Item P07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date April 19, 2006
Bulk Item: lL Yes _No
Division: COUNTY ADMINISTRATOR
Staff Contact Person: Debbie Frederick
AGENDA ITEM WORDING:
Approval of an Agreement with Advanced Data Solutions, Inc., Contract #101-555-
2493A for scanning, indexing and imaging the Building Department's permits and files.
ITEM BACKGROUND:
This is a replacement for a previous contract with the same vendor, because it became
evident that the initial agreement was ambiguous and difficult to interpret when the Clerk
of Court began to attempt to pay the invoices. Therefore the initial Agreement had to be
terminated and a new agreement put in its place. This contractor is a sole source provider
of the Alchemy program which is the program being used.
PREVIOUS RELEVANT BOCC ACTION:
The County entered into the first Agreement with Advanced Data Solutions, Inc. on the
15th of June 2005, this initial agreement included the purchase of software as well as for
scanning, indexing and imaging the Building Department permits and files. The software
purchase under the initial agreement is completed; leaving only the scanning, indexing
and imaging left to be done.
CONTRACT/AGREEMENT CHANGES:
This Agreement is only for scanning, indexing and imaging the Building Department
permits and files not yet completed. There is no purchase of software included in this new
agreement.
STAFF RECOMMENDATIONS:
Approval
TOTAI~ COST: $28,158.19
COST TO COUNTY: $28,158.19
BUDGETED:YES~ NO
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: YES
NO -.K....... AMOUNT PER MONTH_ Year
APPROVED BY: County Atty -L O]\clB/Purchasing --L Risk Management X
DIVISION DIRECTOR APPROVAL: ;ne6liie f}~
(Debbie Frederick)
DOCUMENTATION: Included X Not Required
DISPOSITION:
AGENDA Item #
ADS Contract IOI-555-2493A
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Advanced Data Solutions Contract # - 101-555-2493/\
Effective Date: 04-19-06
Expiration Date: 09-30-06
Contract Purpose/Description:
Approval of an Agreement with Advanced Data Solutions, Inc., Contract #101-555-
2493A for scanning, indexing and imaging the Building Department's permits and files.
Contract Manager: Debbie Frederick 4741 CAD/Stop #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 04-19-06 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 28,158.19
Budgeted? Yes[2g No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
001-52500-530340-_- _
- - - -
----~
- - - -
-_-.~-
- -
~----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD No[]/ .
Date Out
Risk Management
YesD NoD
YesD NoD
O.M.B./Purchasing
County Attorney
YesD
Comments:
OMB Form Revised 2/27/01 Mep #2
,:_~C
3052923516
MONROE COUNTY ATT
103326 a.f11
04122006
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AGREEMENT BETWEEN MONROE COUNTY
AND ADVANCED DATA SOLUTIONS, INC.
FOR SCAt'lNING, INDEXING
AND IMAGING OF BUILDING DEPARTMENT FILES
(Contract Number #101-555-2493A)
THIS AGREEMENT made and entered into this ~~ day of APRIL; 2006, by and
between MONROE COUNTY; a political subdivision of the State of Florida ("COUNTY'),
whose address is 1100 Simonton Street; Key West; Florida 33040 and Advanced Data Solutions,
Inc. a Florida Corporation, whose address is 141 Scarlet Boulevard, Suite A, Oldsmar, Florida
34677 ("'ADS").
MIEREAS, ADS and COUNTY entered into a previous agreement identified a<:;
"Professional Services Agreement between Monroe County and Advanced Data Solutions, Inc.,
contract mnnber 101-555-2493" ("Contract Number 101-555-2493''), which was entered into on
thelSth day of June, 2005; and
WHEREAS, said Contract Number 101-555-2493 has proven to be problematic due to
numerous difficulties and ambiguities in interpretation of the terms, clauses and Exhibits; and
WHEREAS, ADS and COUNTY mutually agree to tenninate Contract Number 1 01 ~555~
2493; and
WHEREAS, ADS and COUNTY agree to enter into this Agreement for scanning and
indexing and imaging of the Building Department permits and Blueprints using Alchemy
software; and
NO W THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the COUNTY and ADS agree as foJIows: That COUNTY and ADS hereto, for the
consideration hereinafter set forth, mutually agree as follow:
L THE AGREEMENT
The Agreement consists of this docmnent and its exhIoit only. Any other Agreements betw"een
ADS and COUNTY arc separate independent agreements and shall be read, interpreted and
enforced as separated independent agreements.
