Item D14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 19, 2006
Division: Public Works
Bulk Item: Yes
No
Department: Solid Waste Management
Staff Contact Person: Jack Julien
AGENDA ITEM WORDING: Approval to modify competitive bid process and issue a purchase
order to sole source vendor Scale-Rite, Inc. in the amount of $41 ,812.00 for emergency replacement of
the weighbridge (scale) located at the Long Key Transfer Station, and approval of Resolution
transferring funds for same.
ITEM BACKGROUND: The scale at the Long Key Transfer Station is broken, and is only working
for the moment under a temporary fix. Emergency replacement is needed, as the transfer station cannot
operate without a working scale. Funds are needed from reserves to cover this unanticipated purchase,
however, staff is attempting reimbursement from solid waste impact fees.
PREVIOUS RELEVANT BOCC ACTION: none.
CONTRACT/AGREEMENT CHANGES: n/a
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: approx. $42,000.00
BUDGETED: Yes No ~
*Resolution transferring funds attached
COST TO COUNTY: same
SOURCE OF FUNDS: Solid Waste
REVENUE PRODUCING: Yes
No l AMOUNT PER MONTH Year
APPROVED BY: County Atty
OMB/Purchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
x
Not Required
DISPOSITION:
AGENDA ITEM
:11
I AM FAXING TO YOU ALL THE INVOICES AND MEMORANDUM THA T I HA VE. DENT AND I TALKED ABOUT THIS AND
WE HA VE TWO REASONS WHY THIS DOES NOT HA VE TO GO OUT TO BID.
I) THIS IS A SOLE SOURCE PROVIDER
2) IT IS AN EMERGENCY TO GET THE SCALE UP AND RUNNING ASAP.
Thanks.
Nat
3/27/2006
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SCALE-RITE, INC.
P.O.BOX 971459
MIAMI, FL. 33197-1459
Estimate
Date e.tlmate 11
2/20/2006 1266
Name! Address
MONROE CO SOLID WASTE MGMT
5100 COLLEGE ROAD, ROOM 506
KEY WEST. FL. 33040
^ TIN: JACK JULIEN
Terms FOB
5Ow/order50w/com." OHIO
Description Qty Rate Total
CUSTOM STEEL MODULES
QUOTA TlON V ALID FOR 30 DAYS
SPECIAL STEEL DECK WEIGH BRIDGE TO REPLACE 37.50000 37.50000
THURMAN MODEL 8130 CONCRETE DECK WEIGHBRlDGE,
SERiAL NUMBER 40404.
TIlE WEIGH BRIDGE WILL BE MANUFACftJRED IN SUCH A
MANNER THAT THERE WILL BE NO CONCRETE WORK
REQUIRED ON THE SCALE FOUNDATION. THIS ALLOWS
THE WEIGHBRlDGE TO BE DlASSEMBLED OVER THE
WEEKEND. ASSEMBLE NEW WEIGHBRlDGE AND BE
COMPLETED AND READY FOR OPENING ON MONDAY
MORNING
THE STANDARD MODEL 8140 SCME TODAY HAS (3)
MODULES AND (4) SECTIONS. THE WEIGH BRIDGE THAT
WILL BE MANUFACTURED FOR THIS LOCATION WILL
HA VI;: (4) MODULES AND WILL BE PREPARED TO USE THE
(5) LEVERS FROM THE ORlGrNAL SCALE
rinse: remit to above address.or fllX 305.251-2061
Subtotal
Sales Tax (7.50/0)
Total
Page 1
SCALE-RITE, INC.
P.O.BOX 971459
MIAMI, FL. 33197-1459
Estimate
Oat. estimate '#
2/20/2006 1266
Name I Addr...
MONROE CO, SOUD WASTE MGMT,
~ I 00 COLLEGE ROAD, ROOM 506
KEY WEST, FL BOO>
A TIN JACK JULIEN
Term. FOB
50w/ordcr50w/com", OHIO
Description Qty Rate Total
(I) MODEL 8140 STEEL DECK TRUCK WEIGH BRIDGE
70' x I (J PLATFORM
100- TON GROSS 60,000 Ib DUAL AXLE
(4) MODULES
(5) SECTIONS
PRlcr INCLUDES ALL LABOR, ANCHOR B01.. TS
AND NEW UPPER BALL PLATES ALSO lNCLUDES
GREASING 5-SECT10N LEVER SYSTEM AND
CALlBRA TION, CUSTOMER WILL SUPPL Y TORCH AND
OPERATOR,
CRANE CHARGE SUNDAY 1,00000 I ,000 ()()
(20) BALL BEARINGS 462,00 462.00
FREIGHT ESTIMATED 2,85000 2,85000
-PRICES DO NOT fNCLUDE SALES TAX...
Plcuc rcmillO above address.or fax 305-251-2061
Subtotal $41,812.00
.
Sales Tax (7.5%) $000
T ota I $41,812 00
Page 2
Resolution No.
- 2006
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2006, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2006 as, hereinafter set forth to
and from the following accounts:
Fund #414 MSD Solid Waste
From: 414-5130-85537-590990 Other Uses
Cost Center # 85537 Reserves 414
For the Amount: $42,000.00
To: 414-5340-40000-560640 Capital Outlay Equipment
Cost Center # 40000 Solid Waste Admin
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOI>TED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of April AD 2006
Mayor McCoy
Mayor Pro Tern Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk