Item D27
04/04/2005 12:04
305-289-2535
PLANNING DEPT
PAGE 01/01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 19, 2006
Division:
Engineering
Bulk Item: Yes 1L- No
Department_Facilities Development
Staff Contact Person: Jerry Barnett
AGENDA ITEM WORDING: Approval of Amendment No.2 with Harvard, Jolly, Clees, Toppe
Architects, P.A. AIA, for professional services to design the New Medical Examiner's Facility.
ITEM BACKGROUND: The original cost estimate used for the Architects fee for the construction of
the New Medical Examiner's Facility was $2,000,000.00 in 2002. Due to unforeseen delays,
significant cost increases have occurred resulting in the actual cost of Construction escalating to
$3,989,429.00. In accordance to the Article VIIT, 8.1.1, the Architect's fee will be adjusted in a written
amendment to the agreement when the actual construction cost is known.
PREVIOUS RELEVANT BOCC ACTION: On January 16, 2002, the BOCC approved a contract
for Professional Services with Harvard, Jolly, Clees, Toppe, Architects, P.A. AIA to perform
archite~t/engineering services to design the New Medical Examiner's Facility. On December 17, 2003,
the BOCC approved a Contract Amendment to redesign the Facility to meet the wind load requirement
of 150 mph.
CONTRACT/AGREEMENT CHANGES: The Architectural fee will increase from $135,000.00 to
$251,334.03.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $25L334.03
BUDGETED:' Yes A- No
COST TO COUNTY: $251,334.03
SOURCE OF FUNDS: Fund 307
REVENUE PRODUCING: Yes~ Noll AMOUNTPERMONTH
Year ~
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing --X- Risk Management
()/~--
x
APPROVED BY: County Atty .-X-
David S. Koppel. P,E.
DOCUMENTATION:
Included
x
Not Required~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Harvard Jolly Clees Contract # -
Effective Date: 01/16/02
Expiration Date:
Contract Purpose/Description:
Architecural Services for the rlp,,,ip'n of the New Medical Examiners Facility.
~.
---~--
Contract Manager: Ann Rigel' 4439 Facilities Develop/Stop #1
-~
(Name) (Ext) (Department/Stop #)
for BOCC meeting on 04/19/06 Agenda Deadline: 04/04/06
CONTRACT COSTS
Total Dollar Value of Contract: $ 251,334.03
Budgeted? Yescg] No D Account Codes:
Grant: $ N/A
County Match: $ N/A
Current Year Portion: $ 143,334,00
307-26501-560620-CH0301-530310
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed
YesD NoD
Date Out
Reviewer
Risk Management
O.rStB.lPurchasing
YesD NoD
County Attorney
.~,/
YesD Noor:f~ \
YesD
Comments:
OMB Form Revised 2/27/01 Mep #2
_ 04/04/2006 09:41 FAX
I4J 003
CONTRACT AMENDMENT NO.2
MARV ARD lOLLY CLEES TOPPE ARCHITECTS, P.A. AlA
This Amendment is made and entered this 19th day of April, 2006, between the
COUNTY OF MONROE, ("County") and HARV ARD JOLLY CLEES TOPPE
ARCHITECTS, P.A. AlA, ("Architect") in order to amend the Contract between the
parties dated January 16, 2002.
WHEREAS, County and Architect entered into an agreement on January 16,
2002, as amended by Amendment #1 dated December 17, 2003, for Professional Services
required for the ConstructioTl of the New Medical Examiner's Facility; and
WHEREAS, Article VIII, Paragraph 8.1.1 based Architect's fee on a projected
cost of construction of Two Million Dollars ($2,000,000,00) with a percentage fee to be
paid to Architect of 6.75% in the amount of One Hundred Thirty-five Thousand Dollars
($135,000.00); and
WHEREAS, Article VIII, Paragraph 8.1.1 states that Architect's fee will be
adjusted when the actual construction cost is known, and a final adjustment will bc made
when constlUction is complete; and
WHEREAS, County has entered into a contract dated May 19, 2004, and
amended by Change Order No.1 dated July 20, 2005, with Fonticiella Construction
Corporation to construct thc new Medical Examiner's Facility in the amount of
$3,989,429.00; and
WHEREAS, County and Architect have detemlined thai an adjustment needs to
be made to the Architect's fee perccntage based on the State of Florida Fee Schedule for
Architectural and Engineering Services;
NOW, THEREFORE, County and Architect agree to amend the agreement
dated January 16,2002, with reference to Article VIII, Paragraph 8.1.1, as follows:
1. The actual cost of $3,989,429.00 is $1,989,429.00 over the estimated
construction cost of$2,000,000.00 which was used for the Architects fee.
2_ The Architect's percentage for his fee will decrease from 6.75% to 6.3%
based on the State of Florida's Fee Schedule for Architectural and
Engineering Services.
3, The Architect's fee will increase from $135,000.00 (6.75% of
$2,000,000.00) to $251,334.03 (6.3% of$3,989,429.00).
4. The amounts paid for additional services under Amendment #l and for
other additional services already provided in the amount of
$67,910.78 are not included in the Architect's fee of $251,334.03 and are
in addition to it.
04/04/2006 09: 42 ..FAX
5.
All other provIsions of the Agreement dated January 16, 2002, not
inconsistent herewith shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have herelmto set their hands and seal, the
day and year first written above,
(SEAL)
ATTEST: DANNY L.. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
I3y
Ma yodChairman
Deputy Clark
(SEAL)
By
'S~ Vl~ PI7~~_
MONROE COUNTY ATTORNEY
APPROVED AS TQ FORM:
)
Q
M. GRIMSLE
COUNTY ATTORNEY
I4J 004
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT AMENDMENT No.1
PROJECT TITLE:
Medical Examiner's Facilitv
CONTRACT AMENDMENT NO:
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
$135,000,00
$164.691,00
(6.3/4% of $2,000,000,00)
Detailed description of Amendment and justification:
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~-i~e~~o){") . lees T09 eArchitects
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CONSTRUCTION MANAGER: ''''''''___ '~_
COUNTY ENGINEER Ste~ ~ / __/
, I
David S. Koppel, PE
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Deo~~ (?-!Z~~; f
/-"~C;Ti\\\;CJ -C',(JLJ ,'~\L/~'/:
Jam,e$.~,!HQberts
ARCHITECT:
I!
11/ 12.4( or?;;
Date
/ /',2-;- 'u2>
Date
DIRECTOR OF PUBLIC WORKS
COUNTY ADMINISTRATOR
Date
CONTRACT F'OR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT
1998 EDITION
These contract documents should be used only after consultation with counsel.
The documents are not intended as legal advice appropriate to any specific
situation, nor do they purport do address all issues which may arise between the
contracting parties, The documents should be amended or supplemented where
appropriate,
THIS CONTRACT FOR PROFESSIONAL SERVICES BETWEEN
OWNER AND ARCHITECT (the "Contract") is made and entered into by
MONROE COUNTY, BOARD OF COUNTY COMMISSIONERS (the "Owner")
and Harvard Jolly Clees Toppe Architects, P.A AlA
This contract is executed under seal and shall be effective on the date executed
by the last party to execute it.
The professional services required by this Contract are to be rendered for
the New Medical Examiner's Facility, identified as the Project, described as
follows:
These services shall include, but not be limited to: Preparation and completion of
the schematic design, design development, preparation of contract documents
for bids, preparation and advertisement for Request for Bids, tabulation and
review of bids, recommendation of contract awards, cost estimating during
design and document preparation, administration of contract documents,
consultation and on-site inspections during construction, review and recommend
approval of contractor invoices, preparation and submittal of permit applications,
zoning applications, public presentations and presentations to the County
Commission, In addition, the scope of work if further specified in Exhibit A
NOW, TH in consideration of the mutual promises, covenants
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which hereby acknowledged, the Owner and the Architect agree:
FORM OF AGREEMENT
ARTICLE 1
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Contract, the Architect makes the following express
representations and warranties to the Owner:
1.1.1 The Architect is professional qualified to act as the architect for the Project
and is licensed to practice architecture by all public entities having jurisdiction
over the Architect and the Project;
1.1.2 The Architect shall maintain all necessary licenses, permits or other
authorizations necessary to act as architect for the Project until the Architect's
duties thereunder have been fully satisfied;
1.1.3 The Architect has become familiar with the Project site and the local
conditions under which the Project is to be designed, constructed, and operated;
1.'1.4 The Architect shall prepare all documents required by this Contract
including, but not limited to, all contract plans andspecificatlons, in such a
manner that they shall be accurate, coordinated and adequate for construction
and shall be in conformity and comply with all applicable law, codes and
regulations. The Architect warrants that the documents prepared as a part of this
Contract will be adequate and sufficient to accomplish the purposes of the
Project, therefore, eliminating any additional construction cost due to missing or
incorrect design elements in the contract documents;
1. '1.5 The Architect assumes full responsibility to the extent allowed by law with
regards to his performance and those directly under his employ as Architect of
Record.
