Loading...
1st Amendment 04/19/2023 Kevin Madok, cpA fl ty Clerk of the Circuit Court& Comptroller Monroe Coun , Florida DATE: Nlay 5, 2023 TO: Rhonda Haag Chief ll1csilicncc Officer lAiiidscy Ballard Aide to Ilic Cotiwv Adninnstrator FROM: PaIncla G llwwo4fkc. SUMECT: April 19" BOCC Meetilig AIlaclicd is an electronic copy oftlic fi)llo"nig Hein, exectiled on belialf ol'Monroe Cotiiily, loryotir ItaI01111g: N5 I" Aincii(himit to AArreciiiew No. 22PI,N60' wI(Jt dic Department of' Eiiviroiiiiiewal Protection, III lite milollill of$7.5,000.00, to coii(Itict iielgliborbood otilreacli to obtain I'cedback wlille updating the Monroe Cotiiily Vuhici-abilily Assessinciii. Please be sure to retum a fully executed copy of the amendment once the state has s*ned for the recoi-d. Should you leave wi),(Itiestloiis please I'Cel free to contact nic at (305) 292-3550. cc: Cotiiitv Attonicy File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 AMENDMENT NO. 1 TO AGREEMENT NO.22PLN66 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY This Amendment to Agreement No.22PLN66(Agreement)is made by and between the Department of Environmental Protection (Department), an agency of the State of Florida, and Monroe County (Grantee), on the date last signed below. WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Vulnerability Assessment Update and Compliance(Project),effective February 9,2023; and, WHEREAS, $75,000 in additional funding for this Project is provided under Line Item 41707A of the 2021-2022 General Appropriations Act; and the total funding for this Agreement is now$214,350; and, WHEREAS,the reimbursement period for the additional$75,000 in funding provided under Line Item 41707A of the 2021-2022 General Appropriations Act begins on July 1,2021; and, WHEREAS,the parties have agreed to an update to Attachment 3,Grant Work Plan,to include a revision to the scope of work and a reallocation of the budget for the Project; and, WHEREAS,the Department has requested an update to Attachment 2, Special Terms and Conditions;Attachment 5, Special Audit Requirements;Attachment 6,Program-Specific Requirements;and Exhibit I,Vulnerability Assessment Compliance Checklist Certification. NOW THEREFORE,the Department and Grantee hereby agree as follows: 1. Section 5.of the Standard Grant Agreement is hereby revised to the following: Total Amount Funding Source? Award#s or Line Item Appropriations: Amount per Source(s): of Funding: 0 State ❑ Federal FY21-22 GAA Line 41707A $214,350.00 ❑ State ❑ Federal $214,350.00 ❑ State ❑ Federal ❑ State ❑ Federal ❑ State ❑ Federal ❑ Grantee Match Total Amount of Funding+Grantee Match,if any: $214,350.00 2. Section 6.of the Standard Grant Agreement is hereby revised to the following: Department's Grant Manager Name: Katharine Hoover Address:Resilient Florida Program 2600 Blair Stone Road,MS235 Tallahassee,FL 32399 Phone: 850-245-7533 Email Katharine.L.Hoover(a,FloridaDEP.gov DEP Agreement No.22PLN66,Amendment No. 1,Page 1 of 3 3. Attachment 2, Special Terms and Conditions,is hereby deleted in its entirety and replaced with Attachment 2-A,Revised Special Terms and Conditions,as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to Attachment 2 shall hereinafter refer to Attachment 2-A, Revised Special Terms and Conditions. 4. Attachment 3,Grant Work Plan,is hereby deleted in its entirety and replaced with Attachment 3-A,Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement.All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-A,Revised Grant Work Plan. 5. Attachment 5, Special Audit Requirements, is hereby deleted in its entirety and replaced with Attachment 5-A,Revised Special Audit Requirements,attached hereto and made a part of the Agreement.All references in the Agreement to Attachment 5, shall hereinafter refer to Attachment 5-A, Revised Special Audit Requirements. 6. Attachment 6,Program-Specific Requirements,is hereby deleted in its entirety and replaced with Attachment 6-A, Revised Program-Specific Requirements, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment 6, shall hereinafter refer to Attachment 6-A,Revised Program- Specific Requirements. 7. Exhibit I,Vulnerability Assessment Compliance Checklist Certification,is hereby deleted in its entirety and replaced with Exhibit I-1,Revised Vulnerability Assessment Compliance Checklist Certification,as attached hereto and made a part of the Agreement.All references in the Agreement to Exhibit I,shall hereinafter refer to Exhibit I-1,Revised Vulnerability Assessment Compliance Checklist Certification. 8. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No.22PLN66,Amendment No. 1,Page 2 of 3 The parties agree to the terms and conditions of this Amendment and have duly allthorized their respective representatives to sign it on the dates indicated below. MONROE COU FLORIDA DEPARTMEN-1 OF ('O'j ENVIRONMENTAL, PROTECTION By: By: Authorize Signature Secretary or Designee LEaik Cates, fvlavor Alex Reed, Director Print Name and Title Print Name and Title 1 202 1 Date: 5/8/2023 Katharine Hoover N MADOK, CLERK Katharine Hoover, DEP Grant Manager ------------ —------------- Deputy CLerk List of attachments,exhibits included as part of this Amendment: Spec:i[g Type Letter Number LDescri tiara Attachment 2-A Revised Special Terms and Conditions Attachment 3-A Revised(grant Work Plan Attachment 5-A Revised Special Audit Requirements Attachment 6-A Revised Program-Specific Requirements Exhibit 1-1 Revised Vulnerability Assessment Compliance Certification Checklist Approved as to form and legal sufficiency: .Monroe County Attorney's Office 5-3-2023 p X Ln DEP Agreement No. 22PLN66. Amendment No. I. Page 3 of 1 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Terms and Conditions AGREEMENT NO.22PLN66 ATTACHMENT 2-A These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions,Attachment 1.Where in conflict,these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is Monroe County Vulnerability Assessment Update and Compliance.The Project is defined in more detail in Attachment 3,Grant Work Plan. 2. Duration. a. Reimbursement Period.The reimbursement period for this Agreement is the same as the term of the Agreement. b. Extensions.There are extensions available for this Project. c. Service Periods.Additional service periods may be added in accordance with 2.a above and are contingent upon proper and satisfactory technical and administrative performance by the Grantee and the availability of funding. 3. Payment Provisions. a. Compensation.This is a cost reimbursement Agreement.The Grantee shall be compensated under this Agreement as described in Attachment 3. b. Invoicing.Invoicing will occur as indicated in Attachment 3. c. Advance Pay.Advance Pay is not authorized under this Agreement. 4. Cost Eligible for Reimbursement or Matching Requirements. Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories,as defined in the Reference Guide for State Expenditures,as indicated: Reimbursement Match Category ❑ ❑ Salaries/Wages Overhead/Indirect/General and Administrative Costs: ❑ ❑ a. Fringe Benefits,N/A. ❑ ❑ b. Indirect Costs,N/A. © ❑ Contractual(Subcontractors) ❑ ❑ Travel,in accordance with Section 112,F.S. ❑ ❑ Equipment ❑ ❑ Rental/Lease of Equipment ❑ ❑ Miscellaneous/Other Expenses ❑ ❑ Land Acquisition 5. Equipment Purchase. No Equipment purchases shall be funded under this Agreement. 6. Land Acquisition. There will be no Land Acquisitions funded under this Agreement. 7. Match Requirements There is no match required on the part of the Grantee under this Agreement. 8. Insurance Requirements Required Coverage. At all times during the Agreement the Grantee,at its sole expense,shall maintain insurance coverage of such types and with such terms and limits described below. The limits of coverage under each policy Attachment 2-A 1 of 2 Rev.10/11/2022 maintained by the Grantee shall not be interpreted as limiting the Grantee's liability and obligations under the Agreement. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida,or alternatively,Grantee may provide coverage through a self-insurance program established and operating under the laws of Florida.Additional insurance requirements for this Agreement may be required elsewhere in this Agreement,however the minimum insurance requirements applicable to this Agreement are: a. Commercial General Liability Insurance. The Grantee shall provide adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Agreement. The Department,its employees,and officers shall be named as an additional insured on any general liability policies. The minimum limits shall be$250,000 for each occurrence and$500,000 policy aggregate. b. Commercial Automobile Insurance. If the Grantee's duties include the use of a commercial vehicle,the Grantee shall maintain automobile liability,bodily injury,and property damage coverage. Insuring clauses for both bodily injury and property damage shall provide coverage on an occurrence basis.The Department,its employees,and officers shall be named as an additional insured on any automobile insurance policy. The minimum limits shall be as follows: $200,000/300,000 Automobile Liability for Company-Owned Vehicles,if applicable $200,000/300,000 Hired and Non-owned Automobile Liability Coverage c. Workers' Compensation and Employer's Liability Coverage. The Grantee shall provide workers' compensation,in accordance with Chapter 440,F.S. and employer liability coverage with minimum limits of$100,000 per accident,$100,000 per person,and$500,000 policy aggregate. Such policies shall cover all employees engaged in any work under the Grant. d. Other Insurance.None. 9. Quality Assurance Requirements. There are no special Quality Assurance requirements under this Agreement. 