Item D01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 19, 2006
Division: Enaineering
Bulk Item: Yes -L No
Department: Facilities Development
Staff Contact Person: Jerry Barnett Jb
,
AGENDA ITEM WORDING: Receipt of monthly report on Change Orders reviewed by the
County Administrator.
ITEM BACKGROUND: There was one change order approved by the County Administrator's
office during the period of 03/01/06 - 03/31/06 totaling $153,188.50.
PREVIOUS RELEVANT BOCC ACTION: On September 9,1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-
cumulative change orders for construction project contracts and professional service contracts in
amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater.
The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT I AGREEMENT CHANGE: N/A
STAFF RECOMMEDATIONS: NI A
TOTAL COST: ~
COST TO COUNTY: N/A
REVENUE PRODUCING: YES
BUDGETED: Yes N/A
No
NO.lL AMOUNT PER MONTH
YEAR_
APPROVED BY: County Atty D.@.
OMB/Purchasil')~,D.@.
}/!
,//
D.@.
DIVISION DIRECTOR APPROVAL:
lvision
DOCUMENTATION: Included-L
Not required
DISPosmON:
AGENDA ITEM
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MONROE COUNTY / ENGINEERING IFACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
(Name and address)
Freeman Justice Center
CHANGE ORDER NO: 11
INITIATION DATE: February 16, 2006
CONTRACT DATE: June 16, 2004
TO CONTRACTOR:
~1::;C
~rr
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The Tower Group, Inc.
405 SW 148th Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ... ... ... ... '" ... ... ... ... ...... ... $13,804,000.00
Net change by previously authorized Change Orders... ............ ......... ... ...... ... ....... 158,151.69
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was...... ..13,962,151.69
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ................. 153,188.50
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is 14,115,340.19
The Contract Time will be (increased) (decreased) (unchanqed) by ............... ...... ... ...... 0 Days
The date of Substantial Completion as of the date of this Change Order is .................. ..June 29, 2006
Detailed description of change order and justification:
Court Administration requests, at no additional costs to the Capital Budqet, to improve the wood quality
for cabinetry and millwork from "Economy Grade", as specified, to "Premium Grade"; delete the Jurv
Seatinq from the Scope of the Contractors Work: and to replace crown moldinq from 12" to 8". Costs are
as follows:
Add Alternate #7, Premium Grade
Restockinq fee for Economy Grade
5% Material escalation fee
Credit for 8" Crown Moldinq in lieu of 12"
Delete Jurv Seatinq Material & Labor
Jurv Seatinq costs Incurred
Total
$147,000.00
27,035.00
20.867.50
(9,000.00)
(33,000.00)
286.00
$153,188.50
Funded bv the 16th Circuit Court
This Chanqe Order is 1.1% of the oriqinal contract price.
ARCHITECT:
CONTRACTOR:
DIR OF FACILITIES DEVELOPMENT
COUNTY ENGINEER
COUNTY ADMINISTRATOR
MEMORANDUM
TO:
Board of County Commissioners
From:
Thomas J. Willi
County Administrator
Date:
March 13, 2006
RE:
Change Orders
Attached is a proposed change order for The Tower Group, for the Freeman
Justice Center. (Change Order #11 is for $153,188.50. Court Administration
requests, at no additional costs to the Capital Budget, to improve the wood quality
for cabinetry and millwork from "Economy Grade," as specified, to "Premium Grade,"
delete the Jury Seating from the Scope of the Contractors Work; and replace
crown molding from 12" to 8". )
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
:ncrrU1L( \ rrIC1VdlQ. C
The Administrator intends to approve this change order on T~rMQP~h~14,
2006.
