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Item D26 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 19, 2006 Division: Engineering Bulk Item: Yes X No Department: Facilities Development Staff Contact Person: Ann Riger AGENDA ITEM WORDING: Approval to enter into a Contract with Audio Visual Innovations, a General Services Administration (GSA) vendor, for the purchase of Audio Video equipment for the Murray E. Nelson Government and Cultural Center in Key Largo. ITEM BACKGROUND: The contract is to purchase audio visual equipment for the purpose of providing live audio and video coverage of government meetings and television broadcast coverage on channel 76, In accordance to Monroe County Purchasing Policy, page 18 (B), purchases over $25,000 from vendors holding current "State", "Snaps", and "GSA" contracts are exempted from the competitive bidding process, PREVIOUS RELEVANT BOCC ACTION: N/ A CONTRACT/AGREEMENT CHANGES: N/A ST AFF RECOMMENDATIONS: Approval as stated above, and to waive policy requiring quotes from other South Florida vendors due to the time constraints involved, and the volume of equipment. TOTAL COST: $212,280.01 BUDGETED: Yes X No COST TO COUNTY: $212,280.01 SOURCE OF FUNDS: Fund 307 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty ~ Risk Management -L DIVISION DIRECTOR APPROVAL: David S. Koppel, P.E. DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM Revised 2/05 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Audio Visual Innovations Contract # - Effective Date: 04/19/06 Expiration Date: 04/18/07 Contract Purpose/Description: A GSA contract to purchase audio video equipement for the Murray Nelson Building in the Upper Keys. Contract Manager: Ann Riger 4439 Facilities Develop/Stop #1 (Name) (Ext. ) (Department/Stop #) for BOCC meeting on 04/19/06 Agenda Deadline: 04/04/06 CONTRACT COSTS Total Dollar Value of Contract: $ 212,280.01 Budgeted? YesL8J No D Account Codes: Grant: $ N/ A County Match: $ N/ A Current Year Portion: $ TBD 307 -2400 1-560620-CE0303- ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,) CONTRACT REVIEW Risk Management ~ o .M.B .IPurchasing Changes Date In Needed YesD NoD Y esD Nog~ Date Out Reviewer Division Director County Attorney Comments: OMB Form Revised 2/27/01 Mep #2 AGREEMENT This AGREEMENT ("Agreement") dated the 19th day of April, 2006, is entered into by and between the BOARD OF COUNTY COMMISSIONERS FOR MONROE COUNTY, hereinafter "County" whose address is 1100 Simonton Street, Key West, Florida and AUDIO VISUAL INNOVATIONS, a Florida Corporation, hereinafter "Contractor" whose address is 6555 North Powerline Road, Suite 413, Fort Lauderdale, Florida. WITNESSETH: WHEREAS, Monroe County purchasing policies and procedures allow for the county to procure goods and services through other Florida governmental contracts or from an approved GSA vendor/contractor, without going out for bid; and WHEREAS, County has ascertained that Contractor can provide goods or services through the above mentioned process as an approved General Services Administration contractor approved by the Federal Supply Service Contract No. GS 03F- 0037M, FSC Group 581: Professional Audio/Video, Telecommunications and Security Solutions; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Contractor have entered into this Agreement on the terms and conditions as set forth below. 1. PURPOSE. This Agreement is for the installation of audio and visual equipment for the purpose of providing live audio and video coverage of government meetings and television broadcast coverage on channel 76 at the Murray Nelson Building located at 102050 Overseas Highway, Key Largo, Florida. It is contemplated that the construction of this facility will take place over the next 13 months. Contractor shall coordinate the installation of the materials with the Architect and the General Contractor for the facility. Prices shall remain valid for the duration of the construction. 2. SCOPE OF AGREEMENT The Contractor shall provide the goods or services set forth in Attachment A. 3. AMOUNT OF AGREEMENT AND PAYMENT. The County shall provide an amount not to exceed Two Hundred Twelve Thousand Two Hundred Eighty and 01/100 Dollars ($212,280.01) for the goods or services to be provided according to Attachment A. Monroe County's obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners. 4. RECORDS. The Contractor shall keep such records as are necessary to document the performance of the Agreement and expenses as incurred, and give access to these records at the request of the County, the State of Florida, or authorized agents and representatives of said government bodies. It is the responsibility of the Contractor to maintain appropriate records to insure a proper accounting of all funds and expenditures. The Contractor understands that it shall be responsible for repayment of any and all audit exceptions which are identified by the Auditor General for the State of Florida, the Clerk of Court for Monroe County, the Board of County Commissioners for Monroe County, for their agents and representatives. In the event of an audit exception, the current fiscal year contract payments will be offset by the amount of the audit exception. In the event the agreement is not renewed or supplemented in future years and' an audit exception occurs after the final payment under this agreement, the Contractor will be billed by the County for the amount of the audit exception and shall promptly repay any audit exception. 5. MODIFICATIONS AND AMENDMENTS. Any and all modification of the terms of this agreement shall be only in writing and approved by the Board of County Commissioners for Monroe County. 6. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this Agreement shall be construed as to find the Contractor or any of its employees, contractors, servants, or agents to the employees of the Board of County Commissioners of Monroe County, and they shall be entitled to none of the rights, privileges or benefits of employees of Monroe County. 