1.1.6 The Architect's services shall be performed as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work.
The Architect shall submit, for the Owner's and Construction Manager's
information, a schedule for the performance of the Architect's services which may
be adjusted as the Project proceeds if approved by the Owner, and shall include
allowances for periods of time required for the Owner's and Construction
Management's review, and for approval of submission by authorities having
jurisdiction over the Project. Time limits established by this schedule and
approved by the Owner may not be exceeded by the Architect except for delay
C,::lused by events not within the control of the Architect or foreseeable by him. In
the event the Architect does not conform to the schedule, then the Architect may
be assessed a charge up to one percent (1 %) of the fee per week until the work
product is produced in an acceptable manner. The penalty shall apply only to the
completion of documents required for bidding, said date being met with the
delivery of one final set to the Owner. The Owner shall assess the charge only
after it is determined that the work delay is solely the fault of the Architect and his
subconsultants and is not the fault of the owner or other parties not under the
control of the Architect
ARTICLE II
SCOPE OF ARCHITECT'S BASIC SERVICE
2.1 DEFINITION
2.1.1 Architect's Basic Services consist of those described in Paragraphs 2.2
through 2,5, and other services identified as part of Basic Services, and include
normal structural, mechanical and electrical engineering services.
2.1.2 The Design for Construction shall include, but shall not necessarily be
limited to, plans and specifications which describe all systems, elements, details,
components, materials, equipment, and other information necessary for
construction, The Design for Construction shall be accurate, coordinated and in
all respects adequate for construction and shall be in conformity, and comply,
with all applicable law, codes, permits, and regulations. Products, equipment
and materials specified for use shall be readily available unless written
authorization to the contrary is given by the Owner. The Architect shall be
responsible for designing the Project in accordance with the analyses and
recommendations of the geotechnical information furnished per Article 4.4.
2.2 SCHEMATIC DESIGN PHASE
2.2.1 The Architect shall review the program, schedule and construction budget
furnished by the Owner to ascertain the requirements of the Project and shall
arrive at a mutual understanding of such requirements with the Owner.
2.2.2 The Architect shall review with the Owner and Construction Manager:
proposed site use and improvements, required permits, zoning, selection of
materials, building systems and equipment; and method of Project delivery.
2 Architect shall review with the Owner and Construction Manager
alternative approaches to design and construction of the Project.
2.2.4 Based on the mutually agreed.-upon program, schedule and construction
budget requirements, the Architect shall prepare, for approval by the Owner,
Schematic Design Documents consisting of drawings and other documents
illustrating the scale and relationship of Project components.
2.2.5 At the Schematic Design Phase, the Architect shall provide schematic
design studies the Owner's review and the Construction Manager's
information.
2.2.6 Upon completion of the Schematic Design Phase, the Architect shall
provide drawings, outline specifications, estimate of anticipated cost in
accordance with the schematic designs, and other documents for the Owner's
approval and the Construction Managers information.
2.2.7 The Schematic Design must be approved, in writing, by Owner prior to
Architect continuing to the Design Development Phase.
2.3 SCHEMATIC DESIGN PHASE REQUIREMENTS
2.3.1 The Schematic Design Phase services shall respond to program
requirements and consist of preparation of: conceptual site and building plans,
preliminary sections and elevations, development of approximate dimensions,
areas and volumes, concept sketches as required to explain the design intent to
the Owner. Perspective renderings and models, if required by the Owner, will be
billed as an additional service or billed as a reimbursable expense if that service
is performed by additional consultants after the Owner's written approval.
The Architect shall perform the following design phase tasks:
a. Structural Design/Documentation services during the Schematic
Design Phase consisting of recommendations regarding basic
structural materials and systems, analyses, and development of
conceptual design solutions for: a predetermined structural system
and alternate structural systems.
b. Mechanical Design/Documentation services during the Schematic
Design Phase consisting of consideration of alternate materials,
systems and equipment, and development of conceptual design
solutions for: energy source (s), energy conservation, heating and
ventilating, air conditioning, plumbing, fire protection, special
mechanical systems, process systems, and general space
requirements.. '
c. Electrical Design/Documentation selVices during the Schematic
Design Phase consisting of consideration of alternate systems,
recommendations regarding basic electrical materials, systems and
equipment, analyses, and development of conceptual design
solutions for: power service and distribution, lighting, telephones,
fire detection and alarms, security systems, electronic
communications, special electrical systems, and general space
requirements.
Civil Design/Documentation services during the Schematic Design
Phase consisting of considerl:1tion of alternate materials and
systems and development of conceptual design solutions for: on-
site utility systems, off-site utilities work, fire protection systems,
drainage systems, and paving.
2.4 DESIGN DEVELOPMENT-DOCUMENT PHASE
2.4.1 Based on the approved Schematic Design Documents and any
adjustments authorized by the Owner in the program, schedule or construction
budget, the Architect shall prepare Design Development Documents for the
Construction Manager's review and the Owners approval. The Design
Development Documents shall consist of drawing and other documents that
establish and describe the size and character of the Project as to architectural,
structural, mechanical and electrical systems, materials and such other elements
as may be appropriate. "
2.4.2 At intervals mutually agreeable to the Owner, Construction Manager and
Architect, the Architect shall provide drawings and other documents'which depict
the current status of design development for the Owner's review and the
Construction Manager's information. The Architect shall prOVide an estimate of
anticipated cost in accordance with the design developm~nt phase.
2.4.3 Upon completion of the Design Development Phase, the Architect shall
provide drawings, outline specifications and other documents for the Owners
approval and the Construction Managers information. The Architect shall
provide an estimate of anticipated costs in accordance with the Design
Development Phase.
2.4.4 The Design Development Documents must be approved, in writing, by the
Owner prior to Architect continuing to the Construction Documents Phase.
2.5 DES!GN DEVELOPMENT PHASE REQUIREMENTS
To satisfactorily perform the design development phase requirement, the
Architect must complete the tasks set forth in paragraphs 2.5.1 _ 2.5.13.
2.5.1 Floor Plans - This consists of general plans, overall coordinating plans,
and plan enlargements for important and special areas.
Data required:
d. Building perimeter (footprint) and exterior wail type, thickness and
composition fixed
Structural grid or system
c. Major mechanical/electrical systems det{er!fn~ned and
d.
8.
f.
g.
h.
I.
reflected and indicated on plans
Indicate buildings core - elevators, stairs, etc.
All internal partitions of appropriate thickness indicated
Floor, slab, and level elevations
Typical door types
Typical partition types
Built-in furniture items - special furniture and equipment (early clarification
of what is "NIC" and "by owner')
Larger scale (e.g., X"). Key areas, lobby, entries, public plaza, major
corridors,special spaces, etc. Required: All surfaces (floor, wall, and
ceiling treatments), furniture indication, and layout.
J.
2.5.2 General Elevations
a.
b.
c.
d.
e.
f.
g.
Total full-height facades including roof structures
All fenestration
Overall vertical building and floor heights
Indicate cross-reference points with sections
Indicate setbacks, building profiles, expansion joints, etc.
Indicate treatment of visible mechanical equipment
System impact (precast concrete, stone, panel systems, metal/glass
curtain wall, etc.) properly selected by adequate technical investigation.
2.5.3 Sections
Overall Sections - Overall building longitudinal and transverse "building
explanation" type.
Detail Wall Sections - Largest scale (e.g., %"). Dominant full-height
sections conveying basic building configuration, to indicate:
8. Foundation and perimeter treatment
b. Typical wall construction
c. Back-up structure, abutting 'floor systems
d. Window location and insulation methods
e. Flashing, masonry coursings
f. Mechanical penetrations impact (furring, etc.)
g. Parapet design
2.5.4 Details - Large scale (1-1/2", 3") as required. Indicate key conditions.
8. Window types: divisions, pattern, mullion profiles, \lent detail,
glazing type, jambfhead, plan section
Hollow metal (typical only; keyed to plans and schedules)
c. Frame types (typical only; for compatibility and profile)
d. Stair types - egress, public, exterior (including railing design)
eo Metal and glass walls, borrowed lights, etc~; for division, profile, and
glazing
f. Interior partition types (typical only; keyed to plans and schedules)
g. Built-in furniture items, receptions desks, work tops, counters,
cabinet types, display cases, recesses, wardrobes, millwork, etc.
2.5.5 Interior Elevations - Typical and special spaces, interfaced with, and
cross-referenced to, floor and reflected ceiling planso Indicate:
a. Breaks
b. Level changes
c. Pertinent vertical dimensions.
2.5.6 Reflected Ceiling Plans - Typical and special space. Integrated plans
reflecting structural, mechanical, and electrical impacts. Plans to indicate:
a. Lighting layouts
b. Soffits, coves, furrings
c. Skylight locations
d. Ceiling materials
e. Acoustic treatments
f. Heating and ventilating register, diffuser locations
g. Sprinklers .
h. Access panels
2.5.7 Schedules - Schedules to be nonrepetitive and comprehensive, with
specific keying to floor plans and elevations.
a. Interior iinishes
b. Doors and frames
c. Preliminary hardware
d. Windows/glazing
2.5.8 Specifications - Comprehensive, abbreviated methods, materials and
systems descriptions in tune with drawings. Use CSI format with
applicable section numbers. Include all consultant portions, as well as,
those special supplementary conditions specific to the project.
