Item C29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15, 2012 Division: Public Works/Engineering
Bulk Item: Yes X No _ Department Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were three change orders considered and approved by the
Administrator and/or Deputy Administrator totaling $41,104.47, for the period beginning July 1, 2012,
and ending July 31, 2012. There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No T
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing
DOCUMENTATION: Included X
DISPOSITION•
Revised 7/09
Risk Management
Not Required,
AGENDA ITEM #
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Renovation and Addition of Fire Station #17
In Conch Key
TO CONTRACTOR:
Pedro Falcon Electrical Contractors, Inc.
31160 Avenue C
Big Pine Key, FL 33043
The Contract is changed as follows:
CHANGE ORDER NO: 3
INITIATION DATE: June 22, 2012
CONTRACT DATE: September 21,2011
The original (Contract Sum) (Guaranteed Maximum Price)............................................$1,695,000.00
Net change by previously authorized Change Orders .................. ..............................$ 111,144.70
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.............$1,808,144.70
The (Contract Sum) (Guaranteed Maximum Price) will be increased) (decreased)
(unchanged) by this Change Order ....... $ 39,684.47
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ....... $1,845,829.17
The Contract Time will be (increased) (decreased) (unchanged) by .................................. TBD
The date of Substantial Completion as of the date of this Change Order is ......................November 30, 2012
Detailed description of change order and justification:
Install approximately a' of 5' high vinyl coatgd chain link fencing.
This change Order is 2.3% of the on inal contract price.
Not valid until signed by Owner Architect ifapplicable), a Contractor
ARCHITECT:
William itect, P.A. Date
CONTRACTOR: s ® % d,2- 1.2-
Pedro con Electrical Contractors, Inc. Date
DIRECTOR PW/ENGINEERING:
Kevin Wilson Date
DIRECTOR OF PROJECT MANAGEMENT:
Je Date
COUNTY/DEPUTY ADMINISTRATOR J
Roman Gaste i/Debbi rederick Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The generator re -location and the fence replacement is requested by a
neighbor, and approved by the County.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No ED
Should a claim under the applicable professional liability policy be made? Yes ❑ No ED
Explain:
Pedro Falcon
Electrical Contractors, Inc.
31160 Avenue C, Big Pine Key, FL 330434516
(305) 872-2200 -Far (305) 872-2219 - falconel@bellsouth. net
CGC1507617 / EC0001491 / EC13003416
Request for Change Order
22 June 2012
Project: Conch Key Fire Station No. 17
Change Order Request No: Three
Description: Relocate Generator Revise Fencing at Proper1y Line
Pedro Falcon
Project Coordination........................................................................$5,000.00
Dumpster Fees.............................................................................$1,600.00
General Conditions........................................................................$2,000.00
PermitFees...................................................................................$500.00
AdditionalTree............................................................................$1,000.00
B & L Beneway
Demo Existing. ............................................................................. $6,700.00
E.G. Braswell
Concrete & Piles............:..............................................................$13,744.00
Industrial - Commercial - Institutional - Utility
Established 1985
Florida Fence
Install 5' Chain Link at Property Line......................................................$1,400.00
Deleted Wood Property Line Fencing to
be Installed At New Generator................................................................$0.00
Pedro Falcon Electrical Division
Additional
Piping/Wire.............................................................................$4,050.98
Subtotal ....................... ............................................................. $35,994.98
OR&PP
Overheadat 5%.....................................................................................................$1,799.75
Subtotal....................................................................................$37,794.73
Profitat 5%...........................................................................................................$1,889.74
31. b ev 4"
Net Amount of Request for Change Order: ..................................................$39,s84.-4-7
Additional Time Requested for Change: To Be Determined Upon Approval of this
Modification
Respectfully Submitted,
Ken Bygler
Project Manager
April 25, 2012
Pedro Falcon Electrical &
(general Contractors
31160 Avenue C
Big Pine, FL 33043
Phone (305) 872-2200
Fax (305) 872-2219
Attn: Ken Bygler
:IM.