~
Thomas . illi
./
County Administrator
TJW:adc
HP Fax Series 900
Plain Paper Fax/Copier
Fax History Report for
Thomas J Willi Co Admin
305-292-4544
Mar 17 2006 12:58pm
~ Time ~ Identification Duration Pages Result
Mar 17 12:49pm Sent SPEHAR 1:08 3 OK
Mar l7 12:51pm Sent NEUGENT 1:52 3 OK
Mar 17 12:53pm Sent McCOY 1:08 3 OK
Mar 17 12:55pm Sent NELSON 1:25 3 OK
Mar 17 12:57pm Sent RICE 1:08 3 OK
Result:
OK - black and white fax.
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes D No C8J
If Yes, explanation:
.. Change Order was included in the original specifications. Yes ~ No D
If Yes, explain what event or circumstance compels an increase in the contract price:
Add Alternate #7 for premium grade wood, and the deletion of Jury
Seating from the Contractors Scope of Work, were requested from Court Administration.
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes 0 No ~
If no, explanation of why: The requirement for the Architect to approve change orders was
removed from the Freeman Justice Center project with approval by the BOCC.
III Change Order is correcting an error' or omission in design document. Yes DNo ~
Should a claim under the applicable professional liability policy be made? Yes
No~
Explain.
02/22/2006 WED 22:57 FAX 3052923435 16th Jud Court Admin
~OOl/001
From;
John Ch8ndler, The Tower Group
Holly Elomina, Administrative Services Msn89~
Hank Goldman. Gunie. Sowards & Aguila
ToO:
CC;;
Data: January 19, 2006
Re,:. Jury Box Seating
Plea.se be advised that the Court will purchase the jury box seating as part of 1he furnishings
package. Originally. thIs was to be pun:;ha5ed by the Tower Group.
If you need any additional information, please do not hesitate to contact me.
-.,
-
-".
QANGEORDERREQUEST
No.00021-R2
The Tower Group, L ~.
302 Fleming St.
(J obsite Trailer)
Key West, FL 33040
Phone: (305) 296-2521
Fax: (305) 296-2587
TITLE:
DATE: 2/22/2006
Upgrade Millwork/Delete Jury Seats
PROJECT: Freeman Justice Center (FJC)
TO:
JOB: 0417
Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 797-2816 Fax: (305) 295-4321
CONTRACT NO:
From: TTG
Number: 00021
RE: COR To: MCCM
DESCRIPTION OF PROPOSAL
Change Order Request (COR) #21-R2 revises our proposal COR #21 by deleting Additive Alternate No.8, "Chair Rails", as
requested by the 16th Judicial Circuit, and correcting the credit value for the deleted jury seating to be based on Add Alternate #4.
COR #2 I -R2 is our proposal for the cost to improve the wood quality for cabinetry and millwork from "Economy Grade", as speeded,
to "Premium Grade", less the credit for 8" crown molding in lieu of 12", less the credit for deleting Specification Section 12700,
Multiple Seating (Jury Seating), from the scope ofthe Contractor's Work. This COR also necessarily includes restocking fees for the
economy-grade material already purchased, as well as material escalation costs as a result of the excusable project delays.
These proposed changes were initiated by Owner's representatives during Project Weekly Progress Meeting No. 58, on January 12,
2006 (Re: Progress Meeting Agenda Items D.160 & D. I 61 from the meeting minutes).
The cost to upgrade cabinetry and millwork materials is based on original bid values by The Tower Group CTTG) for Additive
Alternate Item #7 plus a 10% re-stocking fee for economy grade wood purchased and stored to date plus 5% of the total material
value for escalation. The credit for 8" crown molding in lieu of 12" crown molding is based on a proposal from our supplier, Baron
Manufacturing. The credit for deleting the Jury Seating is based on Add Alternate #4, less the cost for services furnished to date
under the scope of th is Work Item.
The total change to the Contract Value for this work is $153,188.50. As described in our Letter #0417-01523, covering COR #21, the
total change to the Contract Time for this work is 0 days provided that TTG has a 11.lIly executed Change Order for this work by
March 3, 2006.
Hem
OOOO!