2.5.9 Preliminary Estimate of Construction Cost - Adjustment of the
preliminary estimate of construction cost prepared at the end of Schematic
Design.
2.5:10 Structural Design Development Set
a. Floor plans at the same scale as the an:::hitectlJral drawings
bo Typical floor framing plans, including sizing of beam drops, slab
openings, thicknesses, and depressions
Co Framing indication and governing sizing at roof structures,
penthouse, bulkheads, ather
d. Nontypical framing scheme where required: lobby, floors at grade,
and other
8. All column points established
f. Final column schedule
g. Preliminary details and sections to adequately indicate structural
system
h. Preliminary details of major unique conditions that impact on
scheme (as determined by the architect)
I. Details indicating accommodation with mechanicaVelectrical at
areas of major interface
j. Design development specifications
k. Any necessary recommended adjustments to' the preliminary
estimate of construction cost.
2.5.11 Mechanical/Electrical Design Development Set
a. Typical floor plans. Systems representation in diagrammatic
(nondetailed) style, major items of equipme~t.indicated, their space
requirements. and interface requirements with other systems.
Indicate: major shafts (sizes), chases, mechanical rooms and
electric closets, andconvectorJfan coil locations, etc.
b. Required punctures: wall, slab, and beam
c. Terminal plans (lobby, cellar, roof) with items of heavy equipment
shown in diagrammatic style, with their space requirements
indicated: (1) Boilerlheater spaces (include clear height
requirements), (2) Transformer vaults (approved obtained from
local utility company), (3) Switchgear, emergency generator, water
storage tanks, fire pumps, etc., (4) Roof cooling towers, major air-
conditioning and air-handling equipment, packaged units, etc.
d. Locations of major roof-air handling equipment cooling towers,
exhaust fans, etc.
e. Preliminary details of major and unique conditions that impact on
scheme (as determined by the architect)
f. Data to be developed in conjunction and in coordination with the
project team: '
1. Intergrated diagrammatic lighting plans indicating all
overhead mechanical and electrical equipment for typical
floor and special spaces
2. Cuts and explanatory information for interior visual items
such as: louvers, registers, heating/caoling units, and
cabinets.
E.xterior 100Jver requirements and proposed locations.
g, Design development specifications
h, Any necessary adjustments to the prelirninary estimate of
construction cost.
2.5.12 Site Design Development Set
a, Building location plan--building tied down dimensionally with
pertinent adjacencies, street lines and grades, property lines;
required setbacks, easements, rights of way, manholes, sewers,
hydrants, light standards, etc., interfaced with survey.
b. Main entry level datum elevation with key exterior grades at
building perimeter.
c. Site development grading and landscaping plans
d, Overall preliminary site grading and defined design of external
elements, properly coordinated and interfaced with
mechanical/electrical for utility entry points
e. Indicate areaways, vaults, access to subgrade spaces
f Preliminary site and exterior building lighting scheme with
identification of fixture types
g, Parking area defined with preliminary plotting
h. Indication of paths, stairs, ramps, berms, terraces, etc.
I. Plant materials (indication and preliminary schedule)
J. Design development details: railings, stairs, ramps, paving types
and patterns, kiosks, benches, light standards, others
k, Design development specifications
I. Any necessary adjustments to the preliminary estimate of
construction cost.
2.5.13 Other Consultants' Design Development Sets
As appropriate to the Project.
2.5.14 Limitations - The above list of drawings represents, in general, the
requirements of the Project.
2.6 CONSTRUCTION DOCUMENTS PHASE
2.6.1 Based on the approved Design Development Documents and any further
adjustments authorized by the Owner in the scope or quality of the Project or in
the construction budget, the Architect shall prepare, for approval by the Owner
and Construction Manager, Construction Documents consisting of Drawings and
Specifications setting forth in detail the requirements for the construction of the
project.
2.6.2 The Architect shall provide Drawings and Specifications for the Owner's
and the Construction Manager's review,
2.6.3 Upon completion of the Construction Documents Phase, the Architect
shall provide Construction Documents for the Owner's and Construction
Manager's approval. The Architect shall provide an estimate of anticipated costs
in accordance with the Construction Development Phase.
2.6.4 The Architect shall assist the Owner and Construction Manager in the
preparation of the necessary bidding information, bidding forms, the Conditions
of Contracts, and the forms of Agreement between the Owner and the ..
Contractors,
2.6.5 The Architect's construction documents (plans, specifications, etc.) will
conform to all written codes and regulations of the federal government, county,
state, municipalities, agencies and state departments, in effect at the date of this
Agreement, and shall be of such completion as to receive all permits when
applied for. If permits are denied, then the Architect will conform the construction
documents in such manner to receive permits upon such plans. Work required
by the Architect to conform the documents to federal, state, city, county, or
agency specifications to allow them to be approved shall be completed at no
charge or cost to the Owner.
2.7 BIDDING OR NEGOTIATION PHASE
2.7.1 The Architect, following the Owner's approval of the Construction
Documents and the Architect's latest estimate of Construction Cost, shall assist
the Construction Manager in obtaining bids or negotiated proposals and assist in
preparing contracts for construction.
2.7.2 The Architect shall assist the Construction Manager in issuing bidding
documents to bidders and conducting pre-bid conferences with prospective
bidders. The Architect, with the assistance of the Construction Manager, shall
respond to questions from bidders, and shall issue addenda and shall revise and
re-issue all contract documents affected by all addenda.
2.7.3 The Architect shall assist the Owner and Construction Manager in
connection with the Owner's responsibility for filing documents required for the
securing of a building permit after the County has obtained development
approval. Assistance with securing a development approval will be in the form of
providing schematic drawings.
2.8 CONSTRUCTION PHASE ~ ADMINISTRATION OF THE
CONSTRUCTION CONTRACTOR
2, cl" The Architect's responsibility to provide Basic Services for the
Construction Phase under this Agreement commences with the award of the
Contract for construction and terminates with the issuance to the Owner of the
out documents by the Architect and Contractor. The Architect will administer the
Owner/Contractor contract as provided for in that document. The Architect
agrees to perform a project check prior to the end of the warranty period as a
part of the contract. The check shall not exceed one working day unless
additional time is approved by the OWner.
2.8.2 The Architect shall at all times have access to the Work whenever it is in
preparation or progress.
2.8.3 The Architect shall, as contemplated herein and in the Construction
Contract, but not otherwise, act on behalf, and be the agent, of the Owner
throughout construction of the Project. Instructions, directions, and other
appropriate communications from the Owner to the Contractor shall be given to
the Contractor by the Architect or Construction Manager.
2.8.4 Upon receipt, the Architect shall carefully review and examine the
Contractor's Schedule of Values, together with any supporting documentation or
data which the Owner or the Architect may require from the Contractor. The
purpose of such review and examination shall be to protect the Owner from an
unbalanced Schedule of Values.which allocates greater value to certain elements
of the Work than is indicated by such supporting documentation or data, or than
is reasonable under the circumstances. If the Schedule of Values was not found
to be appropriate, or if the supporting documentation or data is deemed to be
inadequate, and unless the Owner directs the Architect to the contrary in writing,
the Schedule of Values shall be returned to the Contractor for revision or
supporting documentation or data. After making such examination, if the
Schedule of Values is found to be appropriate as submitted, or if necessary, as
revised, the Architect shall sign the Schedule of Values thereby indicating its
informed belief that the Schedule of Values constitutes a reasonable, balanced
basis for payment of the Contract Price to the Contractor. The Architect shall not
approve such Schedule of Values in the absence of such belief unless directed to
do so, in writing, by the Owner. .
2.8.5 The Architect shall carefully inspect the work of the Contractor and shall,
at a minimum, inspect work at the Project site once every week. The purpose of
such inspections shall be to determine the quality and quantity of the work in
comparison with the requirements of the Construction Contract. In making such
inspections, the Architect shall protect the Owner from continuing deficient or
defective work, from continuing unexcused delays in the schedule and from
overpayment to the Contractor. Following each inspection, the Architect shan
submit a written report of such inspection, together with any appropriate
comments or recommendations to the Owner.
i\n::hitect shall initially approve periodic and 'final payments awed to
the Contractor under the Construction Contract predicated upon inspections of
the work and evaluations of the Contractors rate of progress in light of the
remaining contract time and shall issue to the Owner Approvals of Payment in
such amounts. By issuing an Approval of Payment to the Owner, the Architect
reliably informs the Owner that the Architect has made the inspection of the work
required, and that the work for which payment is approved has reached the
quantities or percentages of completion shown, or both, that the quality of the
Contractors work meets or exceeds the requirements of the Construction
Contract, and that under the terms and conditions of the Construction Contract,
the Owner is obligated to make payment to the Contractor of the amount
approved.
2.8.7 The issuance of a Certmcate for Payment shall not be a representation
that the Architect has (1) made exhaustive or continuous on-site inspections to
check the quality or quantity of the Work. (2) reviewed construction means,
methods, techniques, sequences or procedures. (3) reviewed copies of
requisitions received from Subcontractors and material suppliers and other data
requested by the Owner to substantiate the Contractors right to payment or (4)
ascertained how or for what purpose the Contractor has used money previously
paid on account of the Contract Sum.
