Item C07BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
August 15, 2012
Division:
County Administrator
Bulk Item:
Yes
Department:
Airports
Staff Contact Person/Phone #: Peter Horton, 809-5200
AGENDA ITEM WORDING: Ratification of the previously executed Florida Department of
Transportation Supplemental Joint Participation Agreement Number Three for Contract #APT62 (security
upgrades at the Key West International Airport), which increases the100% funding of the original grant by an
additional $446,952.00.
ITEM BACKGROUND: The FDOT has allocated additional funding for the purposes of enhancing security
equipment and upgrades at Key West International Airport.
PREVIOUS RELEVANT BOCC ACTION:
Item C-2, 5-19-2010 — approval for the Mayor to execute Airport Grants from FAA and FDOT as received in
order to meet deadlines, with ratification at the next BOCC meeting; C-6, 2-17-2010 — approval of original
grant; C-5, 5-19-2010 - approval of supplement one; C-28, 7-20-2011 - approval of supplement two.
CONTRACT/AGREEMENT CHANGES: Increased grant funding.
STAFF RECOMMENDATION: Approval.
TOTAL COST: NA INDIRECT COST: NA
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None
COST TO AIRPORT: None
COST TO PFC: None
REVENUE PRODUCING: Yes NA
BY: County Atto�ne ee—
APPROVED
DOCUMENTATION: Included X
BUDGETED: Yes
SOURCE OF FUNDS: FDOT
No AMOUNT PER YEAR: NA
OMB/Purchasing Risk Management
Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: FDOT Effective Date: June 27, 2012
Expiration Date: June 29, 2013
Contract Purpose/Description: Supplemental JPA # Three to Contract #APT62 Key West International Airport
Security Upgrades
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: August 15, 2012 Agenda Deadline: July 31, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $446,952.00 Current Year Portion: $291,000.00
Budgeted? Yes Account Codes: 404-630149-530490-GAKD122
Grant: Yes - FDOT
County Match: 0 match
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For:
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In
Needed
Reviewer
Date Out
Yes No
Airports Director
Peter Horton
Risk Management
for Risk Management
O.M.B./Purchasing
//
( ) ( )A
County Attorney
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( ) �
fro
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Count Attorney
Comments:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: FDOT Effective Date: June 27, 2012
Expiration Date: June 29, 2013
Contract Purpose/Description: Supplemental JPA # Three to Contract #APT62 Key West International Airport
Security Upgrades
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: August 15, 2012 Agenda Deadline: July 31, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $446,952.00 Current Year Portion: $291,000.00
Budgeted? Yes Account Codes: 404-630149-530490-GAKD122
Grant: Yes - FDOT
County Match: 0 match
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For:
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director
Risk Management_//
r nement
Mfor
// (x
O.M.B./Purchasing
/ a�/�
Risk Manag
( } (� k
�l ail l,Z
County Attorney
Comments:
fcVOMB
County Attorney
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number Three
Financial Project No.: Fund: DPTO
42645819401 Function: 215
(item -segment -phase -sequence) Federal No:
Contract No.: APT62 DUNS No.: _
Catalog of Federal Domestic Assistance Number:
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 1 of 4
FLAIR Category: 088719
Object Code: 750098
Org. Code: 55062020629
I Vendor No.: F596000749053
Catalog of State Financial Assistance Number: 55.004
THIS AGREEMENT, made and entered into this '27 day of 51'f
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 12th day of March 12010
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $1,315,628.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Increase funding allocation by $446,952.00 for security upgrades to CBP (Customs and Border Protection) terminal
facility, completing Phase 1, 2, and 3.
'ie�
fCF-1 �D
II JUL 0 2 2012
I
JUN 1 1 2012
I
BY: `
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by
bringing the revised total cost of the project to $1,315,628.00
Paragraph 4.00 of said Agreement is increased by
bringing the Department's revised total cost of the project to
3.00 Amended Exhibits:
Exhibit(s) B
4.00 Contract Time:
Paragraph 18.00 of said Agreement June
5.00 E-Verify
Vendors/Contractors:
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 2 of 4
$446,952.00
$446,952,00
$1,315,628.00
of said Agreement is amended by Attachment "A".
29th 2013
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 3 of 4
Financial Project No. 42645819401
Contract No. APT62
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated March 12th 2010
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County - Key West International Airport
AGENCY NAME
ZOO, Q�e,
SIGNATORY (PRINTED OR TYPED)
/ r
SIGT4ATME
om or
TITLE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
TITLE
Harold A. Desdunes, P.E.
DMtct Director of Transportatan Development
Financial Project No.
Contract No. APT62
Agreement Date
725-030-07
PUBLIC TRANSPORTATION
06/ 11
Page 4 of 4
42645819401
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Increase funding allocation by $446,952.00 for security upgrades to CBP (Customs and Border Protection) terminal
facility, completing Phase 1, 2, and 3.