936 CRANE BOULEVARD
SUGARLOAF, FL 33042
TELEPHONE: 305-743-4394
FAX: 305-743-4294
DEMO PROPOSAL
CONCH KEY FIREHOUSE
Demo existing generator pad, footings, and block wall. Remove piles to 1' below grade. Backfill &
compact.
Price: $6,700.00
E.G. BRASWELL CONSTRUCTION INC
6635 MACDONALD AVE
KEY WEST, FLORIDA 33040
PHONE 305.296.0305 FAX 305.296.1824
CHANGE ORDER PROPOSAL #2
Submitted to Date: 04/20/12
Ken Bygler, Pedro Falcon Job Name: Conch Key Fire Station
New Generator Foundation, Slab & Sidewalk
Via Email: kenbygler@bellsouth.net Job Location: Conch Key, FL
Conch Key Fire Station New Generator Foundation. Slab & Sidewalk
Install 6 auger pile, grade beam, 10" structural slab, and 621f of 4' wide sidewalk.
All work to be completed in a workmanlike manner according to standard practices.
Any alteration or deviation from above specifications involving extra costs, will be executed only upon written
orders, and will become an extra charge over and above the estimate. This proposal is subject to acceptance
within 10 days and Is void thereafter at the option on the undersigned.
Edgar Braswell, President
E.G. Braswell Construction, Inc.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as
specified.
ACCEPTED:
Signature
Date: Printed Name
Florida Fence Corp.
P.O. Box 227
Tavernier, FL 33070
Name /Address
Pedro Falcon
31160 Ave. C
Big Pine Key FL. 33043
fax 305.872 7719
Attention: Christian
Estimate
Date Estimate #
6/18/2012 1432
Project
Description
Qty
Cost
Total
Provide & Install Wood Fencing Conch Key Fire
1. Install approx. 88' of T high vinyl coated chain link.
2. No gates
3. 9 ga. vinyl wire and sch. 40 vinyl coated frame work.
1,400.00
1,400.00
Total
Customer Signature
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: July 3, 2012
RE: Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the
Renovation and Addition of Fire Station #17. Change Order #3 is for $39,684.47 to
demo existing generator and remove piles, installation of sidewalk to relocate generator
and installation of vinyl coated chain link fencing.
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Thursday, July 5, 2012.
C
bbie Frederick
Deputy County Administrator
DLF: adc
Campo-Abra
From: Campo-Abra
Sent: Tuesday, July 03, 2012 4:57 PM
To: County Commissioners and Aides
Subject: Change Order - Fire Station #17
Attachments: Change Order.pdf
Please review the attached Change Order #3 submitted by Pedro Falcon Electrical Contractors, Inc. for the Renovation
and Addition of Fire Station #17.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
camoo-abra0monroecounty-fl. oov
Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT.CHANGE ORDER
PROJECT TITLE:
Renovation of the Monroe County
Courthouse (Marathon)
TO CONTRACTOR:
The Contract is changed as follows:
CHANGE ORDER NO: 3
INITIATION DATE: 07109112
CONTRACT DATE: November 17, 2010
T %e original (Contract Sum) (Guaranteed Maximum Price) ............................................$635,775.00
Net change by previously authorized Change Orders...................................................$176,251.16
The (Contract Suml (Guaranteed Maximum Price) prior to this Change order was.............$1,012,026.16
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ....... $ 0.00
The new (Contract Sum) (Guaranteed Maximum Price) including this.Change Order is ....... $1,012,028.16
The Contract Time will be Cincreased) (decreased) (unchanged) by .................................. 120 Days
The date of Substantial Completion as of the date of this Change Order is .................. November 23, 2012
Detailed description of change order and justification:
Extend the Substantial Completion date 120 days, from July 26, 2012 to November 23, 2012. The time
extension is needed due to the re -design- o of HVAC systems as requested by Owner.
This change Order is 0.0% of the original contract price.