2.8.8 The Architect shall have authority, after notification to the Construction
Manager, to reject Work which does not conform to the Contract Documents.
Whenever the Architect considers it necessary or advisable for implementation of
the intent of the Contract Documents the Architect will have authority, upon
written authorization from the Owner, to require additional inspection or testing of
the Work in accordance with the provisions of the Contract Documents, whether
or not such Work is fabricated, installed or completed.
2.8.9 The Architect shall review and approve or take other appropriate action
upon Contractors submittals such as Shop Drawings, Product Data and
Samples, but only for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract Documents.
The Architect's action shall be taken with such reasonable promptness as to
cause no delay in the Contractors Work or in construction by the Owners own
'forces, while allowing sufficient time in the Architect's professional judgment to
permit adequate review. Review of such submittals is not conducted for the
purpose of determining the accuracy and completeness of other details such as
dimensions and quantities or for substantiating instructions for installation or
performance of equipment or systems designed by the Contractors, aU of which
remain the responsibility of the Contractors to the extent required by the Contract
Documents. The Architect's review shall not constitute approval of safety
precautions or, unless othelWise specifically stated by the Architect, of
construction means, methods, techniques, sequences, or procedures. The
Architect's approval of a specific item shall flot indicate approval of an assembly
of which the item is a component. When professional certification of
performance characteristic of materials, systems or equipment is required by the
Contract Documents, the Architect shall be entitled to rely upon such certification
to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents. Architect shall take appropriate
action on submittals within 14 calendar days. The Architect shall maintain a
tracking log for the submittals which shall include/but not be Iimited}to; the
submittal as named in the specification, all dates as required for tracking and the
status of approval. A copy of the tracking log will be made available to Owner
when requested.
2.8.10 The Architect shall review and sign or take other appropriate action on
Change Orders and Construction Change Directives prepared by the
Construction Manager for the Owners approval and execution in accordance
with the Contract Documents. Architect to take appropriate action within 7
calendar days.
2.8.11 The Architect shall promptly provide appropriate interpretations as
necessary for the proper execution of the work as long as there is no change in
Contract price.
2.8.12 The Architect shall require inspection or reinspection and testing or
retesting of the work, to include architectural, structural. mechanical and
electrical engineering portions of the work, in accordance with the provisions of
the Construction Contract whenever appropriate.
2.8.13 The Architect, assisted by the Construction Manager, shall conduct
inspections to determine the dates of Substantial Completion and the date of
Final Completion. The Architect shall submit to the Owner a list comprised of
incomplete andlor unacceptable items required by the Contract Documents to
include architectural, structural, mechanical and electrical engineering portions of
the work. The Architect shall forward to the Construction Manager warranties
and similar submittals required by the Contract Documents which have been
received from the Contractor: The Architect shall issue a final Project Certificate
for Payment upon compliance with the requirements of the Contract Documents.
2.8.14 The Architect shall interpret and decide matters concerning performance
of the Contractor under the requirements of the Contract Documents upon written
request. The Architect's response to such requests shall be made with
promptness and within seven.(7) days of receipt of request.
2.8.15 Interpretations and decisions of the Architects shall be consistent with the
intent of and reasonably inferable from the Contract Documents and'shaH be in
writing or in the form of drawings and submitted on proper Construction Change
Directives.
2.8.16 n,e Architect shall render wrrtten decisions within a reasonable time on ail
claims, disputes or ather matters in question between Owner and Contractors
relating to the execution or progress of the Work as provided in the Contract
Documents.
2.8.17 Duties, responsibilities and limitations of authority of the Architect shall not
be restricted, modified or extended without written agreement of the Owner and
Architect.
2.8.18 The Architect shall be a representative of and shall advise and consuit
with the Owner (1) during construction until final payment to the Contractor is due
and (2) as a Basic Service at the Owners direction from time to time during the
correction period described in the Contract for Construction. This advise and
consultation shall be limited to verbal comment on actions of the Owner and shall
not necessitate filing of records, forms, or revisions to drawings, without
additional compensation.
2.8.19 The Architect shall transmit to the Owner all manuals: operating
instructions, as-built plans, warranties, guarantees and other documents and
things required by the Construction Contract and submitted by the Contractor.
2.8.20 The Architect shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the Work,
since these are solely the Contractors responsibility under the Contract for
Construction. The Architect shall not be responsible for the Contractors
schedules or failure to carry out the work in accordance with the Contract
Documents. The Architect shall not have control over or charge of acts or
omissions of the Contractor, Subcontractors, or their agents or employees, or of
any other persons performing portions of the Work.
2.8.21 The Architect shall testify in any judicial proceeding concerning the design
and construction of the Project when requested in writing by the Owner, and the
Architect shall make available to the Owner any personnel or consultants
employed or retained by the Architect for the purpose of reviewing, studying,
analyzing or investigating any claims, contentions, allegations, or legal actions
relating to, or arising out of, the design or construction of the project. Testimony
will be provided as part of the basic services when in defense of daims for
actions of the Architect, unless otherwise prevented by counsel of the architect at
which time it would be subject to subpoena. For other claims against the Owner,
the Architect will do this under an expert witness with compensation.
2.8.22 The Architect shall review any as-built drawings furnished by the
Contractor and shall certify to the Owner that same are adequate and complete.
2.8,23 The Architect shall, without additional compensation, promptly correct any
errors, omissions, deficiencies, or conflicts in the work product of the Architect or
its consultants, or both.
2.8.24 The Architect must reimburse the Owner for any added costs paid by the
Owner during construction that were incurred as the result of any omission,
deficiency, or conflict in the work product of the Architect, its consultants, or both.
This added expense is defined as the difference in cost from that which the
Owner would have paid if the work was included in the bid, and the actual cost
presented by the Contractor.
~RTiCLE iI!
3:1 GENERAL
3.1.1 The services described in this Article III are not included in Basic Services
with the exception of those services specified in Exhibit A They shall be paid for
by the Owner as provided in this agreement as an addition to the compensation
paid for the Basic Services but only if approved by the Owner before
commencement
3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES
3.2.1 If more extensive representation at the site than is described in
subparagraph 2.8.5 is required, the Architect shall provide one or more Project
Representatives to assist in carrying out such additional on-site responsibilities.
3.4 OPTIONAL ADDITIONAL SERVICES
3.4.1 Providing detailed quantity surveys or inventories of material and
equipment
3.4.2 Providing analyses of owning and operating costs.
3.4.3 Providing interior design and other similar services required for or in
connection with the selection, procurement or installation of furniture, furnishings
and related equipment
3.4.4 Providing assistance in the utilization of equ ipment or systems such as
testing, adjusting and balancing, preparation of operation and maintenance
manuals, training personnel for operation and maintenance, and consultation
during operation,
3.4.5 Providing planning surveys, site evaluations or comparative studies of
prospective sites,
3.4.6 Providing special surveys or environmental studies required for approvals
of governmental authorities or others having jurisdiction over the project
" Providinq
rE:lative to future facilities,
and uipment
3.4,8 Providing detailed estimates of the construction cost (an item by item
enumeration and analysis of all the costs that go to make up the Architect's final
estimate described in paragraph 5.1).
3.4.9 Making investigations, inventories of materials or equipment, or valuations
and detailed appraisals of existing facilities.
3.4:10 Providing services of consultants for other than architectural, structural,
mechanical and electrical engineering portions of the Project provided as a part
of Basic Services.
3.4.11 Providing any other services not otherwise included in this Agreement or
not customarily furnished in accordance with generally accepted architectural
practice.
3.4.12 Providing assistance with public agencies requiring formal review of
project and preparation of documents, reports, studies, renderings, models,
payment of fees, applications and other material necessary to seek such
approval.
3.4.13 Providing representation before public bodies in conjunction with approval
of project, upon approval by owner.
3.5 CONTINGENT ADDITIONAL SERVICES
3.5.1 Making revisions in Drawings, Specifications or other documents when
such revisions are:
8. Inconsistent with approvals or instructions previously given by the
Owner, including revisions made necessary by adjustments in the
Owners program or Project budget;
b. Required by the enactment or revision of codes, laws or regulations
subsequent to the preparation of such documents and not
reasonably anticipated; or
c. Due to changes ,required as a result of the Owners failure to render
decisions in a timely manner.
3.5.2 Providing services required because of significant changes irrthe Project
including, but not limited to, size, quality, complexity, the Owner's schedule, or
the method of bidding or negotiating and contracting for construction.
::t5.3 Providing consultation concerning replacement of work damaged by fire or
other cause during constmction, and furnishing services required in connection
with the replacement of such work.
3.5.4 Providing services in connection with public hearings.
t\RTICLE IV
OWNER'S RESPONSIBILITIES
,-- "
4.1 The Owner shall establish and update an overall budget for the Project
based on consultation with the Construction Manager and the Architect, which
shall include the Construction Cost, the Owners other costs and reasonabie
contingencies related to all of these costs.