10. Retainage. No retainage is required under this Agreement. 11. Subcontracting. The Grantee may subcontract work under this Agreement without the prior written consent of the Department's Grant Manager except for certain fixed-price subcontracts pursuant to this Agreement,which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract,the Grantee is ultimately responsible for all work to be performed under this Agreement. 12. State-owned Land. The work will not be performed on State-owned land. 13. Office of Policy and Budget Reporting. There are no special Office of Policy and Budget reporting requirements for this Agreement. 14. Additional Terms. Documentary Evidence Requirement for Subcontractor(s). If any work associated with this Agreement is completed by a subcontractor(s), the Grantee shall require that such subcontractor(s) submit documentary evidence (e.g., workshop agendas; meeting recordings) to Grantee demonstrating that the subcontractor(s) has fully performed its Project obligation(s).The Grantee shall forward copies of all such documentary evidence to the Department with the Grantee's relevant deliverable(s), using the approved Project Timeline set forth in Attachment 3 to this Agreement (Grant Work Plan). Attachment 2-A 2of2 Rev.10/11/2022 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION REVISED GRANT WORK PLAN AGREEMENT NO.22PLN66 ATTACHMENT 3-A PROJECT TITLE: Monroe County Vulnerability Assessment Update and Compliance PROJECT LOCATION: The Project is located within Monroe County, Florida. PROJECT DESCRIPTION: Monroe County (Grantee) will complete the Monroe County Vulnerability Assessment Update and Compliance Project (Project) to update the existing Vulnerability Assessment (VA) pursuant to Section 380.093, Florida Statutes (ES.). The Project will include the National Oceanic and Atmospheric Administration(NOAA)intermediate low sea level rise projections as well as incorporate the critical assets owned or managed by the County. The Project will also include public outreach activities within key neighborhoods identified during the comprehensive VA. TASKS AND DELIVERABLES: Task 1: Public Outreach Meetings Description: The Grantee will conduct at least four 1iN o public outreach meetings during the project. The purpose of the first meeting is to inform the public about the data collection stage. The Grantee will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable. The Grantee will conduct three subsequent tiw'gliborlid;:uod public meetings to present the results from the exposure analysis, sensitivity analysis, and draft VA. The purpose of the three subsequent t:c a g r b d d r ll o d u d meetings is to allow the public to provide community-specific input on the results of the analyses and to reconsider methodologies and assumptions used in the analysis for refinement. The Grantee will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable. Deliverables: The Grantee will provide the following for each meeting: 1) meeting agendas to include location, date, and time of meeting; 2) meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident, steering committee member, local government staff); 3) a copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable; 4) a copy of the file or weblink of the video or audio recording from the meeting, if applicable; and 5) a summary report including attendee input and meeting outcomes, to include defining focus areas recommended by the community. Task 2: Final Vulnerability Assessment Description: The Grantee will research and compile the data needed to perform the VA, based on the requirements as defined in Section 380.093, F.S. Three main categories of data are required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related data. GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs 380.093(2)(a) 1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata. Sea DEP Agreement No.: 22PLN66 Page 1 of 3 Rev.2.14.23 level rise projection data shall include the 2017 NOAA intermediate-high and intermediate-low projections for 2040 and 2070, at a minimum. Other projections can be used at the Grantees discretion. Storm surge data used must be equal to or exceed the 100-year return period (1% annual chance) flood event. In the process of researching background data, the Grantee shall identify data gaps, where missing data or low- quality information may limit the VA's extent or reduce the accuracy of the results. The Grantee shall rectify any gaps of