Item B03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:_julv_1$,2012 Division: Public Works
Bulk Item: Yes x No _ Department: Facilities Maintenance
Staff Contact Person/Phone #:Dent Pierce 292-4560
AGENDA ITEM WORDING: Approval to renew Lease Agreement with the Early Learning
Coalition of Miami-Dade/Monroe for one (1) year at the Gato Building, 1100 Simonton Street, Key
West, Florida.
ITEM BACKGROUND: Since 2009, the Early Learning Coalition of Miami-Dade/Monroe has
leased office space at the Gato Building to administer school readiness and voluntary prekindergarten
programs.
PREVIOUS RELEVANT BOCC ACTION: On June 15, 2011, the BOCC approved a lease
agreement with the Early Learning Coalition of Miami-Dade[iMonroe commencing July 1, 2011 and
terminating June 30, 2012.
CONTRACT/AGREEMENT CHANGES: Updates term to commence July 1, 2012 and terminate
on June 30, 2013.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: -0- INDIRECT COST: N/A BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: same SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No AMOUN PER MONTH JL, I5.93 Year $21,791.14
T'j&
APPROVED BY: County Atty/" OMB/Purchasing Risk Managem� ent
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 1/09
IQ
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Early Learning Coalition
Contract #
of Miami-Dade/Monroe
Effective Date:
July 1, 2012
Expiration Date:
June 30, 2013
Contract Purpose/Description:
Renewal Lease Option for 434 s . ft. of offices ace at the Gato
Bldg., KW
Contract Manager: Alice Steryou
4549
Facilities Maint/Sto #4
(Name)
(Ext.)
(Department/Stop #)
for BOCC meeting on 05/16/12
Agenda Deadline: 05/01/12
CONTRACT COSTS/REVENUE
Total Dollar Value of Contract: $ 21,791.14 Current Year Portion: $ 5,447.79
Budgeted? Yes ❑No ❑ Account Codes: - - -
Grant: $ N/A - - - -
County Match: $ N/A - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date Out
Date In Needed QQ Reviewer
Division Director
� L Yes[:]No[D'- JJ
Risk Manage ent'j, � ( :—Yes❑ No[
O.M.B./Purchasing )&-i?. 'Yes❑ No[✓(
-t2-
County Attorney
Irv. z
AU-�A Yes❑ NoR
I Comments:
OMB Form Revised 2/27/01 MCP #2
RENEWAL LEASE AGREEMENT
This Renewal Lease Agreement is made and entered into by MONROE
COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, (COUNTY or the LESSOR), and Early Learning
Coalition of Miami-Dade/Monroe (TENANT or the LESSEE), a non-profit corporation
incorporated in the State of Florida, whose address is 2555 Ponce de Leon Blvd., 5tn
Floor, Coral Gables, FL 33134.
WHEREAS, on June 15, 2011, the BOCC approved a lease agreement with
The Early Learning Coalition of Miami-Dade/Monroe commencing July 1, 2011 and
terminating June 30, 2012; and
WHEREAS, the BOCC has determined that is in the best interests of Monroe
County to lease unused office space at the Gato Building; and
NOW THEREFORE, in consideration of the mutual promises and covenants
set forth below, the parties agree to amend the current lease agreement as follows:
1. Section 2 is hereby amended to read as follows:
2. TERM. The term of this Agreement is for a period of one year beginning
July 01, 2012 through June 30, 2013.
In all other respects the lease agreement approved on June 15, 2011, remains in full
force and effect.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
LIM
Deputy Clerk
By
Mayor/Chairman
EARLY LEARNING COALITION OF
Early Learning Coalition - 1 - May 2012
COPY
This Agreement is made and entered into by MONROE COUNTY, a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key
West, FL 33040, (COUNTY or the LESSOR), and Early Learning Coalition of Miami-
Dade/Monroe (TENANT or the LESSEE), a non-profit corporation incorporated in the
State of Florida, whose address is 2555 Ponce de Leon Blvd., 5ih Floor, Coral Gables,
FL 33134.
WHEREAS, the BCC leases premises to other governmental agencies and
not -for -profit organizations servicing the County community; and
WHEREAS, the Early Learning Coalition of Miami-Cade/Monroe has requested
use of County office space; and
WHEREAS, the Early Learning Coalition of Miami-Dade/Monroe provides
school readiness and voluntary prekindergarten programs; and
WHEREAS, the COUNTY owns an office building known as the Cato Building at
1100 Simonton Street, Key West, Florida; and
WHEREAS, the Cato Building has a number of vacant offices due to the
reduction of the County workforce; and
WHEREAS, the BOCC has determined that is in the best interests of Monroe
County to lease unused office space at the Gato Building;
NOW THEREFORE, IN CONSIDERATION of the promises contained herein the
parties agree to the following:
1. ERQEjR Ty. The COUNTY leases exclusively to the LESSEE 434 square feet
of office space; offices 1-201, 1-204, and 1-205 in the Gato Building and which is
shown on Exhibit A, hereafter the premises. Exhibit A is attached and made a part of
this Agreement,
2IERM. The term of this Agreement Is for a period of one year beginning July
1, 2011 through June 30, 2012, LESSOR may, at its sole discretion, approve a
request from LESSEE to rermw the term of this least for (1) one additional (1) Year
period upon submission, at least 30 days prior to the termination date of the initial
term, of a written request by LESSEE to renew the term of this Lease Agreement. If
LESSOR approves the renewal request, such renewal shall be upon the same terms
and conditions contained in this Agreement.
3. VSg_ANQ gQjNPIjjQNS. The premises shall be used solely for the purposes
of coordinating the delivery of school readiness and voluntary prekindergarten
programs in Monroe County. If the premises are used for any other purpose, the
COUNTY shall have the option of immediately terminating this Agreement, LESSEE
shall not permit any use of the premises in any manner that would obstruct or
interfere with any COUNTY functions and duties,
Early Learning Coalition - 1 March 2011
-
Early Learning Coalition 2 March 2011
----�March 2011
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Early Learning Coalition 4 March 2011
Federal or state statutes which may apply to the parties to, or the subject matter of,
this Lease Agreement.
Early Learning Coalition March 2011