4.2 The Owner shall designate the Construction Manager to act on the
Owners behalf with respects to the Project. The Owner or Construction Manager
shall render decisions in a timely manner pertaining to.documents submitted by
the Architect in order to avoid unreasonable delay in the orderly and sequential
progress of the Architects services.
4.3 The Owner shall furnish surveys describing physical characteristics, legal
limitations and utility locations for the site of the Project, and a written legal
description of the site. The surveys and legal information shall include, as
applicable, grades and lines of streets, alleys, pavements, and adjoining property
and structures; adjacent drainage; rights-of-way; restrictions, easements,
encroachments, zoning, deed restrictions, boundaries and contours of the site;
locations, dimensions and necessary data pertaining to existing buildings, other
improvements and trees; and information concerning available utility services
and lines, both public and private, above and below grade, including inverts and
depths. All the information on the survey shall be referenced to a Project
benchmark.
4.4 The Owner shall furnish the geotechnical tests when requested by the
Architect. Such tests may include, but not limited to, test borings, test pits,
determinations of soil bearing values, percolation tests, evaluations of hazardous
materials, and ground corrosion and resistively tests, including necessary
operations for anticipating subsoil conditions, with reports and appropriate
professional recommendations.
4.5 The Owner shall furnish all legal, accounting and insurance counseling
services as may be necessary at any time for the Project, including auditing
services the Owner may require to verify the Contractor's Application for
Payment or to ascertain how or for what purposes the Contractor has used the
money paid by or an behalf af the owner.
4.6 The services, information, surveys and reports shall be furnished at the
Owners expense, and the Architect shall be entitled to rely upon the accuracy
and completeness thereof.
4.7 Prompt written notice shall be given by the Owner and Construction
Manager to the Architect if they become aware of any fault or defect in the
Project or non-conformance with the Contract Documents.
4.8 The proposed language of certificate or certificates requested of the
Architect or Architect's consultants shall be submitted to the Owner for review
and approval at least 14 days prior to execution. The Owner shall not request
certifications that 'Nould require knowledge or services beyond the scope of this
Agreement.
4.9 The Owner shall furnish the required information and services and shall
render approvals and decisions as expeditiously as necessary for the orderly
progress of the Architect's services and work of the contractors.
4.10 The Owner shall furnish the Architect copies of written communications.
4.11 The Owner's review of any documents prepared by the Architect or its
consultants shall be solely for the pUrpose of determining whether such
documents are generally consistent with the Owner's criteria, as, arid if, modified.
No review of such documents shall relieve the Architect of responsibility for the
accuracy, adequacy, fitness, suitability or coordination of its work product.
4.12 The Owner shall furnish structural, mechanical, chemical, air and water
pollution tests, tests for hazardous materials, and other laboratory and
environmental tests, inspections and reports required by law or the Contract
Documents.
ARTICLE V
CONSTRUCTION COST
5.1 Contemporaneously with the submission of the Design of Construction,
the Architect shall submit to the Owner in writing its final estimate of the '
contractors anticipated price for constructing the Project. Once submitted, the
final anticipated price estimate shall be adjusted by the Architect to reflect any
increase or decrease in anticipated price resulting from the change in Design for
Construction.
5.2 The Construction Cost shall be the total estimated cost to the Owner of all
elements of the project designed or specified by the Architect.
5.3 The Construction Cost shall include the cost at current market rates of
labor and materials furnished by the Owner and equipment designed, specified,
selected or specially provided far by the Architect, plus a reasonable allowance
for the Contractors overhead and profit.
5.4 Construction cost does not include the compensation of the Architect and
the Architect's consultants, the costs of land, rights-af-way, financing or other
costs which are the responsibility of the Owner.
5.5 The Architect agrees that, should the bid for construction of the project
exceed it's estimate by ten percent (10%) or more, it will redesign, redraw and/or
rebid, at no additional or expense to the Owner, until the bids are within the
stated limits.
ARTICLE VI
6.1 INDEMNIFICATION AND HOLD HARMLESS
6.1.1 The Architect convenants and agrees to indemnify and hold harmless
Monroe County and Monroe County Board of County Commissioners from any
and all claims for bodily injury (including death), personal injury, and property
damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the Architect in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of the
Architect in any tier, their employees, or agents. The first ten dollars ($10.00) of
remuneration paid to the Architect is for the indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the
insurance requirements contained elsewhere within this agreement. Should any
claims be asserted against the Owner by virtue of any deficiency or ambiguity in
the plans and specifications provided by the Architect, the Architect agrees and
warrants that he shall hold the Owner harmless and shall indemnify him from all
losses occurring thereby and shall further defend any claim or action on the
Owner's behalf.
ARTICLE VII
7.1 PERSONNEL
7.1.1 The Architect shall assign only qualified personnel to perform any service
concerning the project. At the time of execution of this contract, the parties
anticipate that the following named individuals will perform those functions as
indicated:
NAME
William B. Harvard.~l~
,Jeffrey Cobbl~~________
John Like
FUNCTION
Principal in Char~
Project Director
LEoj ect Manage~____~~__.
long as thE: individuals narned above remain actively employed or retained
the Architect, shall perform the functions indicated next to their names.
ARTICLE VIII
-
8.1 PAYMENTS
8.1.1 For its assumption and performances of the duties, obligations and
responsibilities set forth herein, the Architect shall be paid monthly, in
accordance with the following schedule:
(A) The Architectural fee shall be based on the following criteria:
1.
2,
3,
4,
5.
Schematic Design
Design Development Phase
Construction Documents Phase
Bidding or Negotiation Phase:
Construction Phase
15 percent
30 percent
30 percent
5 percent
20 percent
An estimated construction cost of $2.0 million and a fee percentage of 6 %
% shall be initially used to calculate the Architectural fee. When the actual
construction cost is known, the fee will be adjusted in a written amendment
to this agreement. A final adjustment will be made when construction is
complete.
(8) For the performance of the optional additional services and
contingent additional services described in Article III of this contract, provided
same are first authorized in writing by the Owner, the Architect shall be paid
hourly at the rates identified in Exhibit A, or as negotiated.
(C) If the Architect's duties, obligations and responsibilities are
materially changed through no fault of the Architect after execution of this
contract, compensation due to the Architect shall be equitably adjusted, either
upward or downward;
(0) As a condition precedent for any payment due under this Contract,
the Architect shall submit monthly, unless otherwise agreed in writing by the
Owner, an invoice to the Owner requesting payment for services properly
rendered and reimbursable expenses due hereunder. The Architect's invoice
shall describe with reasonable particularity the service rendered. The Architect's
invoice shall be accompanied by such documentation or data in support of
expenses for which payment is sought at the Owner may require.
8.2 REIMBURSABLE EXPENSES
8.2.1 Reimbursable expenses include expenses incurred by the Architect in the
interest of the project:
a
of transportation
by Architect, in writinfl, and
20
living expenses in connection with out-af-county travel authorized
by the Owner, in writing, but only to the extent and in the amounts
authorized by Section '112.061, Florida Statutes;
Do Fees paid for securing approval of authorities having jurisdiction
over the Project;
c. Reproductions (beyond 6 signed and sealed sets, plus one set of
reproductibles);
d. Postage and handling of Drawings and Specifications;
e. Renderings and Models requested by the Owner.
f. Expense of additional insurance coverage or limits, including
professional liability insurance requested by the Owner in excess of
$1,000,000.
ARTICLE IX
9.1 APPLICABLE LAW
9.1.1 This contract is governed by the laws of the State of Florida. Venue for
any litigation arising under this contract must be in Monroe County, Florida.
ARTICLE X
10.1 OWNERSHIP OF THE PRELIMINARY DESIGN AND THE DESIGN FOR
CONSTRUCTION
10.1.1 The Drawings, Specifications and other documents prepared by the
Architect for this Project are instruments of the Architecfs service for use solely
with respect to this project, and the Architect shall be deemed the author of these
documents and shall retain all common law, statutory and other reserved rights,
including the copyright. The Owner shall be permitted to retain copies, including
reproducible copies, of the Architect's Drawings, Specifications and other
documents for information and reference in connection with the Owner's use and
occupancy of the Project. The Architecfs Drawings, Specificiations or other
documents shall not be used by the Owner or others on other projects, for
additions to this Project or for completion at this Project by others, unless the
Architect is adjudged to be in default under this Agreement, except by agreement
in writing and with appropriate compensation to the Architect.
10.1.2 Submission or distribution of documents to meet official regulatory
requirements or for similar purposes in connection with the Project is not to be
construed as publication in derogation of the Architect's reserved rights.
AR"nClE XI
~-~
1 'L'l sue
AND ,~SSlGNS
11.1:1 The Architect shall not assign its right hereunder, excepting its right to
payment, nor shall it delegate any of its duties hereunder without the written
consent of the Owner. Subject to the provisions of the immediately preceding
sentence, each party hereto binds itself, its successors, assigns and legal
representatives to the other and to the successors, assigns and legal
representatives of such other party.
ARTICLE XII
..... --",-
12.1 NO THIRD PARTY BENEFICIARIES
12.1. 'I Nothing contained herein shall create any relationship, contractual or
otherwise, with or any rights in favor of, any third party.
