: R.1
Agenda Item Summary #12035
BULK ITEM: No DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Suzanne Rubio (305) 453-9687
9:30 am
AGENDA ITEM WORDING: A public hearing to consider an ordinance amending Chapter 18,
Parks and Recreation, of the Monroe County Code, to create a Monroe County Summer Camp
program; and allow fees to be charged for summer camp recreational services.
ITEM BACKGROUND:
Monroe County Parks and Beaches Recreation Division desires to establish a Summer Camp
program open to children and youth between the ages of six (6) and eleven (11) who reside within
the County. The Summer Camp program will operate during the months of June, July, and
August, for approximately six (6) to eight (8) weeks.
The initial "pilot" program will be held at Big Pine Key Community Park during the summer of
2023. A successful first program will be the example for additional Monroe County Parks and
Beaches administered Summer Camp programs throughout Monroe County.
Enrollment in the Summer Camp program shall be open to all eligible participants on a first-come,
first-served basis and designed to provide participants with a variety of educational and recreational
activities, including but not limited to sports, arts and crafts, nature exploration, team building
exercises, and cultural experiences.
Proposed household tuition is as follows:
Weekly camp fee will be $100.00 per child. Additional child with same household as primary
residence fee is $50.00 per child.
1. Summer Camp fees are offered at a fifty percent (50%) reduced rate for children who
qualify for reduced school meals within Monroe County School District. (Parent or
guardian to provide proper documentation)
2. Summer Camp fees are offered at a fifty percent (50%) reduced rate for children of
current Monroe County BOCC employees with certain restrictions.
The Summer Camp program was presented to the Monroe County Parks and Recreation Advisory
Committee at their March 27, 2023, meeting where they voted to support the program.
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PREVIOUS RELEVANT BOCC ACTION: Approval to Advertise 4/19/2023
CONTRACT/AGREEMENT CHANGES:
Ordinance
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Summer Camp Ordinance REV
FINANCIAL IMPACT:
Effective Date: 5/17/2023
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: Staff time and Equipment
Current Year Portion:
Budgeted: N/A
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: TBD
Grant: N/A
County Match: N/A
Insurance Required: Participant waivers required
Additional Details:
REVIEWED BY:
Nathalia Mellies Archer Completed 04/21/2023 4:16 PM
John Allen Completed 05/01/2023 5:44 PM
Patricia Eables Completed 05/02/2023 10:32 AM
Risk Management Completed 05/02/2023 10:34 AM
Purchasing Completed 05/02/2023 11:10 AM
Budget and Finance Completed 05/02/2023 11:15 AM
Lindsey Ballard Completed 05/02/2023 11:57 AM
Board of County Commissioners Pending 05/17/2023 9:00 AM
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R.1.a
ORDINANCE - 2023
AN ORDINANCE OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
AMENDING SECTION 18-27(h) OF THE MONROE
COUNTY CODE TO CREATE A MONROE COUNTY
PARKS AND BEACHES SUMMER CAMP PROGRAM;
AND ALLOW FEES TO BE CHARGED FOR SUMMER
CAMP RECREATIONAL SERVICES; AND PROVIDING E
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FOR SEVERABILITY; PROVIDING FOR REPEAL OF
ALL ORDINANCES INCONSISTENT HEREWITH;
PROVIDING FOR INCORPORATION INTO THE E
MONROE COUNTY CODE OF ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
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WHEREAS, under F.S. 125.01(1)(f), the Board of County Commissioners (BOCC) for W
Monroe County is granted the authority, among others, to provide parks, playgrounds and 0
recreation areas; and
WHEREAS, the BOCC finds that public parks and recreation areas provide sites where
the families and citizens of Monroe County can benefit from and engage in healthy recreational 0
activities; and
WHEREAS, BOCC finds that the creation of parks and recreation areas are in the best
interests of the citizens of Monroe County; and
WHEREAS, under F.S. 125.74(1)(g), the County Administrator has the authority to
supervise the care and custody of all County property; and
WHEREAS, the County recognizes the importance of providing safe and fun summer
activities for children and youth; and 0
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WHEREAS, the County has identified a need for a summer camp program that offers a M
variety of educational and recreational activities for children and youth in the community; and
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WHEREAS, the County is committed to promoting healthy lifestyles and fostering
positive relationships among children and youth in the community:
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NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT THE MONROE
COUNTY CODE OF ORDINANCES IS HEREBY AMENDED AS FOLLOWS:
[Proposed text changes are presented with underline to indicate additions
and str-iliethr-oug-k to indicate deletions]
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SECTION 1: The above recitals are true and correct and are incorporated herein by this
reference. E
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SECTION 2: ARTICLE I. IN GENERAL shall be amended as follows by creating an
additional separate section titled "Monroe County Summer Camp Program" to include the E
following language as Sec. 18-8:
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Sec. 18-8. —Monroe County Summer Camp Program U)
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(a) Definitions. The following words, terms, and phrases,when used in this Section, shall
have the meanings ascribed to them in this subsection, except where the context clearly
indicates a different meaning:
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"Summer Camp"referred to the Monroe County Summer Camp Program hosted by the
County that offers a variety of education and recreational activities for children and youth a
during the summer months.
