Item C22BOARDOF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Aug 15, 2012 Division: Emergency Services
Bulk Item: Yes X No _ Department: Emergency Management
Staff Contact Person/Phone # Jose Tezanos / 305-289-6325
AGENDA ITEM WORDING: Approval of Modification #1 of Agreement with the City of Miami
dated July 8, 2010 concerning a United States Department of Homeland Security's Office of Grants &
Training (OG&T), through the State of Florida Division of Emergency Management (FDEM) sub -grant
Agreement # I IDS-32-11-23-02-233 in the amount of $312,472.00, with no county funding required;
and authorization for the County Administrator to execute any other required documentation in relation
to the agreement.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants &
Training (OG&T), through FDEM, has subgranted the Urban Area Security Initiative (UASI) Grant
Program, FY 2009, to the City of Miami, Miami -Dade and Monroe Counties, and the City of Hialeah in
the amount of $10,708,461.00. This program targets homeland security funding to "high threat" urban
areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is
receiving $312,472.00 and it breaks down as follow: Monroe County Emergency Management
$145,833.00 and Monroe County Sheriffs Office $166,639.00.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
and UASI FY09 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20,
2010, and January 19, 2011 BOCC meetings respectively.
CONTRACT/AGREEMENT CHANGES: The original deadline is being extended from April 30,
2012 to July 31, 2012.
STAFF RECOMMENDATIONS: Approve.
TOTAL1 /1 — INDIRECT COST:BUDGETED: No
DIFFERENTIAL OF LOCALPREFERENCE:
COST TO 1 0.00 SOURCE OF FUNDS:.
VENUE PRODUCING: Yes _ No X UNT PER MONTH Year
APPROVED BY: County Atty X� O /Pure asing X Risk Management X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM
Revised 7/09
CONTRACT SUMMARY
Contract with: City of Miami Contract#ll-DS 32-11-23-02-233
Effective D. October 1, 2009
Expiration Date: July 31, 2012
Contract Purpose/Description:
Approval of Modification #I of Agreement with the City of Miami dated Ju y 8, 2010
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documentation in relation to the agreeme
Contract Manager: Jose Tezanos 6325 14
(Department/Stop #)
for BOCC meeting on Aug 15,2012 Agenda Deadline: Jul 31, 2012
14 Is] Ll I W
Total Dollar Value of Contract: $ 312,472.00 Current Year Portion: $ 312,472.00
Budgeted? YesF1 No Z AccountCodes: 125-13530-GE1103-
Grant: $ 312,472.00
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $ For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
Changes Date Out
Date In Needed
Division Director 7- 5(-/.)-Yes[I No
Risk ManageMent 131- P—yes[] NoEr -7- 6
O.M.B./Purkingj-$6-0YesE] No[f t
Yes No[:3"
County Attorney
Comments:
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09.
Area Security Initiative ("UASI") Grant Program 2009, (the "Agreement"), Contract Number 11 DS-32-1 1 -
23-02-233,
"Ar eM,'parblant ituniun ^Senup-rcri Arr', Ile
Agency;and
WHEREAS, the Sponsoring Agency and the Participating Agency desire to reinstate and modify
the Agreement by extending it.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
!arties agree as follows:
1. The Agreement is hereby reinstated as though it had not expired.
of July 31st, 2012.
3. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
4. All provisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective as of the
date of the last execution of this Modification by both parties.
herein.
RECIPIENT: Monroe County
BY:
NAME & TITLE:
DATE:
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BY:
BY:
NAN
DATE: —LO - 111— iV10NR E COUNTY ATTORNEY
AP OVW Ij A.S TO I
La
---NTHIA L. ALL
AS T ZCOUNTY ATTORNEY
Date I.— q- � 01 2;�
"MEMORANDUM OF AGREEMENT - Modification #I"- Monroe County
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ju He 0. BrOVI-`
City Attomey
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Monroe County Clers.
This Agreement is entered into this day of J)()k�& by 201
and between the City of Miami, a municipal corporation of the State of Florida, (the
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $10,708,461 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2009; and I
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2009 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2009 •. Area has been defined as the City of Miami, Miami -
Dade and Monroe Counties, and the City of Hialeah, and anticipates sub -granting a
portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. 10 00-lb '
adopted on �- - S-' - /6 —, has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
2gencies through the Urban Area Working Group process to enhance Miami and its
IN 1111,1111"111131001 Mill I
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2009 which was
made available by theDepartment of Homeland Security and the State of
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A. The provisions of this Agreement apply to UASI Grant Program 2009 activities to be
performed at the request of the federal gover nment, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
: : -TaTrUTIM I
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A. Critical Infrastructure. Any system or asset that if attacked would result
catastrophic loss of life and/or catastrophic economic loss management
resources (including systems for classifying types of resources), qualifications al
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Core County, The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2009. The UASI Grant Program 2009 reflects the intent of
0
1, National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, pdnciples, terminology, and technologies
covering the incident command system; multi -agency coordination systems;
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E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other judsdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
F. UASI Grant Program 2009. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for ttm
UASI Grant Program 2009 was appropriated by U,S. Congress and is authodzl
2003. The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism for
the selected • areas.
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
A. Providing an administrative department, which shall be the City of Miami Fire -
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
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B. Developing s ' ub-grants for municipalities within each county in accordance with UASI
Grant Program 2009 requirements. Participating Agencies and sub -grantees must
abide by the grant requirements including budget authorizations, required
accounting and reporting on fund usage, use of funds only for the intended purpose,
'and tracking of federally funded assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
7. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcerrient, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
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1. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Following UASI Grant Program 2009 agreement requirements and/or special
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B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workera
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Secti
768.28, Florida Statutes, and each party agrees to be fully responsible for ti
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
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sued by third parties in any manner arising out of this Agreement or any other
contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
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A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more
of Federal funds during their fiscal year are required to submit an -organ izatio n-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
TII
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2009 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
itiWit to examine all records books
I %.1. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
LOXWI
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QWMIN Ll I Da NA
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment • the grounds • race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
WIM
C. This Agreement may be modified or amended only with the written agreement of
each of the parties.
D. This Agreement may be terminated by either party on thirty (30) days written
E. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
2mong the parties, written or oral, except for any executory obligations that have
not been fulfilled.
F This Agreement may be executed in several parts, each of which shall be
considered a valid Agreement, provided that each of the parties to the Agreement
has executed at least one (1) original copy of the Agreement and has transmitted
G. This Agreement will end on April 30, 2012, unless otherwise extended, at which
time the parties may agree to renew the association. Renewal will be based on
evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the grant,
B
ft4yThompso�,
riscilla A. ompson
City Clerk 3 ZI
BY: L. 11.1
.Julie C11 Bru
City Attorney
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BY:
-Tony E. S_'rapp_,' Jr.
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS':
BY -
Gary -Res f: Ce _Di.rector
Risk M e an g y nt
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"Monroe County"
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Title:
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