00002
00003
00004
00005
Description
Add Alternate No.7: Wood
Grade
Re-stoek ing Fee for Economy
Grade Wood already purchased
(10')<, of Material Value to
Date)
8" Crown Molding in lieu of
12" Crown Molding
rvlaterial Escalation (5'% of
Original Material + Add
Alternate #7)
Deduct Jury Seating Material &
Labor
Stoek#
Quantity Units
1.000 LS
Unit Price
$147,000.00
Tax RateTax Amount Net Amount
DOO'% $000 $147,000.00
0.100 Pct
$270,350.00
DOO'/;,
$0.00
$27,035.00
1000 LS ($9,000 (0) O.OO'Yo $0.00 ($9,00000)
0.050 Pct $417,350.00 0.00% $0.00 $20,867.50
1000 IS ($33,00000) 0.00% $0.00 ($33,000.00)
1000 LS $286.00 0.00% $0.00 $28600
00006 Add [ilr Jury Seating Costs
Incurred (AIl1C11can Scating
Costs, $260,00 plus 10';1"
mark-up)
Unit Cost:
Unit Tax:
$153,188.50
$0.00
88.50
Feb 22 06 0936a
Anthony Burke
305-296-2587
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Feb 22 06 0938a
Anthony Burke
305-296-2587
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BARON
MANUFACTURING
Ph:me: 954-590.3800 / Fa;;;:: 954-590-3863
3001 NW n~" TERRACE) POMPANO BEACH, FL, 33064-1407
CHANGE ORDER NO. 02
M
mo
Tal
The Tower G'oup Inc" Greg Galml1
Phorle' Fax: (954) 476~32:I)O 1(954) 474-3111
Froh11 rarsl< Rihan
Date: D1/25!2006
Rei Freeman Justice Center
Attached Is the credl~ 3. the adds for the rollowJng Items fo(th~ above referenced project
1- RestockIng fee for me ~erlar purchased per SchEdule of value,
AD,:)
10%
2- Chang€! crown fiom 2.peace crown to 1-peace crown, approximately 8" Wlde-.3600 LF.
CREDIT $ 9,00000
If you have any further questions please c.all me at your earliest convenience,
8a,.on Manufacturers
~ --=::::::--
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TaTel< M Rif'ian
V p, Es~m8,tlng .& Englneer!n~
'.W
Feb 23 06 02:56p
02/23/2005
Anthony Burke
la:IlB 95<1-5'
1853
305-296-2587
BARrn MANUFi4Cr -NG
p.1
PAGE I'll
04\-,-01315
BARON
MANUFACTURING
P;:J,onc; 954-590-3800 I Fax: 954.590-3863
300] NW 1611> TERRACE, POMPANO BEACH, FL, 33064-1407
FAX NO. 06
Fax
To: The Tower Gmup Inc., John Schim:lrer FI'Om: Tarek Rihan
Fax: (305) 296-2587 Pages:
Pflon~ (305) 296*2521 Date: 02/2312006
He: Material Escaration
O~nt E'1 For Review o Please COrnt'Ml.... 0" Please Reply o Pleaso RecVt:Je
This is In inform you that Baron wfU be d1argrng SOlo for material escalation per schedlJle of value for the
aoovereferenced project.
Fee' free to call if you have any l'urther questions.
Tarek Rihan
~ ...-
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~--...
Phone it
Fa)( it
Fax jj
Feb ;"'2 OiS 09463
Anthony BUI'ke
305-296-2587
J;JH<"UI'1 IV' Jr At.,; I Uf<lNb
p.20
PAGE m
CA\r- Oe:=1~
BA ON
MANUFACTURING
Phlme: 954-590-3800 I Fax: 954-590-3863
3001 NW 16tJ1 TERRA.CE) POMPANO B,EAGH, Fl, .33064,1407
FAX NO. 05 .