7. COMPLIANCE WITH LAW. In carrying out its obligations under this Agreement, the Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provisions of this agreement, including those now in effect and hereafter adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute a material breach of this agreement and shall entitle the County to terminate this agreement immediately upon delivery of written notice of termination to the Contractor. 8. HOLD HARMLESS/INDEMNIFICATION. The Contractor hereby agrees to indemnify and hold harmless the BOCC and any of its officers and employees from and against any and all claims, liabilities, litigation, causes of action, damages, costs, expenses (including but not limited to fees and expenses arising from any factual investigation, discovery or preparation for litigation), and the payment of any and all of the foregoing or any demands, settlements or judgments arising directly or indirectly under this Agreement caused by Contractor or sub-contractor in any tier. The Contractor shall immediately give notice to the County of any suit, claim or action made against the County that is related to the activity under this Agreement, and will cooperate with the County in the investigation arising as a result of any suit, action or claim related to this agreement. 9. ANTI-DISCRIMINATION. The Contractor agrees that it will not discriminate against any of its employees or applicants for employment or against persons for any benefit or service because of their race, color, religion, sex, national origin, sexual orientation or gender preference, or physical or mental handicap where the handicap does not affect the ability of an individual to perfoml in a position of employment, and to abide by all federal and state laws regarding non-discrimination. 10. ANTI-KICKBACK. The Contractor warrants that no person has been employed or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, and that no employee or officer of the County has any interest, financially or otherwise, in the aid funded project, except for general membership. For breach or violation of this warranty the county shall have the right to annul this agreement without liability or, in its discretion, to deduct from the agreement prices or consideration, the full amount of such commission, percentage, brokerage or contingent fee. 11. TERMINATION FOR BREACH. The County may immediately terminate this agreement for any breach of the terms contained herein, including Attachment A. Such tennination shall take place immediately upon receipt of written notice of said termination. Any waiver of any breach of covenants herein contained to be kept and performed by Contractor shall not be deemed or considered as a continuing waiver and shall not operate to bar or prevent the County from declaring a forfeiture for any succeeding breach either of the same conditions or of any other conditions. 12. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the parties hereto with respect to the subject matter hereof and supersedes any and all prior agreements with respect to such subject matter between the Contractor and the County. 13. CONSENT TO JURISDICTION. This Agreement, its performance, and all disputes arising hereunder, shall be governed by the laws of the State of Florida, and both parties agree that the proper venue for any actions shall be in Monroe County. Mediation shall be held pursuant to the rules of the Sixteenth Judicial District of the State of Florida. This Agreement is not subject to arbitration. 14. ETHICS CLAUSE: Contractor warrants that he has not employed, retained or otherwise had act on his behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. for breach or violation of the provision the County may, at its discretion terminate this agreement without liability and may also, at its discretion, deduct from the agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present County officer or employee. 15. PUBLIC ENTITY CRIME STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perfonn work as a contractor, supplier, sub-contractor, or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 16. AUTHORITY: Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described. Each of the signatories for the Contractor below certifies and warrants that the Contractor's name in this Agreement is the full name as designated in its corporate charter (if a corporation); they are empowered to act and contract for the Contractor, and this agreement has been approved by the Board of Directors of Contractor or other appropriate authority. 17. LICENSING AND PERMITS: Contractor warrants that it shall have, prior to commencement of work under this agreement and at all times during said work, all required licenses and permits whether Federal, State, County or City. 18. INSURANCE: Contractor agrees that it maintains in force at its own expense a liability insurance policy which will insure and indemnify the Contractor and the County from any suits, claims or actions brought by any person or persons and from all costs and expenses of litigation brought against the Contractor for such injuries to persons or damage to property occurring during the agreement or thereafter that results from performance by Contractor of the obligations set forth in this agreement. Contractor shall carry the following insurance and shall name Monroe County as an additional insured on the vehicle and general liability policies. All policies must be written by companies having an AM Best rating of A-VI or better, licensed in the state of Florida. A. Commercial General Liability in the amount of $1,000,000.00 each occurrence and $2,000,000.00 in the aggregate. B. Vehicle Liability for owned, non-owned and hired vehicles in the amount of $1,000,000.00 per occurrence or combined single limit. C. Workers' Compensation in Statutory Amounts and Employers' Liability of $100,000.00 for accident, $100,000.00 for injury or illness and $500,000 Aggregate. 19. NOTICE. Any written notice to be given to either party under this agreement or related hereto shall be addressed and delivered as follows: For Contractor: For County: Martin Lois Audio Visual Innovations 6555 North Powerline Road, Suite 413 Fort Lauderdale, FL 33309 Jerry Bamett, Dir. Facilities Develop Monroe County Engineering 1100 Simonton Street Key West, FL 33040 Copy to : County Administrator 1100 Simonton Street Key West, Fl 33040 20. The Contractor shall not assign or subcontract its obligations under this Agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the Board in addition to the total agreed-upon price of the services/goods of the Contractor and compensation to County. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the day and year first above written. (SEAL) A TTEST: DANNY L KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Deputy Clerk Mayor/Chairman (SEAL) AUDIO VISUAL INNOVATIONS Witness Signature Print Name MON E U N APPROVED AS TO FORM R DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: I. Publish a statement notifYing employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (I). 4. In the statement specified in subsection (I), notifY the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notifY the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. S. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Date OMS - MCP#5 NON-COLLUSION AFFIDAVIT I, law on my oath, and under of the city depose and say that: according to L 1 am Inc. of the firm the bidder making the Proposal for the project described in the Notice for Calling for bids for: and that 1 executed the said proposal with full authority t do so: 2. the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3. unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and 4. no attempt has been made or will be made b the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; S. nts contained in this affidavit are true and correct, and made with full knowledge that Monroe ies u n the truth of the statements contained in this affidavit in awarding contracts for said project STATE OF: COUNTY OF: PERSONALLY APPEARED BEFORE ME, the undersigned authority, after first being sworn of signing) affixed his/her signature in the space day of 20 0 \C" . who, on this My Commission Expires:! / 4 CORPORATION 1 ()I~JJI~I{INCr f.J)DH.E.SS: P/\ Ylv1El~T I\I)DRESS: vVE,B f\I)Dl~ESS: FOB POIl'-JT: TIlv1E ()F I)ELI\!EI~'l: P 1\. Ytv1EN'1' 'I'EHJv1S: W l\RRAJ\fTrT: ST'J-\NDi\J<IJ F()I~v1279: Panasollic Broadcast & Television Systems Company (Tovemment Systems (Troup One Panasomc Way, 413-7 Secaucus, t"J U7094-2917 For Government Credit Card Orders please call: (301) 73~-3840 Panasonic Broadcast & Television Systems Company (3Cfven:uuent SysteIHs Group ()nc Panasonic Wav~ 4B-7 Secaucus, i..JJ 07094-2917 h Up: !/\V\V\\i _ panasonic. COIn Destination Continental US, Alaska and Hawaii. Foreign shipments to lIS. port of embarkation only - I\.P() and FPC) addresses caruloi be accepted. Note: Export packing not available. VVitbin 90 days lu~C) (after receipt of order) Net 30 Days Year Parls and Labor or Commercial W ananly, whichever IS longer. 1310ck 16: Contractor Establishtnent C'ode (CEC): 14-901-8811~ 1)ata TJnjvcrsall'.Jumbering System (I)lJNS): 153x530 1 0 Block 30, Type of Contractor: Large Bloc.k 31, Vvornan-Oyvned Srnalll3usiness: x, 1'10 Block 34) \\lalsh-I-Iealcy l\ct: JVfanuDicturcr Block 36, Contractor's Tax Identiiication No: 36-278-6846 L(JL~/\.J\l{)t~ L:I\CiE C~(JI)E. 34I)B 1 I On-line access to contract ordering inionnation, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA AdvantagelTM, a menu-driven database systenl. The INrr-ER,NET address for GSi\_ A_dvantage!TlvI is: PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-40828 REVISED 07-27-2005 Multi-purpose convertible camera. 3 1/2" IT CCO. Uses 1/2" bayonet mount lenses. 850 line resolution, 2000 Lux, f1 A. Min. illumination 0.005 Lux. Self contained sens-up for min. illumination 0.00005 Lux. Use with selected AWBP-Series option cards. 2 PROFESSIONALIINDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 3 P ROFESSIONALlINDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 4 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 5 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 Cable, 50-pin to 15-pin, for use with AWE300, AWE600 and AWPH300. 6 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 Power supply for AWRP301, AWRP305, jAWRP501, AWRP505. 7 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 Multi hybrid control panel for AWPH300. Controls up to five camera locations for pan/tilt, lens, CCU. I Must use with AWHBSOS. I 8 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 Multi port hub multiplexer for AWPH300 system. Use with AWRP505. 9 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 DVD-R/DVD-RAM recorder/player with 160 GB HDD. High speed recording from HDD. 1394 DV input with DV auto recording. SD Memory/PC card slot for viewing photos from digital camera. CD-R/RW and MP3 playback. 10 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07 -27 -2005 Digital AN mixer. 8-inputs, 16:9/4:3 switchable aspect ratio, 600 built-in effects, color correction, PALlNTSC compatible Chroma-Key and Luminace Key, dynamic rounding, Frame Buffer and Logo Animation, tally output for live production, built-in GPI/RS-232/422 remote interfaces, 3-band audio EQ and pitch change control. 12 PROFESSIONAL/INDUSTRIAL VIDEO MODELS GSA CONTRACT GS-03F-4082B REVISED 07-27-2005 , FLORI.DA SUPI'I)' MQlwgemt'nl'& I_Qgi.vlics SCHOOL BOARD (f~',1;'rY PSQ l'f'~t'C.h(m March 1, VIA FACSIMILE 954.~ 7"1 tt ;2 Au'd 1.0 Visu a IInnova ticns,inc, 'i A!trl:Gl€f~lI CJNO'. 6555 N. Power line Rd. #413 FI. Florida 33309 J{ SUBJeCT: Bi024.QZ6N .... AUDIOVISUAL, TELEVISION, DIGTAL VIDEO EOlJlPMl5NT ANOPERIPHEflALS, ITEMS (Primary) iG {1$laltemate), 7{1$'afternate),ll (It\alternate), 10; (1ot Alternate) 12,2$; (2rtd Alternate) 3, -TltR.1r~qte), 9 (I.' alternate), 11; and 31 CONTRACT RENEWAL Dear Ms. ~ In accordanc€l \'Jith Special Condilion 5 lor The above referencedoontracl expireS on June this conlracFmay, by mUtual agreement and upon your acceptance of this invitation to raMW this conctitlot'lsof the bid and to !11ilinlain lhe. sameunil.co$ls offered, .by returning it 10 my attention by facsimile to {754J3Z1 .0533 no later lhan below if unit change tll unit To help determine ililts in the. best interest of. sasc costs offered in thiscontrac! WCllk:l increase or decrease if COSIs, VMdors attention not reSpond by lh&date and rf you have any questions, I for Thank you for your prompt (- 1 Would unit cosls, remain same or decrease if sasc releaSed a new bid? Please Slate no same Reason lor unit cost change: _~__~~____ _________ at A T!fm: A CCi~SS BrOI\'(1nl Pub/ic ) TOT jC\L 03/09/2005 21:48 8138829508 !I' A'v'l PAGE 02/15 ~ THE SCHOOL BOARD OF BROW ARD COUNT\', FLORIDA ~ -=--=- 1720 WICS'f OAKLAND rARK BOUL€VARI). surrt:: 31,j . SVNR'$E. I'LORJ[)A .13351-6104' TEL 754-J21-050S ___ "_ _ 1"- n 1.. .. _ -,- .