necessary data. The Grantee will perform an exposure analysis to identify the depth of water caused by each sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios) used to evaluate assets shall include the following data: tidal flooding, current and future storm surge flooding, rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and standards used for the exposure analysis shall be pursuant to s. 380.093, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit 1), and raw data sources shall be defined within the associated metadata. The Grantee will perform the sensitivity analysis to measure the impact of flooding on assets and to apply the data from the exposure analysis to the inventory of critical assets created through the Exposure Analysis. The sensitivity analysis should include an evaluation of the impact of flood severity on each asset type and at each flood scenario and assign a risk level based on percentages of land area inundated and number of critical assets affected. The Grantee will finalize the VA report pursuant to the requirements in s. 380.093, F.S. and based upon internal comments and outreach efforts. The final VA must include all results from the exposure and sensitivity analyses,as well as a summary of identified risks.It should contain a list of critical and regionally significant assets that are impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting the asset. GIS files and associated metadata must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit 1), and raw data sources shall be defined within the associated metadata. Deliverables: The Grantee will provide the following: 1) GIS files with appropriate metadata of the data compiled, to include locations of critical assets owned or maintained by the Grantee as well as regionally significant assets that are classified and as defined in paragraphs 380.093(2)(a) 1-4, F.S.; 2) GIS files with results of the exposure analysis for each flood scenario as well as the appropriate metadata that identifies the methods used to create the flood layers; 3) a final list of critical and regionally significant assets that are impacted by flooding, which must be prioritized by area or immediate need and must identify which flood scenario(s)impacts each asset;4)Final VA Report that provides details on the results and conclusions, including illustrations via maps and tables, based on the statutorily-required scenarios and standards in s. 380.093, F.S. The Final VA Report should also include the following: outline the data compiled and the findings of the gap analysis with recommendations to address the identified data gaps and any actions taken to rectify them, if applicable; and provide details on the modeling process, type of models utilized, and resulting tables and maps illustrating flood depths for each flood scenario; and 5) a signed VA Compliance Checklist Certification. Task 3: Proiect Administration Description: The Grantee will perform project administration, to include project scope of work determination, planning and development of proposed project(s), consultant direction and oversight meetings for overall project coordination and supervision. DEP Agreement No.:22PLN66 Page 2 of 3 Rev.2.14.23 Deliverables: The Grantee will submit project administration and management reports signed by the Grantee's Grant Manager,to include a summary of project administration activities,proposed project scopes of work, and meeting minutes with planning professionals and contractors, as applicable. PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the Department's Grant Manager on or before the Task Due Date listed in the Project Timeline. The Grantee must also submit Exhibit A, Progress Report Form, to the Department's Grant Manager, with every deliverable and payment request. For interim payment requests, Exhibit A may serve as the deliverable for a task. The Department's Grant Manager will review the deliverable(s) to verify that they meet the specifications in the Grant Work Plan and the task description,to include any work being performed by any subcontractor(s), and will provide written acceptance or denial of the deliverable(s) to the Grantee within ten (10) working days. Upon review and written acceptance by the Department's Grant Manager of deliverables under the task,the Grantee may proceed with payment request submittal. CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received by the Department at one hundred percent (100%) completion and by the specified due date listed in the Agreement's most recent Project Timeline, the Department will reduce the relevant Task Funding Amount(s)paid to Grantee in proportion to the percentage of the deliverable(s)not fully completed and/or submitted