ARTICLE XIII
13.1 INSURANCE
13.1.1 The Architect shall obtain insurance as specified in the attached Exhibit B
and maintain the required insurance at all times this contract is in effect. Errors
and Omissions Insurance shall also be maintained for a period of one year after
final completion of the project. In the event the completion of the project (to
include the work of others) is delayed or suspended as a result of the Architect's
failure to purchase or maintain the required insurance, the Architect shall
indemnify the County from any and all increased expenses resulting from such
delay
13.1.2 The coverage provided herein shall contain an endorsement providing
thirty (30) days notice to the Owner prior to any cancellation of said coverage.
Said coverage shall be written by an insurer acceptable to the Owner and shall
be in a form acceptable to the Owner.
ARTICLE XIV
TERMINATION
14.1 Either party hereto may terminate this contract upon giving seven (7) days
written notice to the other in the event that such other party substantially fails to
perform its material obligations set forth herein. Termination expenses shall
include all expenses till date of termination and any additional services required
in order to stop performance of services, subject to audit for verification,
'14,1.1 Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the Board of County Commissioners
and the approval of the Board members at the time of Contract initiation and its
duration,
ARTICLE XV
ENTIRE AGREEM~
'15.1 This contract is constitute of the form of agreement (Articles I-XV), the
exhibits that are attached and made a part of the Contract, and the documents
referred to in the form of agreement as a part of this Contract. In the event any
conflict between any of those Contract documents, the one imposing the greater
burden on the Architect will control.
15.2 A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on contract to
provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
15.3 Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the Board of County Commissioners.
SWORN STATEMENT UNDER ORDINANCE NO" 1 O~1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Harvard Jolly Clees Toppe . .
Architects, P .A. warrants that heM has not employed, retained or
otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 10-1990. For breach or
violation of this provision the County may, in its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer
or employee,
VU!jjl~l~/J/~
(Signature)
Date: uti D tI () '1.//
I
STATE OF
COUNTY OF
Florida
Pinellas
Subscribed and sworn to (or affirmed) before me on 2/4/02 (date)
by William B. Harvard, Jr.(name of affiant). He/She is personally
I,nown to me.
My commission expires:
c~ ,
NOTARY PUBLIC
IN WITNESS WHEREOF, each party has caused this Agreement to be executed
by its duly authorized representative this ~_ /?tI{ ~_day of
;;'l;'."" <> -z..
=-,~~~~--' -"
L KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS'
OF MONROE COUNTY, FLORIDA
urL
91
Mayor/Chairmah
By::
II.- z..oo~
(Seal)
Attest:
BY:~
Title: ':5 b-1 V7\. V\<:..k-
ARCHITECT
Harvard Jolly Clees Toppe Architects, P.A.
~~'~CJI~;e:~Wi~
EXHIBIT A
A
JOIJI,Y CLEES TOPPE
2002 HOURLY RATES
P,A,
time at the fixed rate of $185.00 per hour:
William B. Harvard, Jr., President
R. John Clees, Executive Vice President
Jonathan R. Tappe, Executive Vice President
Senior Vice Presidents' time at the fixed rate of $175.00 per hour:
Jeffrey E. Cobble
Steven M, Heiser
James A. Shawhan
Regional Managers' time at the fixed rate of $155.00 per hour:
John L. Bozarth
Ronald N. Lang
Jack Williams, Jr.
Vice Presidents' time at the fixed rate of $135.00 per hour:
Ward 1. Friszolowski
Alex F, Gonzalez
Michael K. Hart
Landscape Architects' time at the fixed rate of $75.00 per hour
Charles Clees
Director of Graphic Design time at the fixed rate of $75.00 per hour:
Mark Fanders
Director of Interior Design time at the fixed rate of $75.00 per hour:
Jackie Spears
Interior Designers' time at the fixed rate of $65.00 per hour:
Sheryl Eastman
Employee's time shall be computed at a multiple of.JJL times the employees' Direct Personnel
Expense, The Employees' rates by classification are:
Project Architect
Architect
Senior Draftsman
Junior Draftsman
Construction
$37,57
28,69
21.29
14.79
25,89
1
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ARt'lIIncrs F:EE: SCIU?I1DU or !lROnC!
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Project Approach
Monroe County Medical Examiner's Facility
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Approach
Our approach to developing and executing the Project Management Plan is
based on clear communications and a strong partnership between mer and its
consultants, Monroe County representatives and the Medical Examiner. To
achieve the intent of the project, we will follow the following approach and
process:
1. AlE Selection - Harvard Jolly's project team will remain intact for all phase~
of the project. We believe in a single-source delivery of services, and key
personnel continuity will be crUdal to the success of this project
2. Notice-to.Proceed - Upon Notice to Proceed, our team will meet with
Monroe County representatives and the Medical Examiner to generally review
the project objectives, the overall project schedule and budget parameters. The
importance of these Pre-Design activities cannot be overstated, in that they wil
set the tone and direction for all subsequent design and management tasks_
Pre-Design tasks include two primary categories of activities:
a. Programming and Data Gathering
, · Tour existing facility and successful facilities in other cities
· Obtain all available project information, address issues and concems_
· Verify accuracy of base information. including utilities and site
boundaries, if available.
· Verify construction budget.
· Identify appiicable building codes, and environmental and zoning
requirements.
· Obtain any regulatory agency guidelines. including County Developrnen
Services Division.
During this stage, the Project Team will collect and assemble information
regarding both the operation of the facility (functional and organizational) ane
the physical attributes of the site, if the site has been identified. These factors
are the groundwork upon which all subsequent planning will be based. The
program will be discussed, documented and verified identifying all constraint:
and determining whether there are more efficient uses of resources or spaces.
b. Pre-Design Project Analysis
Based on the data gathered and reviewed. the Project Team (including Monro
County representati ves) will conduct a Pre-Design Project Analysis (PDP A)
whose basic purpose is to launch the design process on an efficient. multi-
disciplinary basis, taking into account all relevant factors. including:
.. Confirm programming criteria and identify any missing components_
I) Confirm design objectives and issues and concerns.
ill Analyze building constrnintslopponunities.
ill Revalidate team structure and procedures.
& Define client needs as they relate to building systems, communications,
equipment or building components.
1\1) Confirm compatibility of program. budget and schedule.
" Document the general critical path of the project schedule,
ar'lcrdjolly
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major milestone dates.
III If necessary, assist Monroe County in refining a preliminary total project
budget, with appropriate sub-components for furnishings, equipment,
building components and other categories~
3. Schematic Design - Upon completion of the Pre-Design activities, the HJCT
Team will further develop the schematic design of building and engineering
systems and related site work. The Schematic Design will provide a planning
solution which results in the most efficient use of space and responds to the
stated functional, adjacency and access requirements. HJCT leam members
will meet with Monroe County representatives as required during this phase.
The HJCT Project Team will be responsible for completing the following
during the Preliminary Design Phase:
· Develop a Schematic Plan for the building and site. (Site plan to be
submitted for County approval once site is identified.)
· Assist Monroe County with preparation of the Environmental Audit and
Zoning Approval process.
· Obtain SWFWM~ro~~
· Prepare recommendations for building systems and site utilities to meet th.
project requirements.
· Prepare a preliminary cost summary based on the Schematic Design and
recommendations.
411 Prepare a proposed time schedule for the project
. Attend meetings with members of Monroe County's Medical Examiner an
County representatives to respond to questions or comments concerning
the above.
· Obtain concurrence or approval to proceed with subsequent design
activities.
4. Design Development - Upon approval of Preliminary Design. the illeT
Team will proceed with Design Development These documents will more
completely describe the building and engineering systems, including detailed
interior layouts. At the completion of the Design Development phase, the
project budget and schedule will be updated and incorporated. mer tearn
members will meet with the County representatives as necessary during this
phase.
The mer Project Team will be responsible for completing the following
during the Design Development phase:
· Prepare and submit drawings and outline specifications describing desigr
details developed to at least 35% completion of each technical discipli.ne
included in the project
.. Conduct reviews with all applicable code officials and prepare summari~
of each meeting, highlighting major issues and solutions.
Prepare an update of the estimated construction cost. as descl"ibed in the
schematic planning phase section.
;) Prepare a construction schedule analysis, reflecting unique deadline datf
'" Attend meetings, as necessary, with Monroe County Medical Examiner
staff to discuss issues affecting the project design or construction
HCHvard jolly Cl e5 T()ppe i\rchil
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Project Approach
Page 3 of 4
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requirements.
Work closely with Monroe County if! obtaining the best possible systen
solutions for the proj~ct.
5. Constrnction Documents - Assuming the site has been identified. and llpo
approval of the Design Development phase. the mer Team will begin
preparation of the Construction Documents for the site. building, and its
systems to provide for competitive bidding.
mer will be responsible for completing the following during the Consrructio
Document phase:
.. Develop a complete. coordinated set of construction drawings, including
cover sheet, landscaping, architecwral. mechanical. electrical. structural.
plumbing, fire protection and specialty drawings and plans, including
elevations. details. materials, exterior finishes, hardware and equipment
schedules, which conform to the project scope and all County, State and
Federal codes and ordinances. and which are in accordance with acceptec
professional engineering and architectural standards.