~- DONNIE CARTI!.R Director of PlIrchasitl!!. SCHOOl, ROARD ('ll(fir Vi(f ChnJ'" LOIS WEXLER CAROlE 1.,. ANDR~WS JU(Jlb:>. ~UUNICK. OARI.A C, CARTER l:lEVr,RI.Y A. GALLAGHEJ\ STloPHANIE .'IRMA KRAFr, ESQ. (;l!{. RUOERT I), PAII.KS MARTY RUI'IINSTI'.IN IJEN.lAMIN 1. WIU,.IAMS August 28, 2003 (lR. r;D-.u..a( TJ~Tl.. Sllpel"J;lItrtd!!l1! D.f S"h(lofs Audio Visual Innovations, Ine. Attn: Michael S- Lever 6313 Benjamin Road, Suite # It 0 Tampa, FT. 11(;14 SUBJECT: Letter of Agreement Per Bid No.!Title: ~-o25N Audiovisual, Television, Di~rital VideQ Equipment and Peli!Jltl;;li:lls l'enn Contract.Item 31 Primary: Items 6 (I" Alt), 7 (l sf All). 8 0" Alt). 10 1"1 Alternate: Items 12,28 2nd Alternate: Items 3, 7 (2nd At), 9 (l ~I Alt), 11 This is to arlvi~e YC11J thl'lt The School Board of Broward County, Florida h;\s accepted your bid to furnish service, equipment and/or supplies on above items specified. This acceptance is subject to compliance with bid specitlcations, terms and conditions, all pertinent laws of the State of Florida, and instructions as determined by the Attorney for the School Board. . The School Board of Droward County, Florida lesel Yl;;S the riglIL tu lerm:Illite this -.:ontmcl at any time and for any reason upon giving thirty (30) days prior written notice. Purchase order(s) will be issued lO cover service(s)lequipment/supplies for the period of AU2'ust 19. 2003 through June 30, 2005. !)~. LdJ,-,,-- Phyllis Ben-Asher, Purchasing Agent Purchasing Department PBAJdw Attaclunenl cc: Bid rlle ~___ [mns[(JlJJJ;lIg EduGat;oll: Olle SII/delll LlI A Time Broward C,J)(I/ty PllhlIc Schools Is Ail Eql/al Opporl[/Ilill'/Eqwd Acc"."" Employc)' 03/09/2005 21:48 8138829508 AVI PAGE 03/15 The School Board of Broward County, Florida Purchasing Department Bid No.: 24--D25N B011Id Meeting -A1GUST 5, 2003 Description: AUDIOVISUAL, TELEViSiON, DIGITAL vIDEO Bids Sent: 112 Bids Rec'd: 28 No Bids: EQUIPMENT AND PERIPHERALS TERM CONTRACT Bid Opening: M/lY21,2003 For: VARIOUS LOCATIONS Advertised Date: AI'RIL 8, 2003 (School! Department) Fund: V ARlOUS FUNDS Award Amount .Jl!~OOO,OOO (PER CONTRACT PERIOD) ~QSTl~G OY.JUD-.RECOMMEW..<\ nOWT ABULA HON: Bid Re<xlmmcnd3tions Ilnd r; '.bulations will be posted in the Purchasing Dtpartment on JUNE 23, 2003 @},3:00 P.M. , and will remain posted for 72 bours. Any pcfWrJ desiring to protest the Bid Recommendationrfabl.llation shall file, in wr'ting, a notice of protest within 7~ hours after the time posted as stated herein. and shall file a foonal written protest within ten days afkr filing the notice of protest. Saturdays, Sundf.Ys, iegl'll holidays and days during which the school district administration is closed shall be excluded in the computation of the n-hour time period. I'ilings shall be lit th" office afth", Dirtctor of Purchasing, 7720 West Onkland Park BO(llcvard, Suite 323, Sunrise, Florida 33351. Section 120.57(3:(b), Florida Statutes, st1ltes that 'The formal written protest shall state with particularity the facts and law upon which the prot<..-st is based." RECOMMENDA TION/T ABULA TION ITEM(S) AWARDED 1\UUIU Vl;:'UA.L-lNfliUVAJJUN::-', INC. ItEM31 PRIMARY: ITEM t;i (In Alt), 8~tET All), IV 1st ALTERNATE: ITEMS 12.28 2'" ALTERN ATE: rTEM 3, 7 (2' d All), I J By: C2~~ h",,- _6:Li::'-p:~--- Date 6!1l)/OJ 9/&100 Broward County Public Schools is An Equal Opportunity employer 03/09/2005 21:48 8138829508 AVI PAGE 04/15 RECOMMENDA TlONfrABULA nON BID 24-0Z5N AUDIOVISUAL, TELEVISION. DIGITAL VIDEO EQUIPMENT AND PERlPHERALS PAGE 2 , 'CERTIFfED MMBE VENDOR ITEM 17; NO ACCEPTABLE BIDS WER.E RECEIVED. WILL NOT BE REBID, WIL.L. f'UKCJ-iA~t:: ACCORDlNG TO STANDARD PURCHASfNG POLICIES AND PROCEDURES [TEM 31: RECOMMEND ^ MULTIPLE. AWARD DC MADe TO THE ABOVE BIDDE;.RS WHO Ol'FERED A SINGLE FIXED PtKCtNTAGE DISCOUNT, AND OTHERWISE COMPLIED WITH THE SPECIFICATIONS, TERMS AND CONDITIONS OF THIS BID. IT IS RECOMMENDED TI-lAT FOR THE REASONS STATED ON THE AITACHED SUMMARY or OlD REJECTIONS SHEET, THE aros RECEIVED, EITHER IN THEIR ENTIRETY OR FOR THE PARTICULAR ITEMS LISTED, BE REJE:TEO fOR NOT COMPLYING WITH THE ElJD REQUIREMENTS. CONTRACT PERIOD: AUGUST 1,2003 THROUGH JUNE 30, 2005. 03/09/2005 21:48 AIJI 8138829508 Bid 24-025N AudioVlsualj Television, Digital Vlde-o Equlpmnnt and Peripherals Vendor Percent Discount Off Catalog Informrtlon Percent Disooun! saeo Item Vendl>rNamfl Mnnt:lfactllf'CflCatalog Name Eaulpment SlJI)p!il$ tfumW AOl1oYISUl.Ii Inn9Vatlons Epwn Powerllle Pr~om 4Q 2(}' aeUl1 0301 LJa;1 ~a PresenfaUcn P rOOvC!a . 20 20'; Sharp ?ml'essional LCD Producls S5 21 Varltf<lnJOS !..ireatlva Lear/llng Toots 12 12 ,.on prool,JCtr) Z1 21 onfl3i"oaocast 2003 1S 15 UlXUsJProJdma 33 21 JVC ProfOO8ICnaJ I"foQucts 12 12 I"anasonic ~'Ystems Proline 16 1S' PfmOOOOiC S ';;/.' y '~16X. V16~, ::;ompreheflSMl VI deo Group 2'2 22: 'WI tireauve learr 111g t'(OOUCtS '21 21' ONQC 22 22' bmal1 0 0 HamiltOr I t eclrO!i<<::S 22 22: 3M,OHI, 11m ~e$ 25 25: tJanasOnfG PresentalKm Q)'$t$ms 2J 20 jilf Mourns 15 15, lStTOn UO/lll'OI Hi 15: 10 VISUal ll?rodllcts 25 20 PAGE 09/15 ~ TIlE SCHOOL BOARD OF BROW ARD COUNTY, FL,ORIDA ...........,..........-- -...---""""'""'" .-----... 7720 WEST OAKLAND PARK BOULEVARD. SUITE .12.1 . SUNRISE, FLORIDA JJJ51-6704' TEL 754-J21-0S0S SllpjJ/Y Ivlal/agemnl/ (v /.Of',I.\;li('.\' SCHOOL BOARD February 15,2005 Choir S lEPHANIE ARMr\ KRAF'j FS() h". (1,,,,, BENJAMIN J WILLIAMS C,\ROIE I ANDRI:WS ROBIN IlARIU'.\I/\N [)'\RI A L CAR rER M.