to the Department in a timely manner. PAYMENT REQUEST SCHEDULE: Following the Grantee's full completion of a task, the Grantee may submit a payment request for cost reimbursement using both Exhibit A, Progress Report Form, and Exhibit C, Payment Request Summary Form. Interim payment requests cannot be made more frequently than quarterly and must be made using Exhibit A, detailing all work progress made during that payment request period,and Exhibit C. Upon the Department's receipt of Exhibit A and C,along with all supporting fiscal documentation and deliverables,the Department's Grant Manager will have ten(10)working days to review and approve or deny the payment request. PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables received by, the corresponding task due date listed in the table below. Cost-reimbursable grant funding must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior to the current task due date listed in the Project Timeline. Requests are to be sent via email to the Department's Grant Manager,with the details of the request and the reason for the request made clear. Task Budget DEP Match Total Task Start Task Due No. Task Title Category Amount Amount Amount Date Date Public Outreach Contractual 1 $42 100 $0 $42 100 7/1/2021 3/31/2024 Meetings Services 2 Final Vulnerability Contractual $168,250 $0 $168,250 7/l/2021 3/31/2024 Assessment Services 3 Project Contractual $4,000 $0 $4,000 7/l/2021 3/31/2024 Administration Services Total: $214,350 $0 $214,350 DEP Agreement No.:22PLN66 Page 3 of 3 Rev.2.14.23 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Audit Requirements (State and Federal Financial Assistance) Attachment 5-A The administration of resources awarded by the Department of Environmental Protection(which may he referred to as the 'Department", 'DEP", "EDEP"or "Grantor", or other name in the agreement)to the recipient(which may he referred to as the "Recipient", "Grantee"or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised(see "AUDITS"below), monitoring procedures may include,but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General. AUDITS PART L•FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR §200.330 1. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single or program- specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the intemet at h1.1)s://sam.xov/cons enl/assist:ancclistin xs. Attachment 5-A 1 of 7 BGS-DEP 55-215 revised 11/8/2022 PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance,including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access the Florida Single Audit Act website located at hlt:ii s://a Ls.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at h(t;;:�://www lc stcl;;(c f1 a�� cicorfl;c/index„cfrt State of Florida's website at h1.g)://www.n�yfloridcl.con�/, Department of Financial Services' Website at hltp.)://www.fldfs.com/and the Auditor General's Website at hlt;:�://www.m florida.com/aud�cn/. PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to speck any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV:REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a)(the number of copies required by 2 CFR §200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5-A 2of7 BGS-DEP 55-215 revised 11/8/2022 By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville,IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found at hlt:p:)://harvest:er.census.a;ov/facweb/ 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: EI LESh! leAaada( dde .sta(e.Il.aas B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building,Room 401 111 West Madison Street Tallahassee,Florida 32399-1450 The Auditor General's website(17;It1:x//flaudil:or.gov)provides instructions for filing an electronic copy of a financial reporting package. 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: EI LESh! leAaada( dde .sta(e.Il.aas 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5-A 3of7 BGS-DEP 55-215 revised 11/8/2022 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. PART V:RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer,or Auditor General upon request for a period of three (3)years from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. Attachment 5-A 4of7 BGS-DEP 55-215 revised 11/8/2022 / / 2 \ o \ o o \ o # \ o # \ o \ \ � � �« � \ \ � \ \ ) § / , \ w � / �o § » » % 5 0 0 4 \ / 5 \ \ \ a > g on \ { z E d d z E d d \ / / pro a ® a \ \ ® a ® a \\ bo un Z5 Zlq O 1c. U) Qj bpi bi) bi) bo O cn ,z bo br br Z4, Z Z4, 0 z z PLO o Z4, Z4, bj) DC 0 C7� L, cn bi) CIA Z4, z -A A cn a br tQ o bf tQ br 'zz bio bio u u bo on la la 44 -E -E PLy a a cl� U "� �r-r" .� U .� .� U �i fir" �--� "� N i-i .� N i-i �. U Li Li _� H �.+ Li � .0 W �' � �+. � v% O N L" � N � bA Q' .L c� ��. jam+ �--� �". 