"Participant" refers to any child or youth enrolled in Summer Camp and, where >
applicable,parent or guardian of the child or youth. W
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"Staff" refers to the individuals who are employed by the county to operate and/or
supervise the summer camp program.
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(b) Establishment of Summer Camp. The County Administrator or his Designee shall �
establish and operate a Summer Camp program for children and youth in the
community. E
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(1) The Summer Camp shall be open to children and youth between the ages of six
(6) and eleven (11) who reside within the unincorporated areas of Monroe
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(2) The Summer Camp shall operate during the months of June, July and August.
(3) The Summer Camp may be operated at more than one location. The location of
the summer camp location(s) shall be at the discretion of the County
Administrator or his Designee.
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(4) The Summer Camp Program shall be designed to Provide Participants with a
variety of educational and recreational activities, including but not limited to
sports, arts and crafts, nature exploration, team building exercises, and cultural
experiences.
(c) Enrollment.
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(1) Enrollment in the Summer Camp program shall be open to all eligible
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participants on a first-come, first-served basis.
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(2) The County shall reserve the right to limit the number of participants in the
summer camp program.
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(3) Enrollment shall be conducted through an online registration system, and
participants shall be required to submit a completed registration form and
waiver to participate in the Summer Camp, U)
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(4) The County may Provide scholarship opportunities for eligible low-income
families who may not otherwise be able to afford the cost of Summer Camp.
(d) Fees and Expenses.
(1) The County shall establish fees for participation in the Summer Camp program,
which shall be reasonable and shall cover the cost of materials, supplies, and
staffing. g
(2) Weekly camp fee will be $100.00 per child.
i. Each additional sibling shall be $50.00 per child.
(3) Summer Camp fees are offered at a fifty percent reduced rate for children who
qualify for reduced school meals within the Monroe County School District.
(4) Summer Camp fees are offered at a fifty percent reduced rate for children of
Monroe County BOCC employees. CL
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(5) The County shall establish a budget for the Summer Camp program,which shall u
include the cost of materials, supplies, staffing and any other expenses
necessary for the operation of the program. E
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(e) Sta an .
(1) The County shall hire and train qualified staff to operate the Summer Camp E
program.
(2) Staff shall be responsible for planning and implementing the educational and
recreational activities, ensuring the safety and well-being of participants, and
communicating with parents and guardians.
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(3) All Staff shall undergo a Level 2 background check as defined in 435.04,
Florida Statutes, prior to the start of employment with the Summer Camp
program.
(f) Health and Safety
(1) The County shall establish policies and procedures to ensure the health and
safety of participants in the Summer Camp program.
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(2) Participants shall be required to submit a completed medical form prior to the
start of the Summer Camp program.
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(3) The County shall establish protocols for emergency _situations, including but ut but
not limited to first aid, severe weather, and evacuation. E
(g) Liability and Insurance.
(1) Participants and their parents or guardians shall be required to sign a waiver of
liability prior to the start of the Summer Camp program.
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(2) Additional permissions from parents or guardians shall be required to transport
participants from primary site to secondary sites.
SECTION 3: SEVERABILITY. If any portion of this ordinance is for any reason held
invalid or declared to be unconstitutional, inoperative or void, such holding shall not affect the
remaining portions of this ordinance. If this ordinance or any provision thereof shall be held to be
inapplicable to any person,property or circumstances, such holding shall not affect its applicability g
to any other person,property or circumstances.
SECTION 4: CONFLICT WITH OTHER ORDINANCES. All ordinances or parts of >
ordinances in conflict with this ordinance are hereby repealed to the extent of said conflict.
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SECTION 5: INCLUSION IN CODE OF ORDINANCES. The provisions of this
ordinance shall be included and incorporated in the Code of Ordinances of the County of Monroe,
Florida, as an addition or amendment thereto, and shall be appropriately renumbered to conform 0.
to the uniform numbering system of the Code. E
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SECTION 6: TRANSMITTAL AND EFFECTIVE DATE. This Ordinance shall be
filed with the Department of State and shall be effective as provided in F.S. 125.66(2). E
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PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the day of 2023.
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R.1.a
Mayor Craig Cates
Mayor Pro Tem Holly Merrill Raschein
Commissioner Michelle Lincoln
Commissioner Jim Scholl
Commissioner David Rice
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(SEAL) BOARD OF COUNTY
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Attest: KEVIN MADOK, Clerk COMMISSIONERS OF MONROE
COUNTY, FLORIDA
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By By �
As Deputy Clerk Mayor/Chairperson
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