-\IIIUTN S. DL\JNL:S IlEVERIY A GAllMillER ROIlERT D P'\RKS. Ed D MARTY RI'IJlNSTF[N Audio Visual Innovations, Ine. 6555 N. IJowerlme Road, Suite 413 Ft Lauderdale FL 33309 DR ERANK [11.1 \"lIperillfcndclIl or Schno/s Subject: Bid Number: Descri ption: Term Contract: LETTER OF A W ARD/CERTIFICA TE OF INSURANCE 2S-10SR Electrical Supplies (CO-O!') April 1, 2005 through March 31,2008 rhe School Board of Broward County, Florida has accCf)ted your bid for Item(s) 82, 90 subject to compliance with subject bid specifications, terms and conditions, all pertinent laws of the State of Florida, and Instructions as determined by the Attorney for the School Board. The School Board of Broward County, Florida reserves the right to terminate this contract at any time and for any reason upon giving thirty (30) days prior wntten notice. Your Certlhcate of Insurance form and Indemnification Clause where applicable must be on file in the office of Risk Management and Safety Department within fifteen (15) days of this notification. It IS Important that you notify your insur-ance agent for general liability msurance that the insurance requIrements attached to the above bid requir'e that The School Board of [howard County, Florida, be included as an additionally named insured under the General Liability Policy. This iDforn<.<l1l9n must on the Certificate of Insurance submitted by )!our insurance agent in order for the Certificate to be acceptable The above bid number must aIJrear on the certificate submitted. No wor-k can commence on the item(s) accepted on this bid until this Certificate of Insurance fonT\ IS received and af)proved, and a written purchase order is released rhe completed Certificate of Insur-,lI1ce rnust be mailed to RISK MAN/\Cr:MFNT /\ND S/d:[Tl D[I'ARTMENT. The School Board ot Ilrowc1rd Countv, Florlc1.1, 7T!() West Oakland IJark 1)lvd Sunrise. Fl. 33351 Attached to thiS rcpresen ta tl ve(s) apf.hcal1on form letter of agreemcn t ['lease refer to IS the I'('quest len ')l)llC I'hulo IdClltlllcdrl\Jn lor ,/OU[' Condition .H of the bid, the ,lttachcd Information ,1nd Sincerely, Mark Alan IIl,hr rtment Aston A I h'IH\' W, I)ld 1'1 FncloslI . I<isk !\f1an,ll',c[nent and rtrncnt rnln\/()nJlfn~: {"dlleO/IO/l, ()lIi' \'/11(/('1/( 0{.1 rllJI!' l?!"o\1'-onl ((/1111(\' e/lh/ii' Schools l,-.Irr Fql/u/ Ic'('('\\' Fnl(J!(I SECTION 1, Bidder Acknowledgement ---~~.,- IN ACCORDANCE WITH GENERAL-CONDITION [THIS SECTlorTMUSTBECOMPLETED IN ITS ENTIRETY INCLUDING~THE SIGNA fUREOf A~_~'dTH()~~IZED RE eRESENI~IIVf:~,!,H ERE IN QI<0J EDJ3J:-'=9,!{:_~_~~___~__~_~~ .__~~~~_.. Bidder Name Purchase Order Address: If Purchase Orders are to be mailed to address other than as stated on left, please complete section below. Addres P 0 Address AUDIO VISUAL INNOVATIONS, INC. y =--- The School SUPPLY MANAGE 7720 West 0 Sun v., _.~___.,,_l.__,,__.,.________ _,,_._.._ DUE DATE (Bids due at 200 pm): OCTOBER 5, 2004 Bids must be submitted to the Supply Manag and Logistics Department and received on or 2:00 p.m. on the date due Bids may n withdrawn for 60 days after due date Board of, Broward County, Florida INVITATION TO BID MENT AND LOGISTICS DEPARTMENT akland Park Boulevard, Suite 323 rise, Florida 33351-6704 (ITS) 7 54-321 ~0505 ITS NO RELEASE DATE. PURCHASING AGENT 25-105R SEPTEMBER 1, 2004 Mark Alan 754-321 ~0507 BID TITLE .. ement before at be ELECTRICAL SUPPLIES (CO-OP) - -- ~,,_._-,--- --- -"---_.~_._~,._''''~.._--_._-_.,,._'''-~~---'-~---_._---~---~-~~~.._------" "-"..-----..-- ';Iate 6313 Benjamin ReL Suite 110 Tampa, FL 33634 (813) 884 ~ 7168 (800) 282.6733 I-IJ.,. (813) 882.9508 6555 N. Powerline Rd SUite 413 Ft. l~auderdale FL 33309 (954) 938~9382 . (888) 284~8913 I-(\,I (954) 776A772 I cerNy that this bid is macfe without prior understanding, agreement or connection with any corporation, firm or person submitting a IJid lor the same malenals, supplies, or eqUipment and IS in all respects lair and without collusion or Iraud. I cerNy acceptance of this bid's terms, conditions, specifications, attachments and addendum I certify that I am authorized to sign tillS bid lor the bidder T elephc loll Fre 'ax Number nternet Web Site ~\.,\\\,~j\:.lJrl.c...o(;O 111 :ontact Internet E.Mall Address I) .-" A orter(a),avunc.com 'ederal Tax Identiflcallon Number City State Zip Code Telephone Number Toll Free Number Fax Number Internet E.Mall Address SiY=oofA~oQg~P"'"t, I,; (M,"~"i .. .-- Alex Porter Name of Authorized Representative (Typed or Printed) I agree that this bid cannot be withdrawn with/(] 60 cfays Irom date due. Title Director --,-,.~,-----'- Project Contracting SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid IS In compliance with bid requirements, please verify that the submittals Ir1dlcated by !f1e [gJ below have been submitted Bid Bond lxenses [J Material Safety Data Sheets Special Condition c><:J Catalog(s)/Price List(s) Special Condition 8 Special Condition Manufacturer's AuthOrization Special Condition DeSCriptive literature Special Condltloll References Special Condition Special Condition Bidder Questionnaire Special Condition Note: If your firm wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last of this ITB. 3210[) 7/14/2004 lJrowar(j Counly PutlllC Is Equal [)aqc 1 Access Employer Bid No. 25-105R Page 21 of 28 Pages The School Board of Broward County, Florida ELECTRICAL SUPPLIES (CO-OP) SECTION 5, BID SUMMARY SHEET (Continued) ITEM 90: SINGLE FIXED PERCENTAGE DISCOUNT OTHER MANUF ACTURERS/DISTRIBUTORS Please indicate any additional electrical supply manufacturers' or distributors' catalog(s)/price list(s) from which items can be purchased throughout the term of this contract Mo~t Current Manufacturer's List Price, Catalog and Date: FSR 2004 Price List / Catalog 3/1104 12 % Mos~ Current Manufacturer's List Price, Catalog and Date: I EXTRON Product Catalog 2003-2004 & I i 2004 New Product Supplement Current Date 9/2004 Most Current Manufacturer's List Price, Catalog and Date: 15 % % Most Current Manufacturer's List Price, Catalog and Date: % ,~~ ~ Most Current Manufacturer's List Price, Catalog and Date: % Most Current Manufacturer's List Price, Catalog and Date: % Most Current Manufacturer's List Price, Catalog and Date: % Most Current Manufacturer's List Price, Catalog and Date: % NOTE TO BIDDER: NO [J YES 0 Review General Condition 48 prior to completing and mailing this bid. Bidder's M/WBE Certification Number: Agency Issuing This