<ll Provide a bound. typewritten, integrated Project Manual including
specifications in accordance with CSI fonnat for all disciplines induded
the project.
<ll Attend and participate in public meetings and hearings necessary for
implementation of the project.
'" Consult with local utilities and coordinate deRivery of utility service as
necessary to construct and operate all aspects of the project and the desig
intent implied within the contract documents.
6, A3!.ii:s!:
of the COii1ls.rmC:i:ion
\NiilJh the bidding c
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Project Approach
Page 4 of 4
the project. During this phase. HJCT will participate in a Pre-Bid Conference.
as well as in a Pre-Award Meeting with the apparent low bidder. These
meetings are conducted to ensure that the scope or work is clear. and that
competitive bids are complete before bid receipt and, ultimately, before a
construction Contract is executed.
7. Construction Administration - During the construction phase, the HJCT
Project Team will participate as required in administering the project,
monitoring quality compliance, observing construction/installation status.
reviewing shop drawings and their submittals and completing other customary
construction/ procurement phase services.
mer team members will periodically visit the project site and observe the
construction/installation status. Upon substantial completion of the project,
mer will prepare a punch list of items not yet complete or satisfactory. mCT
learn members will monitor the completion of these activities and will assist in
determining and documenting the conditions and date of final completion.
The HJCT Project Team will be responsible for completing the following
during the Construction Administration phase:
· Attend and document the proceedings of a Pre-Construction Conference
and answer questions relating to the design, construction and scheduling of
the project.
· Review and approve all shop drawing submittals.
... Conduct periodic construction progress meetings at the construction site
and submit a brief summary assessing the Contractor's job progress.
... Develop and coordinate change orders.
· Represent the County on technical issues related to the project.
s , -Inspect the construction work to determine its consistency with the
requirements of the Construction Documents.
... Review construction pay requests with the County's representative and
recommend approval or revision.
s Provide advice and direction to the Contractor on technical matters relating
to the project design requirements.
· Develop and coordinate the resolution of construction punch list items.
· Review and coordinate maintenance manuals, provided by the construction
contractor, for all major equipment. requiring regular or periodic
maintenance.
· Review Substantial and Final Completion Acceptance.
· Provide as-built review/approval and final project close-out.
I:',.
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EXIllBIT B
1996 Edition
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have hirn/her sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WCl
WC2
WC3
WCUSLH
WCJA
X Workers' Compensation
X Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same as Employers'
Liability
INSCKLST
Administrati.ol1 !nstmction
#47093
1996 Edition
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
"
Premises Operations
Blanket Contractual
Expanded Definition
of Property Damage
..
Products and Completed Operations
Personal Injury
..
"
..
Required Limits:
GL3
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
GLl
GL2
GLA
Required Endorsement:
GLXCU
Underground, Explosion and Collapse (XCV)
GLLlQ
Liquor Liability
GLS
Security Services
All endorsements are required to have the same limits as the basic policy.
INSCKLST
i\dministrallon InstructIOn
';.17093
1996 Edition
VEHICLE LIABJLITY
As a minimum, coverage should extend to liability for:
$ Owned; Non-owned; and Hired Vehicles
Required Limits:
VL3
x
$50,000 per Person: $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
VLl
VL2
VL4
MISCELLANEOUS COVERAGES
BR1
Builders'
Risk
Limits equal to the
completed project.
MVC
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment.
PR01
PR02
PRO]
Professional
Liability
ED1
ED2
Employee
Dishonesty
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$l,OOO,OOO Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
$ 500,000 per Occurrence/$l ,000,000 Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
$5,000,000 per Occurrence/$l 0,000,000 Agg.
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST
POLl
POL2
POL]
Pollution
Liability
GK1
GK2
GK3
Garage
Keepers
A.dminlstration Instructlor!
#4709.3
1996 Edition
MEDl Medical $ 250,000/$ 750,000 Agg.
---
MED2 Professional $ 500,000/$ 1,000,000 Agg.
---
MED3 ---.--" $1,000,000/$ 3,000,000 Agg.
MED4 --- $5,000,000/$10,000,000 Agg.
IF Installation Maximum value of Equipment
--,-
Floater Installed
VLPI Hazardous $ 300,000 (Requires MCS-90)
VLP2 -- Cargo $ 500,000 (Requires MCS-90)
VLP3 Transporter $1,000,000 (Requires MCS-90)
BLL Bailee Liab. Maximum Value of Property
HKLl Hangarkeepers $ 300,000
HKL2 Liability $ 500,000
HKLJ -- $ 1,000,000
AIRl Aircraft $ 1,000,000
---
AIR2 -- Liability $ 5,000,000
AIR] $50,000,000
AEOl Architects Errors $ 250,000 per Occurrence/$ 500,000 Agg.
AE02 X & Omissions $ 500,000 per Occurrence/$l ,000,000 Agg.
AE03 $ 1,000,000 per Occurrence/$3,000,000 Agg.
E01 Engineers Errors $ 250,000 per Occurrence/$ 500,000 Agg.
E02 & Omissions $ 500,000 per Occurrence/$l ,000,000 Agg.
EO] -- $ 1,000,000 per Occurrence/$3,000,000 Agg.
Adm 111 iSlratlon Instruction
';4709.3
1996 Editioll
INSURANCE AGENT'S_ STATEMENT
r have reviewed the above requirements with the bidder named below. The following deductibles
apply to the cOlTesponding policy.
POLICY
f 12..Pn:~6 N M.> L. tMrl tJ tr(
DEDUCTIBLES
1 50, (jc<)
Liability policies are _ Occurrence ~Clairns Made
~1'-fW1\-<<" (N~.(Me:, ~. ( 1 ~ .
Insurance Agency
~<
. Signature
BIDDERS STATEMENT
r understand the insurance that will be mandatory if awarded the contract and will comply in full
with all the requirements.
Harvard Jolly Clees Toppe
Architects, P.A.
Bidder
~{~
Signature
INSCKLS'r
Administration Instruction
#47093
ACORD~ CERTIFICATE OF LIABILITY INSURANCE OP 10 M21 DATE {MMlDDIYYYYi
HARJO-1 :1:1./:1.0/05
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION
Wallace Welch &: Willingham Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
300 First Avenue South, 5th Fl HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 3302Q ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
St.. Petersburg FL 33733
Pi 9: 727-522-7777 Fax:727-521-2902 INSURERS AFFORDING COVERAGE NAlC#
'iifsu""o INSURER A: Zurich Insurance Company 16535
INSURER S,
Harvard Jollt, Inc. INSURER c: --
2714 Dr. M King~ Jr St. N. INSURER 0:
St. Petersburg FL 3704
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BROW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
Am REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHeR DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POliCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEAMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSR TYPE OF INSURANCE POLICY NUMBER PD~\i~~~.r,w;E "8MW1~'h~N LIMITS
GENERAL LIABILITY EACH CXJCURRENCE S 1,000,000
-
A ~ COMMERCIAL GENERAL LIABILITY PPS41492258 H/08/05 11/08/06 J;FlE'MiSEs (Ell occurancel S 1,000,000
- ::::J CLAIMS MADE [iJ OCCUR MEV EXP (Anyone pilrson) SlO,OOO --
PERSONAL & ADV INJURY sl,OOO,OOO
- ---
GENERAL AGGREGATE 52,000,000
-
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG 52,000,000
Xl POLICY n}~ n LOG
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
~ 5
ANY AUTO (Ea accident)
-
AlL OWNED AUTOS BODILY INJURY
- 5
SCHEDULED AUTOS (Per person)
-
HIRED AUTOS BODILY INJURY
- 5
NON.OWNED AUTOS (Par accidanl)
-
-- PROPERTY DAMAGE $
,i (Per accident)
GARAGE L1ABlurv AUTO ONLY - EA ACCIDENT $
H ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG S
EXCESSlUMBRELLA LIABILITY EACH OCCURRENCE $ 4, 000, 000
A gJ OCCUR 0 CLAIMS MADE PPS4:J..492258 11/08/05 11/08/06 AGGREGATE. $ 4, 000, 000
-
$
~ DEDUCTIBLE $
X RETENTION sO 5
WORKERS COMPENSATION AND ITORYlIMm~ I IU~!t
EMPLOYERS' UABllITY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L EACH ACCIDENT S
OFFICERlMEMBER EXCLUDED? EL DISEASE. EA EMPLOYEE S
II yes. describe under - -----
SPECIAL PROvISIONS below E.L DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Certificate Holder is Additional Insured on the liability coverage Project:
Monroe County Medical Examiners Office #01160
CERTIFICATE HOLDER
MONROEC
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED PDUCIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUlNG JNSURE~ WilL ENDEAVOR TO MAIL ~ DAYS WRIl"TEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT. BUT FAILURE TO 00 so SHAll
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINO UPON THE INSURER, ITS AGENTS OR
I'IEl'IlE$ENT ATIVES.
AUTHORIZE ES
@ ACORD CORPORATlO~ 1988
Monroe County
Building Dept.