2. SCQrE OF THE WORK
ADS shall provide document scanning services for Building Department of the County; this job
includes scanning, indexing, imaging of files and blueprints. This contract does not provide for
the purchase of software.
ADS warrants that it is authorized by law to engage in the perfonnance of the activities and is
herein described, subject to the terms and conditions set forth in this Agreement. ADS shaH at
all times exercise independent, professional judgment and shall assume professional
responsibilif). for the services to be provided. ADS shall provide services using the following
standards, as a minimum requirement:
Contract #101-555-2493A
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A. ADS shal.l maintain adequate staffing levels to provide the services required under
the Agreement.
B. The ADS personnel shaH not be employees of or have any contractual relationship
with the County.
C. All personnel engaged in perfonning services under this Agreement shall be fully
qualified, and, if required, to be authorized or permitted under State and local law to perform
such services.
3. PA YMENTS TO ADS
A COUNTY'S performance and obligation to pay under this agreement, is contingent
upon annual appropriation by the Board of County Commissioners.
B. ADS shall submit to the County an invoice with supporting documentation
acceptable to the Clerk based on generally accepted accounting principles and such laws., rules
and regulations as may gOV(.,'1ll the Clerk's disbursal offunds. The COUNTY shall pay ADS in
accordance with the Florida Prompt Payment Act.
C. The pricing for this service is attached hereto as Exhibit A. Total compensation to
ADS under this agreement shall not exceed Twenty-Eight Thousand One Hundred and Fifty-
Eight Dollars and 19fcents ($28,158.19), COUNTY and ADS recognize that there are
outstanding invoices which should be paid under the previous contract, and agree that these shall
be submitted to the County Attorney with back-up documentation for review and shall, where
appropriate, be paid under this Agreement: however, the total contract amount shall remain
Twenty-Eight Thousand One Hundred and Fifty-Eight Dollars and 19lcents ($28,158, I 9),
including any payment on the outstanding invoices.
D. No expenses such as travel, per diem, meals, mileage, hotel, or air:fu:re shall be paid
under this contract. The only permissible payments are set out as EXIDBIT A
4. TERM OF AGREEMENT
The term of this Agreement commences on the date of execution of the Agreement and ends on
the 30th day of September, 2006, unless tenninated earlier under paragraph 18 of this Agreement
or the total compensation has been paid whichever comes first. The County shall have the option
of renc\\1ng this agreement for three (3) additional one (1) year periods, which shall be exercised
by giving written notice of said renewal to ADS at least thirty (30) days prior to the termination
date.
5. ADS'S ACCEPTANCE OF CONDITIONS
ADS shall maintain throughout the tenn of this Agreement, appropriate licenses, Proof of such
licenses and approvals shall be submitted to the County upon request.
6. FINANCIAL RECORDS OF ADS
ADS shall maintain all books, records, and documents directly pertinent to performance under
this Agreement in accordance with generally accepted aecotmting principles consistently applied.
Both COUNTY and ADS or their authorized representatives shall have reasonable and timely
access to such records of the other for public records purposes during the term of the Agreement
and for four years following the termination of this Agreement. If an auditor employed by the
County or Clerk determ.ines that monies paid to ADS pursuant to this Agreement were spent for
Contract #101-555-2493A
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purposes not authorized by this Agreement. ADS shall repay the monies together with interest
calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to ADS.
7. PUBLIC ACCpS~
COUNTY and ADS shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes; and made or received by COlUlty and ADS in
conjunction with this Agreement; and County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by ADS.
8. HOLD HARMLESS AND INSURANCE
The ADS covenants and agrees to indemnify and hold harmless Monroe County Board of
County C.ommissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection \vith,
or by reason of services provided by ADS occasioned by the negligence, errors, or other
wrongful act of omission of ADS, its employees, or agents.
The extent of liability is in no way limited to, reduc~ or lessened by the insurance requirements
contained elsewhere within this agreement.
Prior to execution of this agreement, ADS shall furnish the COl.JNTY Certificates of Insurance
indicating the minimum coverage limitations in the following amounts:
WORKERS COMPENSATION AND EMPLOYER'S LIABlLTIY INSURANCE.
Where applicable, coverage to apply for all employees at a minimum statutory limits as
required by Florida Law.
COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE:
Motor vehicle liability insurance, including applicable no-fault coverage, with limits of
liability of not less than $1,000,000.00 per occurrence, combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage shall include all o\\lned
vehicles, all non-owned vehicles, and all hired vehicles.
COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with
limits ofHability of not less than $1,000,000.00 per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
PROFESSIONAL LlABILmr. ADS shall furnish professional liability errors and
omissions insurance coverage in an amount not less than $1,000,000.00, which covers its
employees in executive and or managerial positions with the company.
CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided
to the COUNTY at the time of execution of this Agreement and certified copies provided
if requested. Each policy certificate shall be endorsed with a provision that not less than
Contract #101-555-2493A
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MONROt COUNTY 1\11
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thirty (30) calendar days' written notice shall be provided to the County before any policy
or coverage is canceled or restricted. The underwriter of such insurance shall be qualified
to do business in the State of Florida. If requested by the County Administrator, the
insurance coverage shall be primary insurance with respect to the County, its officials,
employees, agents and volunteers.
9. NON- W AlVER OF IMMUNIIT
Notwithstanding the provisions of Sec. 286.28, Florida Statutes, the participation of CmUlty and
ADS in this Agreement and the acquisition of any commercial liability insurance coverage. self-
insurance coverage, or local government liability insurance pool coverage shaH not be deemed a
waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by
the County be required to contain any provision for waiver.
10. INDEPEN"DENT CONTRACTOR
At all times and for all purposes under this agreement ADS is an independent contractor and not
an employee of the Board of County Commissioners of Monroe County. No statement contained
in this agreement shall be construed so as to find ADS or any of his employees, subcontractors,
servants, or agents to be employees of the Board of County Commissioners of Monroe County.
11. NONDISCRIMINATION
County and ADS agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a COurt of competent jurisdiction that
discrimination has occurred; this Agreement automatically tenninates without any further
action on the part of any party, effective the date of the court order,
County and ADS agree to comply with all Federal and Florida statutes, and all local
ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (pL 88-352) which prohibits
discrimination on 1he basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 use ss. 1681- 1683, and ] 685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 use s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of1975, as amended (42 use SS. 6101- 6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (pL 92~255), as amended, relating to nondiscrimination on
the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amendecL relating
to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912,33.523 and 527 (42 use ss. 69Odd-3 and 290ee-3). as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 use g, et seq.), as amended, relating to nondiscrimination
in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of
1990 (42 use s. 1201 Note), as maybe amended from time to time, relating to
nondiscrim.:ination on the basis of disability; 10) Any other nondiscrimination provisions.
in any Federal or state statutes which may apply to COUNTY and ADS to, or the subject
matter of, this Agreement
Contract #101-555-2493A
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12. ASSIGNMENT/SUBCONTRACT
ADS shall not assign or subcontract its obligations under this agreement, except in writing and
with the prior written approval of the Board of County Commissioners of Monroe County, which
approval shall be subject to such conditions and provisions as the Board may deem necessary.
This paragraph shall be incorporated by reference into any assignment or subcontract and any
assignee or subcontractor shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to impose
any additional obligation upon the board
13. COMPLIANCE WITH LAW AND LICENSE REQUIREMMENTS
In providing all services/goods pursuant to this agreement, ADS shaH abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating the provisions of, such services,
including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances,
rules and regulations shall constitute a material breach of this agreement and shall entitle the
Board to tenninate this Agreement immediately upon delivery of written notice of tennination to
ADS- ADS shall possess proper licenses to perform work in accordance with these
specifications throughout the term of this Agreement.
14. DISCLOSURE AND CONFLICT OF INTEREST
ADS represents that it, its directors, principles and employees, presently have no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with the
performance of services required by this Agreement, as provided in Sect. 112.311, et. seq.,
Florida Statutes. County agrees that officers and employees of the County recognize and will be
required to comply with the standards of conduct for public officers and employees as delineated
in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of
gifts; doing business with one's agency; unauthorized compensation; misuse ofpuhlic position,
conflicting employment or contractual relationsbip; and disclosure or use of certain information.
Upon execution of this Agreement, and thereafter as changes may require, ADS shall notifY the
County of any financial interest it may have in any and all programs in Monroe County which
ADS sponsors, endorses, recommends, supervises, or requires for counseling, assistance,
evaluation, or treatment. This provision shall apply whether or not such program is requiTed by
statute, as a condition of probation, or is provided on a voluntary basis.