Number: Bidder is not a certified M/WBE, but has included a plan to show how it will incorporate at least five percent M/WBE participation in any award received as a result of this bid. VENDOR NAME: MAIle Audio Visual Innovations, rne. The School Board of Broward County, Florida Supply Management and Logistics Department ( ) Bid No.: 26-D69N Board Meeting: SEPTEMBER 6-'.2005 Description: VIDEO CONFERENCfNG AND VIDEO CONFERENCE Notified: 232 BRIDGING SYSTEMS, EQUIPMENT AND PERJPHERALS TERM CONTRACT Bids Rcc'd: 12 Downloaded: 42 No Bids: For V ARJOUS LOCATIONS (S ch 00 lIDcp artm ent) VARJOUS FUNDS Bid Opening Fund: Advertised Date: JULY 12,2005 $3,500,000 (pER CONTRACT PERIOD) Award Amount: ,roSTrNG OF BID RECOI\fMENDA T10NfT ABULA TlON: Bid RecommC1ldations and Tabulations will be posted in the Supply Management and Logistics Department nnd \vww,Demandstaf com on AUGUST 4,2005 @J 3:00 P.M. , and will remain posted for 72 hours. Any person desiring to protest the Bid Recon1InOldationrTabulation shal! fi Ie, in writing, a notice of protest within 72 hours after the time posted as stated herein, and shall file a formal written protest within ten days after filing the notice of protest. Saturdays, Sundays, legal holidays and days during which the school district administration is closed shall be excIud:x:l in the computation of the 72-hour time period. Filings shall be at the office of the Direcwr of Supply Management and Logistics Dcpar1ment, 7120 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351. Section 120.57(J){b), Florida StJltutes, states that "The fonnal written protest shall stale with particularity the facts and law upon which the protest is based." Any person who files an action protesting and intended dccision shall post with the School Board, at the time of filing the fonnal written protest, a bond, payable to TI10 School Board of Broward County, Florida, in an amount equal 10 one percent (I '/0) of Ihe Board's estimate of the total volumo of the contrucl. RECOMMENDA nONrr ABULA nON Yf';['oIDOR NAME AUDIO VISUAL fNNOV A nONS, tNC AUDIO VISUAL SOUJTIONS CORPORATION Ivei MOM COMMERCIAL ENTERPRISES INC QUA TRO, INC (HISP ANIC AMERICAN MWBE: (DA VIE. FL) SIGNAL HOUSE COMMUNICA nONS SOUTHERN BUStNESS COMMUNICA nONS, INC TROXELL COMMUNICATIONS W1RE ONE COMMUNICA nONS. INC ITEM(S) AWARDED 'CERTIFIED MfWBE VENDOR RECOMMEND A MULTIPLE A WARD BE MADE TO THE ABOVE BID[)[cRS WHO OFFERED A SINGLE FIXED PERCENTAGE DISCOUNT, AND OTHERW1SE COMPLIED WITH THE SPECIFICATIONS, TERMS AND CONDITlONS OF THIS BID. IT IS RECOMMENDED THAT FOR THE REASONS STATED ON TIlE ATI"ACHED BID REJECTION SHEET, THE BIDS RECEIVED ErTlIER IN THEIR ENTIRETY OR r:OR THE PARTICULAR ITEMS LISTED, BE REJECTED FOR NOT COMPLYING WITH BID REQUIREMENTS. CONTRACT PERJOD: NOVEMBER 1,2005 THROUGH OCTOBER 31, 2008. ny: ~fZ&4. ~~~~- (Buyer/Purchasing Agent) D31e' 3f30/04 Equat Opp{JfnJniry EmployCT, using Afflnnativc Acnon Guidelines ~ :t ~ If- lUJ lUJ lJ: :(f) Cz :0 li= =<t )..J ::l ) CD ) ;: C 0 ( - ) CD ) J ) ) c ) o iJ C o o yo-- ~ N ~ ~, '" o u' .~ LU ~ ~ " ~ ~ 0:5 LU 0 o ._ e '3 ID '" 03/09/2005 23:21 8138829508 tWI PAGE 02/20 l)ONNlE CARTtR Director oj Purchasing SCHOOL BOARD ~ THE SCHOOL BOARD OF BROW ARD COUNTY, FLORIDA :::;- -: =-=- nUl WBST OAKLAND FARK DOULEVA1W, SuITE 323 . SlJNR1SE, FLORfDA 33351-~7(}4. Tl':L 754. \21-0505 -- """" - I IL I I - "-- - ....----- Nlay 21, 2004 C ":IT CAROLE L ANDREWS Vi", (-wir STEPHANIE ARMA KRAFT. ESQ 1UUJI:~. HUDNICK DARIA L. CARTER BEVF.RL Y A GALLAGHER DR. ROBERT D. PARKS M'\\l.IT RUBINSTlOlN LOIS WEXLER BENJAMIN J. W1LLlAMS CERTIFIED MATT. Audio Visual Innovations, Inc Attn: Alex Porter 6555 N. POVlerlinc RO;ld, buitc 413 Fort Lauderdate, FL 33309 DR. FR.'JolK'rILL !Wp<:rinl=dcnf qf Schools OF A W AKLJfC.bRTlFICA TE OF [NSURANCE Description: Term Contract: Public Address and Stereo Sound System.Equipment (Cttalog)) July 1, 2004 through June 30, 2007 Dear Mr. Porter: The School Board of Broward County, Florida has accepted your bid for Item:(a) 2,4,6,7/9/10,11,,13,14,15,17,18,.20.21,23,24,28,29 .30,3 L32...33,.34.3'\,! 1,1i 2,4"l,.44A5,4.6,dS, 54,5~ which ie I;:ubjcct to compliance with subject bid specifications, terms and cOllditions, all pertinent laws of the State of Florida, and instructions as determined by the Attorney fo, the School Board. The 5<:hool ooard of BrowO\rd County, FloridO\ n:serves the right to termiT1dtp thi~ rrmtr"rt :-t any time and for :my reason upon t;:iving thirty (30) d~y" prim' wdllen notice. YDur Certific:'\w of In~ur<ln= form unci InderTLnific<ll(on Cl<<u:,e where "pplicable must (je on flle in the office of Risk: Management Department within fifteen (15) days of this notification. It b important that you notify your insurance agent for general liability insurance tha', the insurance requirements attached to the above bid require that Th~ School Board of Ihoward County, Florida, be included as an additionally named insured under the General Liability Folicy. This information nust be specifically state_Q on the Certificate of Insurance submitted by your insurance agent in order for the Certilcate \0 be acceptable. The above bid number ml,!~t appear on the cet;tifjcate submitted. No work can commence on the item(s) acc~pted OIl this bid until this Certificate of ffi-urano: form is received and approved, and a written purchase order is released. The completed Certificate of Insurance must be mailed to: RISK MANAGEMENT DEPPRTh'fENT, The School Board of Stoward County, Florida, 7770 W. Oakland Park Blvd., Sunrise, FL 33351. Attached to this letter of agreement is the request for SBBC Photo IdeJ:\tification Badge!s) for your representative(s). Please rder to Special Condition 53 of tlie subject bid, the a{-belled information and app ie<ltion form. Sincerely, (}2~~t.J /1.n ~~I...~ Phyllis Ben-Asher Purchasing Agent III cc: Aston A. lIenry, JL, Supervisor, Risk Man3gement D"pOlrtment , _ Tran.,forming Education: One Srudenl Gr A Time Blaward CO/Jnty PublIC Schools Is All Eqllol Opporlwtily/Equo/ Access E'rlp/oyer 03/09/2005 23:21 8138tJ2%08 AVI PAGE 03/20 The School BV,l[(J uf Bruwuru C\Junly, Floricla Purchasing Department [lId No.: 25-034N Boord Mcctirlg: .J: A Y I 8, 2004 Description' PUBUC ADDRESS AND SIE_Jg:~ SOUND Si:.8~_ Notiflcd:___~_1i..- _ Downloaded: EQUIPMENT(CA TALOG) Bids Rec'd: No Bids: For: VARIOUS LOCAT[ONS ~~--,-~ (SchoollDepartment) Bid Opening: APRIL 1,2004 Fund: V ARJOUS FUNDS Adv",-li ou>I1 n"fp' MARCH 9,2004 Award Arnol.lo(; _$"QO~OO (PER CONTRACf PERIOD) e.Q~1JNG 0 F {lID RECOMMENDA TIONrr AB!JLA TIOt:.'; Bid Recommendations and Tabulations wilt be posted in the Purchasing Dcpartmf;llt on APRfL 14, 20~4 @ 3:00 P.M, , and w.!l remain posted for 72 hours. Any person desiring to protest the Bid RccolTlJ1lcr)dationffabularioo shall fi Ie, in writing, a notice of protest within 72 hours after the time posted .as stated hcrein, and shall file a formal written protest within ten days after filing the notice of protest Saturdays, Sunda)'s, legal holidays snd days during which the school distnct administr3tion is closed shall be exclude<! in the computation of the n-hour time period, Flings shall be at the office of the Director of Purchasing, 7720 West Oakland Park: Boulevard, Suite 323, Sunrise, Florida 33351. Section 120.57(3)()), Florida Statutes, states that "The fonnal written protest shall slate with particularity the facts and law upon which the protest is based" Any pe:t"SOr, who files an action protesttnll: and intended dCClSion shall post Wldl the School Board, at the time of filing the formal written protest, a bond, payabl ~ to lbc School Board of Broward County. Florida, in 3J1 amount equal to ooe percertt (I %) of the Board's estirnDte of the total volume of the contract RECO!'tIMENDA TIONrr ABULATION VF,.NDOR fiAI\-Jf; rTEM(S) AWAROED 2,4.6,7.9, 10, II ,13,14, I 5, I 7, I 3,20,11.23,24,28,29,30,3 1.3 2,3.),J 4.35. 41,42,43,44,45,4-6,48.54.55 .Cl!RTlFJPO MfWel' VeNDOR ITEM 37 REJECT ALL BIDS RECEIVED fTEM WILL BE PURCHASED ACCORDrNG TO STANDARD PURGASr\'G PRACtICES. ITEM 47 NO BIDS RECEIVED. ITEM WilL BE PURCHASED ACCORDING yo Sf ANDARD PURCHASil'1G PLAClICES. RECOMMEND A MULTfPI.E ",WARD BE MADE TO rHE A80VE BiDDERS WHO OFFERED A SfNG "E FIXED PERCENTAGE D1SCOU'i r A i';D l) I HEk WISE. (.UlvWll[:U IV I II! Tlil: SPECIFIC~A liON:;, TERMS A NO CONDITIONS OF TillS 8(0 IT IS RECOMMENDED THAF FOR THE REASONS SlATED ON THE ATTACHED SUMMARY OF BID F\EJEC'lONS SHEET, TtlE RIDS RfCt.::IVED, EITHE'R IN [Help. ['NTIReTY OR FOR TfH' PAR'nCUU,R ITl=:MS LISTED. BE RFJECTED FOR NOT COMPLVINC Wrl! THE BID R.fQUIR.EMENTS CONTRAcr Fly Jt:Jo~~~___... _ _., Dt'lto 4/1 ;';04 }!30/04 Agent) Equal Opp(}rtUnJty Employer, usmg Afltrrnatlvc Action GUldcline$ 03/09/2005 23:21 8138829508 AVI PAGE 04/20 Bid 25-034N PubliC Address and Stereo Sound System Equipment Contract Information Contract Term 7/112004 thru 613012007 IVendor's: Name ~IManufacturer Offered IPercent Discount lvendor' phone # --,. . Audio Visvallnnovations Anchor 36% 41~, 88R-;?H4-~913 Apollo 20% 28"}.. Atlas 40% 44'1" Audi Technic;, 4CW. <1<1"!i. ,{ Biamp 32% 340/; Bose 3&0 19% Clear Com 19% 13"-" Crown 44% 40'>;., DBX 27% 30% OOillllll1 <" 2rfo 29% ETA 24% 28O,{, EV/EJectro Voice 36% 39% Fender " " 37% 39O,{, Furman 20% 23 o,{, JBL 30% 33"t, JVC 9% 20"1. -- Lectronics 22% 28'%. Uctcn Tcchnolooie3 7% 21% Lowell 20% 250/< Mackie 25% 250ft Miill ell IlL 28% ~4'1(' Middlo Atlantic 29.5% 25O,f ase 31% 33% ----,-~--- PeavY 35% 37% SennHeiser Electronics 15% 13";(, - \. Shure 25% 42'% Sony (Consumer) 15% 12"k Sony (Professional) 21% 230k ~lInrl Craft 1 70/. 21% Tascam 30.5% 30.5"1c Ultimate Support 21% 29% Whirlwind +12% + 14'Y~ Vendor CataloQ 20",(, 21% . Contact vendor for manufacturer's discounts for manufacturers other than listed ~ ~ ~ ,~ ~ a: ~~~~~ro~roro~roro~roro~rororo . . , >. <. "" . '. ... . . NNNNNNNNNNNNNNNNNNN MMM~MMMM~MMMMMMMMMM ...- ...- .- ..... .- ...- ..... ..... ...- ...- ..... ...- ...- ...- .- .- ...- .- ...- ~~~~~~~~~~~~~~~~~~~ ZZZZZZZZZZZZZZZZZZZ n,01ll.0101nnnn01n..nnn.01nn.01n ~~~~~~,~~"""",~ l':' ~ l':' I:? l':' l':' l':' I:? l':' l':' l':' I:? I:? I:? l':' l':' I:? l':' I:? ggSSSgggggggSS888S8 0000000000000000000 ...- .- ...- .... ...- ..... ...- ..... .- .- ..... .- ..... ...- ..... ..... ...- .- ...- ~~i~~;~~~i~]i;~i];] ~~~~~~~~~~~~!!!!~!! NO___ro~.~~~OON~~'-"'__ ...-~ro..._.....MmID~~~~~N~~mmm ..._ MMroMMMNNNNNMro...MroM 0 ~ " 0 ~ ~ ! 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'" '" ... u U u u u U u u U u -- ..- 'Tlit Sdla{'Boardlf'J-lmUltld~1 COIIllt:/, rFkn-id~J S lIperi 11 t WCl1d~J L r(Jf..11 If, 'Ed: rD I , School Distribution Center Purchasing' Warehousing' Property. Pnnting 8050 Mobley Road Brooksville, Florida 34601 Phone (352) 797,7060' Fax (352) 797,7160 Suncom 630-5011 AudIO Visuallnov<1tlons, Inc. 6316 Iknjal1lin Rd" Slc 110 Tampa. FL 33634 C/1airperson Smu{;-a 1fic{i(J(,otl Vice Chaityerson Jim'1v!a(co(m March 9, 2004 'Meml;crs 0ai( 'Dllvid- John 'Dnd;ick 'Robert W'Aqins # 0 1-480..(j9 RN Classroom instruL'tionaL Equipment & Supplit:s REF: Rencwal of Bid On .June 30.2004 the above referenced bid will expire, The School Board of Hemando County. Florida, wishes to exercise its option to renew thiS bid for one additional rear with your mutual consent, with all applicable pricing. bid tcmlS and conditions to remain the same. l'lt:asc respond by no later than iVlav 3 L2004 indicating whethc:r or not you wish to renew this contract under these conditions by: , lndit:atc by checking the applicable box belo\\'; , SIgn and date 111 the spaces provided; To expedite the process you may fax your response 10 my attention at (352) 797 -7 I 82, followed by mailing the originals, It would also be helpful if you would provide a shon list of the products you offer. We will Include the list when we prepare the catalog of Bid Vendors to our cost centers. This helps in identifying the vendor who can supply thl~ producl they need. Your prompt attention to this matter is greatly appreciated, lSl Renew the CUITcnt contract under the same IcmlS. conditions and pricing, o DO NOT renew the CUITent contract. In addition, \\le will require a new, completed Certification Regarding Debarment Form AD-/048 which is enclosed for your convenience, ro Completed Certification Regardll1g Debarment Form AD-l 048 is enclosed, ~ (If ~/Itl)/Jcl AuthOriZing Company SIgnature & rille ' Date Sincerely, c7f ~ rxJ 7j?