88800 OVerseas Hwy Rt 3
Tavernier FL 33070
ACORD 25 (2001/08)
...."DATE'~Mm(jNy)".~lt
/ / ".
10 14 05 rt
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIRCATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
PRODUCER
MUTUAL INSURANCE INC
POBOX 12350
ST PETE FL 33733
COMPANY
A
AUTO OWNERS INS CO
INSURED
HARVARD, JOLLY, INC.
COMPANY
B
2714 DR MLK JR ST N
ST PETERSBURG FL 33704-2722
COMPANY
C
COlI1PANY
o
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TVPE OF INSURANCE
POLICY NUMBER
POUCY EFFECTIVE pouey EXPIRATION
DATE (MMlDOIVY) DATE (MMlDOIVV)
LIMITS
GENERAl LIABIUTY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE D OCCUR
OWNER'S & CONTRACTOR'S PROT
GENERAL AGGREGATE S
PRODUCTS. COlI1PIOP AGG $
PERSONAL & ADV INJURY S
EACH OCCURRENCE $
--.
!'IRE DAMAGE (Anyone tire) $
MED EXP (Anyone person) $
~
AUTOMOBilE UABILlTV
X ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
. X ,HIRED AUTOS
NON-OWNED AUTOS
9677117000
11/0S/05 11 OS/06
COMBINED SINGLE LIMIT
$
BODILY INJURY
(per paroon)
$1,000,000
BODILY INJURY
(par accident)
$1 000,000
PROPERTY DAMAGE
$
500,000
ANY AUTO
AUTO ONLY - EAACCIDENT $
OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE S
EACH OCCURRENCE $
AGGREGATE $
$
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSAilON AND
EMPLOYERS' LIABILITY
S
EL DIS"ASE.POLlCY LIMIT S
EL DISEASE.EA EMPI.OYEE $
THE PROPRIETOR!
PARTNERSiEXeCUTIVE
OFFlCEFlS ARE:
OTHER
INCL
EXCL
DESCRIPTION OF OPERA110NSIlOCATIONSlVEHICLESlSPECIAL ITEMS
ADDITIONAL INSURED: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PROJECT: MONROE COUNTY MEDICAL EXAMINERS OFFICE
MONROE COUNTY BOCC
CONSTRUCTION MANAGEMENT
1100 SIMONTON ST
KEY WEST FL 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
COMPANY, ITS AGENTS OR REPRESENTAl1VES.
AC08Q... CERTIFICATE OF LIABILITY INSURANCE I DAn: (MMlDO/YY)
01/04/06
PRODUCER THIS CERTI!'=ICATE IS ISSUED AS A MATTER OF INFORMATION
Suncoast Insurance Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
'. O. Box 22668 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFOROED BY THE POLICIES BELOW.
lmpa, FL 33622-2668
813289-5200 INSURERS AFFORDING COVERAGE
INSURED ~SYJ'lERA: St Paul Fire & Marine
Harvard Jolly, Inc. INSURER B: XL Specialty Ins Co __.....
2714 Dr Martin Luther King Jr St N INSURER C:
St Petersburg, FL 33704 ._~-~.,._-----
INSURER 0:
.~-
I INSURER E:
Client#. 2476
HARVJOL3
COVERAGES
THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
Ai'lY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTifiCATE MAY BE ISSUED OR
MA.Y PERTAIN, THE lNSURAi'lCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL. THE TERMS, EXCWS10NS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
I~~~ ."_N .-- .._-:-
TYPE OF INSURANCE POLICY NUMBER PgifeY/~~g~ pr;N.!il ttft1n~l)$.N LIMITS
~NERAL LIABILITY EACH OCCURRENCE S
f-- COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) S
f-- ~ CLAIMS MADE D OCCUH MED EXP (Anyone person) _.1-...______
PE;RSDNAL & ADV INJURY S
GENERAL AGGREGATE S
.~'LAGGREnE LlMI'f AnS PER: ~~_:COMPIOP AGG S ._---~
POLICY ~Cg: LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $
ANY AUTO (Ea accidenl)
-
- ALL OWNED AUTOS BOOIL Y INJURY
(Pcr peiSon) $
- SCHEDULED AUTOS ~-~-
- HJRED AUTOS BOOIL Y INJURY
(Per .cadenl) S
- NON.OWNED AUTOS
PROPeRTY DAMAGE $
(Per acadenll
1RAGE LIABILITY AUTO ONLY - EA ACCIDeNT $
ANY AUTO OTHER THAN EAACC S
AUTO ONLY: AGG s
.!.,!:cess LIAlllUrv EACH OCCURRENCE S
...J OCCUR 0 CLAIMS MADE AGGREGATE S
S
==i DEDUCTIBLE S
RETENTION S S
A WORKERS COMPENSATION AND BW02172455 01/01/06 01/01/07 ~STATlJ. I lOJ);"
>BY-I,lMlIS
EMF>LOYERS' LIABILITY E.L EACH ACCIDENT $1,000,000
EL OISEASE -EA EMPl.OYEE 51,000,000
EL DISEASE. POliCY LIMIT 51,000,000
B OTHER OPR9411928 06/30/05 06/30/06 $3,000,000 per claim
:>rofessional $3,000,000 aggregate
labilitv
DESCRIPTION OF OF>ERATIONSlLOCATlONSIVEHICLESIEXCLUSIONS ADDEO BY ENDORSEMENT/SPECIAL PROVJSIONS
Professional liability is claims made and reported.
CERTIFICATE HOLDER I I AD DITIONAl.INSURCO;INSURER LEifER: CANCELLATION
SHOULD ANY OF THE ABOVEOESCRIBSD POI.ICIESBECANCELLED BEFORE THEE_TION
Monroe County SOCC DAn: THEREOF, THE ISSUING INSURER WIlL ENDEAVOR TOMMl3o.._DAYSwRmEN
1100 Simonton St. NOllCETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, BUTFAlLURC TOOOSOSHALL
Key West, FL 33040 IMPOSE NO OBLIGATION OR I.IASILITVOF ANYKlND UPON THE INSURER,ITS AGENTS OR
I RSPRESENT A11VES.
A~EOREPR~
. <'?1.. ... .a.----
I
ACORD 25-S {7/9711 of 2
#M116445
KEEl
@ ACORD CORPORATION 1968
1996 Edition
ARCHITECTS ERRORS AND OMISSIONS
LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: MEDICAL EXAMINER'S FACILITY
BETWEEN
MONROE COut~TY, FLORIDA
AND
HARV ARD JOLLY CLEES TOPPE ARCHITECT, P.A
Recognizing that the work governed by this contract involves the furnishing of architectural
services, the Contractor shall purchase and maintain, throughout the life of the contract,
Architects Errors and Omissions Liability Insurance which will respond to damages resulting
from any claim arising out of the performance of professional services or any error or omission
of the Contractor arising out of work governed by this contract. This insurance shall be
maintained in force for a period of two years after the date of Substantial Completion of the
Project.
The minimum limits of liability shall be:
$500,000 per Occurrence/$l ,000,000 Aggregate
AE02
A,dministration Instmction
#47093
33
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: MEDICAL EXAMINER'S .FACIL~r.Y
BETWEEN
MONROE COUNTY, FLORIDA
AND
HARV ARD JOLLY CLEES TOPPE ARCHITECTS. P.A.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
.. Premises Operations
II Products and Completed Operations
GO Blanket Contractual Liability
.. Personal Injury Liability
.. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 500,000 per Person
$ 1,000,000 per Occurrence
$ 100,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Momoe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
Administration Instruction
#4709.3
1996 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: MEDICAL EXAMINER'S FACILITY
-... --
BETWEEN
MONROE COUNTY, FLORIDA
AND
HARV ARD JOLLY CLEES TOPPE ARCHITECTS, P.A.
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
" Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VI,3
Administration Instruction
#47093
i 996 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT MEDICAL EXAMINER'S FACILITY
BETWEEN
MONROE COUNTY, FLORIDA
AND
!IARV ARD JOLLY CLEES TOPPE ARCHITECTS, P.A.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate ofInsurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
Administration lnstcuction
#470903
1996 Edition
MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate
from the standard insura..'1ce requirements specified within this mfulual. Recognizing this
potential, and acting on the advice of the County Attomey,the Board of County Commissioners
has granted authorization to Risk Management to waive and modify various insurance
provlSlons.
Specifically excluded from this authorization is the right to waive:
.. The County as being named as an Additional Insured - If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name
the County as an Additional Insured, Risk Management has been granted the authority to
waive this provisiono
and
.. The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose the County to economic loss. For this reason,
every attempt should be made to obtain the standard insurance requirements. If a waiver or a
modification is desired, a Request for Waiver of Insurance Requirements fonn should be
completed and submitted for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the
County Attorney who will submit the Waiver with the other contract documents for execution by
the Clerk of the Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision
making authority.
Administration Instmction
#4709.3
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be
waived or modified on the following contract.
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Approved _
Not Approved ____
Risk Management
Date
County Administrator appeal:
Approved:
Not Approved: __
Date:
Board of County Commissioners appeal:
Approved: _____________
Not Approved:
Meeting Date:
Administration Instruction
#4709.3