Fax
To: The Tower Group Inc., John Schindler
From:
T arek Rilla n
I
j
j
j
02113/2006 1
I
I
:~ : I
0' Please: Re.,ry
, ,
)
!
o Please Recycle
,;
F:lX: {.954) 474-311 i
Phone: (954) 476-3200
Pages:
Date:
Re: P,roduction Schedule
o Urgent
o For RsviG'N
o Please Commel1t
. i-,i
, . I "
This is to inform you that Baron is planning to start productioTlon FreemanlJustice Center early next
week, We did allow about 90 days of prnduction time for"this project ·
Prease note if Baran cannot gel the approval from you to start production we will have no choice but to
put another project in aur productiof'1line, which will takeapproXirnately 7io 8 months of production
I
If Baron does that we will not ~! able to deliver any products in ~me to meet your schedure,
Also 8aron dk:l purchase the economy material while back r WII need your 90 ahead for premium
materia!s in order Tor me to be ~Ible to return this materials other wise it wnJ be too late to return it
Feel free to call if you have any further questiors.
--==--
Tarel< Rihan
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305-296-.2587
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c:::-
. ',Letter_-of Ira:osrn-ittal. _' .
'.:..;,:~:t:::,':: ~:: ;:~;~ L'j~{;::>~-~:~:6~i~}::;~;.::2/~~:::LJ.~\~~*B;\~';:;?~t~:f:r'~~~1!2;:1,;;tt:~tisf~~~;'~~{5.t':i~.)ji)::,/z: :~
To: John S. Chandler
The Tower Group, Inc.
4DS 9N 14Stt1 Avenue, Suite One
Davie, Ronda 33325
1 Submltlal Descrlptlcn: Canceling at ~ for Fnle<nan Justlo. Center I
Pi-Qiect#; FJC
ArnSeCo Order#: 84D731
SU~iect:: Order Cancellation
COMMENTS:
Joh n,
We received your letter date January 19, 2006, deleting the scope of American'
Seatings contract for project, 0417-<J17. We have spent 4 hours @ $65.00 per
hour =: $260.00 for preparing submittals etc.
We look forward to future business with the Tower Group, Inc., and wish you
success with the Freeman Justice Center Project. Please call me at 616-732-
6430, if you have any qlJ€Stioos.
Thank you.
Julie Ludden
Project Manager Sigf1(3ture:
AmerIcan Seat1ng Company
616-732-M30IFax 616-732-65{)2
03/02/2'J06 THU 22: 04 FAX 305?923435 16th Jud Court Admin
@001/001
\
SIXTEB:NTH JUDICIAL CmCUIT OF FL01UD.A
MONROE COUNTY COURTHOUSE; ANN!;;X
502 WHIT~HEAD STREET
Kt;;y WEST. I'"~ORIO;:" 330.40
T~L~~HON~(~O~)~~~-~4~~
J:UNCOM: <1.'=lo.a.-:A.d~.:::l.
TEI..EFAX (;:l051 Z9Z-3435
March 2, 2006
Mr. David Koppel
Monroe County Engineer
1100 Simonton Street
Key West, FL 33040
RE: Freeman Justi.ce Center
Dear Mr. Koppel:
Please be advised that the Court will be purchasing the jury seating for the Freeman
Justice Center as part of the furniture package. As pan 01' the fumiture package, the
Court will pay for all furniture assembly and installation costs. We have asked Tower
Group to takc the jury seating and labor out of their scope of work and in exchange give
us a credit so we may upgrade the economy-grade wood that was specified in the
contract. We have also asked the Tower Group to reduce the width of the crown molding
to further increase the credi L The Court wUl fully pay "(he cost of the upgrade so we may
have premium wood ill the new facility.
We plan to lake the cost of the wood upgrade and all the furnishings for the building from
tIle Court's existing Courthouse Facilities Budget. Therefore, there will be no additional
cost to the Capital Fund by approving this change order. Thank you for your auention to
this matter. If you have any questions, or need any additional information, please do not
hesitate to contact me.
Sincerely,
~~~
Holly Elomina
Administrative Services :J.Vlanager
Cc: ChierJudge Riclk'1rd G_ Payne
John Chandler, The Tower Group