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Item D17 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 4/19/06 Division: Public Works Bulk Item: Yes X No Department: Fleet Management Staff Contact Person: Roy Sanchez AGENDA ITEM WORDING: Approval to purchase one (1) new tractor/dozer from Kelly Tractor Co., in the total amount of $57,381.34, under Florida Sheriff's Association Contract 05- 13-0822. ITEM BACKGROUND: The Road Department's tractor/dozer, unit number 0940/230, was a victim of Hurricane Wilma's flood waters and has since been determined beyond repair. After reviewing Florida Sheriff's Association Contract Number 05-13-0822, Kelly Tractor Co., authorized independent dealer for Monroe County, has the lower price. PREVIOUS RELEVANT BOCC ACTION: n/a CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATIONS: Approval. TOTAL COST: $57381.34 BUDGETEO: Yes No Acct#: 0459105-560641 COST TO COUNTY: SOURCE OF FUNDS: Hurricane Wilma REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year APPROVED BY: County Atty. OMB/Purchasing Risk Management OIVISION OIRECTOR APPROVAL: Dent Pierce DOC1JMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM R.E. 352.371.9983 03/03/2005 09:32 new 213.6339 185-3581 221-8653 23891 you your D3G D3G XL Radiator Subtotal Tetal ;, ~A Tractor our 00 DO $55522.GO $ 500 \11 ( :(H -~TncS CASE CATERPILLAR D3GXL; JOHN DEERE 450J ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED a. Minimum 4 HI' 2, TMNJSMJ~SlON a. variable b. variable 3, a. Minimum 5 rollers b. Standa.rd c. roller, each side a, Minimum 96~ wide b. Minimum 36" c, Minimum 1.88 d, Power, tilt Base The class condition. a. b. check c. inflate tires to proper pressure d. check assure (:()l-~'rH=<' comes model and FSA's base vehicle this ZONE: BASE PRICE: * Western Northern * Central * Southern Purchasers are advised the above referenced vehicle comes as base unit The Florida SherHJs Association, Florida Association of Counties and Florida Fire Chiefs' Association have identified and the base with and items to meet National Standards. Since needs and are vary from agency to agency any additional or to the base the shall be made vendor listed. to desired and awarded vendor Customers may select from any bid contract, or submitted manufacturer, A 36.4% discount and current retail for to the manufacturer's book 05-20-05 models Date (The current *= DELETE/ ADD OPTiONS DEALER: ZONE: BASE Order Code Order Standard track Standard dozer blade Wide track 24~ minimum Wide track dozer blade. Cab Cab mounted Cab mounted sweeps mounted mounted rear sen-;en Cab rear screen Draw bar D3G.XL D3GXL 2,933.00 $ .869,00 $ 7.571 187.00 $ ,208.00 148.00 .1 $ 551 615.00 25 ,00 285.00 $ 5,833.00 $ 4,810,00 ( :0'1. -XTIES The John Deere 450J track standard as as awarded canopy tractor the manufacturer for this which are included and made a manufacturer zone. this contract comes with aU the model and FSA's base vehicle of this contract's vehicle base ZONE: BASE PRICE: Western Northern Central Southern Purchasers are advised that the above referenced vehicle comes as a base unit The Florida Sheriff., Association, Florida Association of Counties and Florida Fire Chiefs' Association have identified and the base unit with those and Hems to meet National Standards. Since needs and are to vary from agency to agency any additional or to the base unit desired the shall be made the vendor listed. An awarded vendor. bid contract, or manufacturer. of an their Customers may select from any any submitted to the should be obtained from the items within this the A 250/0 discount off manufacturer's and any models bid. discount is current retail Date of current Discounts will to the Deere 450.1 & 550J Dozers. DELETE/ADD OPTIONS DOLLAR VALUE VEHICLE: DEALER.: ZONE: BASE PRICE: Order Code Order Code 1075 7075 5085 AT317078 9165 AT312406 9167 AT312406 AT221071 AT221075 9345 9325 9055 John Deere 450H Nortrax Western Delete Standard track Standard dozer blade Add Wide track 24>> minimum Wide track dozer blade, PAT Cab Winch Cab mounted Cab mounted sweeps mounted mounted sweeps rear screen Cab rear screen Draw bar PLEASE NOTE: These also John Deere 450H Nortrax Northern John Deere 450H Nortrax Central to the Deere 450J and 550J. John Deere 450H Nortrax Southenl Zones NA NA AU Zones $ 2,050.00 $ 1,415.00 $ 10,675.00 $ 11,532,00 $ 321.00 $ ,635.00 $ 392.00 $ .635.00 $ 897,00 $ 1,023.00 $ 180.00 $ 985.00 $ 493.00 NA $ 3,530.00