Item C43
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2006
Division:
Engineering
Bulk Item : Yes L
No
Department: Engineering
Staff Contact Person: David Koppel
AGENDA ITEM WORDING: Approval of Amendment to Agreement between Monroe County and DRC
Inc. for disaster recovery services related to Hurricane Wilma.
ITEM BACKGROUND: The agreement allows for the addition of other disaster related activities as
necessary. Exhibit B -Section I General: Management and operation of temporary debris reduction sites task
will be amended to include site restoration. Costs related to site restoration are eligible for Federal (75%)
and State (12.5%) reimbursement.
PREVIOUS RELEVANT BOCC ACTION: The parties entered into a non-exclusive agreement effective
April 1, 2002, to retain a provider of disaster response services. Other amendments approved for previous
disasters.
CONTRACT/AGREEMENT CHANGES: Restoration of temporary debris sites will be added to
Management and operation of debris reduction sites.
STAFF RECOMMENDATIONS:
Approval as stated above.
TOTAL COST: TBD
COST TO COUNTY: 12.5(% of actual cost
BUDGETED: Yes No X
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No ~ AMOUNT PER MONTH
Year
APPROVED BY:
County Atty 't-
OMB/Purchasing _ Risk Management __
F
//--. /~
L v
David S. Koppel, PE, County Engineer
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
Not Required_._~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
AMENDMENT TO AGREEMENT
(DRC File # DRC-OI-C-llO)
This amendment to agreement is made and entered into this day of 2006, between the
County of Monroe (hereinafter "GOVERNMENT") and DRC, Inc. (hereinafter "CONTRACTOR").
WHEREAS, the parties entered into a non-exclusive contract effective April 1, 2002, to retain a provider of
disaster response services; and
WHEREAS, the agreement allows for the addition of other disaster response and recovery activities as
necessary as requested by GOVERNMENT; and
WHEREAS, the agreement dated April 1, 2002, has been previously amended on September 17,2003,
November 16, 2005, and March 15,2006; and
WHEREAS, changes to the agreement regarding restoration of temporary debris reduction sites were
understood by key staff of the parties to have occurred at the beginning of October 2005, but the documentation
thereof was not in process at that time; now therefore
In consideration of the mutual covenants contained herein the parties agree to as follows:
1. Exhibit B- Section 1. GENERAL, first sentence in the fifth bulleted item under Management and
operation of debris reduction sites..., of the April 1, 2002 contract is amended to read:
"Any site preparation or site restoration, to include but not limited to any site work and materials
necessary to build and maintain roads for ingress or egress, or any roads throughout the site; the
construction of a roofed inspection tower sufficient for a minimum of three (3) inspectors; any
environmental requirements to include but not limited to wind-born debris control fencing, silt fencing, or
water retention berms; the construction of an area for an office trailer and parking; and any other items
necessary for site operations and management shall be negotiated upon issuance of a notice-to-proceed."
2. The effective date of this amendment shall be October 1, 2005.
3. The remaining provisions of the contract effective April 1, 2002, as previously amended and not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
Dale
Attest:
DRC, INe.
By:
Corporate Secretary
NAME:
Witnesses:
1.