County and ADS warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it, to solicit or secure
this Agreement and that it has not paid or agreed. to pay any person, company, corporation,
individual, or firm, other than a bona fide employee working solely for it, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award or making of
this Agreement. For the breach or violation of the provision, ADS agrees that the County shall
have the right to terminate this Agreement without liability and, at its discretion, to offset from
Contract #101-555-2493A
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monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
15. NO PLEDGE_OF CREDn
ADS shall not pledge the County's credit or make it a guarantor of payment or surety for any
contract, debt. obligation, judgment, lien, or any fonn of indebtedness. ADS further warrants
and represents that it has no obligation or indebtedness that would impair its abili1y to fulfill the
terms of this Agreement.
16. NOTICE REQUIREMENT
Any notice required or pennitted under this agreement shall be in Vi/riting and hand delivered or
mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY:
Monroe County Court Administrator and
1100 Simonton Street
Key West, FL 33040
County Attorney
PO Box 1026
Key West, FL 33040
FOR ADS:
Rob Buell
Advanced Data Solutions, Inc.
141 Scarlet Boulevard, Suite A
Olsdmar, Florida 34677
and
Melody Buell
Advanced Data Solution..<;, Inc.
141 Scarlet Boulevard. Suite A
Olsdmar. Florida 34677
17. TAXES
The County is exempt from payment of Florida State Sales and Use taxes> ADS shall not be
exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials
used to fulfill its obligations under this Agreement, nor is ADS authorized to use the County's
Tax Exemption Number in securing such materials. ADS shall be responsible for any and all
taxes. or payments of withholding, rel.ated to services rendered under this agreement.
18. TERMINATION
The County may terminate this Agreement with or without cause. The County may terminate this
Agreement for cause with seven (7) days notice to ADS, Cause shall constitute a breach ofthe
obligations of ADS to perform the obligations enumerated under this Agreement. Either of
COUNTY and ADS hereto may terminate this Agreement without cause by giving the other
party sixty (60) days written notice of its intention to do so.
19. GOVEl3,J.~lNG LAW. VENUE, INTERPRETATION. COSTS. AND FEE
This Agreement shan be governed by and construed in accordance with the laws of the State of
Florida applicable to Agreements made and to be performed entirely in the State. In the event
that any cause of action or administrative proceeding is instituted for the enforcement or
Contract #1Ol-555-2493A
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interpretation of tills Agreement, the County and ADS agree that venue V\ill lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
20. MEIlJA TIOt'{
The County and ADS agree that, in the event of conflicting interpretations of the terms or a tenn
of this Agreement by or between any of them the issue shaH be submitted to mediation prior to
the institution of any other administrative or legal proceeding. Mediation proceedings initiated
and conducte.d pursuant to this Agreement shall be in accordance with the Florida Rules of Civil
Procedure and usual and customary procedures required by the circuit court of Monroe County.
21. SEVERABILITY
If any tenn, covenant, condition or prmtision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants. conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining tertll; covenant, condition and
provision of this Agreement shall he valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms, covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original intent of this Agreement The
County and ADS agree to rcfoun the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
22. ATTORNEY'S FEES AND COSTS
COUNTY and ADS agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation of this Agreement,
the prevailing party shall be entitled to reasonable attorney's fees and attorney's fees, in
appellate proceedings. Each party agrees to pay its own court costs, investigative, and out-of~
pocket expenses whether it is the prevailing party or not, through all levels of the court system.
23. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
County and ADS agree that all disputes and disagreements shall be attempted to be resolved by
meet and confer sessions between representatives of each of COUNTY and ADS. If no
resolution can. be agreed upon within 30 days after the first meet and confer session, the issue or
issues shall be diSl.'Ussed at a public meeting of the Board of Com.ty Commissioners. If the issue
or issues are still not resolved to the satisfaction of COUNTY and ADS, then any party shall
have the right to seek such relief or remedy as may be provided by this Agreement or by Florida
law,
24. COOPERATION
In the event any administrative or legal proceeding is instituted. against COUNTY or ADS
relating to the formation, execution, performance, or breach of this Agreement, County and ADS
agree to participate, to the extent required by the other party, in aU proceedings, hearings,
processes, meetings, and other activities related to the substance of this Agreement or provision
of the services under this Agreement. County and ADS specifically agree that Arbitration shall
not he entered into under this Agreement
Contract #101~555-2493A
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MONH()[ COUNTY AT!