I. Project Cost:
Total Project Cost
As Approved
$868,676.00
$868,676.00
As Amended
$1,315,628.00
$1,315,628.00
Net Change
$446,952.00
$446,952.00
II. Fund Participation: As Approved As Amended Net Change
Department: $868,676.00 $1,315,628.00 $446,952.00
Agency: $0.00
$0.00
Total Project Cost $868,676.00 $1,315,628.00 $446,952.00
Comments
Henry, Dionne G.
From: The job FI989HLR
Sent: Monday, January 11, 2010 3:18 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 01/11/10
Ending date of this Agmt: 06/29/12
Contract Total/Budgetary Ceiling: ct = $520,000.00
************************************************************************
Description:
Security Enhancements
************************************************************************
ORG-CODE *EO *OB)ECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: ORIGINAL Funds have been: APPROVED
55 062020629 *PT *750004 * 520000.00 *42645819401 *637
2010 *55100100 *088719/10
0001 *00 * *0001/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 520,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 01/11/2010
f
Henry, Dionne G.
From: The job F1989HLR
Sent. Wednesday, April 07, 2010 3:13 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/29/12
Contract Total/Budgetary Ceiling: ct = $770,000.00
Description:
Security Enhancements
************************************************************************
ORG-CORE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *750004 * 250000.00 *42645819401 *637
2010 *55100100 *088719/10
S001 *00 * ONE *0002/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 250,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 04/07/2010
1
FUNDS APPROVALREVIEWED FOR CONTRACT APT62 52711 359
From: The job F1989DKR
Sent: Friday, May 27, 2011 3:59 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/29/12
Contract Total/Budgetary ceiling: ct = $868,676.00
Description:
security Enhancements
..�•?r?:?r?r�,.�•?c•k?r?r��?r�•?r?r�•�k?c�•�t�?rk?r?r�••��?c�•:r�;r?r?c�?r?r�•k��?:i:k�?r?c�'�?c it �•�k�•'.: �':r ?c ?r it kic •�•�?r
ORG-CODE *EO *OBJECT 'AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY ?°CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
.. ,. .. .c :'r ?.•:'r is*�'*?r'. .. ,. .. ��?:ire........,;*?r?c ?. .: ?r ?ram.. .. .. .. ?:�?: ?:*.. �*?r'..?r?....... .: ?r *?r ?r •���?c*�**?:*?c**?. ..
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020629 *PT *750004 98676.00 *42645819401 *637 ?°
2011 *55100100 *088719/11
S002 *00 2 *0003/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 98,676.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,,CPA, COMPTROLLER
DATE: 05/27/2011
Page 1
Richardson, Dionne G.
From: Perez, Sarah
Sent: Wednesday, May 23, 2012 5:49 PM
To: Richardson, Dionne G.
Subject: FW: FUNDS APPROVALIREVIEWED FOR CONTRACT APT62
FUNDS APPROVAL/REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: Method of Procurement:
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/30/13
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020629 *PT *750098 * 446952.00 *42645819401 *215
2012 *55100100 *088809/12
5003 *00 * SA03 *0004/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 446,952.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 05/22/2012
1
Richardson, Dionne G.
Subject: FW: Update on Scope and Budget for $446K
From: Pearson -April jmaiIto: Pea rson-April@)monroecounty-fl gov]
Sent: Friday, May 25, 2012 11:32 AM
To: Richardson, Dionne G.
Cc: Horton -Peter; Flowers -Larry; Layne -Judy
Subject: RE: Update on Scope and Budget for $446K
Hi Dionne,
The scope for the Security Equipment supplement will be for "Security Upgrades of the US Customs Facility, completing
Phases 1, 2, and 3.
Budget:
Customs Phase 1 $ 55,000
Customs Phase 2 $160,000
Customs Phase 3 $ 75,000
Cameras $125,000
Security Doors $ 31,000
TOTAL $446,000
If you need anything else, please be sure and let us know.
Thank you very much, and have a great weekend!
April Pearson
Key West International Airport
3o5-809-5204
From: Richardson, Dionne G.[ma ilto:Dionne. Henry(�)dot.state.fl.us]
Sent: Thursday, May 24, 2012 3:37 PM
To: Pearson -April
Subject: Update on Scope and Budget for $446K
Hey April,
How are we doing on the scope and the budget to the added $446K, the agreement must be executed before 6/30!
Dionne G. Richardson
Aviation/Seaport/Freight Programs Coordinator
Intermodal Systems Planning Office
Florida Department of Transportation
District Six
1000 NW 111 Avenue, Room 6111
Miami, FL 33172
305-470-5292 phone
dionne.richardson@dot.state.fl.us email