~ Linda S \lcCosh, Director of Purchasing Attachmcnts "'Il -'~tfiy .11'( rl.l, ft'.{ (,1"Ji.l,'( S_lfHt'ltl" .',':4 ;il ,"'II ":" il'I+Jtltll-'ll l'i" C{,fi~'rV5 dlL{ -"l.I;I",\'I~ 'Ed~l((Hi,'!l: rJ~t. Vt.Jjf(fc.'Jn t.\'J'l~" .>t. r r/~l' J',Hf tlflJ to'('I'lltri'~; \."lllr fururt' An Equal Oppor1unity Employer INSTRUCTIONS FOR CERTlFIC\TION I. By sib'11ing and submitting this form, the prospective lower tier participant is providing the certification set out on lhe reverse silk in accordance with lhese instructions, 2, The certllication in this clause is a material representation of fact upon which reliance was placed when this transaclion was entered into. If it is later determined that the prospeclive lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government. the department or agency with which this transaction originated may pursue available remedies, mcluding suspension and/or debarment. ], The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submllled Ifal any lime the prospective 100ver tier participant learn;; tl13t its certification was crrunt:ous when submIlled or has become erroneous by reason of changed circumstances, .1. The terms "covered transaction," "debarred," "suspended." "ineligible." "lower tier covered transaction." "participant," "person," "primary covCl'ed transaction," "principal," "proposal." "voluntarily excluded," as used in this clausc, havc the meanings set out III the Definitions and Covcrage sections of rules implementing Executive Order 12549, You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations, 5. The prospective lower tier paitieipant agrees by submitting this fonn that, should Ihe proposed covered transaction be entered IIlto, it shall not knowingly enter into any IO\"rer tier covered transaction with a pcrson who is debarred, suspended, declared ineligible, or voluntarily excluded from parliclpation in this covered transaction. unless authOrized by Ihe department or agency with which this transaction ongmuted, 6, The prospective lower tier participant further agrees by submitting this form that it will include this clause tltlcd "Cenlflcatloll Regarding Dcbannent, Suspension, Ineligibility and Voluntary Exclusion - Lower TICI' Covered Tr:msactlOns," without modification, in all lower ticI' covered transactions and in all solicitations for lower tIer covered transactIons, 7 :\ pa111CII);1I11 III a covered transaction may rely upon a ecrtllication ofa prospective partICIpant in a lower tier covered transaC\lon that It is nol debarred, suspended. ineligible. or voluntanly excluded from the covered transaction, unless it knows that the certdlcal10n is erroneous, A participant may deCided the method and frequency by which it determines the e1lgllJillty oflls pmlclpals, Each participant may. but is not n:quin:J to. check the Nonprocurclllent Lis!. 8 Nothll1g eon lamed 111 the foregoing shall bc construcd to requIrc establishment of a system of records in order to render In good faIth the certification required by this clause, The knowkdge and information of a participant IS not reqUired to exceed that which is nomlally possesscd by a ~mldent person In the ordinary course ofbuslI1ess dealll1gs, 9 Except for transactions authorized under paragraph 5 of these instmetlons. If a partiCipant in a covered transaction knOWingly enters into a lower tier covered transaction with a person who IS suspended, debarred. lI1eligible, or volunlllnly excluded from participation in this transaction, 111 addition to other remedies available to the Federal Gov<:rnrncnt, the department or agency with which this transaction origlll:ltcd may pursue available remedlcs, IncluJlI1g suspension and/or debarment. Forll1:\D-IO,18 (1/92) - CERTIFICATION REGARDING DEBARMI<:NT, SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Execl/tive Order /2549, Debarment and Suspension, 7 CFR Part 3017, Section 30/75/0, Participants responsibilities, The regulations were published as Part IV of the January 30, /989, Federal Re[!ister (pages 4722-4733). ***** BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE SIDE ***** (I) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency, (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certi lication, such prospective participant-shall attached an explanation to this proposal. Organization Name II 01- 4g() -(f/12I\( PR! A ward Number or Project N'amc Audio Visual InncmHt\fl~l ""~ Alex Vice President of National Educational Sales Name(s) and Title(s) of Authorized Representative(s) (1(4&(- Signaturc(s) ;:;/e!oy Datc form AD-I048 (1/92) AVI Catalog pricer-supplement Hernando 5 2004,xls School Price with discount Individual Products have been replaced by the pages in the front of the new Catalog AVI-9010 AVI IPS-lOa IPS Installed System (Pro). Man Screen. Wall Con. Install) $ 9.999.00 $ 7.89921 AVI-9011 AVI IPS-l10 IPS Installed System (Pro). 72" Smart Board. Wall Con, Install) $ 10.999,00 $ 8.68921 AVI-9012 AVI IPS-2oo IPS Installed System (PrOj. Man Screen. 2-Wall Con. VCR, Audio. IR rem) $ 11.99900 S 9.47921 AV1-9013 AVI IPS-210 IPS Installed System (PrOj. 72" Smart Board. 2-Wall Con. VCR. AudiO. IR rem) $ 13,99900 S 11.05921 AVI,9014 AVt tPS-300 IPS Installed System (Prol Ele Screen. 2-Wail Con. DVO, Audio. RF Rem) $ 18,99900 S 15.00921 AVI-9015 AVI IPS-310 IPS Installed System (PrOj. 72" Smart Board. 2-Wall Con. OVD. Audio. RF Rem) $ 18.99900 S 15,00921 AVl-9016 AVI DLS-4oo Distance Learning System (IP Codec. proj. SCffi, earn. audlo.ctrl. vcr. install) S 47.99900 S 37,91921 AVI-9017 AVI DLS-410 Distance Learning System (IP Codec.proj.scm.eam.audio.ctr1.doccam.dvd.vcr.inslall) $ 51.89500 S 40.99705 Catalog Discount docs not apply to Installation Rates 41-LAB100 AVI LAB 1 00 Installation Technician per hour rate $ 65,00 NA 41-PR0100 AVI PR0100 Programmer per hour rate $ 85,00 NA 41-ENG100 AVI ENG100 Project Engineer per hour rate $ 85,00 NA 41-CA0100 AVI CAD 1 00 CADD Engineer per hour rate $ 75.00 NA Page 1 of 1 412512003 .- .... g, 0 0 0 0 0 ~ 0 0 .t: t.ri l[) t.ri t.ri ... <D a:l CO 1'- CD C. CI> - (lJ <I) <I) "'" <I} 0: ... 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