'C 'C U �r-r" .� "� O a--• �. 'C ,r' a--• ,r' U �"" � � � � O � �. �� � ao U � ,� Q .� �a STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION REVISED PROGRAM-SPECIFIC REQUIREMENTS RESILIENT FLORIDA PROGRAM ATTACHMENT 6-A 1. Sea Level Impact Projection Study Requirement. If the project is within the designated area, pursuant to Section 161.551, F.S. and Chapter 62S-7, Florida Administrative Code, the Grantee is responsible for performing a Sea Level Impact Projection(SLIP)study and submitting the resulting report to the Department. The SLIP study report must be received by the Department, approved by the Department,and be published on the Department's website for at least thirty (30) days before construction can commence. This rule went into effect July 1, 2021, and applies to certain state-funded construction projects located in the coastal building zone as defined in the rule. 2. Permits. The Grantee acknowledges that receipt of this grant does not imply nor guarantee that a federal, state,or local permit will be issued for a particular activity. The Grantee agrees to ensure that all necessary permits are obtained prior to implementation of any grant-funded activity that may fall under applicable federal, state, or local laws. Further,the Grantee shall abide by all terms and conditions of each applicable permit for any grant-funded activity. Upon request, the Grantee must provide a copy of all acquired and approved permits for the project. 3. Attachment 3, Grant Work Plan, Performance Measures. All deliverables and reports submitted to the Department should be submitted electronically and must be compliant with the Americans with Disabilities Act,also known as"508 Compliant,"in all formats provided. 4. Copyright, Patent and Trademark. The Department reserves a royalty-free, nonexclusive, and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for state government purposes: a. The copyright in any work developed under this Agreement; and b. Any rights or copyright to which the Grantee or subcontractor purchases ownership with grant support. 5. Grant funds may not be used to support ongoing efforts to comply with legal requirements,including permit conditions,mitigation,and settlement agreements. 6. Funding Source. With the exception of audiovisuals not intended for presentation to the general public that are produced either as research instruments or for documenting experimentation or findings(unless otherwise required under the special terms of this Agreement),Grantee agrees to include the Department's logo(which can be found on the Department's website at:hl11)sJ/floridadep. v or by contacting the Grant Manager for a copy)on all publications,printed reports,maps, audiovisuals(including videos, slides,and websites), and similar materials,as well as the following language: "This work was funded in part through a grant agreement from the Florida Department of Environmental Protection's Office of Resilience and Coastal Protection Resilient Florida Program. The views, statements, findings, conclusions, and recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the State of Florida or any of its subagencies." The next printed line must identify the month and year of the publication. 7. Final Project Report.The Grantee must submit Exhibit F,Final Project Report Form,prior to requesting final payment. The Final Project Report may be submitted in lieu of the final quarterly status report, only in instances where the next quarterly report falls after the project's completion date. Rev.2.9.23 Attachment 6-A Page 1 of 2 8. Project Photos. The Grantee must submit Exhibit G, Photo Release Form, with the first submission of deliverables and reports(Exhibit A and F)that include photos. 9. Contractual Services.For all grant agreements that include Contractual Services as an expenditure category, the Grantee must submit Exhibit H, Contractual Services Certification, and all required supporting documentation for all contractors conducting work under the grant agreement,prior to requesting payment that includes contractual services. 10. Vulnerability Assessments.For all Planning grant agreements(Resilient Florida Grant Program and Regional Resilience Entities), the Grantee must submit Exhibit I, Vulnerability Assessment Compliance Checklist Certification,with the final grant deliverable(s). 11. Geographic Information System(GIS) files and associated metadata. All GIS files and associated metadata must adhere to the Resilient Florida Program's GIS Data Standards(found on the Resilient Florida Program website: hU,)s://floridadel� ,off v/rc.)/resilient florid, pro rc�m/docaaniera(s/resilienI florida for m pis dal �t�nd;�rd;), and raw data sources shall be defined within the associated metadata. 