ARCHITECT:
CONTRACTOR:
Pedro
COURT ADMINISTRATOR
Holly
DIRECTOR PROJECT MANAGEMENT:
DIRECTOR PUBLIC WORKS/ENG:
COUNTY/DEPUTY ADMIN
Inc.
Electrical Contractors, Inc.
1, --\ I .
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to
07/09/12
ate
-71010,
Dat
Date
l/> /4
Date
6
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes® No ❑
If Yes, explanation: After construction began, it was found that some Air Handling Units were
in disrepair, and needed replacement
• Change Omer was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Omer is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No JZ
Explain:
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
July 16, 2012
RE:
Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the
renovation of the Monroe County Courthouse in Marathon. Change Order #3 is for a no
cost time extension of 120 days from 7/26/12 to 11/23/12. The time extension is needed
due to the re -designing of HVAC systems as requested by Owner.
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Tuesday, July V, 2012.
01 C
ebbie Frederick
Deputy County Administrator
DLF: adc
Campo-Abra
From: Campo-Abra
Sent: Tuesday, July 17, 2012 8:23 AM
To: County Commissioners and Aides
Subject: Change Order - Marathon Courthouse
Attachments: Change Order.pdf
Please review the attached Change Order #3 submitted by Pedro Falcon Electrical Contractors for the Marathon
Courthouse.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
cameo-abraCa monroecounty-fl.00v
Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your a -mail communication may be subject to public
disclosure.
Momoic COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Construction of Dressing Roams at the
Murray E Nelson Government and Cultural
Center
TO CONTRACTOR:
Turk Construction, ►nc.
31 Ocean Reef Drive Suite A301
Key Largo, FL 33037
The Contract is changed as follows:
CHANGE ORDER NO: I
INITIATION DATE: June 28, 2012
CONTRACT DATE: April 18,2012
The original Mritract Sum) (Guaranteed Maximum Price) ............................................ $163,193.00
Net change by previously authorized Change Orders .................................................... $ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .......... -.$163,193-00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ....... $ 1,420.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ....... $164,613.00
The Contract Time will be (increasedl (decreased) (unchanged) by .................................. N/A
The date of Substantial Completion as of the date of this Change Order is ......................November 3, 2012
Detailed description of change order and justification:
Contractor to su=W and Lqlftff one (1) ADA, awroved haneffbap fokkip shower seat and one (1)
hand held shower assembly.
This chance Order is .87% of the original contract price.
CONTRACTOR:
DIRECTOR PW/ENGINEERING:
DIRECTOR OF PROJECT
COUNTY/DEPUTY
Turk Construction, Inc. Dat6
Kevin Mon Date
Kraw-u_ "JAIVII,
I Tii k-l-es!/De-b-ble Frederick
Change Order Attachment per Ordinance No. 004-1999
• Change Oder was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The shower seat and hand held shower assembly are added to the project
to comply with ADA requirements
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
if Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why:
An Architect is not contracted for the Consfrucfion Adminftft ion Phase of this project
• Change Order'is correcting an error or omission in design document. Yes ❑No 19
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Campo-Abra
From: Campo-Abra
Sent: Monday, July 09, 201211:30 AM
To: County Commissioners and Aides
Subject: Change Order - MEN Dressing Rooms
Attachments: Change Order.pdf
Please review the attached Change Order #1 submitted by Turk Construction for Construction of dressing rooms at the
Murray Nelson Government Center.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
camoo-abra@monroecounty-fl.aov
WA Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: July 9, 2012
RE: Change Orders
Attached is a proposed change order for Turk Cons action, Inc. for uhe Constr i u ion of
Dressing Rooms at the Murray Nelson Government Center. Change Order #1 is for
$1,420.00 for contractor to supply and install one (1) ADA approved handicap fold -up
shower seat and one (1) hand held shower assembly.
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Tuesday, July 10, 2012.
—4ebbie Frederick
Deputy County Administrator
DLF: adc