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25. J3INDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of County and ADS and their respective legal representatives, successors, and assigns.
26. AUTHORITY
COUNTY and ADS represents and warrants to the other that the execution, delivery and
performance oftbis Agreement have been duly authori7..ed by all neces.wy County and. corporate
action, as required by law.
27, CLAIMS FOR FEDERAL OR STATE AID
COUNTY and ADS agree that each shall be, and is, empowered to apply for, seek, and obtain
federal and state funds to further the purpose of this Agreement; provided that all applications,
requests, grant proposals. and funding solicitations shall be approved by each party prior to
submission,
28. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability, workers' compensation, and other benefits \vhich apply to the
activity of officers, agents, or employees of any public agents or employees of the County, vvhen
performing their respective functions under this Agreement within the territorial limits of the
County shaH apply to the same degree and extent to the perfonnance of such functions and duties
of such officers, agents, volunteers, or employees outside the territorial limits of the County.
29. LEOAL OBLIGATIONS AND RESPONSIBILITIES
This Agreement is not intended to, nor shall it be construed as; relieving any partidpating entity
from any obligation or responsibility imposed upon the entity by law except to the extent of
actual and timely performance thereofby any participating entity, in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to, nOf shall it be construed as, authorizing the delegation of the constitutional. or
statutory duties oftbe County, except to the extent permitted by the Florida constitution, state
statute, and case law.
30. NON-RELIANCE BY NON-PARTIES.
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder, and County and ADS agree that neither County nor ADS or
any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals, entity or entities, have entitlements
or benefits under this Agreement separate and apart, inferior to, or s.uperior to the community in
general or for the purposes contemplated in this Agreement
31. ATTESTATIONS
ADS agrees to execute such documents as County may reasonably require, including a Public
Entity Cd me Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
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32. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Momoe County in his or her individual capacity, and
no member, officer, agent or employee of Monroe Comty shall be liable personally on this
Agreement or be su~ject to any personal liability or accountability by reason of the execution of
this Agreement
33_ EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of COUNTY and ADS hereto may execute this Agreement by signing any such counterpart.
34. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that sllch section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
IN WITNESS WHEREOF, COUNTY and ADS hereto have executed this Agreement on
the day and date first written above in four (4) counterparts, each of which shall, without proof or
accounting for the other counterparts; be deemed an original Agreement.
(SEAL)
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:
BOARD OF COUN1Y
COMMISSIONERS
OF MONROE COUNTY, FLOIDA
Deputy Clerk
By: ~~~~
Mayor Charl.es "Sonny" McCoy
Date:
Date:
WUn~~$--;for ADS:,f'
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Signature
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Date: L?- '}. - '~f. ,,~.o
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Sighature i
Date:__ L~l-~ /,) oW'"[)-_.{)
Advanced Data Solution,S, Inc.
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SigUature
Date:
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Print Name
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Address: Ii/Is.:.,,'i f'tt
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Telephone Number:
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Contract # 10 1-555-2493A
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EXHIBIT A
AGREEME~l BETWEEN MONROE COUNTY AND ADVANCED DATA
SOLllTIONS, INC. FOR SCANNING, INDEXING, A1'Il> IMAGING
OF BUILDING DEPARTMENT FILES
Quantity Description I Price 1
I
Up to 500,000 Scanning & Indexing of Bldg Permit Files (8 % x t $.09
i
Annually 11,8%x14& 11 x17)
!
~ ~-~~~-~
I Up to 100,000 Scanning & Indexing of Building Permit Blueprints 1 i $125
Annually
-
Upto 250 CD-Rom Media disc $15.00
.~nual.IJI.. -_. ~~-~~ ~,~~-~---
I 12 Pick-up and delivery of cIocuments (typically $250.00
, charged per trip)
i
. -
~ Oa1abas. --...nt (l11eIglng thousar1ds of L
letterllegal size documents & blueprints within
Alchemy database)
I
I
~r~_~""_C_~"~ ~~~"- "~~~_~_c_~~.,__._~~_...__,_~
1
I 1 Initial Set-Up 8. Establishment of Database Nle
Fonnat & structure
1_..
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~
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Terms & Services:
All document preparation, scanning, indexing & review performed by ADS personnel. Document
turnaround time is not to exceed 30 days. Monthly Pick-Ups coordinated through ADS driver.
.,
(:olViR(\C.T -* IOI-S5f) - dljtfBA