12. State and Local Fiscal Recovery Funds.For all grant agreements funded with the Corona-virus State and Local Fiscal Recovery Funds(SLFRF)under the American Rescue Plan Act,the Grantee must submit the SURF Reporting Requirements Form upon execution of the grant agreement. Rev.2.9.23 Attachment 6-A Page 2 of 2 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RESILIENT FLORIDA GRANT PROGRAM REVISED VULNERABILITY ASSESSMENT COMPLIANCE CHECKLIST CERTIFICATION Exhibit I-1 Required for all planning grant agreements. DEP Agreement Number: 22PLN66 Pro]ect Title: Monroe County Vulnerability Assessment Update and Compliance Grantee: Monroe County In accordance with subsection 380.093(3), F.S., the following components, scenarios, data, and information are required for a comprehensive Vulnerability Assessment(VA). The checklist must be completed and submitted with the final VA Report deliverable,pursuant to Attachment 3, Grant Work Plan. The Grantee must abide by the Department's GIS Data Standards found on the Resilient Florida Program webpage at the link below: I,ittps:Hflor�d.ad.ep.gov/rcp/restiletit florl a...prograi,n/l.ocu.ur::ue:itslrestllct t...florlda...p ograin g s...data... standards Part 1—Subparagraph 380.093(3)(c)2.,F.S. Item Check if Page Reference ID Included Item Description in VA Report (if applicable) Final Vulnerability Assessment Report that provides details on a ❑ the results and conclusions,including illustrations via maps and tables. All electronic mapping data used to illustrate flooding and sea level rise impacts that are identified in the VA must be provided in the format consistent with the Department's GIS Data Standards and include the following three(3) items: b p Geospatial data in an electronic file format. c ❑ GIS metadata. List of critical assets for each jurisdiction, including regionally d ❑ significant assets, that are impacted by flooding and sea level rise. The list must be prioritized by area or immediate need and must identify which flood scenario(s)impacts each asset Part 2—Subparagraphs 380.093(3)(d)l. and 380.093(3)(d)2.,F.S. Item Check if Page Reference ID Included Item Description in VA Report (if applicable) e ❑ Peril of Flood Compliance Plan amendments developed that address paragraph 163.3178(2)(f), F.S.,if applicable. Exhibit I-1 1 of 3 Rev. 1/18/2023 ❑ Not applicable ❑ Already in compliance f ❑ Depth of tidal flooding, including future high tide flooding, using thresholds published and provided by the Department. To the extent practicable, analysis geographically displays the g ❑ number of tidal flood days expected for each scenario and planning horizon. (optional) Depth of current and future storm surge flooding using publicly h ❑ available NOAA or FEMA storm surge data. (check one) ❑NOAA data ❑ FEMA data i ❑ Initial storm surge event equals or exceeds current 100-year flood event. ❑ Higher frequency storm analyzed for exposure of a critical asset. (optional, but must provide additional detail if included To the extent practicable, rainfall-induced flooding was k ❑ considered using spatiotemporal analysis or existing hydrologic and hydraulic modeling results. (required if item e is not applicable) 1 ❑ Future boundary conditions have been modified to consider sea level rise and high tide conditions. (optional) in ❑ Depth of rainfall-induced flooding for 100-year storm and 500- year storm event. (required if item e is not applicable) To the extent practicable, compound flooding or the n ❑ combination of tidal,storm surge,and rainfall-induced flooding. (optional) Part 3—Subparagraph 380.093(3)(d)3.,F.S. Item Check if Page Reference ID Included Item Description in VA Report (if applicable) o ❑ All analyses performed in North American Vertical Datum of 1988. Includes at least two local sea level rise scenarios, which must p ❑ include the 2017 NOAA intermediate-low and intermediate- high sea level rise projections. q ❑ Includes at least two planning horizons, which must include ye s 2040 and 2070. r ❑ Utilizes local sea level data that has been interpolated between the two closest NOAA tide gauges. Local, publicly available, sea level data was taken from one of s ❑ the two closest NOAA tide gauges, which must be the gauge with the highest mean sea level (f so, provide Department approval). Exhibit I-1 2 of 3 Rev. 1/18/2023 Identify all counties and municipalities that are included in this Vulnerability Assessment: I certify that, to the Grantee's knowledge, all information contained in this completed Vulnerability Assessment Compliance Checklist is true and accurate as of the date of the signature below. Grantee's Grant Manager Signature Print Name Date Exhibit I-1 3 of 3 Rev. 1/18/2023